Loading...
HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 05/14/2025BOARD OF DIRECTORS MAY 14, 2025 East Valley Water District was formed in 1954 and provides water and wastewater services to 108,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT James Morales, Jr. Chairman of the Board Brian W. Tompkins Chief Financial Officer Ronald L. Coats Vice­Chairman Jeff Noelte Director of Engineering & Operations Chris Carrillo Governing Board Member Kerrie Bryan Director of Administrative Services David E. Smith Governing Board Member Patrick Milroy  Operations Manager Phillip R. Goodrich Governing Board Member Manuel Moreno Water Reclamation Manager William Ringland Public Affairs/Conservation Manager Michael Moore General Manager/CEO Ryan Ritualo Information Technology Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting & Public Hearing May 14, 2025 ­ 5:00 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalleywater.gov PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PRESENTATIONS AND CEREMONIAL ITEMS Sterling Natural Resource Center Awards California Water Environment Association: Engineering & Research Achievement Award  WateReuse: Community Water Champion PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the April 9, 2025 Regular Board Meeting Minutes b.Approve the April 23, 2025 Regular Board Meeting Minutes c.Approve Directors' Fees and Expenses for April 2025 d.Consider Adoption of Resolution 2025.01 ­ Establishing an Investment Policy for Public Funds 3.INFORMATIONAL ITEMS a.Review FY 2025­26 Revenue Projections 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Status Update on Compliance with New Legal Obligations Regarding Vacancies and Recruitment and Retention Efforts (Assembly Bill 2561/Government Code Section 3502.3), Public Hearing b.Consider Approval of On­Call Master Services Agreements c.Consider Approval of Amendment No. 1 to the Managed Mobile Agreement d.Consider Adoption of Resolution 2025.02 ­ Nomination of James Morales Jr. as a candidate of the Association of California Water Agencies Region 9 Board e.Consider Voting Designee for the Association of California Water Agencies 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSMAY 14, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Brian W. TompkinsChief Financial OfficerRonald L. CoatsVice­Chairman Jeff NoelteDirector of Engineering & OperationsChris CarrilloGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerPhillip R. GoodrichGoverning Board Member Manuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerMichael Moore General Manager/CEO Ryan Ritualo Information Technology Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting & Public Hearing May 14, 2025 ­ 5:00 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalleywater.gov PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PRESENTATIONS AND CEREMONIAL ITEMS Sterling Natural Resource Center Awards California Water Environment Association: Engineering & Research Achievement Award  WateReuse: Community Water Champion PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the April 9, 2025 Regular Board Meeting Minutes b.Approve the April 23, 2025 Regular Board Meeting Minutes c.Approve Directors' Fees and Expenses for April 2025 d.Consider Adoption of Resolution 2025.01 ­ Establishing an Investment Policy for Public Funds 3.INFORMATIONAL ITEMS a.Review FY 2025­26 Revenue Projections 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Status Update on Compliance with New Legal Obligations Regarding Vacancies and Recruitment and Retention Efforts (Assembly Bill 2561/Government Code Section 3502.3), Public Hearing b.Consider Approval of On­Call Master Services Agreements c.Consider Approval of Amendment No. 1 to the Managed Mobile Agreement d.Consider Adoption of Resolution 2025.02 ­ Nomination of James Morales Jr. as a candidate of the Association of California Water Agencies Region 9 Board e.Consider Voting Designee for the Association of California Water Agencies 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSMAY 14, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Brian W. TompkinsChief Financial OfficerRonald L. CoatsVice­Chairman Jeff NoelteDirector of Engineering & OperationsChris CarrilloGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerPhillip R. GoodrichGoverning Board Member Manuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerMichael MooreGeneral Manager/CEO Ryan RitualoInformation Technology ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular Meeting & Public HearingMay 14, 2025 ­ 5:00 PM31111 Greenspot Road, Highland, CA 92346www.eastvalleywater.govPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PRESENTATIONS AND CEREMONIAL ITEMS Sterling Natural Resource Center Awards California Water Environment Association: Engineering & Research Achievement Award  WateReuse: Community Water Champion PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the April 9, 2025 Regular Board Meeting Minutes b.Approve the April 23, 2025 Regular Board Meeting Minutes c.Approve Directors' Fees and Expenses for April 2025 d.Consider Adoption of Resolution 2025.01 ­ Establishing an Investment Policy for Public Funds 3.INFORMATIONAL ITEMS a.Review FY 2025­26 Revenue Projections 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Status Update on Compliance with New Legal Obligations Regarding Vacancies and Recruitment and Retention Efforts (Assembly Bill 2561/Government Code Section 3502.3), Public Hearing b.Consider Approval of On­Call Master Services Agreements c.Consider Approval of Amendment No. 1 to the Managed Mobile Agreement d.Consider Adoption of Resolution 2025.02 ­ Nomination of James Morales Jr. as a candidate of the Association of California Water Agencies Region 9 Board e.Consider Voting Designee for the Association of California Water Agencies 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSMAY 14, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Brian W. TompkinsChief Financial OfficerRonald L. CoatsVice­Chairman Jeff NoelteDirector of Engineering & OperationsChris CarrilloGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerPhillip R. GoodrichGoverning Board Member Manuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerMichael MooreGeneral Manager/CEO Ryan RitualoInformation Technology ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular Meeting & Public HearingMay 14, 2025 ­ 5:00 PM31111 Greenspot Road, Highland, CA 92346www.eastvalleywater.govPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERSPRESENTATIONS AND CEREMONIAL ITEMSSterling Natural Resource Center AwardsCalifornia Water Environment Association: Engineering & Research AchievementAward WateReuse: Community Water ChampionPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of Agenda2.APPROVAL OF CONSENT CALENDARAll matters listed under the Consent Calendar are considered by the Board ofDirectors to be routine and will be enacted in one motion. There will be nodiscussion of these items prior to the time the board considers the motion unlessmembers of the board, the administrative staff, or the public request specific itemsto be discussed and/or removed from the Consent Calendar. a.Approve the April 9, 2025 Regular Board Meeting Minutes b.Approve the April 23, 2025 Regular Board Meeting Minutes c.Approve Directors' Fees and Expenses for April 2025 d.Consider Adoption of Resolution 2025.01 ­ Establishing an Investment Policy for Public Funds 3.INFORMATIONAL ITEMS a.Review FY 2025­26 Revenue Projections 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Status Update on Compliance with New Legal Obligations Regarding Vacancies and Recruitment and Retention Efforts (Assembly Bill 2561/Government Code Section 3502.3), Public Hearing b.Consider Approval of On­Call Master Services Agreements c.Consider Approval of Amendment No. 1 to the Managed Mobile Agreement d.Consider Adoption of Resolution 2025.02 ­ Nomination of James Morales Jr. as a candidate of the Association of California Water Agencies Region 9 Board e.Consider Voting Designee for the Association of California Water Agencies 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #2a May 14, 20251 Meeting Date: May 14, 2025 Agenda Item #2a Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the April 9, 2025 Regular Board Meeting Minutes RECOMMENDATION That the Board of Directors approve the April 9, 2025 regular Board meeting minutes as submitted. DISTRICT PILLARS AND STRATEGIES V - Community Engagement, Advocacy, and Leadership a. Utilize Effective Communication Methods to Foster Exceptional Community Relations REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft April 9, 2025 Regular Board Meeting Minutes Regular Board Meeting Meeting Date: April 9, 2025 CALL TO ORDER The Chairman of the Board called the meeting to order at 5:00 p.m. PLEDGE OF ALLEGIANCE Director Smith led the flag salute. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None STAFF Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Patrick Milroy, Operations Manager; Kerrie Bryan, Director of Administrative Services; Manuel Moreno, Water Reclamation Manager; William Ringland, Public Affairs/Conservation Manager; Ryan Ritualo, Information Technology Manager; Justine Hendricksen, District Clerk; Shayla Antrim, Administrative Specialist LEGAL COUNSEL Steve Elie GUESTS Members of the public PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:01 p.m. Draft pending approval 2 0 6 6 There being no written or verbal comments, the public participation section was closed. 1.APPROVAL OF AGENDA a.Approval of Agenda A motion was made by Vice Chairman Coats, seconded by Director Carrillo, that the Board approve the April 09, 2025 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2.APPROVAL OF CONSENT CALENDAR a.Approve the February 26, 2025 Regular Board Meeting Minutes b.Approve the March 12, 2025 Regular Board Meeting Minutes c.Approve Directors' Fees and Expenses for March 2025 d.Approve February 2025 Disbursements: Accounts payable disbursements for the period include check numbers 264805 through 264957, bank drafts, and ACH payments in the amount of $11,345,140.47 and $534,043.13 for payroll A motion was made by Vice Chairman Coats, seconded by Director Goodrich, that the Board approve the Consent Calendar items as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 3.INFORMATIONAL ITEMS a. Information Technology (IT) Annual Security Update The Information Technology Manager presented a cybersecurity update, highlighting top-targeted countries, increased phishing attempts, and vulnerability detection patterns. He reviewed the District’s cybersecurity efforts, such as email scanning, network audits, and DNS protection, which have resulted in zero file or IP compromises. He recommended key mitigation strategies, including multi-factor authentication, strong password policies, data backups, and staff training. He also discussed future initiatives, including but not limited to Security Information and Event Management (SIEM) systems, Active Directory Manager Plus, and Artificial Intelligence integration, and shared a case study on a cybersecurity breach at American Water. 2 0 6 6 The Information Technology Manager responded to questions from the Board regarding potential vulnerabilities, phishing risks, and the District's proactive security approach. For information only. b. FY 2025-26 Program Goals and Objectives Workshop The General Manager/CEO introduced the Fiscal Year 2025–2026 Program Goals and Objectives. He explained that this workshop is an important part of the annual budget process, which includes several sessions before the final budget is presented to the Board in June. He discussed how the goals are tied to the District’s Strategic Plan, approved by the Board in October 2024. The plan includes an updated vision, mission, and strategic priorities meant to guide the work of all departments. Chairman Morales and Vice Chairman Coats presented the Board’s goals and objectives. Chairman Morales spoke about the Board’s focus on policy direction, community involvement, and long-term strategy. Vice Chairman Coats highlighted the Board’s efforts to build relationships with community members, legislators, and local agencies. Department heads presented goals and objectives based on the District’s Strategic Plan. The General Manager explained that these goals will help guide budget decisions and will also be used to set staff performance goals. This process helps ensure that the District stays focused and uses its resources effectively. For information only. 4.REPORTS a.Board of Directors’ Reports Director Goodrich reported that on April 8, he attended the Highland City Council meeting, where they announced the Tractor Supply ribbon cutting ceremony will be held on May 4 and Corky’s Kitchen and Bakery grand opening on April 14. Director Smith reported on the following: March 29, he attended the Highland Area Historical Society Citrus Festival; April 8, he attended the Finance and Human Resources Committee meeting; and April 9, he attended the San Bernardino Valley Water Conservation District meeting regarding a proposed groundwater charge increase from $17.80 to $18.69 per acre-foot. 2 0 6 6 Director Carrillo reported on the following: April 2, he participated in the San Bernardino City Council meeting via Zoom; and April 8, he met with the General Manager/CEO to review the agenda. Vice Chairman Coats reported on the following: April 1, he attended the North Fork Water Company meeting; April 3, he reviewed the agenda with Chairman Morales and the General Manager/CEO, and also attended the Yucaipa Valley Water District meeting where the aquifer storage and recovery project was discussed; and April 8, he attended the Finance and Human Resources Committee meeting. Chairman Morales reported on the following: April 1, he attended the North Fork Water Company meeting; April 3, he met with the General Manager/CEO and Vice Chairman Coats to review the agenda and for a District update; April 4, he attended the ACWA State Board of Directors meeting; and April 8, he attended the San Bernardino Valley Municipal Water District Engineering workshop on the Earth Tech Products contract. For information only. b. General Manager/CEO Report The General Manager/CEO announced the following: •The District is hosting a Spring Gardening Basics Workshop at the Sterling Natural Resource Center on Saturday, April 12 @10:00 a.m. •The District participated in the City of Highland’s Harvest Festival last weekend. •The District has officially started drilling a new well at Plant 129; the first one in over 20 years. In preparation for this project, notifications were sent to all surrounding community members, sound walls were installed to minimize noise, and a neighborhood open house was hosted to inform residents about the construction/drilling process. The project is scheduled to be completed in 2026. •Today, District staff presented “The Young Ladies of the Future” at Indian Springs High School. The event featured women in various professions and aims to inspire young women to pursue careers in public service. A new water quality video was presented, highlighting the District's comprehensive testing process and will be available on the District's website. For information only. c. Legal Counsel Report Legal Counsel had nothing to report. 2 0 6 6 d. Board of Directors’ Comments Vice Chairman Coats announced that he was recently appointed to the Finance Corporation Board for CSDA (California Special Districts Association). He also thanked Director Mark Falcone from the Conservation District and Mr. Yauger for attending the meeting. Chairman Morales made the following comments: He encouraged Board members to sign up for leak alerts, mentioning that he discovered leaks at his own home after receiving a high water bill. He is excited about the summer internship program and looks forward to meeting the new interns as they navigate the application process. He commented on the well drilling at Plant 129. He thanked staff for their legislative updates and acknowledged the hard work required to keep the Board informed about important issues. He also thanked staff for participating in the Highland Citrus Harvest Festival. He emphasized his appreciation for the General Manager/CEO and staff for all their hard work and dedication. For information only. ADJOURN Chairman Morales adjourned the meeting at 6:48 p.m. James Morales, Jr., Board President Michael Moore, Board Secretary Agenda Item #2b May 14, 20251 Meeting Date: May 14, 2025 Agenda Item #2b Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the April 23, 2025 Regular Board Meeting Minutes RECOMMENDATION That the Board of Directors approve the April 23, 2025 regular Board meeting minutes as submitted. DISTRICT PILLARS AND STRATEGIES V - Community Engagement, Advocacy, and Leadership a. Utilize Effective Communication Methods to Foster Exceptional Community Relations REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft April 23, 2025 Regular Board Meeting Minutes Regular Board Meeting Meeting Date: April 23, 2025 CALL TO ORDER The Chairman of the Board called the meeting to order at 4:00 p.m. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None STAFF Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Patrick Milroy, Operations Manager; William Ringland, Public Affairs/Conservation Manager; Ryan Ritualo, Information Technology Manager; Justine Hendricksen, District Clerk; Shayla Antrim, Administrative Specialist LEGAL COUNSEL Jean Cihigoyenetche GUESTS Members of the public PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 4:01 p.m. There being no written or verbal comments, the public participation section was closed. Draft pending approval 2 0 8 6 1.APPROVAL OF AGENDA a.Approval of Agenda A motion was made by Director Smith seconded by Director Carrillo, that the Board approve the April 23, 2025 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2.RECESS INTO CLOSED SESSION The Board entered into Closed Session at 4:02 p.m. as provided in the Ralph M. Brown Act Government Code Section 54956.9(d)(1) to discuss the item listed on the agenda. RECONVENE THE MEETING The Board reconvened the meeting at 5:00 p.m. PLEDGE OF ALLEGIANCE Director Goodrich led the flag salute. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2.a. legal counsel stated that no reportable action was taken. PRESENTATIONS AND CEREMONIAL ITEMS •Introduction of Newly Hired Employee o Eric Sandoval, Public Affairs Specialist The General Manager/CEO introduced the newly hired employee to the Board. PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:05 p.m. There being no written or verbal comments, the public participation section was closed. 2 0 8 6 3.APPROVAL OF CONSENT CALENDAR a.Approve the March 26, 2025 Regular Board Meeting Minutes b.Accept and File Investment Report for Quarter Ended March 31, 2025 c.Accept and File Financial Statements for February 2025 d.Approve March 2025 Disbursements: Accounts payable disbursements for the period include check numbers 264958 through 265099, bank drafts, and ACH payments in the amount of $3,874,838.84 and $544,284.10 for payroll A motion was made by Director Smith, seconded by Vice Chairman Coats, that the Board approve the Consent Calendar items as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None Abstain: None 4.INFORMATIONAL ITEMS a.Fiscal Year 2025-26 Proposed Capital Improvement Program Budget The Chief Financial Officer presented the proposed capital improvement program budget for FY 2025-26. He outlined various projects, including meter replacement, Plant 134 membrane replacement, successful tank rehabilitation, and Plant 134 pre- treatment feasibility study. He discussed funding sources, including annual operating revenue, capital replacement reserve, and capacity fees. For information only. b.2025 Summer Readiness Update The Operations Manager presented the summer readiness update. He discussed the impact of taking wells offline due to recycled water regulations and the measures taken to ensure water reliability during peak demand. These include increasing production at Plant 134 by 20%, bringing Well 120 back online after 10 years, and installing a pressure-reducing valve at Plant 129 to improve water distribution. As a short-term emergency measure, the District is prepared to run wells during high-cost energy hours if necessary. Future planning efforts involve continued drilling of Well 129, exploring expansion at Plant 134, and evaluating potential water tie-ins with neighboring agencies. For information only. 2 0 8 6 5.REPORTS a.Board of Directors’ Reports Director Carrillo reported on the following: April 14 he participated in a District tour of Capital Improvement Program (CIP) projects with the General Manager/CEO and Operations Manager; April 16 he attended a Local Agency Formation Commission of San Bernardin County meeting; April 22 he attended the Highland Chamber of Commerce meeting; and April 22 he met with the General Manager/CEO to review the agenda. Director Goodrich reported on the following: April 15 he met with the General Manager/CEO to discuss District business; April 16 he attended a Water Agency Coordination meeting to discuss regional water resiliency; April 17 he toured CIP projects with the Operations Manager; and April 21 he attended the Association of San Bernardino County Special Districts meeting where guest speaker George Cardenas presented. Director Smith reported on the following: April 15 he met with the General Manager/CEO for a District update; April 21 he participated in a CIP tour hosted by the General Manager/CEO and Operations Manager; April 22 he attended the Highland Chamber of Commerce meeting; and April 23 he attended the San Bernardino Valley Water Conservation District meeting, which included a public hearing on the groundwater charge and a discussion on the cloud seeding pilot program. Vice Chairman Coats reported on the following: April 10 he toured District facilities with new Community Advisory Commission members and District staff; April 10 he attended the Legislative and Public Affairs Committee meeting; April 14 he attended the Association of San Bernardino County Special Districts monthly Board meeting; April 16 he met with the General Manager/CEO and attended a regional meeting with Yucaipa Valley Water District; April 17 he met with the General Manager/CEO and Chairman Morales to review the agenda; April 21 he participated in a CIP tour hosted by the General Manager/CEO and Operations Manager; April 21 he attended the Association of San Bernardino County Special Districts meeting where guest speaker George Cardenas presented; and April 22 he attended the Highland Chamber of Commerce meeting. Chairman Morales reported on the following: April 10 he attended the Legislative and Public Affairs Committee meeting; April 14 he participated in a tour of East Valley Water District CIP projects; April 15 he attended the San Bernardino Valley Municipal Water District’s Board meeting where they discussed California legislative bills; and April 17 he met with the General Manager/CEO and Vice Chairman Coats to review the agenda. For information only. 2 0 8 6 b. General Manager/CEO Report The Senior Engineer provided the Water Supply Dashboard Update. The General Manager/CEO reported on the following: •April 23, the District is participating in Highland’s Earth Day Event at the Highland Branch Library Rooftop Garden from 4:00 p.m. to 6:00 p.m. Participants will explore the rooftop garden and learn tips on how to conserve water. •May 2, District staff are participating in Serrano Middle School’s Career Day. •East Valley Water District and other local water agencies are hosting this year’s SoCal STEAMM event at Yucaipa Regional Park. The event gathers high school students to compete and race their 16-foot boats equipped with solar technology. The event is scheduled for May 2-4. •The District is commemorating Drinking Water Week by providing customers visiting any of the District’s offices with a special giveaway, May 4-10. •Staff provided a facility tour for members of the Community Advisory Commission. The site visits included the Seven Oaks Dam, Plant 129, Plant 134, and the Sterling Natural Resource Center. •The District launched the Ring app for targeted customer communications. •The District’s conversation coordinator provided a water cycle and career overview to elementary students at Cypress Elementary. •The Conservation team attended Monterey Elementary’s STEAMM Event. STEAMM stands for science, technology, engineering, arts, mathematics, and music. •The District hosted a Grade 3 wastewater exam preparation course at the Sterling Natural Resource Center. •The District held a conservation workshop with 98 attendees, including a mulch giveaway and a compost pale giveaway. He acknowledged Burrtec and the City of Highland for the respective donations and ongoing partnership. For information only. c. Legal Counsel Report No report at this time. d. Board of Directors’ Comments Vice Chairman Coats thanked staff from East Valley Water District and West Valley Water District for attending tonight’s meeting. 2 0 8 6 Chairman Morales made several key closing remarks: He announced the call for candidates for the Association of California Water Agencies Region 9 Board of Directors and Committees, and he expressed his intention to seek Board support for continuing the District's seat on the Region 9 Board. He reflected on the project tour, praising staff's hard work. He highlighted seeing employees working in the field, particularly at the Sterling Natural Resource Center. He expressed gratitude for staff's expertise and dedication. For information only. ADJOURN Chairman Morales adjourned the meeting at 6:10 p.m. James Morales, Jr., Board President Michael Moore, Board Secretary Agenda Item #2c May 14, 20251 Meeting Date: May 14, 2025 Agenda Item #2c Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve Directors' Fees and Expenses for April 2025 RECOMMENDATION That the Board of Directors approve the Directors' Fees and Expenses for April 2025 as submitted. DISTRICT PILLARS AND STRATEGIES II - Sustainability, Transparency, and Accountability a. Uphold Transparent and Accountable Fiscal and Resource Management REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT The fiscal impact associated with this agenda item is $11,021.04 which is included in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS April 2025 Director Expense Reports Name: Month / Year:2025 Meeting No.Stipend Written Oral 1 4 /01 248.06 2 4 /03 0.00 3 4 /03 248.06 4 4 /08 248.06 5 4 /09 248.06 6 4 /10 0.00 7 4 /10 248.06 8 4 /14 248.06 9 4 /16 0.00 10 4 /16 248.06 11 4 /17 0.00 12 4 /17 248.06 13 4 /21 0.00 14 4 /21 248.06 15 4 /22 0.00 16 4 /23 248.06 17 18 19 20 Meetings 0.7/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage 41.00 Miscellaneous Reimbursement Description Meeting with Yucaipa Valley and City of Redlands Agenda Review Yucaipa Valley Water District CIP Tour of EVWD Facilities Finance & Human Resources Committee Meeting Regular Board Meeting Facilities Tour for CAC Members & New Employees Legislative & Public Affairs Committee Meeting ASBCSD Board Meeting Expense Type $2,480.60 $106.40 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Ronald L. Coats Date Meeting / Event Description Highland Chamber of Commerce Regular Board Meeting Date North Fork Stockholders Meeting Agenda Review Yucaipa Valley Water District $2,587.00 Ronald L. Coats April / 152.00 X 10 70.00 41.00 Report Provided Subtotal Meetings' Stipend Mileage ASBCSD General Meeting Meeting with General Manager/CEO or Designee DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2025 1 2 3 4 5 Ronald L. Coats April / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attended the annual meeting of the North Fork Water Company to vote on all company business 4 / 1 / 2025 North Fork Stockholders Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:4 / 3 / 2025 Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD Meeting Date:4 / 3 / 2025 Event Description:Yucaipa Valley Water District Met with Chairman Morales and CEO Moore to review our upcoming agenda and discuss other district business Brief Description of Meeting/Event Value to EVWD They approved Aquifer Storage and Recovery Project with Western Heights Mutual Water Company; Established an Ad Hoc committee to develop a Wildfire Coordination Prevention and Preparedness Strategy for the Yucaipa Valley; Received status updates on various construction projects Meeting Date:4 / 8 / 2025 Event Description:Finance & Human Resources Committee Meeting Brief Description of Meeting/Event Value to EVWD Received updates on Finance and Human Resources activities; went over Capital Improvement Projects for the upcoming year and costs associated with those projects; learned about the addition of California Class as an investment opportunity for the district Meeting Date:4 / 9 / 2025 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official board meeting minutes DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2025 6 7 8 9 10 Meeting Date:4 / 10 / 2025 Event Description:Facilities Tour for CAC Members & New Employees Brief Description of Meeting/Event Value to EVWD Went on a tour of some district facilities with new members of the CAC and several new employees Meeting Date:4 / 10 / 2025 Event Description:Legislative & Public Affairs Committee Meeting Brief Description of Meeting/Event Value to EVWD Received updates on upcoming legislation from our advocates in Sacramento; Update on our Grant Platform; Update on Public Affairs and Conservation activities Meeting Date:4 / 14 / 2025 Event Description:ASBCSD Board Meeting Brief Description of Meeting/Event Value to EVWD Attended our monthly board meeting to discuss association business and our upcoming meeting Meeting Date:4 / 16 / 2025 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Met with Michael Moore to discuss district business Meeting Date:4 / 16 / 2025 Event Description:Meeting with Yucaipa Valley and City of Redlands Brief Description of Meeting/Event Value to EVWD Attended a regional meeting with Yucaipa Valley Water District and City of Redlands to discuss water resiliency for the area Ronald L. Coats April / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2025 11 12 13 14 15 Meeting Date:4 / 17 / 2025 Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD Met with Chairman Morales and CEO Moore to review our upcoming agenda and discuss other district business Meeting Date:4 / 17 / 2025 Event Description:Yucaipa Valley Water District Brief Description of Meeting/Event Value to EVWD Authorized the following: purchase of a new natural gas powered generator for a lift station; a new pipeline project for $915,474; status updates on 4 construction projects and appointed primary and alternate representatives to the Upper Santa Ana Watershed Infrastructure Financing Authority (Greg Bogh and Brett Granland Meeting Date:4 / 21 / 2025 Event Description:CIP Tour of EVWD Facilities Brief Description of Meeting/Event Value to EVWD Toured EVWD facilities that are undergoing capital improvements, which included, Plant 129 well drilling, Plant 39 warehouse, Plant 56 Reservoir rehabilitation and SNRC MBR expansion project and a new water main replacement and adding an additional fire hydrant in Oakridge Court cul-de-sac Meeting Date:4 / 21 / 2025 Event Description:ASBCSD General Meeting Brief Description of Meeting/Event Value to EVWD Attended our monthly meeting where George Cardenas, Helendale Community Services District Board Vice President and Phelan-Pinon Hills CSD Engineering Manager spoke on GIS for Small Districts -- Small Budget, Big Ideas Meeting Date:4 / 22 / 2025 Event Description:Highland Chamber of Commerce Brief Description of Meeting/Event Value to EVWD Attended their monthly meeting where the guest speaker was Mark Cloud, representative from Southern California Edison Ronald L. Coats April / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2025 16 17 18 19 20 Meeting Date:4 / 23 / 2025 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official board meeting minutes Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Event Description: Brief Description of Meeting/Event Value to EVWD Ronald L. Coats April / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 5 Name: Month / Year:2025 Meeting No.Stipend Written Oral 1 4 /02 248.06 2 4 /08 248.06 3 4 /09 248.06 4 4 /14 248.06 5 4 /16 248.06 6 4 /22 248.06 7 4 /23 248.06 8 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.7/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Chris Carrillo April / 0.00 X 7 Report Provided Subtotal Meetings' Stipend Mileage Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Chris Carrillo Date Meeting / Event Description Date City of San Bernardino Council Meeting Meeting with General Manager/CEO or Designee Regular Board Meeting $1,736.42 $1,736.42 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description Tour of District CIP Projects LAFCO Chamber of Commerce Event Regular Board Meeting Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2025 1 2 3 4 5 Event Description:LAFCO Brief Description of Meeting/Event Value to EVWD Attended LAFCO monthly meeting. Brief Description of Meeting/Event Value to EVWD Attended regularly scheduled board meeting. Meeting Date:4 / 14 / 2025 Event Description:Tour of District CIP Projects Brief Description of Meeting/Event Value to EVWD Toured CIP Projects with CEO Moore. Meeting Date:4 / 16 / 2025 Meeting Date:4 / 8 / 2025 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting Date:4 / 9 / 2025 Event Description:Regular Board Meeting Conference call with CEO Moore to discuss district business. Chris Carrillo April / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attended via Zoom San Bernardino City Council meeting. 4 / 2 / 2025 City of San Bernardino Council Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2025 6 7 8 9 10 Chris Carrillo April / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Attended Highland Chamber of Commerce monthly luncheon. Meeting Date:4 / 23 / 2025 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attended regularly scheduled board meeting. Meeting Date: Meeting Date:4 / 22 / 2025 Event Description:Chamber of Commerce Event Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2025 Meeting No.Stipend Written Oral 1 4 /01 248.06 2 4 /08 248.06 3 4 /09 248.06 4 4 /15 248.06 5 4 /16 248.06 6 4 /17 248.06 7 4 /21 248.06 8 4 /23 248.06 9 4 /23 0.00 10 4 /24 248.06 11 4 /29 248.06 12 13 14 15 16 17 18 19 20 Meetings 0.7/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description Meeting with General Manager/CEO or Designee Tour of SNRC with City officials Meeting with General Manager/CEO or Designee Regional water resiliency meeting Meeting with General Manager/CEO or Designee ASBCSD Regular Board Meeting Expense Type $2,480.60 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Phillip R. Goodrich Date Meeting / Event Description Date North Fork Stockholders Meeting City of Highland Council Meeting Regular Board Meeting $2,480.60 Phillip R. Goodrich April / 0.00 X 10 Report Provided Subtotal Meetings' Stipend Mileage Meeting with General Manager/CEO or Designee DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2025 1 2 3 4 5 Phillip R. Goodrich April / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attend Annual Northfork Water board and shareholders meeting 4 / 1 / 2025 North Fork Stockholders Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:4 / 8 / 2025 Event Description:City of Highland Council Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:4 / 9 / 2025 Event Description:Regular Board Meeting Attend Council meeting as primary board rep. Brief Description of Meeting/Event Value to EVWD Attend regular board meeting see mins. This date Meeting Date:4 / 15 / 2025 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Monthly meeting with CEO Moore -Distrct updates and Business updates Meeting Date:4 / 16 / 2025 Event Description:Regional water resiliency meeting Brief Description of Meeting/Event Value to EVWD Meet with Reps. From Yucaipa and Redlands to discuss local water issues DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2025 6 7 8 9 10 Meeting Date:4 / 17 / 2025 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Toured current District CIP projects for updates on their current status ant to see District strategies and resources at work Meeting Date:4 / 21 / 2025 Event Description:ASBCSD Brief Description of Meeting/Event Value to EVWD Attend Monthly Special Districts Business meeting updates on sponsored and unsponsored Legislations and LAFCO status updates Meeting Date:4 / 23 / 2025 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attend Reg. Board meeting Ref. Mins. This day Meeting Date:4 / 23 / 2025 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meet with CEO Moore RE: some District business strategies Meeting Date:4 / 24 / 2025 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meet with CEO Moore and members of Highland City Council RE: Districts pathway Phillip R. Goodrich April / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2025 11 12 13 14 15 Meeting Date:4 / 29 / 2025 Event Description:Tour of SNRC with City officials Brief Description of Meeting/Event Value to EVWD Attend Tour of SNRC with CEO, EVWD staff and various Highland City Council members and Staff Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Phillip R. Goodrich February / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2025 Meeting No.Stipend Written Oral 1 4 /01 248.06 2 4 /03 248.06 3 4 /04 248.06 4 4 /08 248.06 5 4 /09 248.06 6 4 /10 248.06 7 4 /14 248.06 8 4 /15 248.06 9 4 /17 248.06 10 4 /23 248.06 11 4 /25 0.00 12 13 14 15 16 17 18 19 20 Meetings 0.7/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval James Morales, Jr.April / 0.00 X 10 Report Provided Subtotal Meetings' Stipend Mileage Meeting with General Manager/CEO or Designee Administration Signature I certify that the above is correct and accurate to the best of my knowledge. James Morales, Jr. Date Meeting / Event Description Date North Fork Stockholders Meeting Meeting with General Manager/CEO or Designee ACWA Event $2,480.60 $2,480.60 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description Regular Board Meeting ACWA Event San Bernardino Valley MWD Regular Board Meeting Legislative & Public Affairs Committee Meeting Meeting with General Manager/CEO or Designee San Bernardino Valley MWD Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2025 1 2 3 4 5 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Brief Description of Meeting/Event Value to EVWD Board of directors meeting. Performed functions as Vice-chair alternate. Meeting Date:4 / 8 / 2025 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Workshop Resources and Engineering. Board report assignment. Agreement for EarthTec Product with Earth Science Laboratories. Meeting Date:4 / 9 / 2025 Meeting Date:4 / 3 / 2025 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting Date:4 / 4 / 2025 Event Description:ACWA Event District operational and update. Vice Chairman Coats. James Morales, Jr.April / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Annual meeting. Please refer to public agenda. 4 / 1 / 2025 North Fork Stockholders Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2025 6 7 8 9 10 James Morales, Jr.April / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Ditsrict operational and business update Vice chairman Coats. Meeting Date:4 / 23 / 2025 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Regular board meeting. Board report assignment. CA Legislative update and positions. Meeting Date:4 / 17 / 2025 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:4 / 14 / 2025 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD District capital improvement site reviews. Director Carillo. Meeting Date:4 / 15 / 2025 Meeting Date:4 / 10 / 2025 Event Description:Legislative & Public Affairs Committee Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2025 11 12 13 14 15 James Morales, Jr.April / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD State Legislsative Meeting. No charge. No more than ten meetings per period. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date:4 / 25 / 2025 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Agenda Item #2d May 14, 20251 Meeting Date: May 14, 2025 Agenda Item #2d Consent Item 1 5 0 3 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Adoption of Resolution 2025.01 - Establishing an Investment Policy for Public Funds RECOMMENDATION That the Board of Directors Adopt Resolution 2025.01 - Establishing an Investment Policy for Public Funds. BACKGROUND / ANALYSIS California Government Code section 53646(a) requires that the CFO/Treasurer of a local agency annually render to the legislative body a Statement of Investment Policy for consideration at a public meeting. Accordingly, a proposed Statement of Investment Policy for fiscal year 2025-26 is attached. The proposed policy is the same version that was approved by the Board on May 22, 2024 – there have been no modifications. DISTRICT PILLARS AND STRATEGIES II - Sustainability, Transparency, and Accountability a. Uphold Transparent and Accountable Fiscal and Resource Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Agenda Item #2d May 14, 20252 Meeting Date: May 14, 2025 Agenda Item #2d Consent Item 1 5 0 3 Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS Resolution 2025.01 Exhibit A - Statement of Investment Policy 7.6 East Valley Water District Resolution 2025.01 Page 1 of 2 RESOLUTION NO. 2025.01 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS WHEREAS, the Board of Directors of the East Valley Water District (the “District”) desires to maintain a formal policy regarding the investment of public funds pursuant to the requirements of Government Code Sections 5921 and 53600 et seq.; and WHEREAS, the Board of Directors of the District has employed qualified staff to invest those funds in accordance with the law and the terms of the District’s investment policy , as well as in a manner that advances the District’s investment objectives of safety, liquidity and yield; and NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the District that the East Valley Water District Investment Policy attached hereto as Exhibit “A” and incorporated in full herein by this reference is hereby adopted as the formal investment policy of the District; and BE IF FURTHER RESOLVED that the General Manager/CEO and the Treasurer/Chief Financial Officer of the District are hereby authorized and directed to invest the District’s funds in a manner consistent with the terms hereof and in accordance with any further directions of the District’s Board of Directors; and BE IT FURTHER RESOLVED that this Resolution supersedes Resolution No. 2024.09 adopted by the Board of Directors of the District on May 22, 2024. This Resolution shall take effect on July 1, 2025. ADOPTED this 14th day of May 2025. Ayes: Noes: Absent: Abstain: James Morales, Jr. Board President East Valley Water District Resolution 2025.01 Page 2 of 2 ATTEST: Michael Moore Secretary, Board of Directors May 14, 2025 I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2025.01 adopted by the Board of Directors of East Valley Water District at its Regular Meeting held May 14, 2025. Michael Moore Secretary, Board of Directors EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: May 14, 2025 Policy No: 7.6 Page 1 of 14 Purpose The purpose of this policy is to establish guidelines for the prudent investment of East Valley Water District (District) funds in conformance with California Government Code requirements. Funds will be managed to provide for daily cash flow requirements and to meet the objectives of this policy. Policy It is the policy of the District to invest public funds in a manner which ensures the safety and preservation of capital while meeting reasonably anticipated operating needs, achieving a reasonable rate of return, and conforming to all state and local statutes governing the investment of public funds. Scope This policy applies to the investment of all operating funds; it does not apply to investments held in trust for the District retirement plan, or post-employment health benefits, as these investments are subject to policies established by the plan trustees. Indenture agreements specify how bond proceeds will be invested, but generally they will be invested in securities permitted by this policy. Invested funds are accounted for, and are identified in, the District’s Annual Comprehensive Financial Report. Objectives As specified in CGC §53600.5, when investing and managing public funds, the primary objectives, in priority order, of the District’s investment activities shall be: 1.Safety: Safety of principal is the foremost objective of the investment program. Investments of the East Valley Water District shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio by mitigating certain risks. Some of those risks are: A.Interest Rate Risk – the District will minimize the risk that the market value of securities in the portfolio will fall due to changes in general interest rates by: Exhibit "A" EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: May 14, 2025 Policy No: 7.6 Page 2 of 14 • Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operation and avoiding the need to sell securities on the open market prior to maturity. • Investing operating funds primarily in short-term securities, money market mutual funds, or investment pools. B. Credit Risk – the risk that an issuer or other counterparty to an investment will not fulfill its obligations, will be reduced by: • Limiting investments to higher rated securities as further described in this policy. • Diversifying the investment portfolio so that potential losses on individual securities will be reduced. 2. Liquidity: The investment portfolio will remain sufficiently liquid to enable the East Valley Water District to meet all operating requirements that might be reasonably anticipated. 3. Return on Investments: The investment portfolio shall be designed with the objective of attaining the best yield or returns on investments, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives. Prudence The standard of prudence to be used by District officials involved in the investment program shall be the “prudent investor” standard and shall be applied in the context of managing the overall portfolio. The meaning of the standard of prudent investor is explained in CGC Section 53600.3, which states that “when investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: May 14, 2025 Policy No: 7.6 Page 3 of 14 character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.” The CFO/Treasurer and delegated investment officers, acting in accordance with written procedures and this Policy and exercising due diligence, shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. Delegation of Authority The authority of the District’s Board of Directors to invest District funds is derived from California Government Code (CGC) section 53601. Section 53607 of the CGC grants the Board the authority to delegate that authority to the District’s Chief Financial Officer (CFO)/Treasurer. The authority to invest District funds is hereby delegated to the CFO/Treasurer. The CFO/Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials in the absence of the Treasurer. All transactions will be reviewed by the Treasurer on a regular basis to ensure compliance with this Policy. No Person may engage in an investment transaction except as provided under the terms of this Investment Policy and the procedures established by the Treasurer. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the District’s General Manager/CEO any material financial interest in financial institutions that conduct business within the District, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the District. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: May 14, 2025 Policy No: 7.6 Page 4 of 14 All bond issue participants, including but not limited to, underwriters, bond counsel, financial advisors, brokers, and dealers will disclose any fee sharing arrangements or fee splitting to the CFO/Treasurer prior to the execution of any transaction. Authorized Broker-Dealers The CFO/Treasurer will maintain a list of approved financial institutions authorized to provide investment services to the District. These may include primary dealers authorized to buy and sell government securities in direct dealings with the Federal Reserve Bank of New York, or regional dealers that qualify under Securities and Exchange Commission Rule 15C3-1 (uniform net capital rule). The list of approved financial institutions will be reviewed by the CFO/Treasurer on an annual basis. All Broker Dealers who desire to conduct investment transactions with the District must supply the CFO/Treasurer with the following: • Audited Financial Statements • Proof of Financial Industry Regulatory Authority (FINRA) certification • Proof of State of California registration • Completed broker/dealer questionnaire (except Certificate of Deposit counterparties) • Certification of having read the District’s investment policy and depository contracts Authorized and Suitable Investments The East Valley Water District as empowered by California Government Code (CGC) §53600, et. Seq., establishes the following as authorized investments: A. Local Agency Investment Fund (LAIF). The District may invest in the Local Agency Investment Fund established by the State Treasurer for the benefit of local agencies (CGC §16429.1). The fund must have 24-hour liquidity. There is no limitation on the percentage of the District portfolio that may be invested with LAIF, however, LAIF does impose a maximum deposit of $75 million. B. United States Treasury Securities. United States Treasury notes, bonds, or bills for which the full faith and credit of the United States is pledged for the payment of principal and interest (CGC §53601(b)). There is no limitation as to the percentage of EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: May 14, 2025 Policy No: 7.6 Page 5 of 14 the District’s portfolio that may be invested in these securities, however, maximum investment maturities are limited to five years from the date of purchase. C. Federal Agency Obligations. The District is permitted to invest in federal agency or United States government sponsored enterprise obligations, participations, mortgage-backed securities or other instruments, including those issued by or fully guaranteed as to principal and interest by Federal agencies or United States government sponsored enterprises (CGC §53601(f)). Maximum maturity is limited to five years from the date of purchase. There is no limitation as to the percentage of the District’s portfolio that may be invested in agencies. D. Bank Depository Accounts. The District may invest in insured or collateralized certificates of deposit, savings accounts, market rate accounts, or other bank deposits issued by a state or national bank, savings and loan associations, or state or federal credit unions located in California (CGC §53630 et. Seq.). A written depository contract is required with all institutions that hold District deposits requiring that deposits be collateralized in accordance with the CGC. Under provisions of the Code, California banks and savings and loan associations are required to secure the District’s deposits by pledging government securities with a value of 110% principal and accrued interest. State law also allows financial institutions to secure the District deposits by pledging first trust deed mortgage notes having a value of 150% of the District’s total deposits. The Treasurer may waive collateral requirement for the portion of any deposit insured pursuant to federal law. Securities placed in a collateral pool must provide coverage for at least 110% of all deposits that are placed in the institution. Acceptable pooled collateral is governed by CGC §53651. Real estate mortgages are not considered acceptable collateral by the District, even though they are permitted in CGC §53651(m). All financial institutions holding District deposits are required to provide the District with a regular statement of pooled collateral. This report will state that they are meeting the 110% collateral rule, a listing of all collateral with location and market value, plus an accountability of the total amount of deposits secured by the pool. Deposits are allowable in any institution that insures its deposits with the Federal Deposit Insurance Corporation (FDIC) or the National Credit Union Administration (NCUA), and a maximum deposit of up to the federal insurance limits may be deposited in any one institution without collateral. No bank shall receive District EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: May 14, 2025 Policy No: 7.6 Page 6 of 14 deposits in excess of the federal insurance limits that has a long-term debt rating by Moody’s investors Service, Standard & Poor’s, or Fitch Ratings of less than ‘A’. The maximum maturity is restricted to three years. In accordance with CGC §53638, no deposit shall exceed the shareholder’s equity of any depository bank, nor shall a deposit exceed the total net worth of any institution. No deposits shall be made at a state or federal credit union if a member of the Board of Directors or the General Manager/CEO or CFO/Treasurer of the District serves on the Board of Directors or a committee of the credit union. E. Municipal Securities. Registered treasury notes or bonds issued by the State of California or any of the other 49 states, including bonds payable solely out of the revenues from a revenue producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any states (CGC §53601 (c)(d)). Bonds, notes, or other evidence of debt issued by a local agency within the State of California, including issues by East Valley Water District if allowed under the bond indenture. This includes bonds payable solely out of revenue form a revenue- producing property owned, controlled, or operated by the local agency, or by an authority of the local agency (CGC §53601 (a)(e)). Securities must have a debt rating of at least ‘AA’ by a Nationally Recognized Statistical Rating Organization (NRSRO). Maximum maturity is limited to five years from the date of purchase, and holdings of this type of security are limited to a maximum of 20% of the District’s investment portfolio. F. Commercial Paper. Commercial paper of ‘prime’ quality of the highest ranking of the highest letter and number rating as provided for by a NRSRO and must be issued only by general corporations that are organized and operating within the United States and have total assets in excess of $500 million. The general corporation must have an ‘A’ rating or better on debt other than commercial paper, if any, assigned by an NRSRO (CGC §53601(h)). Purchases shall not exceed 5% of the outstanding paper of the issuing corporation, and maximum maturity is restricted to 270 days. This type of investment shall not exceed 15% of the District’s investment portfolio. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: May 14, 2025 Policy No: 7.6 Page 7 of 14 G. Placement Service Deposits. The District may invest in Certificates of Deposit placed with a private sector entity that assists in the placement of deposits with eligible financial institutions located in the United States (CGC §53601.8). The full amount of the principal and the interest that may be accrued during the maximum term of each deposit shall at all times be insured by federal deposit insurance. Placement Service Deposits, in combination with bank certificates of deposit shall not exceed 25% of the value of the District’s investments at any time. The maximum investment maturity will be restricted to three years. H. Medium Term Notes. The District may invest in corporate and depository institution debt securities issued by corporations organized and operating within the United States, or by depository institutions licensed by the United States or any state and operating within the United States (CGC §53601(k)). Securities eligible for investment under this section shall be rated ‘AA’ or better by an NRSRO. The maximum maturity is restricted to five years, and investment in this category of security shall not exceed 30% of the District’s investible funds, and not more than 5% from a single issuer. I. Money Market Funds. Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission (CGC §53601(l)(2)). The Company shall either 1) have attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs or 2) retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years of experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000). A maximum of 15% of the District’s investible funds can be invested in Money Market Mutual funds. J. Local Government Investment Pools. Shares of beneficial interest in an investment pool created by a joint powers authority organized pursuant to CGC §6509.7 and that invest in securities and obligations authorized in the California Government Code (CGC §53601(p)). Investment is limited to pools that seek to maintain a stable Net Asset Value (NAV) and must be rated at least ‘AA’ or better by a NRSRO. A maximum of 25% of the District’s portfolio may be invested in Local EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: May 14, 2025 Policy No: 7.6 Page 8 of 14 Government Investment Pools. K. Prohibited Investments. Under the provision of CGC §53601.6 and §53631.5, the District shall not invest any funds covered by this Investment Policy in inverse floaters, range notes, interest-only strips derived from mortgage pools or any investment that may result in a zero-interest accrual if held to maturity. Notwithstanding the prohibition above, the District may invest in securities issued by, or backed by, the United States government that could result in zero or negative-interest accrual if held to maturity, in the event of, and for the duration of, a period of negative market interest rates (CA SB 998). Review of Investment Portfolio The securities held by East Valley Water District must be in compliance with the above section ‘Authorized and Suitable Investments’ at the time of purchase. If a security falls out of compliance with this section subsequent to the date of purchase, the CFO/Treasurer shall report this change to the District’s Board of Directors with the following monthly Investment Transaction report. Discussion in the monthly report will include the reasons for the change, prognosis for recovery, and a recommended course of action. Investment Pools / Mutual Funds When the District’s investment portfolio includes Investment Pools and Mutual Funds, as permitted in the section ‘Authorized and Suitable Investments’, the CFO/Treasurer shall as a matter of due diligence, monitor the assets held by the pools/funds. At least quarterly, the CFO/Treasurer will conduct an investigation to determine the following: 1. A description of eligible investment securities, and a written statement of investment policy and objectives. 2. A description of interest calculation and how it is distributed, and how gains and losses are treated. 3. A description of how the securities are safeguarded (including the settlement processes), how often the securities are priced, and the program audited. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: May 14, 2025 Policy No: 7.6 Page 9 of 14 4. A description of who may invest in the program, how often, what size deposit and withdrawal are allowed. 5. A schedule for receiving statements and portfolio listings. 6. Are reserves, retained earnings, etc. utilized by the pool/fund? 7. A fee schedule, and when and how it is assessed. 8. Is the pool/fund eligible for bond proceeds and/or will it accept such proceeds? Safekeeping and Custody Agreements To protect against potential losses caused by collapse of individual securities dealers, all securities owned by the East Valley Water District shall be kept in safekeeping by a third- party bank trust department, acting as agent for the District under the terms of a custody agreement executed by the bank and the District. All securities will be received and delivered using standard delivery versus payment (DVP) procedures with the District’s custodial bank, and evidenced by safekeeping receipts. Diversification and Maximum Maturities The District will diversify its investment by security type and institution. With the exception of the US Government, its agencies and instrumentalities, and the Local Agency Investment Fund, no more than 5% of the District’s total investment portfolio will be invested in a single security type with a single financial institution. To the extent possible, East Valley Water District will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the District will not directly invest in securities maturing more than 5 years from the date of purchase. Reserve funds may be invested in securities exceeding 5 years if the maturity of such investments is made to coincide as nearly as practicable with the expected use of the funds. Internal Controls The CFO/Treasurer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the District are protected from loss, theft, or EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: May 14, 2025 Policy No: 7.6 Page 10 of 14 misuse. The internal control structures shall be designed to provide reasonable assurance that these objectives are met. Internal controls shall be in writing and shall address the following: separation of transaction authority from accounting and record keeping, safekeeping of assets and written confirmation of telephone transactions for investments and wire transfers. The external auditors will annually review the investments and general activities associated with the investment program. This review will provide internal control by assuring compliance with the Investment Policy and District policies and procedures. Performance Standards The investment portfolio will be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints, and the cash flow needs. The District’s investment strategy is passive. The performance of the District’s investment portfolio will be evaluated and compared to an appropriate benchmark in order to assess the success of the investment portfolio relative to the District’s Safety, Liquidity, and Return on Investments’ objectives. Investment Reporting In accordance with California Government Code §53607, the CFO/Treasurer will submit a monthly report to the Board of Directors showing all investment transactions occurring in the previous month. Further, in accordance with California Government Code §53646, the CFO/Treasurer will also prepare a quarterly Investment Report and render the report to the Board of Directors no later than 30 days after the close of each calendar quarter. The report shall provide the type of investment, issuers, the date of maturity, par values and market values of each investment, transactions occurring during the reporting period, and identification of funds managed by third party managers. The report will also include 1) certification that all investment transactions have been made in compliance with the District’s Investment Policy, and 2) a statement that the District has the ability to meet all of its expenditure requirements during the next six months. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: May 14, 2025 Policy No: 7.6 Page 11 of 14 Policy Adoption Adoption. This policy shall be reviewed annually with the Board of Directors and adopted by Board Resolution. Amendments. Any changes to the policy, or persons charged with maintaining internal controls over investments, must be approved by the Board. Glossary of Terms (Note: All words of a technical nature should be included. Following is an example of common treasury terminology.) Agencies: Federal agency securities and/or Government-sponsored enterprises. Annual Comprehensive Financial Report (ACFR): The official annual report of the (East Valley Water District). It includes four combined financial statements prepared in conformity with Generally Accepted Accounting Principles (GAAP). It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. Benchmark: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments. Broker: A broker brings buyers and sellers together for a commission. Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a Certificate. Large-denomination CDs are typically negotiable. Collateral: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. Coupon: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. (b) A certificate attached to a bond evidencing interest due on a payment date. Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: May 14, 2025 Policy No: 7.6 Page 12 of 14 Delivery versus Payment (DVP): There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. Discount: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below the original offering price shortly after sale is also considered to be at a discount. Diversification: A Dividing investment funds among a variety of securities offering independent returns. Duration: A measure of the sensitivity of the price (the value of principal) of a fixed-income investment to a change in interest rates. Duration is expressed as a number of years. Rising interest rates mean falling bond prices, while declining interest rates mean rising bond prices. Federal Credit Agencies: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals (e.g., S & L’s, small business firms, students, farmers, farm cooperatives, and exporters). Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per entity. Federal Reserve System: The central bank of the United States created by Congress and consisting of a seven-member Board of Governors in Washington, D.C., 12 regional banks, and about 5,700 commercial banks that are members of the system. Liquidity: A liquidity asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. Local Government Investment Pool (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. Market Value: The price at which a security is trading and could presumably be purchased or sold. Maturity: The date upon which the principal or stated value of an investment becomes due and payable. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: May 14, 2025 Policy No: 7.6 Page 13 of 14 Money Market: The marker in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded. Offer: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid. Portfolio: Collection of securities held by an investor. Primary Dealer: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC)-registered securities broker-dealers, banks, and a few unregulated firms. “Prudent Investor” Standard: A standard of responsibility which applies to fiduciaries. In California, the rule is stated as “Investments shall be managed with the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes.” Rate of Return: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. Safekeeping: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection. Securities and Exchange Commission: Agency created by Congress to protect investors in securities transactions by administering securities legislation. Treasury Bills: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. Treasury Bonds: Long-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years. Treasury Notes: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to 10 years. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: May 14, 2025 Policy No: 7.6 Page 14 of 14 Uniform Net Capital Rule: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. Yield: The rate of annual income return on an investment, expressed as a percentage. (a) Income Yield is obtained by dividing the current dollar income by the current market price for the security. (b) Net Yield or Yield to Maturity is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. Revised 5/22/24 Revised 4/12/23 Revised 4/27/22 Revised 3/24/21 Revised 5/13/20 Revised 4/24/19 Revised 4/25/18 Revised 4/12/17 Revised 4/27/16 Agenda Item #3a May 14, 20251 Meeting Date: May 14, 2025 Agenda Item #3a Informational Item 1 5 0 5 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Review FY 2025-26 Revenue Projections RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS The East Valley Water District (District) is a public utility that only collects revenue for the actual cost of water and wastewater service. The District’s goal is to provide a balanced budget with forecasted revenues matching forecasted expenses. The fiscal budget year begins July 1 and ends June 30. The Board of Directors adopts a budget for each fiscal year in the month of June. Prior to submitting the proposed budget to the Board, this revenue forecast is developed and presented to the Board. Total revenues are derived from a combination of rate and non-rate revenue for each of the District’s three budget funds (water, wastewater collection and water reclamation). Rates included in these revenue projections were adopted by the District on May 15, 2024, with the second rate adjustment effective in fiscal year (FY) 2025-26. Rate increases for the Wastewater Collection and Water Reclamation Funds will take effect on July 1, 2025; and January 1, 2026 for the Water Fund. Other factors included in these projections are customer data and historical consumption data. WATER FUND RATE REVENUE PROJECTIONS The District will provide water services through approximately 21,800 connected accounts in FY 2025-26, with an additional 291 commercial fire service connections for emergency fire suppression needs. The projected number of accounts is a 0.4% increase from the previous year (97 accounts). The increase in water services is based on infill residential development, and significant commercial development, particularly in the Greenspot corridor. Water revenue is collected using the combination of a three-tiered set of volumetric rates (water sales) and a fixed monthly charge (meter charge). Revenue collected with the volumetric tiered rates is referred to as Water Sales. Below are the projections of water revenue for FY 2025-26. Agenda Item #3a May 14, 20252 Meeting Date: May 14, 2025 Agenda Item #3a Informational Item 1 5 0 5 The fixed monthly charge, referred to as the Meter or System Charge, is assessed to each customer based on the size of the meter serving the customer’s property. Water Sales demand is estimated at 6,881,200 hundred cubic feet of water (HCF = 748 gallons) for FY 2025-26. HCF is the measure of water used to develop rates and bill customers and is therefore used to develop revenue projections. The table below shows the projected customer demand allocated by rate tier compared to previous year. Table 1 FY 2024-25 FY 2025-26 Tier Sales (HCF)*Sales (HCF) Tier 1 3,349,000 3,062,300 Tier 2 2,490,000 2,198,800 Tier 3 1,210,000 1,016,100 Commercial (Flat Rate)233,500 604,000 Tot al 7,282,500 6,881,200 * - S ales for April through June are estimates. Multiplying the rates by the demand in the table above results in total projected sales for FY 2025-26 of $18,900,000. Table 2 gives the estimated allocation of total sales between customer classes and rate tiers. A new class ‘Institutional’ has been added for Patton and certain schools where water budgets are calculated based on student/resident populations. Table 2 Cust omer Class Tier 1 Tier 2 Tier 3 Flat Rat e S ingle-Family 4,785,000$ 4,280,000$ 2,038,000$ -$ Multi-Family 1,842,000 605,000 1,155,000 - Institutional 261,000 187,000 9,000 - Irrigation/Construction -1,252,000 1,010,000 - Commercial (Flat Rate)---1,476,000 6,888,000$ 6,324,000$ 4,212,000$ 1,476,000$ Total 18,900,000$ Agenda Item #3a May 14, 20253 Meeting Date: May 14, 2025 Agenda Item #3a Informational Item 1 5 0 5 Meter Charge revenue for FY 2025-26 is projected to be $11,425,000. A rate adjustment is also scheduled to take effect for these charges on January 1, 2026. Table 3 provides the meter charge revenue by meter size. Table 3 Tot al Size Count Rev enue 5/8"3,116 1,061,000$ 3/4"13,725 5,873,000 1"4,245 2,561,000 1 1/2"284 295,000 2"305 478,000 3"78 355,000 4"25 278,000 6"12 212,000 8"7 247,000 Comm Fire 291 65,000 Tot al 22,088 11,425,000$ Met er WASTEWATER FUND REVENUE PROJECTIONS The District provides wastewater collection services to District customers through approximately 20,029 connections and treats all wastewater flows collected at the newly commissioned Sterling Natural Resource Center. The District bills customers both system charges and treatment charges that were adopted by the District at the May 2024 public hearing. The new rates become effective on July 1, 2025, the beginning of the District’s fiscal year. Wastewater System (Collection) Charges The wastewater system charge is used for managing and maintaining the District’s network of wastewater collection pipelines. System charges have been designed differently for residential customers, versus non-residential customers. Residential customers, both single-family residential (1-3 units), and multi-family residential (4 or more units) are billed a fixed monthly charge per dwelling unit. Non-residential customers are billed a smaller fixed monthly charge, and a volumetric charge that is billed based on water consumption. The amount of the volumetric rate varies based on the type of business and strength of wastewater the business discharges into the system. There are three strength categories, and separate categories for schools/churches. Agenda Item #3a May 14, 20254 Meeting Date: May 14, 2025 Agenda Item #3a Informational Item 1 5 0 5 Wastewater system charge projections for FY 2025-26 are explained below. Residential Of the 20,029 sewer connections in the District, 19,395 of them serve residential units. These residential connections are tied to 30,695 dwelling units - 19,605 single-family homes, and 11,090 apartments and mobile homes. The number of dwelling units is the basis for billing residential customers and projecting residential revenue. Projected residential collection system revenue is calculated by multiplying the number of single-family dwelling units by the single-family rate, and the number of multi-family dwelling units by the multi-family rate. Table 4 summarizes the system charges for Residential customers: Table 4 Cust omer Type Unit s Mont hly Fixed Charge Project ed Rev enue S ingle-Family 19,605 17.21$ 4,048,400$ Multi-Family 11,090 15.95 2,122,600 Total 30,695 6,171,000$ Non-Residential The non-residential accounts consist of 634 commercial and industrial customer connections. Projected revenues are calculated in two stages. The first is a calculation of fixed charges. This was done by multiplying the number of commercial accounts by the District’s monthly flat charge of $10.91 for 12 months. The second stage calculates the volumetric component of wastewater system charges. This is achieved by estimating total water usage by commercial customers, in HCF, and multiplying the total usage by the volumetric rates. Agenda Item #3a May 14, 20255 Meeting Date: May 14, 2025 Agenda Item #3a Informational Item 1 5 0 5 Table 5 shows non-residential revenue projections. Table 5 Mont hly Usage Volumet ric Pr oject ed Cust omer Ty pe A ccount s Fixed Charge (HCF)Rat e Revenue Low S trength 393 10.91$ 195,000 0.80$ 208,000$ Med S tr ength 72 10.91 68,000 0.80 63,000 High S trength 90 10.91 202,000 0.80 174,000 Commercial - Mixed Use 79 10.91 320,000 Varies 254,000 Tot al 699,000$ Based on the calculations in the tables above, total projected wastewater system (collection) revenue for FY 2025-26 is $6,870,000. Wastewater Treatment Charges are charges assessed to recover the costs of treating and recycling wastewater flows generated by District customers. These costs include operation of the Sterling Natural Resource Center (SNRC). Wastewater treatment charges were designed similar to water system charges, with single- family and multi-family residential accounts billed a monthly fixed charge per dwelling unit at their prospective rates, and non-residential customers billed a combination of fixed and volumetric charges. The separate charges allow the non-residential customers to be charged appropriately for stronger strength wastewater than residential customers. Stronger strength wastewater requires additional resources for treatment and recycling. Residential and Non-residential wastewater treatment charge projections for FY 2025-26 are explained below. Residential All 30,695 dwelling units billed are billed a fixed treatment charge each month. The residential customer base includes 19,605 single-family homes, and 11,090 apartments and mobile homes. Projected residential treatment revenue is calculated by multiplying the number of single-family dwelling units by the single-family treatment charge, and the number of multi-family dwelling units by the multi-family treatment charge. Agenda Item #3a May 14, 20256 Meeting Date: May 14, 2025 Agenda Item #3a Informational Item 1 5 0 5 Table 6 Cust omer Type Unit s Mont hly Fixed Charge Project ed Revenue S ingle-Family 19,605 32.77$ 7,710,000$ Multi-Family 11,090 28.24 3,758,000 Total 30,695 11,468,000$ Non-Residential Projected treatment revenue for the 634 commercial and industrial customer connections is calculated in the two stages discussed above. First the calculation of fixed charges which includes multiplying the number of commercial accounts by the District’s monthly flat charge for commercial customers of $10.08 and then multiplying by 12 months. The second stage calculates the volumetric component of wastewater treatment charges using the same estimates of commercial/industrial water usage as were used for calculating system charges in the previous section. Table 7 shows non-residential billing is expected to make up $2,352,000 of projected wastewater treatment revenue. Table 7 Mont hly Usage Volumet ric Project ed Customer Ty pe A ccount s Fixed Charge (HCF)Rat e Revenue Low S trength 393 10.08$ 195,000 2.41$ 518,000$ Med S trength 69 10.08 68,000 2.80 199,000 High S trength 81 10.08 202,000 4.36 890,000 Commercial - Mixed Use 77 10.08 320,000 Varies 745,000 Tot al 2,352,000$ Based on the calculations in Tables 6 and 7 above, total projected wastewater treatment rate revenue for FY 2025-26 is $13,820,000. NON-RATE REVENUE - SNRC Commencement of operations at the SNRC also introduced new revenue streams surrounding the anaerobic digesters and recycled water. These revenue streams are non-rate revenues, since they are not received from District customers. Explanations of those revenues and projections for FY 2025-26 are presented below. Food Waste Hauler Tipping Fees - To maximize the power generation capacity of the SNRC digesters, wastewater solids will be supplemented by receiving high-grade food waste haulers to unload their trucks at the SNRC. The haulers pay the District a fee to receive each gallon of food waste. The District anticipates netting $0.08 per gallon for food waste accepted at the Agenda Item #3a May 14, 20257 Meeting Date: May 14, 2025 Agenda Item #3a Informational Item 1 5 0 5 SNRC at a volume of up to 37,808 gallons daily. Local Resource Investment Program (LRIP) Revenue - An LRIP agreement with the San Bernardino Valley Municipal Water District provides an incentive for the new regional water supply to be recharged into the groundwater basin. The District expects to deliver up to 6,940 acre feet in FY 2025-26. Table 8 provides a summary of the projected non-rate SNRC revenue for FY 2025-26: Table 8 Rev enue Type Unit of Measure Volume FY 2024-25 Fee Per Unit A mount Food Waste Hauler T ipping Fees Gallon 13.80 MG 0.08$ 1,104,000$ LRIP Acre Foot 6,940 AF 173.00 1,200,000 Tot al 2,304,000$ OTHER CHARGES & OTHER REVENUE SOURCE Other Charges & Other Revenue - include fees related to the collection of delinquent accounts, investment revenue, inspections, facility rentals, and other miscellaneous revenue. The total revenue projected for FY 2025-26 is $3,570,000. Fees associated with customer accounts are planned to be consistent with the prior year. The revenue generated from customer service initiation, disconnects and reconnection offset District costs associated with these customer accounts. Investment Income projections are slightly higher than in previous years as investment accounts see good growth and yields on U.S. Treasuries and Agencies remain at the 4% to 4.5% level. Also included in Other Revenues for 2025-26 is the District’s initial Self Generation Incentive Program (SGIP) incentive payment, estimated at $1.85 million, which is 50% of the total expected incentive to be received over 5 years. Table 9 Other Income Wat er Wast ewat er Wat er Reclamat ion A mount Disconn. Notice Charge 260,000$ 40,000$ -$ 300,000$ Disconn./Reconn. Fee 50,000 20,000 30,000 100,000 Delinquent Fee 100,000 20,000 60,000 180,000 Interest Revenue 750,000 150,000 200,000 1,100,000 S ervice Initiation Charge 30,000 5,000 5,000 40,000 Energy Incentives --1,850,000 1,850,000 Total 1,190,000$ 235,000$ 2,145,000$ 3,570,000$ Agenda Item #3a May 14, 20258 Meeting Date: May 14, 2025 Agenda Item #3a Informational Item 1 5 0 5 Total Financial Resources - available for FY 2025-26 include $56,889,000 in projected operating revenue and other income outlined above, supplemented by grants and developer capacity fees, and capital replacement reserve funds, if needed. Table 10 Rev enue Wat er Wast ewat er Wat er Reclamat ion Tot al Water S ales 18,900,000$ -$ -$ 18,900,000$ S ystem Charges 11,425,000 6,870,000 -18,295,000 Wastewater T reatment --13,820,000 13,820,000 Non-Rate Revenue (S NRC)--2,304,000 2,304,000 Other Income 1,190,000 235,000 2,145,000 3,570,000 Total 31,515,000$7,105,000$18,269,000$56,889,000$ During the next budget workshop that will be held on June 11, 2025, staff will present a spending plan to utilize these financial resources, entrusted to the District by our stakeholders, to effectively implement the strategic plan. DISTRICT PILLARS AND STRATEGIES II - Sustainability, Transparency, and Accountability a. Uphold Transparent and Accountable Fiscal and Resource Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. These revenue projections will be included in the proposed budget to be considered by the Board in June. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS Presentation-Revenue Projections FY 2025-26 FY 2025-26 Brian Tompkins, Chief Financial Officer May 14, 2025 Revenue Projections FY 2024-25 REVENUE •Water Sales •Original budget projections -6,764,000 HCF for $17,920,000 •Projection increased to 7,171,000 HCF for $18,820,000 at mid- year •On target for 7,282,580 HCF for $19,500,000 •Other mid-year changes included: •New ‘Institutional’ customer class added •Commercial Customers converted to a flat rate in January 2025 •Water System (Meter) Charges •$10,600,000 on Customer Connections (Budget $10,535,000) •$167,000 on Temporary Connections (Budget $150,000) 2 FY 2024-25 REVENUE •Wastewater System (Collection) Charges •$5,988,000 on Residential Accounts •Projection was $5,934,000 •$654,000 on Commercial Accounts •Projection was $581,000 •Wastewater Treatment Charges •$10,413,000 on Residential Accounts •Projection was $10,330,000 •$2,130,000 on Commercial Accounts •Projection was $1,903,000 3 EVALUATING RESULTS: WATER REVENUE 4 $9,831,561 $10,119,000 $10,767,272 $7,097,089 $7,082,000 $6,861,794 $5,398,193 $5,544,000 $6,524,478 $4,509,293 $4,644,000 $5,558,706 $558,070 FY 2022-23 FY 2023-24 FY 2024-25 Meter Charges Tier 1 Tier 2 Tier 3 Commercial Flat Rate $17 M $17.3 M $19.5 M EVALUATING RESULTS: WATER SALES 5 $9,733,531 $9,812,187 $11,336,748 $3,594,277 $3,544,048 $3,475,963$1,687,409 $1,534,113 $1,528,782 $122,410$1,989,359 $2,326,693 $3,039,145 FY 2022-23 FY 2023-24 FY 2024-25 Single-Family Multi-Family Commercial Institutional Irrigation/Construction EVALUATING RESULTS: WASTEWATER REVENUE 6 $5,651,554 $6,018,000 $6,642,000 $10,108,850 $10,572,000 $12,543,520 FY 2022-23 FY 2023-24 FY 2024-25 System Charge Treatment Charge $15.8 M $16.6 M $19.2 M REVENUE PROJECTIONS RATE DRIVERS: WATER SALES 8 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000 20,000 Ac r e F e e t ( A F ) Water Sales (AF) WATER USAGE BY MONTH 9 - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 July Aug Sept Oct Nov Dec Jan Feb March Apr May June Hu n d r e d C u b i c F e e t ( H C F ) 2021-22 2022-23 2023-24 2024-25 2025-26 Projected Usage for FY 2025-26 6,881,200 HCF or 5,147 MG WATER RATES RATE TYPE CURRENT RATES PHASE 2 ADJUSTMENTS Tier 1 $ 2.19 $ 2.33 Tier 2 2.84 3.02 Tier 3 4.10 4.35 Commercial Flat Rate 2.39 2.54 10 Phase 2 Rates Effective January 2026 FY 2025-26 WATER SALES PROJECTIONS 11 Single-Family $11,103,000 Multi-Family $3,602,000 Institutional $457,000 Irrigation $2,262,000 Commercial $1,476,000 TOTAL - $18,900,000 Single-Family Multi-Family Institutional Irrigation Commercial FY 2025-26 METER CHARGES METER SIZE COUNT CURRENT RATE EFFECTIVE JAN 2026 RATE 5/8”3,116 $ 27.52 $ 29.18 3/4”13,725 34.62 36.70 1”4,245 48.83 51.76 1 1/2”284 84.35 89.42 2”305 126.97 134.59 3”78 368.48 390.59 4”25 901.23 955.31 6”12 1,433.89 1,520.02 8”7 2,854.65 3,025.93 Commercial Fire Services 291 Various Various 12 $9,075,000 $915,000 $664,000$200,000 $442,000 $64,000 $65,000 TOTAL - $11,425,000 Single-Family Multi-Family Commercial Institutional Irrigation Construction Fire Svcs FY 2025-26 PROJECTED WATER REVENUE 13 $10,685,000 $10,767,000 $11,425,000 $18,820,000 $19,500,000 $18,900,000 FY 2024-25 Budget FY 2024-25 Projected FY 2025-26 Proposed Meter Water Sales $29.5 M $30.3 M $30.3 M WASTEWATER SYSTEM CHARGES CUSTOMER TYPE DWELLING UNITS / ACCTS MONTHLY FIXED CHARGE ESTIMATED USAGE (HCF) CHARGE (HCF) REVENUE 6 MONTHS Single-Family Residential 19,605 $ 17.21 N/A N/A $ 4,048,400 Multi-Family Residential 11,090 15.95 N/A N/A 2,122,600 Commercial - Low Strength 393 10.91 195,000 $ 0.80 208,000 Commercial - Med Strength 72 10.91 68,000 0.80 63,000 Commercial - High Strength 90 10.91 202,000 0.80 174,000 Commercial - Mixed Use 79 10.91 320,000 Varies 254,000 TOTAL WASTEWATER SYSTEM CHARGES $ 6,870,000 14 WASTEWATER TREATMENT CHARGES: PHASE 2 15 CUSTOMER TYPE DWELLING UNITS / ACCTS MONTHLY FIXED CHARGE ESTIMATED USAGE (HCF) CHARGE (HCF) REVENUE FY 2025-26 Single-Family Residential 19,605 $ 32.77 N/A N/A $ 7,710,000 Multi-Family Residential 11,090 28.24 N/A N/A 3,758,000 Commercial - Low Strength 393 10.08 195,000 $ 2.41 518,000 Commercial - Med Strength 72 10.08 68,000 2.80 199,000 Commercial - High Strength 90 10.08 202,000 4.36 890,000 Commercial - Mixed Use 79 10.08 320,000 Varies 745,000 TOTAL PROJECTED TREATMENT CHARGES $ 13,820,000 SNRC NON-RATE REVENUE REVENUE ESTIMATED RATE ESTIMATED VOLUME REVENUE FY 2025-26 Food Waste Hauler Tipping Fees $0.08 / Gallon 13.8 MG $ 1,104,000 Local Resource Investment Program (LRIP)$173 / Acre Foot 6,940 AF 1,200,000 SB 1122 Energy Sales $0.13 / kWH N/A 0 TOTAL SNRC NON-RATE REVENUE $ 2,304,000 16 FY 2025-26 WASTEWATER REVENUE Total Wastewater Revenue $22,994,000 Treatment - 60% Collections - 30% Other SNRC - 10% 17 Collection Charges $6,870,000 Wastewater Treatment Charges - SNRC $13,820,000 Other Revenue - SNRC $2,304,000 FY 2025-26 OTHER CHARGES & REVENUE 18 $1,850,000 $100,000 $300,000 $180,000 $40,000 $1,100,000 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 Energy Incentives Service Reconnect Charge Disconnection Notice Charge Delinquent Charge Service Initiation Charge Interest Revenue TOTAL PROJECTED REVENUE - $3,570,000 FY 2025-26 TOTAL PROJECTED REVENUE 19 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Wastewater Treatment Charges Wastewater System Charges SNRC Non-Rate Water Revenue Other $42.4 M $46.1 M $47.4 M $53.5 M $56.9 M WATER WASTEWATER COLLECTION WATER RECLAMATION Sales & Services $ 30,325,000 $ 6,870,000 $ 13,820,000 Non-Rate Operating Revenue 0 0 2,304,000 Fees & Charges 340,000 85,000 195,000 Investment & Other Revenue 850,000 150,000 1,950,000 TOTAL REVENUE $ 31,515,000 $ 7,105,000 $ 18,269,000 Operations 26,514,000 6,450,000 10,512,000 Debt Service 2,662,000 482,000 7,731,000 Contribution to Capital Replacement Reserves 2,339,000 173,000 26,000 TOTAL EXPENDITURES $ 31,515,000 $ 7,105,000 $ 18,269,000 FY 2025-26 OPERATING BUDGET SUMMARY 20 QUESTIONS? Agenda Item #4a May 14, 20251 Meeting Date: May 14, 2025 Agenda Item #4a Public Hearing 1 5 0 6 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Status Update on Compliance with New Legal Obligations Regarding Vacancies and Recruitment and Retention Efforts (Assembly Bill 2561/Government Code Section 3502.3), Public Hearing RECOMMENDATION That the Board of Directors receive and file the report on AB 2561 Status of Vacancies and Recruitment and Retention Efforts for calendar year ending December 31, 2024. BACKGROUND / ANALYSIS Executive Summary: AB 2561 requires public agencies, including East Valley Water District to hold at least one (1) public hearing per fiscal year to discuss employment vacancies and recruitment and retention efforts. This report discusses the District’s legal obligations under the new law, which took effect January 1, 2025, and the District’s plan for compliance. Background/Analysis: AB 2561 was introduced to address the issue of job vacancies in local government, which adversely affects the delivery of public services and employee workload. Among other requirements, the bill mandates that public agencies present the status of vacancies and recruitment and retention efforts during a public hearing before the agency’s governing body at least once per fiscal year. In compliance with the new legal obligations, the District is required to do the following: 1. Public Hearing: At least once each fiscal year, at a public hearing before the Board of Directors, the District shall present information regarding the status of vacancies and recruitment and retention efforts and identify any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process. This public hearing before the Board of Directors will be held on May 14th. Staff will present the status of vacancies and the District’s creative recruitment and retention efforts that have proved successful in filling vacancies quickly and keeping the District’s non-retirement turnover very low. 2. Employee Organization Participation: Allow the recognized employee organization for each bargaining unit at the District to make presentations during the public hearing concerning Agenda Item #4a May 14, 20252 Meeting Date: May 14, 2025 Agenda Item #4a Public Hearing 1 5 0 6 vacancies and recruitment and retention efforts. The East Valley Water District Employee Partnership (EVWDEP) is the recognized employee organization for represented employees of the District. Staff informed the EVWDEP representatives of the public hearing and their rights to present during the hearing 4 weeks prior to the hearing. 3. Additional Reporting for High Vacancy Rates: If vacancies within a single bargaining unit meet or exceed 20% of authorized full-time positions in that bargaining unit, upon request of the recognized employee organization for that bargaining unit, the District must provide additional information during the public hearing, including the following: (1) the total number of vacancies; (2) the number of applicants; (3) the average time to fill positions; and (4) opportunities to improve compensation and working conditions for employees in the bargaining unit. The District’s vacancy rate falls well below 20%; it was 1.3% at calendar year ending 2024, therefore, the District does not have to comply with the additional reporting requirements. DISTRICT PILLARS AND STRATEGIES III - Organizational Resiliency b. Promote a Positive Organizational Culture REVIEW BY OTHERS This agenda item has been reviewed by representatives of East Valley Water District Employee Partnership and Administration staff. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Kerrie Bryan Director of Administrative Services Agenda Item #4a May 14, 20253 Meeting Date: May 14, 2025 Agenda Item #4a Public Hearing 1 5 0 6 ATTACHMENTS AB 2561 Presentation Kerrie Bryan, Director of Administrative Services May 14, 2025 Status of East Valley Water District 2024 Vacancies, Recruitment and Retention Efforts AB 2561 Presentation BACKGROUND ON ASSEMBLY BILL 2561 •Components of AB 2561 •Effective January 1, 2025 •Addresses persistent staffing vacancies •Introduces greater transparency of workforce data •Mandates public agencies present data at public hearings before finalizing budgets •Requires agencies to provide employee organizations with an opportunity to participate in the public hearing 2 WORKFORCE INFORMATION • Total Budgeted/Authorized Full-Time Positions for 2024: 75 VACANCY INFORMATION 2024 Jan.Feb.Mar.Apr.May Jun.Jul.Aug.Sept.Oct.Nov.Dec. # of Vacancies Created 0 0 0 2 0 1 0 0 1 0 0 0 # of Vacancies Filled 0 0 0 0 0 1 1 0 1 0 0 1 # of Remaining Vacancies 0 0 0 2 2 2 1 1 1 1 1 1 # of Budgeted FTE’s 73 73 73 73 73 73 75 75 75 75 75 75 % of Vacancies 0%0%0%2.7%2.7%2.7%1.3%1.3%1.3%1.3%1.3%1.3% 4 •Average % of Vacancies at the End of Each Month: 1.4% •Highest % of Vacancies at the End of a Month: 2.7% •Lowest % of Vacancies at the End of a Month: 0% 5 RECRUITMENT PROCESS Recruitment/Hiring Process Step Description Vacancy Created Voluntary Separation, Retirement, Involuntary Separation, Internal Movement, Newly Budgeted Position Determine Recruitment Activity Type Utilize existing eligibility list/ongoing recruitment, recruit external & internal, or recruit internal only Job Posting Advertise job opening and recruitment on websites and agency social media Application Screening Pass applicants that meet minimum qualifications Candidate Written/Practical Exam Pass candidate that score 70% or greater on written/practical exam Candidate Interview Interview process, could include one or more interviews Candidate Selection Hiring manager recommends top candidate to GM/CEO; GM approval Conditional Job Offer HR makes conditional job offer to selected candidate Pre-Placement Process Selected candidate accepts conditional job offer, HR processes background check and physical Official Job Offer Selected candidate passes background check and physical, candidate is given an employment start date New-Hire Orientation HR facilitates on-boarding process; coordinates work schedule with hiring department RECRUITMENT STATISTICS 6 •Vacancies Filled During 2024: 4 •Vacancies Filled by Existing Eligibility List/Ongoing Recruitment: 2 •Vacancies Filled by New External/Internal Recruitment: 2 •Vacancies Filled by New Internal Only Recruitment: 0 •Average no. of calendar days to fill vacancies: 80 HIRING OBSTACLES •Water Reclamation Manager •Difficulty filling position •Opportunity for creative recruitment processes •Hiring success! 7 VACANCY INFORMATION 8 •One Vacancy as of December 31, 2024, which was the Public Affairs Specialist •This position was filled in March 2025 and will be included in the 2025 Status Report December 31, 2024 Vacancies 1 Budgeted Full Time Employees 75 Percentage of Vacancies 1.3% RETENTION STATISTICS: WHAT’S WORKING •Public Agency Non-Retirement Turnover Rates 9 4% 6% 15% 0%2%4%6%8%10%12%14%16% EVWD United States California Questions? Agenda Item #4b May 14, 20251 Meeting Date: May 14, 2025 Agenda Item #4b Discussion Item 2 2 1 3 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Approval of On-Call Master Services Agreements RECOMMENDATION That the Board of Directors authorize the General Manager/CEO to execute Master Services Agreements for providing as-needed Engineering, Inspection, and Geotechnical support services with qualified consultants for a three-year term, with the option to extend for two one-year terms. BACKGROUND / ANALYSIS In an effort to provide efficient access to professional services that cannot be performed in- house, staff issued a Request for Qualifications (RFQ) on January 28, 2025 to engage qualified consultants to perform as-needed support services in three categories: Category A - General Engineering, Category B - Inspection, and Category C - Geotechnical. The District has utilized on-call consulting contracts for several years. The on-call contracts allow the District to efficiently access consulting support for a variety of services including planning, design and construction inspection of capital projects. Utilizing Master Agreements allows District staff to engage consultants faster and more efficiently than issuing individual contracts for each project. Consulting services under the Master Agreements still require solicitation of proposals and issuance of task orders in accordance with the District’s purchasing policy. A request for proposals (RFP) was issued for the three categories on the District’s bid portal Planet Bids. On February 28, 2025, twenty-seven proposals were received for the three consultant categories. An evaluation committee comprised of staff from the Engineering Department evaluated and scored the proposals. Proposals were evaluated based on their experience, proposed approach, quality of their proposal, and cost. Staff selected the following consultants for the three consulting services: Category A – General Engineering: Albert A. Webb Associates, Harper & Associates, Krieger & Stewart Engineering Consultants, Water Works Engineers, and Wood Rodgers. Category B - Albert A. Webb Associates, Anser Advisory Management, Engineering Resources of Southern California, and Krieger & Stewart Engineering Consultants. Agenda Item #4b May 14, 20252 Meeting Date: May 14, 2025 Agenda Item #4b Discussion Item 2 2 1 3 Category C - Converse Consultants, Earth Systems, Hushmand Associates, and Verdantas. DISTRICT PILLARS AND STRATEGIES IV - Planning, Maintenance, and Preservation of District Resources a. Develop Projects and Programs to Ensure Safe, Reliable, and Resilient Service c. Utilize a Comprehensive Asset Management Approach REVIEW BY OTHERS This agenda item has been reviewed by the Engineering Department FISCAL IMPACT The Master Services Agreements will not impact the District budget. Task Order awards through the Master Agreement will utilize the budgeted annual allocation for the associated projects. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Nathan Carlson Senior Engineer ATTACHMENTS Request for Qualifications for Various On-Call Professional Services NOTICE INVITING PROPOSALS For Various On-Call Professional Services The East Valley Water District (EVWD) is soliciting Statements of Qualifications (SOQs) from qualified consulting firms (Consultants) to provide Various On-Call professional Services. SOQs shall be received through EVWD’s online bid management provider, PlanetBids, no later than 5:00 P.M. on Friday, February 28, 2025. SOQs may not be submitted by fax, mails, email, hand delivery, or other methods. SOQs received by a method other than PlanetBids will not be accepted. Any SOQ found to be illegible or incomplete may be rejected. All Bidders assume full responsibility for having their SOQ submitted by no later than the scheduled closing time. More than (1) SOQ from an individual, firm, partnership, or corporation under the same or different name(s), will not be considered. EVWD reserves the right to accept in whole or part or reject any and all SOQs and to waive any informalities in the process. All SOQs are binding for a period of sixty (60) days after the deadline and may be retained by EVWD for examination and comparison, as specified in the request for qualifications (RFQ) documents. Request for Qualifications Various On-Call Professional Services Distribution Date January 28, 2025 Submission Deadline 4:00 PM on February 28, 2025 East Valley Water District 31111 Greenspot Road Highland, CA 92346 (909) 888-8986 - 1 - TABLE OF CONTENTS DISTRICT OVERVIEW..................................................................................................... - 2 - PURPOSE OF REQUEST FOR QUALIFICATIONS ................................................................ - 2 - SCOPE OF SERVICES ...................................................................................................... - 3 - CHECKLIST .................................................................................................................... - 6 - PROPOSAL REQUIREMENTS ........................................................................................... - 7 - TIMELINE ...................................................................................................................... - 8 - SUBMITTAL INSTRUCTIONS ........................................................................................... - 8 - EVALUATION CRITERIA .................................................................................................. - 9 - SELECTION PROCESS ................................................................................................... - 10 - CONDITIONS GOVERNING THE REQUEST FOR PROPOSALS ........................................... - 10 - APPENDICES................................................................................................................ - 12 - APPENDIX A ............................................................................................................. - 13 - PROPOSAL FEE SCHEDULE ..................................................................................... - 14 - CONSULTANT IDENTIFICATION FORM .................................................................... - 15 - SUBCONTRACTORS/SUBCONSULTANTS .................................................................. - 16 - CONSULTANT REFERENCES.................................................................................... - 16 - WAIVER/RELEASE OF LIABILITY ............................................................................. - 18 - PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION .............................. - 19 - APPENDIX B .............................................................................................................. - 20 - SAMPLE CONTRACT ............................................................................................... - 21 - - 2 - DISTRICT OVERVIEW East Valley Water District (EVWD) is an infrastructure-based organization, with a focus on providing safe and reliable drinking water and wastewater for the community. EVWD provides these services to residents within a 30.1 square mile area. This includes over 103,000 people within the cities of Highland and San Bernardino, portions of the unincorporated County of San Bernardino, the San Manuel Band of Mission Indians, and Patton State Hospital. EVWD was formed through a local election of mostly citrus grove operators, to have water service provided by a public agency. EVWD is located in the foothills of the San Bernardino Mountains, 65 miles east of Los Angeles in the County of San Bernardino. EVWD has three sources for water, the Bunker Hill Groundwater Basin, the Santa Ana River (SAR), and the State Water Project. Groundwater is drawn from the Bunker Hill Basin, a natural underground storage area made up of soil, sand, and gravel. The SAR starts with natural springs and snow melt high in the San Bernardino Mountains. A portion of the District’s water is imported from Northern California through the State Water Project. EVWD is responsible for the collection, conveyance, and treatment of wastewater within the service area. The Sterling Natural Resource Center (SNRC) located in the City of San Bernardino treats and recycles up to 8 million gallons of wastewater daily for recharge, into the Bunker Hill Groundwater Basin. This facility creates a drought-proof recycled water supply which will result in hundreds of millions of gallons of water stored for use in dry years for beneficial reuse higher in the Santa Ana River watershed. The SNRC began operation in early 2024. PURPOSE OF REQUEST FOR QUALIFICATIONS EVWD is requesting qualified consulting firms to submit a Statement of Qualifications (SOQ) for professional service contracts in the following three categories: (A) General engineering; (B) Inspection; and (C) Geotechnical; to support EVWD’s water and wastewater programs on an as- needed basis. SOQs shall be submitted by Consultants that have a skilled and demonstrable background in the type of work described in the Scope of Services section of this notice. In addition, all interested Consultants shall have sufficient, readily available resources in the form of trained personnel, support services, specialized consultants, and financial resources to carry out the work without delay or shortcomings. Consultant does not need a Department of Industrial Relations (DIR) number to propose, but Consultant shall obtain this number should they be selected. EVWD intends to select multiple firms in each category for professional service contracts for a term of three (3) years, with the option to extend for two (2) one-year terms. EVWD reserves the right to prequalify any number of Consultants. Due to the as-needed nature of the work, no work is guaranteed regardless of selection. The goal of this process is to award to a Consultant willing to provide the requested services on an on-call basis and/or by the issuance of project- specific task orders for work that falls within the contract term. The awarded professional services contracts will generally be task-order based and funded on a project-specific basis. - 3 - The On-Call list will be for services not to exceed $250,000 for an individual task order, with a maximum of $250,000 during any fiscal year. SCOPE OF SERVICES EVWD is soliciting proposals from professional consulting firms to provide professional services on an as-needed basis. The Consultant shall provide professional services supporting the categories described below as appropriate. Category A - General Engineering Services The work, in general, consists of general engineering design. Consultants shall have experience in the preparation of design plans, specifications, cost estimates, and contract documents for capital projects, including electrical/instrumentation, process controls, structural design, water & recycled water improvements, and wastewater improvements, as well as constructability reviews of the above-mentioned. Under this on-call contract, typical services may include: • Preparation of technical studies, memorandums, assessments, plans and specifications, engineer’s cost estimates signed and stamped by a professional engineer registered in the State of California with specific experience in the design and construction of subject facilities • Provide Project Management and coordination with District staff. Prepare and provide project status updates, including updates to scope status, schedule, and cost. • Field Survey and Mapping • Utility Research/Potholing • Corrosion protection requirements • Bidding support services • Perform QA/QC • Prepare and perform presentations to District Board of Directors, staff, the public, and other stakeholders. • Prepare and attend project coordination meetings with District staff and other permitting agencies - 4 - • Prepare cost estimates and project schedules • Prepare meeting agenda and minutes • Engineering support service during construction • Risk Management/Permitting • Legal Description and Plat Map preparation • Easement/Right of Way acquisition service • Environmental document preparation to comply with CEQA requirements • Special Engineering studies, reports, compliance, and investigations • Regulatory Compliance with Federal and State Local Agencies • Hydraulic modeling • Electrical, SCADA, structural, and mechanical services • Public Outreach services • Condition Assessment Category B - Inspection Services Under this on-call contract, typical services may include: • Provide construction inspection work to ensure conformance with the project documents • Conduct field reviews as needed • Attend pre-construction, review submittals, coordinate Requests for Information and project meetings • Maintain daily reports, photos, and document work progress • Verify all tests are conducted and passed satisfactorily • Review work performed and process pay estimates • Final Punch List and walkthrough with Contractor - 5 - Category C - Geotechnical Services Under this on-call contract, typical services are expected to include the following services: Design/Consulting Services • Geotechnical investigation(s), including the preparation of technical studies, memorandums, assessments, plans and specifications, engineer’s cost estimates, signed and stamped by a professional geotechnical engineer • Project soil Analysis and recommendations on soil improvement • Groundwater investigation and control • Foundation engineering and inspection for structures, i.e. footing and slab Construction Support Services • Compaction testing/inspection • Laboratory testing of soils and aggregates, including Proctor Density and Sand Equivalent Tests • Final compaction and quality compliance report including pavement inspection and testing including preparation of pavement structural section based upon laboratory R-value, sieve analysis, and sand equivalent testing. - 6 - CHECKLIST The Consultant shall identify which services the firm is qualified for and has experience in performing. Please check the applicable boxes below for the tasks that the Consultant can perform. Consultant’s Name:  Category A - General Engineering Services  Category B - Inspection Services  Category C – Geotechnical Services - 7 - PROPOSAL REQUIREMENTS The SOQ shall include, at a minimum, the following information. This information will be used as criteria in the rating process for selection of a Consultant to provide the required services. 1. Transmittal Letter (Maximum 2 pages) A signed letter of transmittal briefly stating the Consultant's understanding of the work to be done, the commitment to perform the work expeditiously, and a statement why the firm believes itself to be best qualified to perform the engagement. The letter should confirm that the form is licensed to practice in the State of California. 2. Executive Summary (max. 2 pages) Provide a high-level overview of the consultant’s responses to the RFQ and highlight the main features and benefits of the proposed work. 3. Key Personnel (max. 4 pages, not including resumes) Indicate key personnel and staff. Provide biographies of the Project Manager and other key team members. Provide resumes for the team. The resumes shall provide specific information about the team member’s experience with similar type activities. Individual resumes shall be limited to 2 pages per individual. Provide an organizational chart of your proposed team. 4. Qualifications and Experience (max. 10 pages) A statement describing the Consultant’s qualifications to complete the Scope of Services and an explanation as to why the Consultant is the best to deliver the Scope of Services. Include descriptions of specific experience, technical understanding, and Consultant’s capabilities relative to this solicitation. 5. References List a minimum of five (5) references for whom comparable services were completed within the last 2 years. References must be agencies that are government entities. Provide names and contact information as required on the reference form included as Appendix B-Reference Form. The Consultant should provide sufficient information, as part of their proposal, to determine the work Consultant typically performs, location of equipment and personnel, and other agencies or cities for which similar work is being performed. Additional information on the firm or partnership will help the District more fully evaluate the Consultants capabilities. - 8 - 6. Forms As part of the proposal to be evaluated, Appendix A Forms must be filled out and submitted. The RFQ Forms shall be returned in their entirety. Specifically, each Consultant shall include the following Forms: • Consultant Fee Schedule • Consultant Identification • Subcontractors/Subconsultants and References • Exception • Waiver/Release of Liability • Public Works Contractor Registration Certification TIMELINE Milestone dates are shown in the schedule below. Submittal of a SOQ indicates a Consultant’s agreement and confirmation that it can and will meet the timeline requirements if information requested from EVWD staff is delivered on a timely basis. Issuance of Request for Qualifications January 28, 2025 Deadline for Questions/Inquiries regarding RFQ February 12, 2025 Response to Questions/Inquiries regarding RFQ* February 19, 2025 SOQ Package Due Date* February 28, 2025 RFQ Evaluations and Short List* March 14, 2025 Announcement of Apparent Successful Consultants* Next Available Board Meeting Anticipated Contract Award* One Week following Board Meeting *These dates are approximate and may change as needs arise by EVWD. SUBMITTAL INSTRUCTIONS The proposal must be received no later than 4:00 PM local time, on or before February 28, 2025 through EVWD’s online bid management provider, PlanetBids. It is solely the responsibility of Consultant to see that its SOQ is properly submitted to PlanetBids in proper form and prior to the stated closing time. PlanetBids will not accept late SOQs. EVWD will only consider SOQs that - 9 - have transmitted successfully and have been issued a confirmation number with a time stamp from PlanetBids indicating that the SOQ was submitted successfully. Consultants shall be solely responsible for informing themselves of the proper utilization of PlanetBids, ensuring the capability of their computer system to upload the required documents, and the stability of their internet service. Failure of the Consultant to successfully submit an electronic proposal shall be at the Consultant’s sole risk, and no relief will be given for late and/or improperly submitted SOQs. Any questions as to the meaning of the Scope of Services or other pre-proposal documents must be submitted via PlanetBids. Any and all such interpretations and any supplemental instructions will be sent to all prospective Consultants no later than the date set forth in Timeline. All addenda issued shall become part of the contract documents. Under no circumstances may the Consultant contact any other department or individual for clarification or interpretation of any requirements herein. Consultants experiencing any technical difficulties with the submission process may contact PlanetBids Support at (818) 992-1771. Neither EVWD nor PlanetBids make any guarantee as to the timely availability of assistance or assurance that any given problem will be resolved by the submission date and/or time. EVALUATION CRITERIA The District will evaluate submitted SOQs and may request an interview of top ranked Consultants. The District anticipates awarding a contract to the best suited Consultants that scores highest based on the following criteria, which will be considered during the evaluation process: 2. Related Experience & Demonstrated Understanding of the Project (30 Points): • The firm's experience and performance on comparable engagements. • Demonstrated results of projects performing similar services. 3. Proposed Approach (30 Points): • The approach proposed to undertake the project/task order, including proposed best practice methodologies, areas of focus, proposed tools, proposed level of effort, etc. 4. Quality of Proposal (20 Points): • Proposal is complete, detailed, organized, and services are clearly presented. • Proposal complies with RFQ instructions, conditions, format requirements, and completed proposal forms. - 10 - 5. Fees (20 Points): • Hourly rates, provided in Appendix A, for key staff are reasonable and within industry expected values. SELECTION PROCESS At the conclusion of the solicitation period, an EVWD evaluation committee will review each submission to determine whether the RFQ requirements have been met and rank each submission according to the evaluation criteria outlined above. Failure to meet the requirements set forth in the RFQ will be cause for eliminating the SOQ from further consideration. The evaluation committee will recommend contract award of the highest ranked Consultants to the General Manager / CEO. CONDITIONS GOVERNING THE REQUEST FOR PROPOSALS 1. Right to Postpone or Reject Proposals, Withdraw RFP Submission of a SOQ indicates acceptance by the Consultant of the conditions contained in this RFQ, unless clearly and specifically noted in the SOQ submitted, and confirmed in the contract between EVWD and the Consultant selected. EVWD reserves the right, without prejudice, to postpone consideration, reject any or all SOQs, or to request and obtain from one or more Consultant, supplementary information as may be necessary for EVWD staff to analyze the SOQ pursuant to the evaluation criteria. EVWD reserves the right to withdraw this RFQ at any time and makes no representations to this RFQ. 2. Receiving Time / Late Proposals It is the responsibility of the Consultant to see that their SOQ is submitted with sufficient time to be received by EVWD prior to the closing date / time. Late submissions will not be considered. 3. Acceptance of Conditions Submission of a SOQ constitutes acceptance of the Evaluation Criteria contained in this RFQ. The Consultant, by submitting a response to this RFQ, waives all rights to protest or seek any legal remedies whatsoever regarding any aspect of this RFQ. - 11 - 4. Cost to Propose Any cost incurred by the Consultant in preparation, transmittal, presentation of any SOQ, material submitted in response to this RFQ, or for interviews shall be borne solely by the Consultant. All SOQ submitted become the property of EVWD. If any pages are deemed as confidential or proprietary, those pages should be individually marked confidential or proprietary. 5. Disclosure of Proposal Contents All SOQs are subject to the provisions of the California Public Records Act, California Government Code section 6250 et seq., and any information submitted with a response is a public record subject to disclosure, unless a specific exemption applies. 6. District Agreement Consultants will be required to sign the District’s standard Master Services Agreement. A sample of the Agreement is provided for review (Appendix B). Submission of a SOQ signifies the Consultant’s general willingness to accept the terms of the Agreement, although some sections may be waived by the District at the request of the Consultant. Any additional terms and conditions requested or comments by Consultant must be submitted with the proposal and will be considered as part of the selection/negotiation process. Please specifically identify each term of the Agreement the Consultant is unwilling to accept and the reasons, therefore, in the Exceptions Form. Insurance requirements are not subject to waiver. - 12 - APPENDICES - 13 - APPENDIX A FORMS - 14 - PROPOSAL FEE SCHEDULE Consultant shall complete this Proposal Price Schedule for positions required to complete work items described in the proposal and return it with their proposal. All proposed prices and fees may be adjusted annually, based on the CPI, the base pricing shall be held through the contract performance period and shall include costs associated with all, equipment, materials, transportation, overhead, travel, profit, insurance, sales and other taxes, licenses, incidentals, and all other related costs necessary to provide the related services. DESCRIPTION PROPOSED UNIT RATE (per hour) 1. Principal-In-Charge $ 2. Project Manager $_________ 3. Electrical Engineer $ 4. Structural Engineer $ 5. Civil Engineer $ 6. Mechanical Engineer $ 7. Scientist $ 8. Modeler $ 9. Technician $ 10. Inspector $ 11. Surveyor $ 12. Administrative Assistant $ 13. Other (Specify)_______________________________ $ 14. Other (Specify)_______________________________ $ 15. Other (Specify)_______________________________ $ 16. Other (Specify)_______________________________ $ 17. Subconsultant (Specify)_______________________________ $ 18. Subconsultant (Specify)_______________________________ $ 19. Subconsultant (Specify)_______________________________ $ - 15 - CONSULTANT IDENTIFICATION FORM 1. Legal name of Consultant: 2. Consultant's Street Address: 3. Consultant’s Mailing Address: 4. Consultant’s Business Telephone: 5. Consultant's Fax Number: 6. Consultant’s E-mail Address [All requests will be sent to this location]: 7. Type of Organization:  Sole Proprietor  Partnership  Corporation  Other If corporation, indicate State where incorporated: 8. Consultant’s Federal Tax Identification Number: 9. Consultant’s Project Manager: - 16 - SUBCONTRACTORS/SUBCONSULTANTS List any subcontractors/subconsultants who may perform any services on this project. (Use additional sheets if necessary) COMPANY ADDRESS FEDERAL TAX ID NO. AREA OF EXPERTISE CONSULTANT REFERENCES Information to whom relevant services have been provided in the past two (2) years by the consultant. Reference at least five public agencies where these similar services have been provided for the selected project areas. COMPANY ADDRESS TELEPHONE NO. CONTACT TYPE OF WORK PERFORMED - 17 - EXCEPTION FORM Should your firm take exception to ANY of the terms and conditions or other contents provided in this Request for Proposal, list the exceptions below. THIS COMPLETED FORM MUST BE SUBMITTED WITH YOUR PROPOSAL. If no exception(s) are taken, enter "None" after item number one. (Make additional copies of this form as necessary) 1. Page Number: Section Title: Paragraph Number: Exception Taken: ___________________________________ 2. Page Number: Section Title: Paragraph Number: Exception Taken: ___________________________________ 3. Page Number: Section Title: Paragraph Number: Exception Taken: ___________________________________ 4. Page Number: Section Title: Paragraph Number: Exception Taken: ___________________________________ 5. Page Number: Section Title: Paragraph Number: Exception Taken: ___________________________________ - 18 - WAIVER/RELEASE OF LIABILITY I, the undersigned, on behalf of (hereinafter referred to as Consultant), fully understand that the storage or leaving of any and all Consultant owned equipment, materials, and supplies at the District’s facilities during the term of the contract, exposes Consultant to the risk of, but not limited to, theft, fire damage, vandalism, water damage, wind damage, and possible personal injury to Consultant’s employees. For the privilege of storing/leaving any and all Consultant owned equipment, materials, and supplies at the District’s facilities, Consultant agrees to assume any and all such risks. In consideration of being able to store/leave said equipment, materials, and supplies at the District’s facilities, Consultant hereby releases, agrees not to sue, or bring any action against, the East Valley Water District, its officers, employees, agents, representatives, and volunteers for any and all liability, claims, or actions for injury or death to Consultant’s employees, or damage or theft of said property arising out of or in connection with the storage or leaving of said item(s) for whatever cause, including the active or passive negligence of the East Valley Water District, its officers, employees, agents, representatives, and volunteers. I have carefully read this Waiver/Release of Liability and covenant not to sue, and fully understand its contents, and the possible exposures that Consultant is agreeing to assume. I am aware that this Waiver/Release of Liability is a full release of any and all liability. I am signing such as the authorized agent of Consultant, and of my own free will. By: Representative’s signature Date Print Name Title Approved: Manager’s Signature Date - 19 - PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION (IF APPLICABLE) Pursuant to Labor Code Sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations (DIR). See http://www.dir.ca.gov/Public-Works/PublicWorks.html for additional information. No contract will be entered into without proof of the contractor’s and subcontractor’s current registration with the DIR to perform public work. Bidder hereby certifies that it is aware of the registration requirements set forth in Labor Code Sections 1725.5 and 1771.1 and is currently registered as a contractor with the DIR. Name of Bidder: DIR Registration Number: Bidder further acknowledges: 1. Bidder shall maintain a current DIR registration for the duration of the project. 2. Bidder shall include the requirements of Labor Code Sections 1725.5 and 1771.1 in its contract with subcontractors and ensure that all subcontractors are registered at the time of bid opening and maintain registration status for the duration of the project. 3. Failure to submit this form or comply with any of the above requirements may result in a finding that the bid is non-responsive. Signature: Name and Title: Dated: ATTACH COPY OF D.I.R. REGISTRATION - 20 - APPENDIX B Sample Master Services Contract - 21 - SAMPLE CONTRACT AGREEMENT NO XXXX.XX EAST VALLEY WATER DISTRICT FOR FOR PROFESSIONAL SERVICES THIS AGREEMENT is made this day of ___________________ 20___, by and between the EAST VALLEY WATER DISTRICT, a County Water District organized and operating pursuant to California Water Code Section 30000 et seq. (hereinafter referred to as the “DISTRICT”), and _______________________________________, a _______________________________ (hereinafter referred to as “CONSULTANT”). RECITALS WHEREAS, the DISTRICT desires to contract with CONSULTANT to provide design professional services for (hereinafter referred to as “Project”); and WHEREAS, CONSULTANT is willing to contract with the DISTRICT to provide such services; and WHEREAS, CONSULTANT holds itself as duly licensed, qualified, and capable of performing said services; and WHEREAS, this Agreement establishes the terms and conditions for the DISTRICT to retain CONSULTANT to provide the services described herein for the Project. COVENANTS NOW, THEREFORE, in consideration of the faithful performance of the terms and conditions set forth herein, the parties hereto agree as follows: ARTICLE I ENGAGEMENT OF CONSULTANT AND AUTHORIZATION TO PROCEED 1.1 ENGAGEMENT: The DISTRICT hereby engages CONSULTANT, and CONSULTANT hereby accepts the engagement, to perform certain design professional services described in Section 2.1 of this Agreement for the term set forth in Section 6.7 of this Agreement. 1.2 AUTHORIZATION TO PROCEED: Authorization for CONSULTANT to proceed with all or a portion of the work described in Section 2.1 of this Agreement will be granted in writing by the DISTRICT as soon as both parties sign the Agreement and all applicable insurance and other security documents required pursuant to Section 6.3 of this Agreement are received and approved by the DISTRICT. CONSULTANT shall not proceed with said work until so authorized by the DISTRICT, and shall commence work immediately upon receipt of the Notice to Proceed. - 22 - 1.3 NO EMPLOYEE RELATIONSHIP: CONSULTANT shall perform the services provided for herein as an independent contractor, and not as an employee of the DISTRICT. The DISTRICT shall have ultimate control over the work performed for the Project. CONSULTANT is not to be considered an agent or employee of the DISTRICT for any purpose, and shall not be entitled to participate in any pension plans, insurance coverage, bonus, stock, or similar benefits that the DISTRICT provides for its employees. CONSULTANT shall indemnify the DISTRICT for any tax, retirement contribution, social security, overtime payment, or workers’ compensation payment which the DISTRICT may be required to make on behalf of CONSULTANT or any employee of CONSULTANT for work performed under this Agreement. ARTICLE II SERVICES OF CONSULTANT 2.1 SCOPE OF SERVICES: The scope of design professional services to be performed by the CONSULTANT under this Agreement are described in the Scope of Work attached hereto as Exhibit “A” and incorporated herein by this reference (“Scope of Work”), and shall, where not specifically addressed, include all related services ordinarily provided by the CONSULTANT under same or similar circumstances and/or otherwise necessary to satisfy the requirements of Section 3.3 of this Agreement. In case of conflict between the terms of this Agreement and the provisions of the Scope of Work, this Agreement shall govern. 2.2 DEPARTMENT OF INDUSTRIAL RELATIONS COMPLIANCE: This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the California Public Contract Code, or engage in the performance of any contract for public work, as defined by the California Labor Code, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the California Labor Code. 2.3 PREVAILING WAGES: In accordance with the provisions of the California Labor Code, CONSULTANT shall secure the payment of compensation to employees. To the extent required by the California Labor Code, CONSULTANT shall pay not less than the prevailing rate of per diem wages as determined by the Director, Department of Industrial Relations, and State of California. Copies of such prevailing rate of per diem wages are on file at the DISTRICT’s office, which copies will be made available to any interested party upon request. CONSULTANT shall post a copy of such determination at each job site. If applicable, CONSULTANT shall forfeit to the DISTRICT the amount of the penalty set forth in Labor Code Section 1777.7(b), or any subsequent amendments thereto, for each calendar day, or portion thereof, for each worker paid less than the specified prevailing rates for such work or craft in which such worker is employed, whether paid by CONSULTANT or by any subcontractor. - 23 - 2.4 HOURS AND WORKING CONDITIONS: The DISTRICT is a public entity in the State of California and is subject to the provisions of the Government Code and the Labor Code of the State. It is stipulated and agreed that all provisions of law applicable to public contracts are a part of this Agreement to the same extent as though set forth herein and will be complied with by CONSULTANT. CONSULTANT shall comply with all applicable provisions of the California Labor Code relating to working hours and the employment of apprentices on public works projects. CONSULTANT shall, as a penalty to the DISTRICT, forfeit $25.00 for each worker employed in the execution of this Agreement by CONSULTANT or by any subcontractor, for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week, unless such worker received compensation for all hours worked in excess of 8 hours at not less than 1½ times the basic rate of pay. ARTICLE III RESPONSIBILITIES OF THE DISTRICT AND OF CONSULTANT 3.1 DUTIES OF THE DISTRICT: The DISTRICT, without cost to CONSULTANT, will provide all pertinent information necessary for CONSULTANT’s performance of its obligations under this Agreement that is reasonably available to the DISTRICT unless otherwise specified in the Scope of Work, in which case the CONSULTANT is to acquire such information. The DISTRICT does not guarantee or ensure the accuracy of any reports, information, and/or data so provided. To the extent that any reports, information, and/or other data so provided was supplied to the DISTRICT by persons who are not employees of the DISTRICT, any liability resulting from inaccuracies and/or omissions contained in said information shall be limited to liability on behalf of the party who prepared the information for the DISTRICT. 3.2 REPRESENTATIVE OF DISTRICT: The DISTRICT will designate _______________________ as the person to act as the DISTRICT’s representative with respect to the work to be performed under this Agreement. Such person will have complete authority to transmit instructions, receive information, and interpret and define the DISTRICT’s policies and decisions pertinent to the work. In the event the DISTRICT wishes to make a change in the DISTRICT’s representative, the DISTRICT shall notify the CONSULTANT of the change in writing. 3.3 DUTIES OF CONSULTANT: CONSULTANT shall perform the Project work in such a manner as to fully comply with all applicable professional standards of care, including professional quality, technical accuracy, timely completion, and other services furnished and/or work undertaken by CONSULTANT pursuant to this Agreement. The CONSULTANT shall cause all work and deliverables to conform to all applicable federal, state, and local laws and regulations. 3.4 APPROVAL OF WORK: The DISTRICT’s approval of work or materials furnished hereunder shall not in any way relieve CONSULTANT of responsibility for the technical adequacy of its work. Neither the DISTRICT’s review, approval or acceptance of nor payment for any of the services shall be construed to operate - 24 - as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. Where approval by the DISTRICT is indicated in this Agreement, it is understood to be conceptual approval only and does not relieve the CONSULTANT of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the CONSULTANT or its subcontractors. CONSULTANT’s obligation to defend, indemnify, and hold harmless the DISTRICT, and its directors, officers, employees and agents as set forth in Section 6.9 of this Agreement also applies to the actions or omissions of the CONSULTANT or its subcontractors as set forth above in this paragraph. ARTICLE IV PAYMENTS TO CONSULTANT 4.1 PAYMENT: The DISTRICT will pay CONSULTANT for work performed under this Agreement, which work can be verified by the DISTRICT, on the basis of the following: CONSULTANT shall exercise its good faith best efforts to facilitate a full and clear definition of the scope of all assigned work so that the amount set forth in Section 4.3 of this Agreement will cover all tasks necessary to complete the work. The amount set forth in Section 4.3 of this Agreement is the maximum compensation to which CONSULTANT may be entitled for the performance of services to complete the work for the Project, unless the Scope of Work or time to complete the work is changed by the DISTRICT in writing in advance of the work to be performed thereunder. Adjustments in the total payment amount shall only be allowed pursuant to Section 6.4 of this Agreement. In no event shall CONSULTANT be entitled to compensation greater than the amount set forth in Section 4.3 of this Agreement where changes in the Scope of Work or the time for performance are necessitated by the negligence of CONSULTANT or any subcontractor performing work on the Project. 4.2 PAYMENT TO CONSULTANT: Payment will be made by the DISTRICT within thirty (30) calendar days after receipt of an invoice from CONSULTANT, provided that all invoices are complete and product and services are determined to be of sufficient quality by the DISTRICT. CONSULTANT shall invoice DISTRICT monthly for services performed under this Agreement. In the event that a payment dispute arises between the parties, CONSULTANT shall provide to the DISTRICT full and complete access to CONSULTANT’s labor cost records and other direct cost data, and copies thereof if requested by the DISTRICT. 4.3 ESTIMATED CHARGES: The total estimated charges for all work under this Agreement are $_________________ and such amount is the cost ceiling as described herein for a period of three years, with an option to renew for two (2) additional annual contract terms as allowable by the DISTRICT’s Purchasing Policy. The total estimated charges stated herein constitute the total amount agreed to. This contract shall - 25 - 4.4 COST FOR REWORK: CONSULTANT shall, at no cost to the DISTRICT, prepare any necessary rework occasioned by CONSULTANT’s negligent act or omission or otherwise due substantially to CONSULTANT’s fault. ARTICLE V COMPLETION SCHEDULE 5.1 TASK SCHEDULE: The work is anticipated to be completed in accordance with the schedule contained in the Scope of Work. 5.2 TIME OF ESSENCE: CONSULTANT shall perform all services required by this Agreement in a prompt, timely, and professional manner in accordance with the above schedule. Time is of the essence in this Agreement. ARTICLE VI GENERAL PROVISIONS 6.1 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS: CONSULTANT shall at all times observe all applicable provisions of Federal, State, and Local laws and regulations including, but not limited to, those related to Equal Opportunity Employment. 6.2 SUBCONTRACTORS AND OUTSIDE CONSULTANTS: No subcontract shall be awarded by CONSULTANT if not identified as a subcontractor in its Proposal unless prior written approval is obtained from the DISTRICT. CONSULTANT shall be responsible for payment to subcontractors used by them to perform the services under this Agreement. If CONSULTANT subcontracts any of the work to be performed, CONSULTANT shall be as fully responsible to the DISTRICT for the performance of the work, including errors and omissions of CONSULTANT’s subcontractors and of the persons employed by the subcontractor, as CONSULTANT is for the acts and omissions of persons directly employed by the CONSULTANT. Nothing contained in this Agreement shall create any contractual relationship between any subcontractor of CONSULTANT and the DISTRICT. CONSULTANT shall bind every subcontractor and every subcontractor of a subcontractor to the terms of this Agreement that are applicable to CONSULTANT’s work unless specifically noted to the contrary in the subcontract in question and approved in writing by the DISTRICT. 6.3 INSURANCE: CONSULTANT shall secure and maintain in full force and effect, until the satisfactory completion and acceptance of the Project by DISTRICT, such insurance as will protect it and the DISTRICT in such a manner and in such amounts as set forth below. The premiums for said insurance coverage shall be paid by the CONSULTANT. The failure to comply with these insurance requirements may constitute a material breach of this Agreement, at the sole discretion of the DISTRICT. (a) Certificates of Insurance: Prior to commencing services under this Agreement, and in any event no later than ten (10) calendar days after execution of this Agreement, CONSULTANT shall furnish DISTRICT with - 26 - Certificates of Insurance and endorsements verifying the insurance coverage required by this Agreement is in full force and effect. The DISTRICT reserves the right to require complete and accurate copies of all insurance policies required under this Agreement. (b) Required Provisions: The insurance policies required by this Agreement shall include the following provisions or have them incorporated by endorsement(s): (1) Primary Coverage: The insurance policies provided by CONSULTANT shall be primary insurance and any self-insured retention and/or insurance carried by or available to the DISTRICT or its employees shall be excess and non-contributory coverage so that any self- insured retention and/or insurance carried by or available to the DISTRICT shall not contribute to any loss or expense under CONSULTANT’s insurance. (2) Additional Insured: The policies of insurance provided by CONSULTANT, except Workers' Compensation and Professional Liability, shall include as additional insureds: the DISTRICT, its directors, officers, employees, and agents when acting in their capacity as such in conjunction with the performance of this Agreement. Such policies shall contain a "severability of interests" provision, also known as "Cross liability" or "separation of insured". (3) Cancellation: Each certificate of insurance and insurance policy shall provide that the policy may not be non-renewed, canceled (for reasons other than non-payment of premium) or materially changed without first giving thirty (30) days advance written notice to the DISTRICT, or ten (10) days advance written notice in the event of cancellation due to non-payment of premium. (4) Waiver of Subrogation: The insurance policies provided by CONSULTANT shall contain a waiver of subrogation against DISTRICT, its directors, officers, employees and agents for any claims arising out of the services performed under this Agreement by CONSULTANT. (5) Claim Reporting: CONSULTANT shall not fail to comply with the claim reporting provisions or cause any breach of a policy condition or warranty of the insurance policies required by this Agreement that would affect the coverage afforded under the policies to the DISTRICT. (6) Deductible/Retention: If the insurance policies provided by CONSULTANT contain deductibles or self-insured retentions, any such deductible or self-insured retention shall not be applicable with respect to the coverage provided to DISTRICT under such policies. CONSULTANT shall be solely responsible for any such deductible or self-insured retention and the DISTRICT, in its sole discretion, may require CONSULTANT to secure the payment of any such deductible - 27 - or self-insured retention by a surety bond or an irrevocable and unconditional letter of credit. (7) Consultant’s Subcontractors: CONSULTANT shall include all subcontractors as additional insureds under the insurance policies required by this Agreement to the same extent as the DISTRICT or shall furnish separate certificates of insurance and policy endorsements for each subcontractor verifying that the insurance for each subcontractor complies with the same insurance requirements applicable to CONSULTANT under this Agreement. (c) Insurance Company Requirements: CONSULTANT shall provide insurance coverage through insurers that have at least an "A" Financial Strength Rating and a "VII" Financial Size Category in accordance with the current ratings by the A. M. Best Company, Inc. as published in Best’s Key Rating Guide or on said company’s web site. In addition, any and all insurers must be admitted and authorized to conduct business in the State of California and be a participant in the California Insurance Guaranty Association, as evidenced by a listing in the appropriate publication of the California Department of Insurance. (d) Policy Requirements: The insurance required under this Agreement shall meet or exceed the minimum requirements as set forth below: (1) Workers' Compensation: CONSULTANT shall maintain Workers' Compensation insurance as required by law in the State of California to cover CONSULTANT’s obligations as imposed by federal and state law having jurisdiction over CONSULTANT’s employees and Employers' Liability insurance, including disease coverage, of not less than $1,000,000. (2) General Liability: CONSULTANT shall maintain Comprehensive General Liability insurance with a combined single limit of not less than $1,000,000 per occurrence or claim and $1,000,000 aggregate. The policy shall include, but not be limited to, coverage for bodily injury, property damage, personal injury, products, completed operations and blanket contractual to cover, but not be limited to, the liability assumed under the indemnification provisions of this Agreement. In the event the Comprehensive General Liability insurance policy is written on a "claims made" basis, coverage shall extend for two years after the satisfactory completion and acceptance of the Project by DISTRICT. (3) Automobile Liability: CONSULTANT shall maintain Commercial Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence for any owned, hired, or non-owned vehicles. (4) Professional Liability: CONSULTANT shall maintain Professional Liability insurance covering errors and omissions arising out of the services performed by the CONSULTANT or any person employed by him, with a limit of not less than $1,000,000 per occurrence or claim - 28 - and $1,000,000 aggregate. In the event the insurance policy is written on a "Claims made" basis, coverage shall extend for two years after the satisfactory completion and acceptance of the Project by DISTRICT. (5) Property Coverage – Valuable Papers: Property coverage on an all- risk, replacement cost form with Valuable Papers insurance sufficient to assure the restoration of any documents, memoranda, reports, plans or other similar data, whether in hard copy or electronic form, relating to the services provided by CONSULTANT under this Agreement. 6.4 CHANGES IN SCOPE OR TIME: If the DISTRICT requests a change in the Scope of Work or time of completion by either adding to or deleting from the original scope or time of completion, an equitable adjustment shall be made and this Agreement shall be modified in writing accordingly. CONSULTANT must assert any claim for adjustment under this clause in writing within thirty (30) calendar days from the date of receipt from CONSULTANT of the notification of change unless the DISTRICT grants a further period of time before the date of final payment under this Agreement. 6.5 NOTICES: All notices to either party by the other shall be made in writing and delivered or mailed to such party at their respective addresses as follows, or to other such address as either party may designate, and said notices shall be deemed to have been made when delivered or, if mailed, five (5) days after mailing. To DISTRICT: East Valley Water District 31111 Greenspot Road Highland, CA 92346 Attn: General Manager/CEO To CONSULTANT: Attn: 6.6 CONSULTANT’S ASSIGNED PERSONNEL: CONSULTANT designates ____________________ to have immediate responsibility for the performance of the work and for all matters relating to performance under this Agreement. Substitution of any assigned personnel shall require the prior written approval of the DISTRICT. If the DISTRICT determines that a proposed substitution is not acceptable, then, at the request of the DISTRICT, CONSULTANT shall substitute with a person acceptable to the DISTRICT. 6.7 TERMINATION: (a) If the engagement of CONSULTANT is not extended by the mutual written consent of the DISTRICT and CONSULTANT, then this Agreement shall - 29 - expire on the latest date set forth in the schedule contained in the Scope of Work for completion of tasks for the Project. (b) Notwithstanding the above, the DISTRICT may terminate this Agreement or abandon any portion of the Project by giving ten (10) days written notice thereof to CONSULTANT. CONSULTANT may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days written notice only in the event of substantial failure by the DISTRICT to perform in accordance with the terms of this Agreement through no fault of the CONSULTANT. (c) In the event of termination of this Agreement or abandonment of any portion of the Project, the DISTRICT shall be immediately given title to all original drawings and other documents developed for the Project, and the sole right and remedy of CONSULTANT shall be to receive payment for all amounts due and not previously paid to CONSULTANT for services completed or in progress in accordance with the Agreement prior to such date of termination. If termination occurs prior to completion of any task for which payment has not been made, the fee for services performed during such task shall be based on an amount mutually agreed to by the DISTRICT and CONSULTANT. Such payments available to the CONSULTANT under this paragraph shall not include costs related to lost profit associated with the expected completion of the work or other such payments relating to the benefit of this Agreement. 6.8 ATTORNEYS’ FEES: In the event that either the DISTRICT or CONSULTANT brings an action or proceeding for damages for an alleged breach of any provision of this Agreement, to interpret this Agreement or determine the rights of and duties of either party in relation thereto, the prevailing party shall be entitled to recover as part of such action or proceeding all litigation, arbitration, mediation and collection expenses, including witness fees, court costs, and reasonable attorneys' fees. Such fees shall be determined by the Court in such litigation or in a separate action brought for that purpose. Mediation will be attempted if both parties mutually agree before, during, or after any such action or proceeding has begun. 6.9 INDEMNITY: (a) CONSULTANT shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT or any of CONSULTANT’s subcontractors, including their respective directors, officers, employees, agents and assigns, excepting only such matters arising from the sole negligence or willful misconduct of the DISTRICT. (b) CONSULTANT shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, - 30 - liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of any infringement or alleged infringement of any patent, copyright or trademark and arising out of the use of any equipment or materials furnished under this Agreement by the CONSULTANT or CONSULTANT’s subcontractors, including their respective directors, officers, employees, agents and assigns, or out of the processes or actions employed by, or on behalf of, the CONSULTANT or CONSULTANT’s subcontractors, including their respective directors, officers, employees, agents and assigns, in connection with the performance of services under this Agreement. CONSULTANT shall have the right, in order to avoid such claims or actions, to substitute at its expense non-infringing equipment, materials or processes, or to modify at its expense such infringing equipment, materials, and processes so they become non-infringing, provided that such substituted and modified equipment, materials, and processes shall meet all the requirements and be subject to all the provisions of this Agreement. (c) CONSULTANT shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of any breach by CONSULTANT or CONSULTANT’s subcontractors, including their respective directors, officers, employees, agents and assigns, of the aforesaid obligations and covenants, and any other provision or covenant of this Agreement. (d) It is the intent of the parties to this Agreement that the defense, indemnity, and hold harmless obligation of CONSULTANT under this Agreement shall be as broad and inclusive as may be allowed under California Civil Code § 2778 through 2784.5, or other similar state or federal law. 6.10 SAFETY: CONSULTANT shall perform the work in full compliance with applicable State and Federal safety requirements including, but not limited to, Occupational Safety and Health Administration requirements. (a) CONSULTANT shall take all precautions necessary for the safety of, and prevention of damage to, property on or adjacent to the Project site, and for the safety of, and prevention of injury to, persons, including DISTRICT’s employees, CONSULTANT’s employees, and third persons. All work shall be performed entirely at CONSULTANT’s risk. CONSULTANT shall comply with the insurance requirements set forth in Section 6.3 of this Agreement. (b) CONSULTANT shall also furnish the DISTRICT with a copy of any injury prevention program established for the CONSULTANT’s employees pursuant to Labor Code Section 6401.7, including any necessary documentation regarding implementation of the program. CONSULTANT hereby certifies that its employees have been trained in the program, and procedures are in place to train employees whenever new substances, processes, - 31 - procedures, or equipment are introduced. CONSULTANT shall demonstrate compliance with Labor Code Section 6401.7 by maintaining a copy of its Injury and Illness Prevention Plan at the Project site and making it available to the DISTRICT. 6.11 EXAMINATION OF RECORDS: All original drawings, specifications, reports, calculations, and other documents or electronic data developed by CONSULTANT for the Project shall be furnished to and become the property of the DISTRICT. CONSULTANT agrees that the DISTRICT will have access to and the right to examine any directly pertinent books, documents, papers, and records of any and all of the transactions relating to this Agreement. 6.12 OWNERSHIP OF SOFTWARE: (a) Subject to payment of all compensation due under this Agreement and all other terms and conditions herein, CONSULTANT hereby grants DISTRICT a nonexclusive, transferable, royalty-free license to use the Software furnished to DISTRICT by CONSULTANT under this Agreement. The license granted herein shall authorize DISTRICT to: (1) Install the Software on computer systems owned, leased or otherwise controlled by DISTRICT; (2) Utilize the Software for its internal data-processing purposes; and (3) Copy the Software and distribute as desired to exercise the rights granted herein. (b) CONSULTANT retains its entire right, title and interest in the Software developed under this Agreement. DISTRICT acknowledges that CONSULTANT owns or holds a license to use and sublicense various pre- existing development tools, routines, subroutines and other programs, data and materials that CONSULTANT may include in the Software developed under this Agreement. This material shall be referred to hereafter as “Background Technology.” (c) DISTRICT agrees that CONSULTANT shall retain any and all rights CONSULTANT may have in the Background Technology. CONSULTANT grants DISTRICT an unrestricted, nonexclusive, perpetual, fully paid-up worldwide license to use the Background Technology in the Software developed and delivered to DISTRICT under this Agreement, and all updates and revisions thereto. However, DISTRICT shall make no other commercial use of the Background Technology without CONSULTANT’s written consent. 6.13 INTEGRATION AND AMENDMENT: This Agreement contains the entire understanding between the DISTRICT and CONSULTANT as to those matters contained herein. No other representations, covenants, undertakings or other prior or contemporaneous agreements, oral or written, respecting those matters, which are not specifically incorporated herein, may be deemed in any way to exist or to bind any of the parties hereto. Each party acknowledges that it has not executed this Agreement in reliance on any promise, representation or warranty not set forth herein. This Agreement may not be amended except by a writing signed by all parties hereto. - 32 - 6.14 ASSIGNMENT: Neither party shall assign or transfer its interest in this Agreement without written consent of the other party. All terms, conditions, and provisions of this Agreement shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 6.15 GOVERNING LAW: This Agreement shall be construed as if it was jointly prepared by both parties hereto, and any uncertainty or ambiguity contained herein shall not be interpreted against the party drafting same. This Agreement shall be enforced and governed by the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state court situated in the County of San Bernardino, State of California, or in a federal court with in rem jurisdiction over the Project. 6.16 HEADINGS: Article and Section headings in this Agreement are for convenience only and are not intended to be used in interpreting or construing the terms, covenants, and conditions of this Agreement. 6.17 PARTIAL INVALIDITY: If any term, covenant, condition, or provision of this Agreement is found by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect, and shall in no way be affected, impaired, or invalidated thereby. 6.18 EFFECT OF DISTRICT’S WAIVER: Any failure by the DISTRICT to enforce any provision of this Agreement, or any waiver thereof by the DISTRICT, shall not constitute a waiver of its right to enforce subsequent violations of the same or any other terms or conditions herein. 6.19 AUTHORITY: The individuals executing this Agreement represent and warrant that they have the legal capacity and authority to sign this Agreement on behalf of and to so bind their respective legal entities. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above. CONSULTANT DISTRICT By: ____________________________ By: _____________________________ (Print Name and Title) ____________________________ Michael Moore, General Manager/ CEO (Print Company Name) East Valley Water District Agenda Item #4c May 14, 20251 Meeting Date: May 14, 2025 Agenda Item #4c Discussion Item 2 2 1 1 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Approval of Amendment No. 1 to the Managed Mobile Agreement RECOMMENDATION That the Board of Directors authorize the General Manager/CEO to execute Amendment No. 1 to the Managed Mobile Agreement that increases the maximum annual contract amount to $160,000. BACKGROUND / ANALYSIS The District and Managed Mobile entered into an agreement authorized by the Board on February 1, 2024, for fleet inspections. The original agreement was for estimated charges up to $100,000 annually. The Managed Mobile agreement only provided BIT (Basic Inspection of Terminals) inspection services of all vehicles on a regular basis. The inspections often result in repair and replacement parts for vehicles. If the contractor recommends repairs to a vehicle after inspection, the Fleet Maintenance Coordinator has the option to authorize the contractor to perform the repairs. Managed Mobile has been used regularly for unforeseen repairs, which may result in exceeding the maximum annual contract amount this year. The original staff report and request for proposal identified a contract term of one year with up to three extensions. Each annual extension allows up to a 5% increase in the labor rates. These terms were not included in the agreement on February 1, 2024, and are also added to Amendment No. 1. DISTRICT PILLARS AND STRATEGIES IV - Planning, Maintenance, and Preservation of District Resources a. Develop Projects and Programs to Ensure Safe, Reliable, and Resilient Service REVIEW BY OTHERS This agenda item has been reviewed by the executive management team. Agenda Item #4c May 14, 20252 Meeting Date: May 14, 2025 Agenda Item #4c Discussion Item 2 2 1 1 FISCAL IMPACT The budget for inspections and repairs is included in the current budget. Increasing the maximum contract amount from $100,000 to $160,000 will not affect the current budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS Managed Mobile Contract Managed Mobile Amendment #1 James Morales, Jr. Chaim1011 of the Board Ronald L Coats Vtee Chairman Chris carrillo Goveming Board Member Phillip R. Goodrich Governing Board Member David E. Smith Governing Board Member Michael Moore, P.E. General Manager/CEO EAST VALLEY WATER DISTRICT AGREEMENT NO. 2024.02 FOR NON-PROFESSIONAL SERVICES WITH MANAGED MOBILE, INC. 31111 Greenspot Road Highland, CA 92346 (909) 889-9501 www.eastvalley.org THIS AGREEMENT is made this 1 day of Februa ry 2024, by and between the EAST VALLEY WATER DISTRICT, a County Water District organized and operating pursuant to california Water Code Section 30000 et seq. (hereinafter referred to as the "DISTRICT''), and Mana ged Mobile, Inc., a Fleet Maintenance Com pa ny (hereinafter referred to as "CONTRACTOR''). RECITALS WHEREAS, the DISTRICT desires to contract with CONTRACTOR to provide services for Fleet Maintenance also per Exhibit "A" (hereinafter referred to as "Project''); and WHEREAS, CONTRACTOR is willing to contract with the DISTRICT to provide such services; and WHEREAS, CONTRACTOR holds itself as duly licensed, qualified, and capable of performing said services; and WHEREAS, this Agreement establishes the terms and conditions for the DISTRICT to retain CONTRACTOR to provide the services described herein for the Project. COVENANTS NOW, THEREFORE, in consideration of the faithful performance of the terms and conditions set forth herein, the parties hereto agree as follows: ARTICLE I ENGAGEMENT OF CONTRACTOR AND AUTHORIZATION TO PROCEED 1.1 ENGAGEMENT: The DISTRICT hereby engages CONTRACTOR, and CONTRACTOR hereby accepts the engagement to perform certain services described in Section 2.1 of this Agreement for the term set forth in Section 6.7 of this Agreement. 1.2 AUTHORIZATION TO PROCEED: Authorization for CONTRACTOR to proceed with all or a portion of the work described in Section 2.1 of this Agreement will be granted in writing by the DISTRICT as soon as both parties sign the Agreement and all applicable insurance and 1 4886-2308-8286,v. 1 LEADER S HIP I PARTNERSHIP I STEWARDSHIP Non-Professional Agreement for Services Managed Mobile, Inc. other security documents required pursuant to Section 6..3 of this Agreement are received and approved by the DISTRICT. CONTRACTOR shall not proceed with said work until so authorized by the DISTRICT and shall commence work immediately upon receipt of the Notice to Proceed. 1.3 NO EMPLOYEE RELATIONSHIP: CONTRACTOR shall perform the services provided for herein as an independent CONTRACTOR, and not as an employee of the DISTRICT. The DISTRICT shall have ultimate control over the work performed for the Project. CONTRACTOR is not to be considered an agent or employee of the DISTRICT for any purpose and shall not be entitled to participate in any pension plans, insurance coverage, bonus, stock, or similar benefits that the DISTRICT provides for its employees. CONTRACTOR shall indemnify the DISTRICT for any tax, retirement contribution, social security, overtime payment, or workers' compensation payment, which the DISTRICT may be required to make on behalf of CONTRACTOR or any employee of CONTRACTOR for work performed under this Agreement. ARTICLE II SERVICES OF CONTRACTOR 2.1 SCOPE OF SERVICES: The scope of services to be performed by the CONTRACTOR under this Agreement are described in the Scope of Work attached hereto as Exhibit "A" and incorporated herein by this reference (''Scope of Work''), and shall, where not specifically addressed, include all related services ordinarily provided by the CONTRACTOR under same or similar circumstances and/or otherwise necessary to satisfy the requirements of Section 3.3 of this Agreement. In case of conflict between the terms of this Agreement and the provisions of the Scope of Work, this Agreement shall govern. 2.2 PREVAILING WAGES: In accordance with the provisions of the California Labor Code, CONTRACTOR shall secure the payment of compensation to employees. To the extent required by the California Labor Code, CONTRACTOR shall pay not less than the prevailing rate of per diem wages as determined by the Director, Department of Industrial Relations, and State of California. Copies of such prevailing rate of per diem wages are on file at the DISTRICT's office, of which copies will be made available to any interested party upon request. CONTRACTOR shall post a copy of such determination at each job site. If applicable, CONTRACTOR shall forfeit to the DISTRICT the amount of the penalty set forth in Labor Code Section 1777.7(b), or any subsequent amendments thereto, for each calendar day, or portion thereof, for each worker paid less than the specified prevailing rates for such work or craft in which such worker is employed, whether paid by CONTRACTOR or by any SUBCONTRACTOR. 2.3 HOURS AND WORKING CONDITIONS: The DISTRICT is a public entity in the State of California and is subject to the provisions of the Government Code and the Labor 2 4886-2308-8286, V. 1 r- m )> 0 m ::0 (/) J: -"tJ "tJ )> ::0 -t z m ::0 (/) J: "0 VI -t m :e l> ::0 0 U) :c "tJ Non-Professional Agreement for Services Managed Mobile, Inc. / Code of the State. It is stipulated and agreed that all provisions of law applicable to public contracts are a part of this Agreement to the same extent as though set forth herein and will be complied with by CONTRACTOR. CONTRACTOR shall comply with all applicable provisions of the California Labor Code relating to working hours and the employment of apprentices on public works projects. CONTRACTOR shall, as a penalty to the DISTRICT, forfeit $25.00 for each worker employed in the execution of this Agreement by CONTRACTOR or by any SUBCONTRACTOR, for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week, unless such worker received compensation for all hours worked in excess of 8 hours at not less than 1 ½ times the basic rate of pay. ARTICLE Ill RESPONSIBILITIES OF THE DISTRICT AND OF CONTRACTOR 3.1 DUTIES OF THE DISTRICT: The DISTRICT, without cost to CONTRACTOR, will provide all pertinent information necessary for CONTRACTOR'S performance of its obligations under this Agreement that is reasonably available to the DISTRICT unless otherwise specified in the Scope of Work, in which case the CONTRACTOR is to acquire such information. The DISTRICT does not guarantee or ensure the accuracy of any reports, information, and/or data so provided. To the extent that any reports, information, and/or other data so provided was supplied to the DISTRICT by persons who are not employees of the DISTRICT, any liability resulting from inaccuracies and/or omissions contained in said information shall be limited to liability on behalf of the party who prepared the information for the DISTRICT. 3.2 REPRESENTATIVE OF DISTRICT: The DISTRICT will designate Steven George or Dale Barlow as the person to act as the DISTRICT's representative with respect to the work to be performed under this Agreement. Such person will have complete authority to transmit instructions, receive information, and interpret and define the DISTRICT's policies and decisions pertinent to the work. In the event the DISTRICT wishes to make a change in the DISTRICT's representative, the DISTRICT shall notify the CONTRACTOR of the change in writing .. 3.3 DUTIES OF CONTRACTOR: CONTRACTOR shall perform the Project work in such a manner as to fully comply with all applicable professional standards of care, including professional quality, technical accuracy, timely completion, and other services furnished and/or work undertaken by CONTRACTOR pursuant to this Agreement. The CONTRACTOR shall, cause all work and deliverables to conform to all applicable federal, state, and local laws and regulations. 3.4 APPROVAL OF WORK: The DISTRICT'S approval of work or materials furnished hereunder shall not in any way relieve CONTRACTOR of responsibility for the technical adequacy of its work. Neither the DISTRICT'S review, approval, or acceptance of, nor payment for any of the services shall be construed to operate as a waiver of any rights under this Agreement 3 4886-2308-8286, v. 1 r- m l> C m ::u Ul ::c -"D "D l> ::u -t z m ~ Ul ::c "D Ul -I m :E l> ::u C Ul ::c "D Non-Professional Agreement for Services Managed Mobile, Inc. or of any cause of action arising out of the performance of this Agreement. Where approval by the DISTRICT is indicated in this Agreement, it is understood to be conceptual approval only and does not relieve the CONTRACTOR of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the CONTRACTOR or its SUBCONTRACTORs. CONTRACTOR'S obligation to defend, indemnify, and hold harmless the DISTRICT, and its directors, officers, employees, and agents as set forth in Section 6. 9 of this Agreement also applies to the actions or omissions of the CONTRACTOR or its SUBCONTRACTORS as set forth above in this paragraph. ARTICLE IV PAYMENTS TO CONTRACTOR 4.1 PAYMENT: The DISTRICT will pay CONTRACTOR for work performed under this Agreement, which work can be verified by the DISTRICT, on the basis of the following: CONTRACTOR shall exercise its good faith best efforts to facilitate a full and clear definition of the scope of all assigned work so that the amount set forth in Section 4.3 of this Agreement will cover all tasks necessary to complete the work. The amount set forth in Section 4.3 of this Agreement is the maximum compensation to which CONTRACTOR may be entitled for the performance of services to complete the work for the Project, unless the Scope of Work or time to complete the work is changed by the DISTRICT in writing in advance of the work to be performed there under. Adjustments in the total payment amount shall only be allowed pursuant to Section 6.4 of this Agreement. In no event shall CONTRACTOR be entitled to compensation greater than the amount set forth in Section 4.3 of this Agreement where changes in the Scope of Work or the time for performance are necessitated by the negligence of CONTRACTOR or any SUBCONTRACTOR performing work on the Project. 4.2 PAYMENT TO CONTRACTOR: Payment will be made by the DISTRICT within thirty (30) calendar days after receipt of an invoice from CONTRACTOR, provided that all invoices are complete, and product and services are determined to be of sufficient quality by the DISTRICT. CONTRACTOR shall invoice DISTRICT monthly for services performed under this Agreement. In the event that a payment dispute arises between the parties, CONTRACTOR shall provide to the DISTRICT full and complete access to CONTRACTOR'S labor cost records and other direct cost data, and copies thereof if requested by the DISTRICT. 4.3 ESTIMATED CHARGES: The total estimated charges for all work under this Agreement are $100,000 annually and such amount is the cost ceiling as described herein. The total estimated charges stated herein constitute the total amount agreed to. 4.4 COST FOR REWORK: CONTRACTOR shall, at no cost to the DISTRICT, prepare any necessary rework occasioned by CONTRACTOR'S negligent act or omission or otherwise due substantially to CONTRACTOR'S fault. 4 4886-2308-8286, V. 1 r m ► 0 m ::0 VI J: -,, ,, ► ::0 -I z m ::0 V'I :t "0 er, -i m ~ ► ::0 0 1/) :r "0 Non-Professional Agreement for Services Managed Mobile, Inc. ARTICLEV COMPLETION SCHEDULE 5.1 TASK SCHEDULE: The work is anticipated to be completed in accordance with the schedule contained in the Scope of Work. 5.2 TIME OF ESSENCE: CONTRACTOR shall perform all services required by this Agreement in a prompt, timely, and professional manner in accordance with the above schedule. Time is of the essence in this Agreement. ARTICLE VI GENERAL PROVISIONS 6.1 COMPUANCE WITH FEDERAL, STATE, AND LOCAL LAWS: CONTRACTOR shall at all times observe all applicable provisions of Federal, State, and Local laws and regulations including, but not limited to, those related to Equal Opportunity Employment. 6.2 SUBCONTRACTORS AND OUTSIDE CONTRACTORS: No subcontract shall be awarded by CONTRACTOR if not identified as a SUBCONTRACTOR in its Proposal unless prior written approval is obtained from the DISTRICT. CONTRACTOR shall be responsible for payment to SUBCONTRACTORs used by them to perform the services under this Agreement. If CONTRACTOR subcontracts any of the work to be performed, CONTRACTOR shall be as fully responsible to the DISTRICT for the performance of the work, including errors and omissions of CONTRACTOR'S SUBCONTRACTORs and of the persons employed by the SUBCONTRACTOR, as CONTRACTOR is for the acts and omissions of persons directly employed by the CONTRACTOR. Nothing contained in this Agreement shall create any contractual relationship between any SUBCONTRACTOR of CONTRACTOR and the DISTRICT. CONTRACTOR shall bind every SUBCONTRACTOR and every SUBCONTRACTOR of a SUBCONTRACTOR to the terms of this Agreement that are applicable to CONTRACTOR'S work unless specifically noted to the contrary in the subcontract in question and approved in writing by the DISTRICT. 6.3 INSURANCE: CONTRACTOR shall secure and maintain in full force and effect, until the satisfactory completion and acceptance of the Project by DISTRICT, such insurance as will protect it and the DISTRICT in such a manner and in such amounts as set forth below. The premiums for said insurance coverage shall be paid by the CONTRACTOR. The failure to comply with these insurance requirements may constitute a material breach of this Agreement, at the sole discretion of the DISTRICT. (a) Certificates of Insurance: Prior to commencing services under this Agreement, and in any event no later than ten (10) calendar days after execution of this Agreement, CONTRACTOR shall furnish DISTRICT with Certificates of Insurance and endorsements verifying the insurance coverage required by this Agreement is in full force and effect. The DISTRICT reserves the right to require complete and accurate copies of all insurance policies required under this Agreement. 5 4886-2308-8286, V. 1 r m J> Ci m ::0 (/) :c -'ti 'ti J> ::0 -t z m XI Cl) :c 'ti Cl) -I m =E J> ::0 0 Cl) :c "C Non-Professional Agreement for Services Managed Mobile, Inc. (b) Required Provisions: The insurance policies required by this Agreement shall include the following provisions or have them incorporated by endorsement(s): (1) Primary Coverage: The insurance policies provided by CONTRACTOR shall be primary insurance and any self-insured retention and/or insurance carried by or available to the DISTRICT or its employees shall be excess and non-contributory coverage so that any self-insured retention and/or insurance carried by or available to the DISTRICT shall not contribute to any loss or expense under CONTRACTOR'S insurance. (2) Additional Insured: The policies of insurance provided by CONTRACTOR, except Workers' Compensation and Professional Liability, shall include as additional insureds: the DISTRICT, its directors, officers, employees, and agents when acting in their capacity as such in conjunction with the performance of this Agreement. Such policies shall contain a "severability of interests" provision, also known as "Cross liability" or "separation of insured". (3) cancellation: Each certificate of insurance and insurance policy shall provide that the policy may not be non-renewed, canceled (for reasons other than non- payment of premium) or materially changed without first giving thirty (30) days advance written notice to the DISTRICT, or ten (10) days advance written notice in the event of cancellation due to non-payment of premium. (4) Waiver of Subrogation: The insurance policies provided by CONTRACTOR shall contain a waiver of subrogation against DISTRICT, its directors, officers, employees, and agents for any claims arising out of the services performed under this Agreement by CONTRACTOR. (5) Claim Reporting: CONTRACTOR shall not fail to comply with the claim reporting provisions or cause any breach of a policy condition or warranty of the insurance policies required by this Agreement that would affect the coverage afforded under the policies to the DISTRICT. (6) Deductible/Retention: If the insurance policies provided by CONTRACTOR contain deductibles or self-insured retentions, any such deductible or self-insured retention shall not be applicable with respect to the coverage provided to DISTRICT under such policies. CONTRACTOR shall be solely responsible for any such deductible or self-insured retention and the DISTRICT, in its sole discretion, may require CONTRACTOR to secure the payment of any such deductible or self- insured retention by a surety bond or an irrevocable and unconditional letter of credit. (7) CONTRACTOR'S SUBCONTRACTORs: CONTRACTOR shall include all 4886-2308-8286, V. 1 SUBCONTRACTORs as additional insureds under the insurance policies required by this Agreement to the same extent as the DISTRICT or shall furnish separate certificates of insurance and policy endorsements for each SUBCONTRACTOR 6 r- m J> 0 m ::0 (/) ::t -"O "O J> ::0 -I z m ::0 (/) ::c: "O (fl -I m ~ l> ::0 Cl VI ::c: "O Non-Professional Agreement for Services Managed Mobile, Inc. verifying that the insurance for each SUBCONTRACTOR complies with the same insurance requirements applicable to CONTRACTOR under this Agreement. ( c) Insurance Com pan y Req uirements: CONTRACTOR shall provide insurance coverage through insurers that have at least an "A" Financial Strength Rating and a "VII" Financial Size category in accordance with the current ratings by the A. M. Best Company, Inc. as published in Best's Key Ratin g Guide or on said company's web site. In addition, any and all insurers must be admitted and authorized to conduct business in the State of California and be a participant in the california Insurance Guaranty Association, as evidenced by a listing in the appropriate publication of the california Department of Insurance. (d) Policy Requirements: The insurance required under this Agreement shall meet or exceed the minimum requirements as set forth below: (1) Workers' Com pe nsation: CONTRACTOR shall maintain Workers' Compensation insurance as required by law in the State of california to cover CONTRACTOR'S obligations as imposed by federal and state law having jurisdiction over CONTRACTOR'S employees and Employers' Liability insurance, including disease coverage, of not less than $1,000,000. (2) General Liabil ity: CONTRACTOR shall maintain Comprehensive General Liability insurance with a combined single limit of not less than $1,000,000 per occurrence or claim and $1,000,000 aggregate. The policy shall include, but not be limited to, coverage for bodily injury, property damage, personal injury, products, completed operations and blanket contractual to cover, but not be limited to, the liability assumed under the indemnification provisions of this Agreement. In the event the Comprehensive General Liability insurance policy is written on a "claims made" basis, coverage shall extend for two years after the satisfactory completion and acceptance of the Project by DISTRICT. (3) Automobile Liabili ty : CONTRACTOR shall maintain Commercial Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence for any owned, hired, or non-owned vehicles. 6.4 CHANGES IN SCOPE OR TIME: If the DISTRICT requests a change in the Scope of Work or time of completion by either adding to or deleting from the original scope or time of completion, an equitable adjustment shall be made, and this Agreement shall be modified in writing accordingly. CONTRACTOR must assert any claim for adjustment under this clause in writing within thirty-(30) calendar days from the date of receipt from CONTRACTOR of the notification of change unless the DISTRICT grants a further period of time before the date of final payment under this Agreement. 6.5 NOTICES: All notices to either party by the other shall be made in writing and delivered or mailed to such party at their respective addresses as follows, or to other such address as 7 4886-2308-8286, v. 1 r m J> 0 m ::0 VI :c 'lJ .,, J> ;1;t -I z m ::0 VI :c .,, Cll -t m :E J> ::0 0 V'I :c .,, Non-Professional Agreement for Services Managed Mobile, Inc. either party may designate and said notices shall be deemed to have been made when delivered or, if mailed, five (5) days after mailing. To DISTRICT: To CONTRACTOR: East Valley Water District 31111 Greenspot Road Highland, CA 92346 Attn: Michael Moore, General Manager/CEO Managed Mobile, Inc. 1901 Nancita Circle Placentia, CA 92870 Attn: Paul Rygalski 6.6 CONTRACTOR'S ASSIGNED PERSONNEL: CONTRACTOR designates Brent Dunnam to have immediate responsibility for the performance of the work and for all matters relating to performance under this Agreement. Substitution of any assigned personnel shall require the prior written approval of the DISTRICT. If the DISTRICT determines that a proposed substitution is not acceptable, then, at the request of the DISTRICT, CONTRACTOR shall substitute with a person acceptable to the qISTRICT. 6.7 TERMINATION: (a) If the engagement of CONTRACTOR is not extended by the mutual written consent of the DISTRICT and CONTRACTOR, then this Agreement shall expire on the latest date set forth in the schedule contained in the Scope of Work for completion of tasks for the Project. (b) Notwithstanding the above, the DISTRICT may terminate this Agreement or abandon any portion of the Project by giving ten (10) days written notice thereof to CONTRACTOR. CONTRACTOR may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days written notice only in the event of substantial failure by the DISTRICT to perform in accordance with the terms of this Agreement through no fault of the CONTRACTOR. ( c) In the event of termination of this Agreement or abandonment of any portion of the Project, the DISTRICT shall be immediately given title and possession of all original drawings and other documents developed for the Project, if any, and the sole right and remedy of CONTRACTOR shall be to receive payment for all amounts due and not previously paid to CONTRACTOR for services completed or in progress in accordance with the Agreement prior to such date of termination. If termination occurs prior to completion of any task for which payment has not been made, the fee for services performed during such task shall be based on an amount mutually agreed to by the DISTRICT and CONTRACTOR. Such payments available to the CONTRACTOR under this paragraph shall not include costs related to lost profit associated with the expected 8 4886-2308-8286, V. 1 r- m l> 0 m ::0 V> :c -"tl "'D J> ::0 -I z m ::0 V> :c "ti V> -I m :e J> ::0 0 (/) ::i::: "'D Non-Professional Agreement for Services Managed Mobile, Inc. completion of the work or other such payments relating to the benefit of this Agreement. 6.8 ATTORNEYS' FEES: In the event that either the DISTRICT or CONTRACTOR brings an action or proceeding for damages for an alleged breach of any provision of this Agreement, to interpret this Agreement or determine the rights of and duties of either party in relation thereto, the prevailing party shall be entitled to recover as part of such action or proceeding all litigation, arbitration, mediation and collection expenses, including witness fees, court costs, and reasonable attorneys' fees. Such fees shall be determined by the Court in such litigation or in a separate action brought for that purpose. Mediation will be attempted if both parties mutually agree before, during, or after any such action or proceeding has begun. INDEMNITY: (a) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney's fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of the work to be performed under this Agreement, including without limitation, any and all such claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney's fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, arising by reason of death or bodily injury to one or more persons, including the employees of CONTRACTOR; injury to property of any kind, including loss of use; or economic damages of any kind, caused by, or arising out of, the willful, fraudulent, or negligent acts or omissions of CONTRACTOR, any of CONTRACTOR'S SUBCONTRACTORS or DISTRICT, including their respective directors, officers, employees, agents and assigns, excepting only such matters arising from the sole negligence or willful misconduct of the DISTRICT. (b) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney's fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of any infringement or alleged infringement of any patent, copyright or trademark and arising out of the use of any equipment or materials furnished under this Agreement by the CONTRACTOR or CONTRACTOR'S SUBCONTRACTORs, including their respective directors, officers, employees, agents and assigns, or out of the processes or actions employed by, or on behalf of, the CONTRACTOR or CONTRACTOR'S SUBCONTRACTORs, including their respective directors, officers, employees, agents and assigns, in connection with the performance of services under this Agreement. CONTRACTOR shall have the right, in order to avoid such claims or actions, to 9 4886-2308-8286, V. 1 r- m )> 0 m ::0 u, :I: 'O "ti )> ::0 -t z m ::0 u, :I: "'O (I) -t m ~ )> ::0 0 Ul I ,, Non-Professional Agreement for Services Managed Mobile, Inc. substitute at its expense non-infringing equipment, materials or processes, or to modify at its expense such infringing equipment, materials, and processes so they become non-infringing, provided that such substituted and modified equipment, materials, and processes shall meet all the requirements and be subject to all the provisions of this Agreement. ( c) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabiliti~, losses, damages, costs, expenses, attorney's fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of any breach by CONTRACTOR or CONTRACTOR'S SUBCONTRACTORs, including their respective directors, officers, employees, agents and assigns, of the aforesaid obligations and covenants, and any other provision or covenant of this Agreement. ( d) It is the intent of the parties to this Agreement that the defense, indemnity and hold harmless obligation of CONTRACTOR under this Agreement shall be as broad and inclusive as may be allowed under California Civil Code§§ 2778 through 2784.5, or other similar state or federal law. 6. 9 SAFETY: CONTRACTOR shall perform the work in full compliance with applicable State and Federal safety requirements including, but not limited to, Occupational Safety and Health Administration requirements. (a) CONTRACTOR shall take all precautions necessary for the safety of, and prevention of damage to, property on or adjacent to the Project site, and for the safety of, and prevention of injury to, persons, including DISTRICT's employees, CONTRACTOR'S employees, and third persons. All work shall be performed entirely at CONTRACTOR'S risk. CONTRACTOR shall comply with the insurance requirements set forth in Section 6.3 of this Agreement. (b) CONTRACTOR shall also furnish the DISTRICT with a copy of any injury prevention program established for the CONTRACTOR'S employees pursuant to Labor Code Section 6401.7, including any necessary documentation regarding implementation of the program. CONTRACTOR hereby certifies that its employees have been trained in the program, and procedures are in place to train employees whenever new substances, processes, procedures, or equipment are introduced. CONTRACTOR shall demonstrate compliance with Labor Code Section 6401.7 by maintaining a copy of its Injury and Illness Prevention Plan at the Project site and making it available to the DISTRICT. 6.10 EXAMINATION OF RECORDS: All original drawings, specifications, reports, calculations, and other documents or electronic data developed by CONTRACTOR for the Project shall be furnished to and become the property of the DISTRICT. CONTRACTOR agrees that the DISTRICT will have access to and the right to examine any directly pertinent books, 10 4886-2308-8286, V. 1 r- m )> 0 m Al 1,/'J :r "ti "ti )> ::0 -f z m ::0 (/) :c "ti V) -f m ~ )> ::0 0 ti) :t ,, Non-Professional Agreement for Services Managed Mobile, Inc. documents, papers, and records of any and all of the transactions relating to this Agreement. 6.11 INTEGRATION AND AMENDMENT: This Agreement contains the entire understanding between the DISTRICT and CONTRACTOR as to those matters contained herein. No other representations, covenants, undertakings or other prior or contemporaneous agreements, oral or written, respecting those matters, which are not specifically incorporated herein, may be deemed in any way to exist or to bind any of the parties hereto. Each party acknowledges that it has not executed this Agreement in reliance on any promise, representation or warranty not set forth herein. This Agreement may not be amended except by a writing signed by all parties hereto. 6.12 ASSIGNMENT: Neither party shall sign or transfer its interest in this Agreement without written consent of the other party. All terms, conditions, and provisions of this Agreement shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 6.13 GOVERNING LAW: This Agreement shall be construed as if it was jointly prepared by both parties hereto, and any uncertainty or ambiguity contained herein shall not be interpreted against the party drafting same. This Agreement shall be enforced and governed by the laws of the State of california. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state court situated in the County of San Bernardino, State of california, or in a federal court within rem jurisdiction over the Project. 6.14 HEADINGS: Article and Section headings in this Agreement are for convenience only and are not intended to be used in interpreting or construing the terms, covenants, and conditions of this Agreement. 6.15 PARTIAL INVALIDITY: If any term, covenant, condition, or provision of this Agreement is found by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect, and shall in no way be affected, impaired, or invalidated thereby. 6.16 EFFECT OF DISTRICT'S WAIVER: Any failure by the DISTRICT to enforce any provision of this Agreement, or any waiver thereof by the DISTRICT, shall not constitute a waiver of its right to enforce subsequent violations of the same or any other terms or conditions herein. 6.17 AUTHORITY: The individuals executing this Agreement represent and warrant that they have the legal capacity and authority to sign this Agreement on behalf of and to so bind their respective legal entities. 11 4886-2308-8286, v. 1 r m )> 0 m ::0 (JI :r: "0 "0 )> ::0 -f z m ::0 (I) :r: "0 (II -I m :E )> ::0 0 VI :r: ,, Non-Professional Agreement for Services Managed Mobile, Inc. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above. CONTRACTOR DISTRICT P ~ Ry9o.44<.,i,, By: ___________ _ Paul Rygalski, President By~ ~ ~.,..re_ 1 _G_e_n_e-ra_l_M_a_n_a_g-er_/_CEO Managed Mobile, Inc. East Valley Water Djstrict 12 4886-2308-8286, V. 1 r- m ]> 0 m ::ID C/l J: .,, .,, ]> ::ID ~ z m ::ti C/l :t "'0 C/l -I m :E ]> ;:o 0 Vt :t .,, Non-Professional Agreement for Services Managed Mobile, Inc. Service Description Labor Rate Overtime Rate and Hours Annual Rate Increase Annual Inspection Labor (PM-A) Labor (PM-8) Labor (PM-C) Diesel Engine Opacity Inspections Bi-annual Emissions Inspection (*) -Pricing subject to change b) Fee / Cost Proposal: Fee/ Cost Hourly Rate EXHIBIT A SCOPE OF WORK Service Price Proposal Pricing $152* $152* 5%* $190* $114* (truck) $38* (trailer) $114-$266* + Filters & Fluids N/A $152* $152* Amount / Details $152* Hourly or Flat Fee? Hourly Hourly % Increase of hourly rate Flat Flat Range depends on truck size Flat Flat Hazardous Waste + Material Fee $ 29.50* # of onsite technicians 17 technicians 15 admins (not onsite) Specialty Equipment Fully equipped, "state of the art" mobile seivice vehicles. See further details below. (*) Pricing subject to change 13 4886-2308-8286, V. 1 r- m l> 0 m ::a V, J: .,, .,, l> ::0 -f ·Z m ::0 V, J: ,, (/) -I m ~ l> ::0 0 c.n J: .,, Non-Professional Agreement for Services Managed Mobile, Inc. Additional Details for Specialty Equipment: Most of our techs are equipped with both mig and arc welders to perform heavy steel welding, thin steel welding and Aluminum welding. We also carry Robinair AC machines to fully service and diagnose all R143 systems. We have Multiple Engine, transmissions, ABS Diag equip EX Cummins Insite and Quickserve, Detroit Diagnostic link, Paccar Davie4, Volvo techtool, Isuzu IDSS, Maxxfoce and International, Ford ISD, Eton road ranger, Allisson Transmissions, Bendix, Wabco, Autel for smaller units. We are fully equipped with a 22-ton floor jack and 4-22ton jack stands with wide plat forms and anti-skid plates for uneven or slick terrain. We have a 3-ton floor jack with 2-7ton stans and 2-4 ton stands for lighter vehicles and trailers. We are fully equipped to perform most repairs with the exception of in frames and rebuilds. We provide a Mobile alternative to repair units on site quicker than your average dealer. We do most trailer repairs consisting of suspension, brakes, frame welding, ABS, Roof patching, door replacement, floor. patch repairs, electrical repair, and diag. c) Staffing: Job Function Anticipated Qualifications Certification Hours (Available) Summary Advanced Technician 6:30am-Spm 5 years' ASE, AC, BIT, DOT, experience CCDET, Brakes Advanced Technician 6:30am-Spm 6 years' ASE, AC, BIT, DOT, experience Brakes, Welding Advanced Technician 6:30am-Spm 15 years' ASE, AC, BIT, DOT, experience CCDET, Brakes Advanced Technician 6:30am-Spm 3 years' ASE, AC, BIT, DOT, experience Brakes Advanced Technician 6:30am-5pm 6 years' BIT, DOT, Brakes experience 14 4886-2308-8286, V. 1 r- m J> 0 m ;o V, :r -"ti "ti J> ;o -I z m ::::0 V, :c "1) (/1 -I m =: J> ::0 0 (/) :r "ti Non-Professional Agreement for Services Managed Mobile, Inc. Job Function Anticipated Hours (Available) Advanced Technician 6:30am -5pm Advanced Technician 6:30am-5pm Advanced Technician 6:30am-5pm Apprentice Technician 3pm -lam Apprentice Technician 3pm-lam Apprentice Technician 3pm -lam Apprentice Technician 3pm-lam Apprentice Technician 3pm-lam Apprentice Technician 3pm -lam Apprentice Technician 3pm -lam Apprentice Technician 3pm-lam Apprentice Technician 3pm-lam d) Emergency/After Hours Contact: Operating Hours (Sam -5pm PST) After Hours 4886-2308-8286, v. 1 Qualifications Summary 7 years' experience 7 years' experience 7 years' experience 1 year experience 1 year experience 1 year experience 1 year experience 1 year experience 3 months experience 6 months experience 2 months experience 6 months experience Office 888-633-0250 Office 888-633-0250 - Push 5 ( On Call) 15 Certification ASE, AC, BIT, DOT, Brakes ASE, BIT, DOT, Brakes ASE, AC, BIT, DOT, Brakes BIT, DOT, Brakes, CCDET BIT, DOT, Brakes BIT, DOT, Brakes BIT, DOT, Brakes BIT, DOT, Brakes Client Service Coordinator (15 team members) On call Team Member r m )> 0 m ::0 VI J: ,, "O )> ::0 ..... z m ::0 (I) J: ,, (I) ..... m ~ )> ::u 0 (I) J: "tJ Non-Professional Agreement for Services Managed Mobile, Inc. e) Subcontracting: Subvendor Name Type of Work A-Plus Mobile Mobile repair Reliable Road Service Mobile repair Toro Towing Tow Service NTS Tire Service f) Roadside Assistance: Our team in the office and after hours can assist with coordinating roadside service for your fleet. During Operating Hours (Sam -5pm Office 888-633-0250 Client Service Coordinator (15 PST) team members) After Hours Office 888-633-0250 -On call Team Member Push 5 (On call) g) ASE Certified Supervisor: • Darin Rickard, our National Service Manager, can act as liaison to the district representative. • Team Field Service Supervisor, ASE Master cameron Gutierrez, will perform quality assurance checks on his team regularly to ensure the highest quality work is being performed on our clients' vehicles. h) Bureau of Automotive Repair License: • Bureau of Automotive Repair License -N/ A, Managed Mobile, Inc. does not provide automotive repair services to the general public. • The current City of Highland Business License must be obtained.- Managed Mobile, Inc. will obtain upon award of contract for 2024 contract year. 16 4886-2308-8286, V. 1 I"" m J> 0 m ;o V) :t -"D .,, )> ::0 .... z m ::0 V) :t "D (II ~ m :E )> ::0 0 (II :t ,, Non-Professional Agreement for Services Managed Mobile, Inc. i) Air Resource Board (ARB): ■ Managed Mobile, Inc. EPA ID#: CAL000397139 j) Location: Corporate headquarters and home base of provider must be within a 45-mile radius of the District's Fleet Division located at 31111 Greenspot Rd., Highland, CA 92346. Mobile Truck Maintenance Service • Inland Empire -5950 Freedom Drive, Chino, CA 91710 Orange County (HQ) -1901 Nancita Circle, Placentia, 17 4886-2308-8286, V. 1 r m l> 0 m ;o (/) :t .,, .,, l> :;o -f z m :;o (/) :t .,, (/) -f m :E l> :;o a (/) :t .,, AMENDMENT #1 TO THE AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND MANAGED MOBILE East Valley Water District and Managed Mobile entered into an Agreement dated February 1, 2024 (Agreement No. 2024.02). The original agreement was for estimated charges of $100,000 annually. The purpose of this Amendment is to extend the original contract for fleet maintenance as follows: Replace Article IV Section 4.3 as follows: The total estimated charges under this agreement shall not exceed $160,000 annually. Work shall be billed at the rates listed in Exhibit A and may be adjusted annually by no more than five percent (5%). Replace Article IV Section 5.1 as follows: The contract is a one (1) year agreement with three (3) optional one- year extensions. Accordingly, all parties mentioned hereby agree, that the provisions mentioned in this Amendment shall modify the original Agreement. EAST VALLEY WATER DISTRICT MANAGED MOBILE By: By: Michael Moore Paul Rygalski, President General Manager/CEO Managed Mobile Agenda Item #4d May 14, 20251 Meeting Date: May 14, 2025 Agenda Item #4d Discussion Item 1 5 0 2 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider adoption of Resolution 2025.02 - Nomination of James Morales Jr. as a candidate of the Association of California Water Agencies Region 9 Board RECOMMENDATION That the Board of Directors adopt Resolution 2025.02, to support placing in nomination James Morales, Jr. as a member of the Association of California Water Agencies (ACWA) Region 9 Board. BACKGROUND / ANALYSIS ACWA Region 9 is comprised of San Bernardino, Riverside, and the Imperial Counties including approximately 49 public water agency members. The region spans roughly 32,000 square miles and is home to a population of just over 4.2 million residents. ACWA’s Region 9 Board is seeking members who are interested in filling Board Member positions for the 2026-27 term. Region 9 Board Members determine the direction and focus of regional issues and activities and support the fulfillment of ACWA’s goals on behalf of its members. Chairman Morales is currently serving as a Board Member on ACWA’s Region 9 and is seeking re-appointment on the Board as his term expires in 2026. In order for candidates to be considered for a Board Member position, they must obtain a Resolution of Support from the member agency (East Valley Water District), complete the required forms, and submit the requested information to ACWA by June 20, 2025. DISTRICT PILLARS AND STRATEGIES V - Community Engagement, Advocacy, and Leadership b. Cultivate and Strengthen Collaborative Partnerships within the Water Industry REVIEW BY OTHERS This agenda item has been reviewed by Administration. Agenda Item #4d May 14, 20252 Meeting Date: May 14, 2025 Agenda Item #4d Discussion Item 1 5 0 2 FISCAL IMPACT This item is funded in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO ATTACHMENTS ACWA Call for Candidates for Region Boards ACWA Final Candidate Nomination Resolution 2025.02 MEMORANDUM Date: April 21, 2025 To: ACWA Region 9 General Manager and Board Presidents (sent via e-mail) From: ACWA Region 9 Nominating Committee • Glen Miller, Indio Water Authority • Joe, Mouawad, Eastern Municipal Water District • Michael Moore, East Valley Water District • Tina Shields, Imperial Irrigation District Subject: Call for Candidates for Region Boards The Region 9 Nominating Committee is looking for ACWA members who are interested in leading the direction of ACWA Region 9 for the 2026-’27 term. The Nominating Committee is currently seeking candidates for the Region 9 Board, which is comprised of Chair, Vice Chair and up to five Board Member positions. In a separate but concurrent process, ACWA’s Election Committee has announced its call for candidates for ACWA President and Vice President. More information about both processes is available at www.acwa.com/elections.The leadership of ACWA’s 10 geographical regions is integral to the leadership of ACWA. The Chair and Vice Chair of Region 9 serve on ACWA’s statewide Board of Directors and recommend all committee appointments for Region 9. The members of the Region 9 Board determine the direction and focus of region issues and activities. Additionally, they support the fulfillment of ACWA’s goals on behalf of members and serve as a key role in ACWA’s grassroots outreach efforts. If you, or someone within your agency, are interested in serving in a leadership role within ACWA by becoming a Region 9 Board Member, please familiarize yourself with the role and responsibilities of the region boards and the Region 9 Rules and Regulations and submit the following documents by June 20:  A candidate nomination form  A signed resolution of support from your agency’s Board of Directors (A sample resolution is available online) In addition to the required documents, you may also send a short biography and a headshot photo to be included in the candidate section of ACWA’s elections webpage; however, these are not required. The election will begin on July 21 with electronic ballots emailed to General Managers and Board Presidents. The ballot will include the Nominating Committee’s recommended slate and any additional candidates interested in the region board positions who meet the qualification criteria. All region ballots must be submitted by Sept. 19. One ballot per agency will be counted. Election results announced Sept. 26 and the newly elected Region Board Members will begin their two-year term of service on Jan. 1, 2026. If you have any questions, please visit www.acwa.com/elections or contact Senior Regional Affairs Representative Michael Cervantes at MichaelC@acwa.com or (916) 291-1118. Updated January 2, 2025 2025 ACWA Region Election Timeline 2026-‘27 Term February 28: NOMINATING COMMITTEES APPOINTED • With concurrence of the region board, the region chairs appoint at least three region members to serve as the respective region's Nominating Committee • Those serving on nominating committees are ineligible to seek region offices • Nominating Committee members are posted online at www.acwa.com March 1-31: NOMINATING COMMITTEE TRAINING • Nominating Committee packets will be e-mailed out to each committee member • ACWA staff will hold a training session via Zoom with each nominating committee to educate them on their specific role and duties o Regions 1-10 Nominating Committees: via Zoom Meetings April 21: CALL FOR CANDIDATES • The call for candidate nominations will be announced in an ACWA advisory and information will be made available on the ACWA website. June 20: (By 5:00 p.m.) DEADLINE FOR COMPLETED NOMINATION FORMS • Deadline to submit all Nomination Forms and board resolutions of support for candidacy for region positions • Nominating Committee members may need to solicit additional candidates in person to achieve a full complement of nominees for the slate June 20: CANDIDATE INFORMATION TO NOMINATING COMMITTEES • All information submitted by candidates will be forwarded from ACWA staff to the respective region Nominating Committee members with a cover memo explaining their task Updated January 2, 2025 June 23 – July 10: RECOMMENDED SLATES SELECTED • Nominating Committees will meet to determine the recommended individuals for their region. The slate will be placed on the election ballot. • Nominating Committee Chairs will inform their respective ACWA Regional Affairs Representative of their recommended slate by July 10 • Candidates will be notified of the recommended slate by July 14 • The Nominating Committee Chair will approve the official region ballot July 21: ELECTIONS BEGIN • All 10 official electronic ballots identifying the recommended slate and any additional candidates for consideration for each region will be produced and e-mailed to ACWA member agencies only • Only one ballot per agency will be counted September 19: ELECTION BALLOTS DUE • Deadline for all region elections. All region ballots must be received by ACWA by September 19, 2025 September 26: ANNOUNCEMENT OF ELECTION RESULTS • Newly-elected members of the region boards will be contacted accordingly • An ACWA Advisory will be distributed electronically to all members reporting the statewide region election results • Results will be posted at acwa.com and will be published in the October issue of ACWA News Name of Candidate: Title: Agency: Agency Phone: Direct Phone: E-mail: Address: ACWA Region: County: REGION BOARD CANDIDATE NOMINATION FORM Submit completed form by June 20, 2025 to regionelections@acwa.com Region Board Position Preference If you are interested in more than one position, please indicate priority – 1st, 2nd and 3rd choice. Chair: Vice Chair: Board Member: Agency Function(s) Check all that apply Wholesale Urban Water Supply Ag Water Supply Sewage Treatment Retailer Wastewater Reclamation Flood Control Groundwater Management / Replenishment Other: If you are not chosen for the recommended slate, would you like to be listed in the ballot’s individual candidate section? If neither is selected, your name will NOT appear on the ballot. Yes No Describe your ACWA-related activities that help qualify you for this office: Write below or attach a half-page bio summarizing the experience and qualifications that make you a viable candidate for ACWA Region leadership. Please include the number of years you have served in your current agency position, the number of years you have been involved in water issues and in what capacity you have been involved in the water community. You may share a candidate photo along with your application. Candidate photos and bios will be shared on the ACWA region election webpage. I acknowledge that the role of a region board member is to actively participate on the Region Board during my term, including attending region board and membership meetings, participating in region conference calls, participating in ACWA’s Outreach Program, as well as other ACWA functions to set an example of commitment to the region and the association. I hereby submit my name for consideration by the Nominating Committee. ___________________________________ __________________________________ ________________________ Signature Title Date Please attach a copy of your agency’s resolution of support / sponsorship for your candidacy. ‘25 Background As a result of ACWA’s 1993 strategic planning process, known as Vision 2000, ACWA modified its governance structure from one that was based on sections to a regional-based configuration. Ten regions were established to provide geographic balance and to group agencies with similar interests. Primary Charge of Regions To provide a structure where agencies can come together and discuss / resolve issues of mutual concern and interest and based on that interaction, provide representative input to the ACWA board. To assist the Outreach Task Force in building local grassroots support for the ACWA Outreach Program in order to advance ACWA’s legislative and regulatory priorities as determined by the ACWA Board and the State Legislative, Federal Affairs or other policy committees. To provide a forum to educate region members on ACWA’s priorities and issues of local and statewide concern. To assist staff with association membership recruitment at the regional level. To recommend specific actions to the ACWA Board on local, regional, state and federal issues as well as to recommend endorsement for various government offices and positions. Region chairs and vice chairs, with support from their region boards, provide the regional leadership to fulfill this charge. Note: Individual region boards CANNOT take positions, action or disseminate communication on issues and endorsements without going through the ACWA Board structure. GENERAL DUTIES / RESPONSIBILITIES FOR REGION OFFICERS Region Chair Serves as a member of the ACWA Board of Directors at bimonthly meetings at such times and places as the Board may determine. The Chair will also call at least two Region membership meetings to be held at each of the ACWA Conferences and periodic Region Board meetings. Serves as a member of ACWA’s Outreach Program, and encourages region involvement. Appoints Outreach Captain to help lead outreach effort within the region. Presides over all region activities and ensures that such activities promote and support accomplishment of ACWA’s Goals. Makes joint recommendations to the ACWA President regarding regional appointments to all ACWA committees. Appoints representatives in concurrence of the region board, to serve on the region’s nominating committee with the approval of the region board. Facilitates communication from the region board and the region membership to the ACWA board and staff. Region Vice Chair Serves as a member of the ACWA Board of Directors at bimonthly meetings at such times and places as the Board may determine. The Vice Chair will also participate in at least two Region membership meetings to be held at each of the ACWA Conferences and periodic Region Board meetings. Performs duties of the Region Chair in the absence of the chair. Serves as a member of ACWA’s Outreach Program, and encourages region involvement. Makes joint recommendations to the ACWA president regarding regional appointments to all ACWA committees. Region Board Member Participate in at least two Region membership meetings to be held at each of the ACWA Conferences and periodic Region Board meetings. Supports program planning and activities for the region. Actively participates and encourages region involvement in ACWA’s Outreach Program. May serve as alternate for the chair and/or vice chair in their absence (if appointed) to represent the region to the ACWA Board. THE ROLE OF THE REGIONS ACWA Regions provide the grassroots support to advance ACWA’s legislative and regulatory agenda. Alameda Alpine Amador Butte Calaveras Colusa ContraCosta Del Norte El Dorado Fresno Glenn Humboldt Imperial Inyo Kern Kings Lake Lassen Los Angeles Madera Marin Mariposa Mendocino Merced Modoc Mono Monterey Napa Nevada Orange Placer Plumas Riverside Sacramento SanBenito San Bernardino San Francisco» SanJoaquin SanLuisObispo SanMateo SantaBarbara Santa Clara SantaCruz Shasta Sierra Siskiyou Solano Sonoma Stanislaus Sutter Te hama Trinity Tulare Tuolumne Ventura Yo lo Yuba 1 2 3 4 5 6 7 98 10San Diego Jennifer RotzRegional Affairs Representative II jenniferr@acwa.com Matt OvertonRegional Affairs Representative II matto@acwa.com Ana Javaid Region & Member Engagement Specialist II anaj@acwa.com Michael Cervantes Senior Regional Affairs Representative michaelc@acwa.com REGION MAP www.acwa.com REGIONS1, 3, 5 REGIONS2, 6, 7 REGION4 REGIONS8, 9, 10 Rev. 10/24/2024 ACWA Public Water Agency Members by County Last Updated: February 7, 2025 Alameda Alameda County Water District City of Pleasanton Dublin San Ramon Services District East Bay Municipal Utility District Zone 7 Water Agency Alpine Bear Valley Water District Kirkwood Meadows Public Utility Distrct Amador Amador Water Agency Butte Biggs-West Gridley WD Butte Water District Ducor Community Services District Paradise Irrigation District Reclamation District #2047 Richvale Irrigation District South Feather Water + Power Agency Thermalito Water & Sewer District Western Canal Water District Calaveras Calaveras County Water District Calaveras Public Utility District San Andreas Sanitary District Union Public Utility District Utica Water Power Authority Colusa Knights Landing Ridge Drainage District Princeton-Codora-Glenn ID Reclamation District #1004 Reclamation District #108 Sacramento River West Side Levee District Sites Project Joint Powers Authority Contra Costa Byron Bethany Irrigation District Contra Costa Water District Diablo Water District East Contra Costa Irrigation District El Dorado El Dorado County Water Agency El Dorado Irrigation District Georgetown Divide PUD South Tahoe Public Utilities District Fresno City of Fresno Consolidated Irrigation District Dudley Ridge Water District Firebaugh Canal Water District Free Water County Water District Fresno Irrigation District Fresno Metropolitan Flood Control District Fresno Slough Water District Friant North Authority James Irrigation District Kings River Water District Laguna Irrigation District Laton Community Service District Malaga County Water District McMullin Area Groundwater Sustainability Agency Mid-Valley Water District Orange Cove Irrigation District Pacheco Water District Panoche Drainage District Panoche Water District Pinedale County Water District Raisin City Water District Reclamation District #1606 Riverdale Irrigation District Root Creek Water District Sierra Cedars CSD Tranquillity Irrigation District Westlands Water District Glenn Glenn-Colusa Irrigation District Glide Water District Kanawha Water District Orland-Artois Water District Provident Irrigation District Reclamation District #2047 Tehama Colusa Canal Authority Humboldt Humboldt Bay Municipal Water District Humboldt CSD McKinleyville CSD Imperial Bard Water District Imperial Irrigation District Inyo Wheeler Crest CSD Sierra Highlands CSD Kern Arvin-Edison Water Storage District Belridge Water Storage District Berrenda Mesa Water District Boron CSD Buena Vista Water Storage District Cawelo Water District City of Tehachapi Delano-Earlimart ID Groundwater Sustainability Delano-Earlimart Irrigation District Frazier Park Public Utilities District Golden Hills CSD Groundwater Banking JPA Indian Wells Valley Water District Kern County Water Agency Kern Delta Water District Kern Tulare Water District Lost Hills Water District Mojave PUD North Kern WSD Rand Communities WD Rosamond CSD Rosedale-Rio Bravo WSD Semitropic WSD Shafter-Wasco ID Southern San Joaquin MUD South Valley Water Resources Authority Tehachapi-Cummings County WD West Kern WD Westside Water Authority Wheeler Ridge-Maricopa WSD Kings Angiola Water District Atwell Island Water District Corcoran Irrigation District Deer Creek Storm Water District El Rico GSA Empire West Side Irrigation District Green Valley Water District Kings County Water District Lakeside Irrigation Water District Tri-County Water Authority Tulare Lake Basin WSD W.H. Wilbur Rec. District #825 Lake Clearlake Oaks County WD Hidden Valley Lake Community Services District Los Angeles Antelope Valley State Water Contractors Antelope Valley-East Kern WA Azusa Light & Water Burbank Water & Power Central Basin MWD Cresenta Valley Water District City of Glendora-Water Division City of La Verne City of Long Beach Water Dept. Devils Den Water District Foothill Municipal Water District Glendale Water & Power Kinneloa Irrigation District La Canada Irrigation District La Puente Valley County WD Las Virgenes Municipal WD Littlerock Creek Irrigation District Los Angeles County Waterworks Districts Los Angeles Dept. of Water Power Main San Gabriel Basin Watermaster Metropolitan Water District of Southern California Orchard Dale Water District Palm Ranch Irrigation District Palmdale Water District Pasadena Water & Power Pico Water District Pomona-Walnut-Rowland JWLC Puente Basin Water Agency Quartz Hill Water Districts Rowland Water District San Gabriel Basin Water Quality Authority San Gabriel County Water District San Gabriel Valley MWD Santa Clarita Valley Water Agency Spadra Basin Groundwater Sustainability Agency SCV Groundwater Sustainability Agency South Montebello ID Three Valleys Municipal WD Upper San Gabriel Valley MWD Upper Santa Clara Valley Joint Power Authority Valley County Water District Walnut Valley Water District Water Replenishment District of Southern California West Basin Municipal Water District Madera Chowchilla Water District Gravelly Ford Water District Le Grand-Athlone Water District Madera County Water and Natural Resources Madera Irrigation District Madera Water District Madera-Chowchilla Water and PA Marin Bolinas Community PUD Marin Municipal Water District North Marin Water District Stinson Beach County Water District Mariposa Mariposa Public Utilities District Mendocino Brooktrails Township CSD Calpella County Water District Laytonville County Water District Mendocino County Russian River Flood Control & Water Millview County Water District Redwood Valley County WD Upper Russian River Water Agency Willow County Water District Merced Central California Irrigation District Delhi County Water District Eastside Water District East Turlock Subbasin Groundwater Sustainability Agency Grassland Water District Henry Miller Rec. District #2131 Le Grand CSD Merced Integrated Regional Water Management Authority Merced Irrigation District Merced Irrigation-Urban GSA Planada CSD San Luis & Delta-Mendota WA San Luis Water District Mono Mammoth Community WD Monterey Aromas Water District Castroville Community Services District Marina Coast Water District Monterey County Water Resources Agency Monterey One Water Monterey Peninsula Water Management District Pebble Beach Community Services District Napa Circle Oaks County Water District Nevada Nevada Irrigation District San Juan Ridge County WD Sierra Lakes County Water District Truckee Donner PUD Orange City of Newport Beach City of Santa Ana East Orange County Water District El Toro Water District Irvine Ranch Water District La Habra Heights County Water District Laguna Beach County Water District Mesa Water District Moulton Niguel Water District MWD of Orange County Orange County Water District Santa Margarita Water District Santiago Aqueduct Commission Serrano Water District South Coast Water District Trabuco Canyon Water District West Orange County Water Board Yorba Linda Water District Placer City of Roseville Midway Heights County WD Placer County Water Agency San Juan Water District Tahoe City Public Utilities District Riverside Beaumont-Cherry Valley WD Benford-Coldwater Groundwater Sustainability Agency City of Corona Dept. of Water & Power Coachella Valley Water District Coachella Water Authority Desert Water Agency Eastern Municipal Water District Elsinore Valley MWD Idyllwild Water District Indio Water Authority Jurupa Community Services District Lake Hemet Municipal WD Mission Springs Water District Palo Verde Irrigation District Pinyon Pines County Water District Rancho California Water District Riverside County Flood Control & Water Conservation District Riverside Public Utilities Salton Sea Authority San Gorgonio Pass Water Agency Santa Ana Watershed Project Authority Santa Rosa Regional Resources Authority Western Municipal Water District Sacramento American River Flood Control District Carmichael Water District Citrus Heights Water District City of Folsom City of Sacramento - Dept. of Utilities Del Paso Manor Water District Delta Conveyance Design and Construction Authority Elk Grove Water District, Dept. of FRCD Fair Oaks Water District North Delta Water Agency Omochumne-Hartnell WD Reclamation District #744 Reclamation District #1000 Rio Linda/Elverta Community WD Sacramento County Water Agency Sacramento Suburban WD South Yuba Water District San Benito City of San Juan Bautista San Benito County Water District Sunnyslope County Water District San Bernardino Apple Valley Foothill County WD Apple Valley Heights County WD Bear Valley Basin Groundwater Sustainability Agency Big Bear City Community Services District Big Bear Municipal Water District Chino Basin Water Conservation District Chino Basin Watermaster City of Rialto/Rialto Utility Authority Crestline Village Water District Crestline-Lake Arrowhead WA Cucamonga Valley Water District East Valley Water District Hi-Desert Water District Inland Empire Utilities Agency Joshua Basin Water District Lake Arrowhead CSD Mariana Ranchos County WD Mojave Water Agency Monte Vista Water District San Bernardino Valley Municipal Water District San Bernardino Valley Water Conservation District Twentynine Palms Water District West Valley Water District San Diego Borrego Water District Carlsbad Municipal Water District City of Escondido City of Oceanside-Water Utilities Dept. City of San Diego Public Utilities Fallbrook Public Utility District Helix Water District Lakeside Water District Majestic Pines Community Services District Olivenhain Municipal Water District Otay Water District Padre Dam Municipal Water District Rainbow Municipal Water District Ramona Municipal Water District Rincon del Diablo Municipal Water District San Diego County Water Authority San Dieguito Water District Santa Fe Irrigation District South Bay Water Sweetwater Authority Upper San Luis Rey RCD Vallecitos Water District Valley Center Municipal Water District Vista Irrigation District Wynola Water District Yuima Municipal Water District San Francisco San Francisco Public Utility Commission San Joaquin Banta-Carbona Irrigation District Central San Joaquin Water Conservation District North San Joaquin Water Conservation District Pescadero Reclamation District #2058 Reclamation District #2026 South San Joaquin Irrigation District Stockton East Water District The West Side Irrigation District Woodbridge Irrigation District San Mateo Bay Area Water Supply & Conservation Agency Coastside County Water District Mid-Peninsula Water District Montara Water & Sanitary District North Coast County Water District San Francisquito Creek Joint Powers Authority San Mateo Flood and Sea Level Rise Resiliency District Westborough Water District Santa Barbara Cachuma Operation and Maintenance Board Carpinteria Valley Water District Central Coast Water Authority City of Buellton City of Santa Barbara Goleta Water District Los Alamos Community Services District Mission Hills Community Services District Montecito Sanitation District Montecito Water District Santa Ynez River Water Conservation District Improvement District No. 1 Vandenberg Village Community Services District Santa Clara Purissima Hills Water District Valley Water Santa Cruz Central Water District City of Santa Cruz Water Dept. City of Watsonville Water Department Pajaro Valley Water Management Agency Pajaro/Sunny Mesa Community Services District Scotts Valley Water District Soquel Creek Water District Shasta Anderson-Cottonwood ID Bella Vista Water District Centerville Community Services District City of Redding Water Utility City of Shasta Lake Clear Creek Community Services District Cottonwood Water District Fall River Valley Community Services District Mountain Gate Community Services District Rio Alto Water District Shasta County Water Agency Sierra Sierra County WWD #1 Siskiyou Montague Water Conservation District Scott Valley Irrigation District Tulelake Irrigation District Solano City of Benicia City of Fairfield City of Vacaville, Utilities Department City of Vallejo Maine Prairie Water District Reclamation District #2068 Rural North Vacaville Water District Solano County Water Agency Solano Irrigation District Suisun-Solano Water Authority Sonoma Bodega Bay PUD City of Petaluma City of Santa Rosa - Water Dept. Forestville Water District Sonoma Mountain County WD Sonoma Water Town of Windsor Valley of the Moon Water District Stanislaus City of Modesto, Utilities Department Del Puerto Water District Lake Don Pedro Community Services District Modesto Irrigation District Oakdale Irrigation District Patterson Irrigation District Stanislaus Regional Water Authority Turlock Irrigation District West Stanislaus Irrigation District Sutter Brophy Water District Feather Water District Reclamation District #1500 South Sutter Water District Sutter Extension Water District Tehama Corning Water District Trinity Weaverville Community Services District Tulare Alpaugh Community Services District Alpaugh Irrigation District Alta Irrigation District Exeter Irrigation District Friant Power Authority Friant Water Authority Ivanhoe Irrigation District Ivanhoe Public Utilities District Kaweah Delta Water Conservation District Kings River East Groundwater Sustainability Agency Kings River Water District Lindsay-Strathmore Irrigation District Lower Tule River Irrigation District Lower Tule River Irrigation District GSA Mid-Kaweah Groundwater Sustainability Agency Orosi Public Utilities District Pixley Irrigation District Pixley Irrigation District GSA Porterville Irrigation District Saucelito Irrigation District South Valley Water Association South Valley Water Banking Authority St. Johns Water District Stone Corral Irrigation District Terra Bella Irrigation District Tri-Districts Water Authority Tri-Valley Water District Tulare Irrigation District Tuolumne Tri-Dam Project Tuolumne County Water Agency Tuolumne Utilities District Ventura Arroyo Santa Rosa GSA Calleguas Municipal Water District Camrosa Water District Casitas Municipal Water District Channel Islands Beach Community Services District City of Camarillo County of Ventura Public Works Pleasant Valley County Water District Triunfo Water & Sanitation District United Water Conservation District Ventura County, Public Works Ventura River Water District Ventura Water, City of Ventura Yolo Dunnigan Water District Reclamation District #2035 Reclamation District #307 Reclamation District #999 Woodland Davis Clean Water Agency Yolo County Flood Control and Water Conservation District Yuba Browns Valley Irrigation District Camp Far West Irrigation District City of Yuba City North Yuba Water District Ramirez Water District Reclamation District 784 Yuba County Water Agency MEMORANDUM TO: ACWA Agency Presidents and General Managers (sent via email) CC: ACWA Board of Directors FROM: ACWA Election Committee DATE: April 30, 2025 SUBJECT: Call for Candidates for ACWA President/Vice President for the 2026-’27 Term ACWA recently distributed an Advisory announcing the Call for Candidates for President and Vice President for the 2026-’27 term. The Advisory also announced that each of ACWA’s region nominating committees have issued a similar call for candidates interested in serving on the 10 region boards. ACWA’s Bylaws and Board policies (Article 9, Section 9.10, and Board Policy 2.3.3.1) establish the eligibility criteria candidates must meet to serve as President or Vice President. Candidates must meet the following eligibility criteria to qualify: • At the time of their election, the President and Vice President will each be an elected or appointed member of the governing body or commission of a member agency of the Association. • An official nominating resolution from the Association member agency on whose board the nominee serves will accompany all nominations for the position of President and Vice President. An authorized signatory of the member agency’s Board of Directors will sign said resolution. A sample resolution is available online. • Each nomination will include a statement of qualifications or resume highlighting the candidate’s qualifications for the position, such as active involvement in ACWA task forces, region boards, committees, or the like. Candidates must also submit an abbreviated statement (maximum of 300 words) that can be included with the official ballot. A headshot photo is recommended but not required. Election Process This year, the election process for President, Vice President, and region board members is now combined. Voting for both sets of candidates will be done electronically by each member agency’s designated voter on a single ballot. Agencies can designate their voting representative by visiting ACWA Agency Presidents and General Managers Call for Candidates Nominations April 30, 2025 • Page 2 www.acwa.com/elections and submitting the Authorized Representative and Information Form by the June 20 deadline. • An 11-member Election Committee has been appointed to facilitate the election of the President and Vice President. The committee will confirm that candidates’ eligibility criteria have been met and endorse preferred candidates for each position. • The Election Committee will present an open ballot on July 21 that lists all qualified candidates, including the committee’s preferred candidates. All candidates will also be listed on the ACWA website and invited to participate in a town hall style webinar in which members can ask the candidates questions. • Members of ACWA will elect the President, Vice President, and their respective region board by voting electronically July 21 – September 19. There will be no voting during the fall conference. • Ballots will be emailed by a third-party vendor called Simply Voting. This web-based online voting system provides quick and verified results while keeping individual votes confidential. • Each member agency may cast one vote and must designate their one voting representative by June 20. If an agency does not designate a representative to vote by the deadline, the agency’s General Manager will be the authorized voter by default. Important Dates • Deadline to receive Authorized Voting Representative Form: Friday, June 20 • Deadline to receive candidate nominations: Friday, June 20 • Tentative date for candidate interviews: Friday, July 1 • Election Begins: Monday, July 21 • Election Ends: Friday, September 19 In addition to being accepted via email to donnap@acwa.com, nomination items may also be submitted via mail to the below address. Bruce Rupp, Election Committee Chair c/o Donna Pangborn, ACWA 980 9th Street, Suite 1000 Sacramento, CA 95814 Please be aware that candidates may contact general managers and board presidents to solicit their respective member agency’s support. A sample resolution of support is available online. We appreciate your interest and participation in this process to find the best qualified individuals to serve in representing ACWA’s statewide membership. Should you have any questions regarding this process, please contact ACWA Senior Clerk of the Board Donna Pangborn at 916-669-2425 or donnap@acwa.com. RESOLUTION NO. 2025.02 A RESOLUTION OF THE BOARD OF DIRECTORS OF EAST VALLEY WATER DISTRICT PLACING IN NOMINATION JAMES MORALES JR. AS A MEMBER OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES REGION 9 Be it resolved by the Board of Directors of East Valley Water District as follows: A. Recitals (i) The Board of Directors of the East Valley Water District does encourage and support the participation of its members in the affairs of the Association of California Water Agencies (ACWA). (ii) Director James Morales, Jr., is currently serving as Board Member for ACWA Region 9. B. Resolves NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF EAST VALLEY WATER DISTRICT, (i) Does place its full and unreserved support in the nomination of James Morales, Jr. for the Board Member of ACWA Region 9. (ii) Does hereby determine that the expenses attendant with the service of James Morales, Jr. in ACWA Region 9 shall be borne by the East Valley Water District. Adopted and approved this 14th day of May 2025. ____________________________________ James Morales Jr., Board President East Valley Water District ATTEST: _____________________________ Michael Moore, Board Secretary I, Michael Moore, Secretary of the Board of Directors of East Valley Water District, hereby certify that the foregoing Resolution was introduced at a regular meeting of the Board of Directors of said District, held on the 14th day of May 2025, and was adopted at that meeting by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: _______________________________ Michael Moore, Secretary to the Board of Directors of East Valley Water District Agenda Item #4e May 14, 20251 Meeting Date: May 14, 2025 Agenda Item #4e Discussion Item 1 5 0 4 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Voting Designee for the Association of California Water Agencies RECOMMENDATION That the Board of Directors designate Michael Moore as the voting representative from East Valley Water District for the Association of California Water Agencies elections. BACKGROUND / ANALYSIS The Association of California Water Agencies (ACWA) is the largest statewide coalition of public water agencies in the country. Its nearly 470 public members collectively are responsible for 90% of the water delivered to cities, farms, and businesses in California. ACWA’s mission is to provide comprehensive leadership, advocacy and resources for California public water agencies to ensure a high-quality and reliable water supply in an environmentally sustainable and fiscally responsible manner. ACWA recently distributed an advisory announcing it has launched the election process for the 2026-27 term for President, Vice President and region board members. This year, the election process for officers and region boards is combined. Voting for both sets of candidates will be done electronically by each agencies designated voter on a single ballot. East Valley Water District is entitled to submit one vote. The authorized voter will receive an electronic ballot on July 21st that will include the names of all qualified candidates for both the Board Officers’ Election and the Region Board Election; there will also be a space to write in a name of an eligible candidate. There will be no voting by mail or at the fall conference. All ballots must be submitted electronically by 5:00 p.m. on September 19, 2025. DISTRICT PILLARS AND STRATEGIES V - Community Engagement, Advocacy, and Leadership b. Cultivate and Strengthen Collaborative Partnerships within the Water Industry REVIEW BY OTHERS This agenda item has been reviewed by Administration. Agenda Item #4e May 14, 20252 Meeting Date: May 14, 2025 Agenda Item #4e Discussion Item 1 5 0 4 FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO ATTACHMENTS Authorized Voting Representative Form 2025 ACWA ELECTIONSAUTHORIZED VOTING REPRESENTATIVE FORM SUBMIT YOUR FORM To: Donna Pangborn, Senior Clerk of the BoardEmail: donnap@acwa.comMail: 980 9th Street, Suite 1000, Sacramento, CA 95814 SUBMISSION DEADLINEJUNE 20, 2025 ACWA has launched the election process for the 2026-’27 term for President, Vice President, and region board members. This year, the election for both officers and region boards is combined. Key Details: • Electronic Voting: Voting for both sets of candidates will be done electronically by each member agency’s designated voter on a single ballot. • Designate Your Voter: Each agency must designate one voting representative by June 20. To designate your agency’s voter, please submit the Authorized Voting Representative Form by the June deadline. • Default Voter: If no representative is designated by the deadline, your agency’s General Manager will be the authorized voter by default. • Ballot Distribution: Authorized voters will receive an electronic ballot on July 21. For more information about ACWA’s elections, visit: www.acwa.com/elections. The person designated below will cast our agency’s vote for the election of ACWA’s President and Vice President and Region Board for the 2026-’27 term in the upcoming election. Member Agency’s Name Agency’s Phone No. Authorized Voting Representative’s Name Authorized Voting Representative’s Email Authorized Voting Representative’s Phone No. Print Name of Member Agency’s Authorized Signatory Authorized Signatory Signature Date X