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HomeMy WebLinkAboutAgenda - EVWD Board of Directors - 01/22/2025BOARD OF DIRECTORS JANUARY 22,2025 East Valley Water District was formed in 1954 and provides water and wastewater services to 108,000 residents within the cities of San Bernardino and Highland,and portions of San Bernardino County. EVWD operates under the direction of a 5-member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT James Morales,Jr. Chairman of the Board Michael Moore General Manager/CEO Ronald L.Coats Vice-Chairman Brian W.Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering Operations David E.Smith Governing Board Member Kerrie Bryan Director of Administrative Services Phillip R.Goodrich Governing Board Member Patrick Milroy Operations Manager Manuel Moreno Water Reclamation Manager William Ringland Public Affairs/Conservation Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting January 22,2025 5:00 PM 31111 Greenspot Road,Highland,CA 92346 www.eastvalleywater.gov PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd.,Highland,during normal business hours.Also,such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a),any request for a disability-related modification or accommodation,including auxiliary aids or services,that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at 909)885-4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda,only those items filed with the District Clerk by 12:00 p.m.on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS AND CEREMONIAL ITEMS Sterling Natural Resource Center 2 Billion Gallons of Treated Recycled Water Celebration ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting.Each speaker is limited to three 3)minutes,unless waived by the Chairman of the Board.Under the State of California Brown Act,the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda.The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law,no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion.There will be no discussion of these items prior to the time the board considers the motion unless members of the board,the administrative staff,or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the December 11,2024 Regular Board Meeting Minutes b.Approve the January 8,2025 Regular Board Meeting Minutes c.Adopt 2025 Internal Revenue Service IRS)Standard Mileage Rate d.Approve December 2024 Disbursements:Accounts payable disbursements for the period include check numbers 264460 through 264606,bank drafts,and ACH payments in the amount of 14,266,578.54 and 645,185.87 for payroll e.Accept and File Investment Report for Quarter Ended December 31,2024 3.INFORMATIONAL ITEMS a.Legislative Advocacy Update b.Brown Act Update 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Community Advisory Commission Appointment b.Consider Approval of Grant Monitoring,Application Assistance,and Grant Management Support Services Agreement c.Consider Approval of Amendment No.1 to the Regulatory Reporting Support Agreement with Trussell Technologies for the Sterling Natural Resource Center SNRC) d.Consider Approval of Purchase of Diesel Fuel Trailer e.Consider Amendment to JC Law Firm Attorney Contract 5.REPORTS a.Board of Directors’Reports b.General Manager/CEO Report Water Supply Update c.Legal Counsel Report d.Board of Directors’Comments ADJOURN BOARD OFDIRECTORSJANUARY22,2025EastValleyWaterDistrictwasformed in 1954 and provides water and wastewater servicesto108,000 residents within the cities of San Bernardino and Highland,and portions ofSanBernardinoCounty.EVWD operates under the direction of a 5-member elected Board.GOVERNING BOARD EXECUTIVEMANAGEMENTJamesMorales,Jr.Chairman of the Board MichaelMooreGeneralManager/CEORonaldL.CoatsVice-Chairman Brian W.TompkinsChiefFinancialOfficerChrisCarrilloGoverningBoardMemberJeffNoelteDirectorofEngineeringOperationsDavidE.SmithGoverningBoard Member KerrieBryanDirectorofAdministrativeServicesPhillipR.GoodrichGoverningBoardMember Patrick MilroyOperationsManagerManuelMorenoWaterReclamationManagerWilliamRingland Public Affairs/Conservation Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting January 22,2025 5:00 PM 31111 Greenspot Road,Highland,CA 92346 www.eastvalleywater.gov PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd.,Highland,during normal business hours.Also,such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a),any request for a disability-related modification or accommodation,including auxiliary aids or services,that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at 909)885-4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda,only those items filed with the District Clerk by 12:00 p.m.on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS AND CEREMONIAL ITEMS Sterling Natural Resource Center 2 Billion Gallons of Treated Recycled Water Celebration ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting.Each speaker is limited to three 3)minutes,unless waived by the Chairman of the Board.Under the State of California Brown Act,the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda.The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law,no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion.There will be no discussion of these items prior to the time the board considers the motion unless members of the board,the administrative staff,or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the December 11,2024 Regular Board Meeting Minutes b.Approve the January 8,2025 Regular Board Meeting Minutes c.Adopt 2025 Internal Revenue Service IRS)Standard Mileage Rate d.Approve December 2024 Disbursements:Accounts payable disbursements for the period include check numbers 264460 through 264606,bank drafts,and ACH payments in the amount of 14,266,578.54 and 645,185.87 for payroll e.Accept and File Investment Report for Quarter Ended December 31,2024 3.INFORMATIONAL ITEMS a.Legislative Advocacy Update b.Brown Act Update 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Community Advisory Commission Appointment b.Consider Approval of Grant Monitoring,Application Assistance,and Grant Management Support Services Agreement c.Consider Approval of Amendment No.1 to the Regulatory Reporting Support Agreement with Trussell Technologies for the Sterling Natural Resource Center SNRC) d.Consider Approval of Purchase of Diesel Fuel Trailer e.Consider Amendment to JC Law Firm Attorney Contract 5.REPORTS a.Board of Directors’Reports b.General Manager/CEO Report Water Supply Update c.Legal Counsel Report d.Board of Directors’Comments ADJOURN BOARD OFDIRECTORSJANUARY22,2025EastValleyWaterDistrictwasformed in 1954 and provides water and wastewater servicesto108,000 residents within the cities of San Bernardino and Highland,and portions ofSanBernardinoCounty.EVWD operates under the direction of a 5-member elected Board.GOVERNING BOARD EXECUTIVEMANAGEMENTJamesMorales,Jr.Chairman of the Board MichaelMooreGeneralManager/CEORonaldL.CoatsVice-Chairman Brian W.TompkinsChiefFinancialOfficerChrisCarrilloGoverningBoardMemberJeffNoelteDirectorofEngineeringOperationsDavidE.SmithGoverningBoard Member KerrieBryanDirectorofAdministrativeServicesPhillipR.GoodrichGoverningBoardMember Patrick MilroyOperationsManagerManuelMorenoWaterReclamationManagerWilliamRinglandPublicAffairs/ConservationManagerJustineHendricksenDistrictClerkBoardofDirectorsRegularMeetingJanuary22,2025 5:00PM31111GreenspotRoad,Highland,CA92346www.eastvalleywater.govPLEASENOTE:Materials related to an item on this agenda submitted to the Board after distribution oftheagendapacketareavailableforpublicinspectionintheDistrict’s office located at31111GreenspotRd.,Highland,during normal business hours.Also,such documents areavailableontheDistrict’s website at eastvalley.org and are subject to staff’s ability to postthedocumentsbeforethemeeting.Pursuant to Government Code Section 54954.2(a),any request for a disability-relatedmodificationoraccommodation,including auxiliary aids or services,that is sought inordertoparticipateintheaboveagendizedpublicmeetingshouldbedirectedtotheDistrictClerkat909)885-4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda,only those items filed with the District Clerk by 12:00 p.m.on Wednesday prior to the following Wednesday meeting not requiring departmental investigation,will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS AND CEREMONIAL ITEMS Sterling Natural Resource Center 2 Billion Gallons of Treated Recycled Water Celebration ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting.Each speaker is limited to three 3)minutes,unless waived by the Chairman of the Board.Under the State of California Brown Act,the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda.The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law,no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion.There will be no discussion of these items prior to the time the board considers the motion unless members of the board,the administrative staff,or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the December 11,2024 Regular Board Meeting Minutes b.Approve the January 8,2025 Regular Board Meeting Minutes c.Adopt 2025 Internal Revenue Service IRS)Standard Mileage Rate d.Approve December 2024 Disbursements:Accounts payable disbursements for the period include check numbers 264460 through 264606,bank drafts,and ACH payments in the amount of 14,266,578.54 and 645,185.87 for payroll e.Accept and File Investment Report for Quarter Ended December 31,2024 3.INFORMATIONAL ITEMS a.Legislative Advocacy Update b.Brown Act Update 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Community Advisory Commission Appointment b.Consider Approval of Grant Monitoring,Application Assistance,and Grant Management Support Services Agreement c.Consider Approval of Amendment No.1 to the Regulatory Reporting Support Agreement with Trussell Technologies for the Sterling Natural Resource Center SNRC) d.Consider Approval of Purchase of Diesel Fuel Trailer e.Consider Amendment to JC Law Firm Attorney Contract 5.REPORTS a.Board of Directors’Reports b.General Manager/CEO Report Water Supply Update c.Legal Counsel Report d.Board of Directors’Comments ADJOURN BOARD OFDIRECTORSJANUARY22,2025EastValleyWaterDistrictwasformed in 1954 and provides water and wastewater servicesto108,000 residents within the cities of San Bernardino and Highland,and portions ofSanBernardinoCounty.EVWD operates under the direction of a 5-member elected Board.GOVERNING BOARD EXECUTIVEMANAGEMENTJamesMorales,Jr.Chairman of the Board MichaelMooreGeneralManager/CEORonaldL.CoatsVice-Chairman Brian W.TompkinsChiefFinancialOfficerChrisCarrilloGoverningBoardMemberJeffNoelteDirectorofEngineeringOperationsDavidE.SmithGoverningBoard Member KerrieBryanDirectorofAdministrativeServicesPhillipR.GoodrichGoverningBoardMember Patrick MilroyOperationsManagerManuelMorenoWaterReclamationManagerWilliamRinglandPublicAffairs/ConservationManagerJustineHendricksenDistrictClerkBoardofDirectorsRegularMeetingJanuary22,2025 5:00PM31111GreenspotRoad,Highland,CA92346www.eastvalleywater.govPLEASENOTE:Materials related to an item on this agenda submitted to the Board after distribution oftheagendapacketareavailableforpublicinspectionintheDistrict’s office located at31111GreenspotRd.,Highland,during normal business hours.Also,such documents areavailableontheDistrict’s website at eastvalley.org and are subject to staff’s ability to postthedocumentsbeforethemeeting.Pursuant to Government Code Section 54954.2(a),any request for a disability-relatedmodificationoraccommodation,including auxiliary aids or services,that is sought inordertoparticipateintheaboveagendizedpublicmeetingshouldbedirectedtotheDistrictClerkat909)885-4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda,only those itemsfiledwiththeDistrictClerkby12:00 p.m.on Wednesday prior to the followingWednesdaymeetingnotrequiringdepartmentalinvestigation,will be considered by the BoardofDirectors.CALL TOORDERPLEDGEOFALLEGIANCEPRESENTATIONSANDCEREMONIALITEMSSterlingNaturalResourceCenter2BillionGallonsof Treated Recycled Water CelebrationROLLCALLOFBOARDMEMBERSPUBLICCOMMENTSAnypersonwishingtospeaktotheBoardofDirectorsisaskedtocompleteaSpeakerCardandsubmitittotheDistrictClerkpriortothestartofthemeeting.Each speakerislimitedtothree3)minutes,unless waived by the Chairman of the Board.Under theStateofCaliforniaBrownAct,the Board of Directors is prohibited from discussing ortakingactiononanyitemnotlistedonthepostedagenda.The matter will automaticallybereferredtostaffforanappropriateresponseoractionandmayappearontheagendaatafuturemeeting.1.AGENDAThisagenda contains a brief general description of each item to be considered.Except as otherwise provided by law,no action shall be taken on any itemnotappearingonthefollowingagendaunlesstheBoardofDirectorsmakesadeterminationthatanemergencyexistsorthataneedtotakeimmediateactionontheitemcametotheattentionoftheDistrictsubsequenttothepostingoftheagenda.a.Approval ofAgenda2.APPROVAL OF CONSENTCALENDARAllmatterslistedundertheConsent Calendar are considered by the BoardofDirectorstoberoutineandwillbeenactedinonemotion.There will benodiscussionoftheseitemspriortothetimetheboardconsidersthemotionunlessmembersoftheboard,the administrative staff,or the public request specificitemstobediscussedand/or removed from the Consent Calendar.a.Approve the December 11,2024 Regular Board MeetingMinutesb.Approve the January 8,2025 Regular Board Meeting Minutes c.Adopt 2025 Internal Revenue Service IRS)Standard Mileage Rate d.Approve December 2024 Disbursements:Accounts payable disbursements for the period include check numbers 264460 through 264606,bank drafts,and ACH payments in the amount of 14,266,578.54 and 645,185.87 for payroll e.Accept and File Investment Report for Quarter Ended December 31,2024 3.INFORMATIONAL ITEMS a.Legislative Advocacy Update b.Brown Act Update 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Community Advisory Commission Appointment b.Consider Approval of Grant Monitoring,Application Assistance,and Grant Management Support Services Agreement c.Consider Approval of Amendment No.1 to the Regulatory Reporting Support Agreement with Trussell Technologies for the Sterling Natural Resource Center SNRC) d.Consider Approval of Purchase of Diesel Fuel Trailer e.Consider Amendment to JC Law Firm Attorney Contract 5.REPORTS a.Board of Directors’Reports b.General Manager/CEO Report Water Supply Update c.Legal Counsel Report d.Board of Directors’Comments ADJOURN