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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 08/13/2025BOARD OF DIRECTORS AUGUST 13, 2025 East Valley Water District was formed in 1954 and provides water and wastewater services to 108,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT James Morales, Jr. Chairman of the Board Brian W. Tompkins Chief Financial Officer Ronald L. Coats ViceChairman Jeff Noelte Director of Engineering & Operations Chris Carrillo Governing Board Member Kerrie Bryan Director of Administrative Services David E. Smith Governing Board Member Patrick Milroy Operations Manager Phillip R. Goodrich Governing Board Member Manuel Moreno Water Reclamation Manager William Ringland Public Affairs/Conservation Manager Michael Moore General Manager/CEO Ryan Ritualo Information Technology Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting August 13, 2025 5:00 PM Closed Session begins at 4:00 p.m. 31111 Greenspot Road, Highland, CA 92346 www.eastvalleywater.gov PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) 5:00 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employee Abraham Medina, Water Quality Worker Introduction of EVWD’s Assigned San Bernardino County Sheriff Deputy PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the July 9, 2025 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for July 2025 c.Accept and File Investment Transaction Report for Month Ended July 31 2025 4.INFORMATIONAL ITEMS a.InHouse Pipeline Construction b.Wastewater Biosolids Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Amendment of Resolution 2010.23 Authorizing the Formation of the Eastwood Farms Assessment District b.Consider Adoption of Resolution 2025.07 Authorizing the General Manager/CEO to Execute the Notice of Completion for Regional Recycled Water Facilities 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSAUGUST 13, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Brian W. TompkinsChief Financial OfficerRonald L. CoatsViceChairman Jeff NoelteDirector of Engineering & OperationsChris CarrilloGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerPhillip R. GoodrichGoverning Board Member Manuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerMichael Moore General Manager/CEO Ryan Ritualo Information Technology Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting August 13, 2025 5:00 PM Closed Session begins at 4:00 p.m. 31111 Greenspot Road, Highland, CA 92346 www.eastvalleywater.gov PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) 5:00 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employee Abraham Medina, Water Quality Worker Introduction of EVWD’s Assigned San Bernardino County Sheriff Deputy PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the July 9, 2025 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for July 2025 c.Accept and File Investment Transaction Report for Month Ended July 31 2025 4.INFORMATIONAL ITEMS a.InHouse Pipeline Construction b.Wastewater Biosolids Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Amendment of Resolution 2010.23 Authorizing the Formation of the Eastwood Farms Assessment District b.Consider Adoption of Resolution 2025.07 Authorizing the General Manager/CEO to Execute the Notice of Completion for Regional Recycled Water Facilities 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSAUGUST 13, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Brian W. TompkinsChief Financial OfficerRonald L. CoatsViceChairman Jeff NoelteDirector of Engineering & OperationsChris CarrilloGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerPhillip R. GoodrichGoverning Board Member Manuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerMichael MooreGeneral Manager/CEO Ryan RitualoInformation Technology ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingAugust 13, 2025 5:00 PMClosed Session begins at 4:00 p.m.31111 Greenspot Road, Highland, CA 92346www.eastvalleywater.govPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) 5:00 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employee Abraham Medina, Water Quality Worker Introduction of EVWD’s Assigned San Bernardino County Sheriff Deputy PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the July 9, 2025 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for July 2025 c.Accept and File Investment Transaction Report for Month Ended July 31 2025 4.INFORMATIONAL ITEMS a.InHouse Pipeline Construction b.Wastewater Biosolids Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Amendment of Resolution 2010.23 Authorizing the Formation of the Eastwood Farms Assessment District b.Consider Adoption of Resolution 2025.07 Authorizing the General Manager/CEO to Execute the Notice of Completion for Regional Recycled Water Facilities 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSAUGUST 13, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Brian W. TompkinsChief Financial OfficerRonald L. CoatsViceChairman Jeff NoelteDirector of Engineering & OperationsChris CarrilloGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerPhillip R. GoodrichGoverning Board Member Manuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerMichael MooreGeneral Manager/CEO Ryan RitualoInformation Technology ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingAugust 13, 2025 5:00 PMClosed Session begins at 4:00 p.m.31111 Greenspot Road, Highland, CA 92346www.eastvalleywater.govPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATIONSignificant exposure to litigation pursuant to Government Code Section54956.9(b)5:00 PM RECONVENE MEETINGPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERSANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMSPRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employee Abraham Medina, Water Quality Worker Introduction of EVWD’s Assigned San Bernardino County Sheriff Deputy PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the July 9, 2025 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for July 2025 c.Accept and File Investment Transaction Report for Month Ended July 31 2025 4.INFORMATIONAL ITEMS a.InHouse Pipeline Construction b.Wastewater Biosolids Update 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Amendment of Resolution 2010.23 Authorizing the Formation of the Eastwood Farms Assessment District b.Consider Adoption of Resolution 2025.07 Authorizing the General Manager/CEO to Execute the Notice of Completion for Regional Recycled Water Facilities 6.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #3a August 13, 20251 Meeting Date: August 13, 2025 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the July 9, 2025 Regular Board Meeting Minutes RECOMMENDATION That the Board of Directors approve the July 9, 2025 regular Board meeting minutes as submitted. DISTRICT PILLARS AND STRATEGIES V - Community Engagement, Advocacy, and Leadership a. Utilize Effective Communication Methods to Foster Exceptional Community Relations REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft July 9, 2025 Regular Meeting Minutes Regular Board Meeting Meeting Date: July 9, 2025 CALL TO ORDER The Chairman of the Board called the meeting to order at 4:00 p.m. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None STAFF Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kerrie Bryan, Director of Administrative Services; William Ringland, Public Affairs/Conservation Manager; Manny Moreno, Water Reclamation Manager; Jason Wolf, Senior Engineer; Eileen Tafolla- Bateman, Human Resource Coordinator; Shayla Antrim, Administrative Specialist LEGAL COUNSEL Jean Cihigoyenetche GUESTS Members of the public PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 4:01 p.m. There being no written or verbal comments, the public participation section was closed. Draft pending approval 2 3 4 5 1.APPROVAL OF AGENDA a.Approval of Agenda A motion was made by Vice Chairman Coats seconded by Director Carrillo, that the Board approve the July 9, 2025 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2.RECESS INTO CLOSED SESSION The Board entered into Closed Session at 4:01 p.m. as provided in the Ralph M. Brown Act Government Code Sections 54956.9(d)(2). RECONVENE THE MEETING The Board reconvened the meeting at 5:00 p.m. PLEDGE OF ALLEGIANCE Director Goodrich led the flag salute. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2.a. legal counsel stated that no reportable action was taken. PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:01 p.m. There being no written or verbal comments, the public participation section was closed. 3.APPROVAL OF CONSENT CALENDAR a.Approve Directors Fees and Expenses for June 2025 A motion was made by Director Smith, seconded by Vice Chairman Coats, that the Board approve the Consent Calendar items as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith 2 3 4 5 Noes: None 4.INFORMATIONAL ITEMS a.District Safety Update b.Public Affairs Program Strategy 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Updated Grant Platform b.Consider Adoption of Resolution 2025.04 Authorizing Investment Monies in the Local Agency Investment Fund 2 3 4 5 The resolution authorizes designated District personnel to transfer funds between the District’s LAIF account and its primary checking account. c.Consider Approval of Professional Services Agreement for Drilling and Equipping Design for Well Number 152 6.REPORTS a.Board of Directors’ Reports 2 3 4 5 Council meeting, where they approved a business license tax increase and an ordinance to address homelessness. th of July Parade; and July 8 he attended the Finance & Human Resources Committee meeting where they reviewed the FY 2024-25 audit documents. b. General Manager/CEO Report He reported on the successful commissioning of the food waste-to-energy process at the Sterling Natural Resource Center, highlighting that both engines were run at full capacity for the first time, generating 3 megawatts of power, with 1 megawatt exported to the grid. July 12 the District is hosting a pop-up booth at the Lowe’s in Highland from 11:00 a.m. - 1:00 p.m. to inform residents about rebate programs and promote Smart Irrigation Month. Provided an update on emergency repairs to the North Fork pipeline, which was damaged during the Line Fire; contractors are replacing the pipeline to improve resilience against future fires and floods. The District will be participating in the City of Highland’s 4th of July Parade. Shared the successful conclusion of the 2025 Water and Wastewater Educational Pathway Program, where six high school interns presented on their experiences and future plans, with many expressing interest in careers in the water and wastewater industry. He thanked Ms. Kerrie Bryan for all her hard work on the program and its success. 2 3 4 5 c. Legal Counsel Report No report at this time. Vice Chairman Coats praised the internship program and recognized the six interns for their accomplishments. He also thanked all attendees for their participation and support. Chairman Morales thanked Vice Chairman Coats and Director Goodrich for representing the District at the Fourth of July parade. He expressed appreciation to the IT staff for successfully recovering files following a computer issue. He also highlighted the successful full-capacity test of the biogas turbine generators and stated that he looks forward to continued progress at the Sterling Natural Resource Center. For information only. Chairman Morales adjourned the meeting at 6:18 p.m. James Morales, Jr., Board President Michael Moore, Board Secretary Agenda Item #3b August 13, 20251 Meeting Date: August 13, 2025 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve Directors' Fees and Expenses for July 2025 RECOMMENDATION That the Board of Directors approve the Directors' Fees and Expenses for July 2025 as submitted. DISTRICT PILLARS AND STRATEGIES II - Sustainability, Transparency, and Accountability a. Uphold Transparent and Accountable Fiscal and Resource Management REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT The fiscal impact associated with this agenda item is $10,306.10 which is included in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS July 2025 Director Expense Reports Name: Month / Year:2025 Meeting No.Stipend Written Oral 1 7 /02 255.50 2 7 /07 255.50 3 7 /09 255.50 4 7 /16 255.50 5 7 /22 255.50 6 7 /23 255.50 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.7/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 City of San Bernardino Council Meeting Agenda Review Regular Board Meeting $1,533.00 $0.00 I certify that the above is correct and accurate to the best of my knowledge. City of San Bernardino Council Meeting Agenda Review Regular Board Meeting $1,533.00 0.00 X 6 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2025 1 2 3 4 5 Chris Carrillo July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2025 6 7 8 9 10 Meeting Date:7 / 23 / 2025 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attended regularly scheduled board meeting. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Chris Carrillo July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2025 Meeting No.Stipend Written Oral 1 7 /01 255.50 2 7 /02 255.50 3 7 /02 0.00 4 7 /04 0.00 5 7 /08 255.50 6 7 /09 255.50 7 7 /14 255.50 8 7 /14 0.00 9 7 /15 0.00 10 7 /15 0.00 11 7 /15 255.50 12 7 /17 255.50 13 7 /21 255.50 14 7 /22 0.00 15 7 /23 255.50 16 7 /29 0.00 17 7 /29 255.50 18 19 20 Meetings 0.7/mi No. Subtotal TOTAL PAYMENT Date of Approval 123.00 X 10 41.00 41.00 Highland Chamber of Commerce Agenda Review I certify that the above is correct and accurate to the best of my knowledge. Ronald L. Coats Date Meeting / Event Description Date Reimbursement Mileage Miscellaneous Reimbursement DescriptionExpense Type DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2025 1 2 3 4 5 Event Description:Finance & Human Resources Committee Meeting Brief Description of Meeting/Event Value to EVWD Reviewed letter regarding auditor responsibilities and planning document from RAMS, for preparation of 2024-2025 audit; received other finance and human resources activities updates their experiences working with EVWD staff parade. business Ronald L. Coats July / that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being for Don Bartz for board of directors for CSDA DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2025 6 7 8 9 10 Ronald L. Coats July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being district business interim storage and exchange plan was discussed DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2025 11 12 13 14 15 Ronald L. Coats July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being property owners in their service area Melody McDonald, president of the board of the Conservation District. Thie topic was "Sustaining Tomorrow: A Legacy of Recharge and Innovation" accessory dwelling units and multiple residential development; updated calculation for facility capacity charges; and received several updates on various construction projects DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2025 16 17 18 19 20 Event Description: Brief Description of Meeting/Event Value to EVWD Ronald L. Coats July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being Sewer Bridge; approved a proposal to develop a Biogas Utilization Plan at the Wochholz water recycling facility; approved the purchase of water from Valley District and Pass Water agencies for ground water DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 5 Name: Month / Year:2025 Meeting No.Stipend Written Oral 1 7 /03 255.50 2 7 /04 255.50 3 7 /08 255.50 4 7 /09 255.50 5 7 /10 255.50 6 7 /15 255.50 7 7 /17 255.50 8 7 /23 255.50 9 7 /24 255.50 10 7 /29 255.50 11 12 13 14 15 16 17 18 19 20 Meetings 0.7/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval 0.00 X 10 Meeting with General Manager/CEO or Designee I certify that the above is correct and accurate to the best of my knowledge. Meeting with General Manager/CEO or Designee City of Highland July 4th Parade City of Highland Council Meeting $2,555.00 $2,555.00 $0.00 San Bernardino VWC District Regular Board Meeting Meeting with General Manager/CEO or Designee Meeting with General Manager/CEO or Designee San Bernardino Valley MWD Regular Board Meeting $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2025 1 2 3 4 5 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meet with CEO and City council person RE: District business Brief Description of Meeting/Event Value to EVWD Attend Cities regular council meeting as board Representative Meeting Date:7 / 9 / 2025 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attend Regular Board Meeting Ref. mins. This day Meeting Date:7 / 10 / 2025 Meeting Date:7 / 4 / 2025 Event Description:City of Highland July 4th Parade Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 8 / 2025 Event Description:City of Highland Council Meeting Represent District in annual 4th of July Parade Phillip R. Goodrich July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2025 6 7 8 9 10 Phillip R. Goodrich July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2025 Meeting No.Stipend Written Oral 1 7 /01 255.50 2 7 /02 255.50 3 7 /08 255.50 4 7 /09 255.50 5 7 /10 255.50 6 7 /15 255.50 7 7 /15 0.00 8 7 /23 0.00 9 7 /23 255.50 10 7 /30 255.50 11 12 13 14 15 16 17 18 19 20 Meetings 0.7/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval 0.00 X 8 Regular Board Meeting I certify that the above is correct and accurate to the best of my knowledge. San Bernardino Valley MWD Meeting with General Manager/CEO or Designee San Bernardino Valley MWD $2,044.00 $2,044.00 $0.00 ACWA Event Regular Board Meeting ACWA Event Meeting with General Manager/CEO or Designee San Bernardino Valley MWD ACWA Event $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2025 1 2 3 4 5 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Region 9 Board disucssion on State Legislative Committee meeting. Brief Description of Meeting/Event Value to EVWD Workshop Resources and Engineering. Tax rate setting. Board report assignment. Meeting Date:7 / 9 / 2025 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:7 / 10 / 2025 Meeting Date:7 / 2 / 2025 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 8 / 2025 Event Description:San Bernardino Valley MWD District/SNRC update. Pathway program student intern presentations. James Morales, Jr.July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2025 6 7 8 9 10 James Morales, Jr.July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Agenda Item #3c August 13, 20251 Meeting Date: August 13, 2025 1 6 2 5 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Accept and File Investment Transaction Report for Month Ended July 31 2025 RECOMMENDATION That the Board of Directors accept and file the attached Investment Transaction report for the month ended July 31, 2025. BACKGROUND / ANALYSIS California Government Code §53607 requires the CFO/Treasurer of a public agency to submit a monthly investment transaction report to the Board of Directors (Board) when the Board has delegated to the CFO/Treasurer the authority to invest, reinvest, sell, or exchange securities held in the Agency’s investment portfolio. During July, there were no District initiated deposits to, or withdrawals from the District’s LAIF account, but interest earned during the quarter ended June 30, 2025 of $204,139 was posted to the account on July 15, 2025, increasing the account balance to $18,831,742 at month end. During July, there were no District initiated deposits to, or withdrawals from the District’s California Cooperative Liquid Assets Securities System (California CLASS) account, but interest earned during the month ended July 31, 2025 of $3,700 was posted to the account, increasing the account balance to $1,006,672 at month end. Investments held in the District’s U.S. Bank Custodial Account totaled $16,831,628 at the beginning of July. During the month, earnings added $31,088 to the U.S. Bank account, while fees reduced the balance by $1,000. In addition, the amortization of premiums and accretion of discounts on several different securities added $482 to the adjusted cost basis for the investments, resulting in an account balance at the end of July of $16,862,198. Investment transactions within the U.S. Bank account during July included one investment purchase for $500,000. At the end of July, the account balance was split between a mutual fund balance of $520,600, and federal securities shown on the attached schedule with a total balance of $16,341,598. Agenda Item #3c August 13, 20252 Meeting Date: August 13, 2025 1 6 2 5 DISTRICT PILLARS AND STRATEGIES II - Sustainability, Transparency, and Accountability a. Uphold Transparent and Accountable Fiscal and Resource Management This agenda item has been reviewed by the Finance Department. There is no fiscal impact associated with this agenda item. Recommended by: Michael Moore General Manager/CEO Respectfully submitted: Brian Tompkins Chief Financial Officer Investment Transaction Report for Month Ended July 2025 LAIF July 2025 CLASS July 2025 EAST VALLEY WATER DISTRICT Investment Activity Month Ended July 31, 2025 Purch Units /Maturity Amort Cost Adjusted Cost Matured /Market Date Issuer CUSIP Yield Face Value Date Total Adjustment 7/1/2025 Purchases Called Total Water Sewer Reclamation Value Water 10/18/21 US Treasury Note 91282CAZ4 0.375%500,000 11/30/25 499,186.05 165.18 499,351.23 499,351.23 499,351.23 493,435.00 493,435.00 03/31/21 US Treasury Note (UST0026A 91282CBT7 0.750%500,000 03/31/26 499,204.44 89.41 499,293.85 499,293.85 499,293.85 488,565.00 488,565.00 12/08/23 US Treasury Note 91282CJL6 4.875%500,000 11/30/25 500,252.89 (82.58) 500,170.31 500,170.31 500,170.31 500,705.00 500,705.00 12/26/23 US Treasury Note 91282CJS1 4.250%500,000 12/31/25 499,913.24 499,913.24 499,913.24 499,913.24 499,805.00 499,805.00 12/27/23 US Treasury Note (UST 4326)91282CJP7 4.375%600,000 12/15/26 603,313.62 (202.49) 603,111.13 603,111.13 603,111.13 602,436.00 602,436.00 04/22/24 US Treasury Note 91282CJC6 4.625%200,000 10/15/26 199,410.68 36.82 199,447.50 199,447.50 199,447.50 201,156.00 201,156.00 04/05/24 US Treasury Note 91282CKH3 4.500%500,000 03/31/26 499,239.52 84.91 499,324.43 499,324.43 499,324.43 500,670.00 04/10/24 US Treasury Note 91282CJE2 5.000%400,000 10/31/25 399,940.85 399,940.85 399,940.85 399,940.85 400,536.00 400,536.00 4/10 & 4/11 US Treasury Note 91282CKJ9 4.500%800,000 04/15/27 796,531.59 155.64 796,687.23 796,687.23 796,687.23 806,624.00 806,624.00 09/23/24 US Treasury Note 91282CLL3 3.375%500,000 09/15/27 498,916.84 43.39 498,960.23 498,960.23 498,960.23 494,490.00 494,490.00 02/13/25 US Treasury Note UST4228 91282CMN8 4.125%200,000 02/15/28 199,633.56 16.31 199,649.87 199,649.87 199,649.87 201,664.00 201,664.00 05/15/25 US Treasury Note UST3728 91282CND9 3.625%200,000 05/15/28 299,495.77 10.87 299,506.64 299,506.64 299,506.64 298,923.00 298,923.00 07/30/20 FHLMC MTN 3134HAGV9 4.000%500,000 08/27/27 497,339.51 107.15 497,446.66 497,446.66 497,446.66 497,010.00 497,010.00 08/05/20 FHLMC MTN 3134GWMY9 0.625%100,000 08/19/25 100,000.00 100,000.00 100,000.00 100,000.00 99,812.00 99,812.00 04/14/25 FHLMC MTN 3134HBKC4 4.150%100,000 04/17/28 500,000.00 500,000.00 500,000.00 500,000.00 499,095.00 499,095.00 05/07/25 FHLMC MTN 3134HBND9 4.520%300,000 11/07/28 300,000.00 300,000.00 300,000.00 300,000.00 298,473.00 298,473.00 09/24/24 Federal Home Loan Bank 3130B2UW3 4.000%500,000 06/10/27 500,000.00 500,000.00 500,000.00 500,000.00 498,395.00 498,395.00 08/30/24 Federal Home Loan Bank 3130B2KW4 4.375%400,000 08/27/27 399,964.24 399,964.24 399,964.24 399,964.24 399,388.00 399,388.00 09/23/21 Federal Home Loan Bank 3130APAZ8 1.030%200,000 09/30/26 200,000.00 200,000.00 200,000.00 200,000.00 192,830.00 03/25/21 Federal Home Loan Bank 3130ALUF9 1.000%300,000 03/30/26 300,000.00 300,000.00 300,000.00 300,000.00 293,526.00 293,526.00 09/17/21 Federal Home Loan Bank 3130AP6M2 1.020%400,000 09/30/26 400,000.00 400,000.00 400,000.00 400,000.00 385,612.00 385,612.00 10/25/24 Federal Home Loan Bank 3130B3G72 4.250%300,000 10/22/27 300,000.00 300,000.00 300,000.00 300,000.00 298,722.00 298,722.00 10/30/24 Federal Home Loan Bank 3130B3JC8 4.310%200,000 10/20/27 200,000.00 200,000.00 200,000.00 200,000.00 199,266.00 199,266.00 10/15/21 Federal Home Loan Bank 3130AKC95 0.550%200,000 10/29/25 199,821.08 45.21 199,866.29 199,866.29 199,866.29 198,136.00 10/15/21 Federal Home Loan Bank 3130APJ55 1.250%300,000 10/26/26 299,998.93 299,998.93 299,998.93 299,998.93 289,857.00 04/10/24 Federal Home Loan Bank 3130B0UQ0 5.000%500,000 04/15/27 500,000.00 500,000.00 500,000.00 500,000.00 501,685.00 501,685.00 04/22/24 Federal Home Loan Bank 3130B13F2 4.910%450,000 11/27/26 450,245.14 (25.34) 450,219.80 450,219.80 450,219.80 454,243.50 454,243.50 11/17/21 Federal Farm Credit Bank 3133ENEM8 1.430%200,000 11/23/26 200,000.00 200,000.00 200,000.00 200,000.00 193,200.00 193,200.00 12/20/24 Federal Home Loan Bank 3130B45M9 4.550%300,000 09/12/28 299,107.72 26.10 299,133.82 299,133.82 299,133.82 299,160.00 01/27/25 Federal Home Loan Bank 3130B4R52 4.500%500,000 10/27/28 500,000.00 500,000.00 500,000.00 500,000.00 500,300.00 500,300.00 01/24/25 Federal Home Loan Bank 3130B4SN2 4.500%500,000 07/28/28 500,000.00 500,000.00 500,000.00 500,000.00 499,835.00 02/18/25 Federal Home Loan Bank 3130B54T2 4.550%200,000 08/18/27 200,000.00 200,000.00 200,000.00 200,000.00 199,612.00 199,612.00 02/21/25 Federal Home Loan Bank 3130B4YG0 4.550%200,000 08/14/29 199,696.13 10.99 199,707.12 199,707.12 199,707.12 199,572.00 199,572.00 12/18/24 Federal Home Loan Bank 3130B4BW0 4.500%500,000 06/12/28 500,000.00 500,000.00 500,000.00 500,000.00 499,260.00 499,260.00 03/26/25 Federal Home Loan Bank 3130B5QY7 4.520%500,000 09/24/27 500,000.00 500,000.00 500,000.00 500,000.00 498,580.00 498,580.00 04/16/25 Federal Home Loan Bank 3130B5XT0 4.050%300,000 10/21/27 300,000.00 300,000.00 300,000.00 300,000.00 298,266.00 298,266.00 05/08/25 Federal Home Loan Bank 3130B6CN4 4.125%200,000 05/03/30 200,000.00 200,000.00 200,000.00 200,000.00 198,842.00 198,842.00 05/22/25 Federal Home Loan Bank 3130B6JZ0 4.250%300,000 05/21/25 300,000.00 300,000.00 300,000.00 300,000.00 299,550.00 299,550.00 06/26/25 Federal Home Loan Bank 3130B6VG8 4.100%300,000 06/26/28 300,000.00 300,000.00 300,000.00 300,000.00 299,859.00 299,859.00 07/31/25 Federal Home Loan Bank 3130B72H6 4.300%500,000 07/15/30 - - 500,000.00 500,000.00 500,000.00 500,455.00 500,455.00 01/16/25 FNMA 3136GA5M7 4.550%300,000 01/13/28 299,944.95 299,944.95 299,944.95 299,944.95 299,766.00 299,766.00 12/20/24 FHLMC MTN 3134HAS61 4.500%400,000 12/17/27 399,960.00 399,960.00 399,960.00 399,960.00 399,076.00 399,076.00 03/31/25 FHLMC MTN 3134HBGK1 4.175%500,000 04/01/27 500,000.00 500,000.00 500,000.00 500,000.00 499,070.00 499,070.00 15,850,000.00 15,841,116.75 481.57 15,841,598.32 500,000.00 - 16,341,598.32 14,343,274.85 1,998,323.47 - 16,279,462.50 14,298,974.50 Adjusted Cost 7/31/2025 Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 August 04, 2025 LAIF Home PMIA Average Monthly Yields EAST VALLEY WATER DISTRICT CHIEF FINANCIAL OFFICER P.O. BOX 3427 SAN BERNARDINO, CA 92413 Account Number: July 2025 Statement Tran Type Definitions Effective Date Transaction Date Tran Type Confirm Number Web Confirm Number Authorized Caller Amount 7/15/2025 7/14/2025 QRD 1779555 N/A SYSTEM 204,138.81 Account Summary Total Deposit:204,138.81 Beginning Balance:18,627,603.27 Total Withdrawal:0.00 Ending Balance:18,831,742.08 8/4/25, 3:44 PM LAIF Regular Monthly Statement https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1 Agenda Item #4a August 13, 20251 Meeting Date: August 13, 2025 2 3 6 0 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: In-House Pipeline Construction BACKGROUND / ANALYSIS East Valley Water District (District) maintains 300 miles of water main throughout the distribution system. Over the past four years, field crews have repaired on average 35 main leaks each year, which is five times greater than the American Water Works Association’s benchmark. Ensuring safe, reliable and resilient service is a top priority in the District’s Strategic Plan. The 2024 water rate adjustments included new funding for pipeline replacement projects to improve water reliability. External pipeline construction contracting has increased more than inflation over the past four years. To maximize the District’s capital investment, the District has been evaluating alternative delivery methods to replace pipelines. Constructing pipelines using internal District crews was the preferred alternative to external construction contractors. A pipeline replacement pilot program was performed on three pipeline replacement projects totaling 1,600 lineal feet in fiscal year 2024-25. The pilot program provided financial, operational, and organizational data to compare internal and external pipeline construction. The internal pipeline construction utilized District labor for all tasks except engineering, soil testing and pavement restoration. The cost of resources was extrapolated to assume 10,000 lineal feet of pipe replacement in one year. The external construction was compared to internal construction and found the external cost to be $679 per lineal foot and the internal cost to be $248 per lineal foot. With clear cost savings for performing the work internally, staff then determined the resources to meet the District’s pipeline replacement goal of 15,000 lineal feet per year. Six additional staff are required to create a full-time construction crew. Two new employees are planned for this current budget year, with the remaining four new employees over the next two years. In addition to new employees, the District will be acquiring a backhoe, a dump truck and a service truck for the new pipeline construction crew. Over the past 10 years, crews have accomplished only 1000 to 2000 lineal feet of pipeline replacement due to other maintenance programs in the distribution system. Starting this fiscal year, 2025-26, the District is planning In-House Pipeline Projects as a full-time proactive maintenance program. The goal will be 4000 lineal feet, with the goal increasing to 16,000 Agenda Item #4a August 13, 20252 Meeting Date: August 13, 2025 2 3 6 0 lineal feet when the construction crew is fully resourced. DISTRICT PILLARS AND STRATEGIES REVIEW BY OTHERS FISCAL IMPACT ________________________________ ATTACHMENTS Patrick Milroy, Operations Manager August 13, 2025 In-House Pipeline Replacements Construction Update 300 MILE WATER DISTRIBUTION SYSTEM 1920-1939 1940-1949 1950-1959 1960-1969 1970-1979 1980-1989 1990-1999 2000-2009 2010-2017 Unknown 0.0 10.0 20.0 30.0 40.0 50.0 60.0 0.1 1.0 18.0 44.9 27.5 38.2 36.7 36.3 52.5 45.9 2 Le n g t h ( m i l e s ) Year Installed WATER MAIN BREAK ABOVE BENCHMARK 3 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 0 10 20 30 40 50 60 30 29 51 32 Leaks Per 100 Miles of Pipe 7 Target WATER MAIN REPLACEMENT GOALS •Reduce water main breaks •Start main replacement program before pipes reach end of life •Minimize construction impact to community •Minimize capital replacement cost to customers •Target 3 miles per year by 2030 (100 year replacement cycle) 4 EXTERNAL VS INTERNAL CONSTRUCTION External Contractor •Traditional use of 3rd party contractor •Easy to ramp up and down based on funding •Diversified labor and equipment pool •Low risk to District •High cost Internal Staff •Expansion of existing work •Require sustained investment for labor and equipment •Would require additional training of new staff •Provides better customer relations during construction •Lower cost 5 COST ANALYSIS 6 Internal Cost Estimate Assume 10,000 ft/yr Item Annual Cost Labor $853,840 Equipment $152,250 Material $1,472,667 Total $2,478,757 External Cost Estimate Assume 10,000 ft/yr Item Annual Cost Mobilization $60,000 Pipeline $4,500,000 Services $600,000 Paving $500,000 Overhead & Profit $1,132,000 Total $6,792,000 $248 Cost Per Foot $679 Cost Per Foot CAPITAL EQUIPMENT AQUISITION 7 FY 2026 FY 2027 FY 2028 STAFFING PLAN Year 1 Year 2 Year 3 0 1 2 3 4 5 6 7 Full Time Employee Staffing Approach 8 New Crew Assigned to Water Main Replacement Projects PIPELINE REPLACEMENT GOALS •FY 2024-25 •1600 linear feet of water main replaced •(Elmwood Road 1200 feet and Oakridge Court 400 feet ) •FY 2025-26 •4000 linear feet is the goal (adding two employees) •FY 2026-27 •8000 linear feet is the goal (adding two more employees) •FY 2026-27 •16,000 linear feet is the goal (adding two more employees, six total ) 9 IN-HOUSE PIPELINE PROCEDURES 10 WATER MAIN PROJECT SCHEDULE FY 2025-26 Street Name Length (FT) Material Type Number of Services 1 28th St. cul-de-sac NO 28th St. EO Palm Ave.100 1-inch PVC 4 2 Oleander Ct. NO Oleander Dr.200 3-inch PVC 6 3 Oleander Dr. EO Orange St.700 6-inch ACP & 3-inch PVC 13 4 Overland Ct. NO Piedmont Dr.400 6-inch ACP & 3-inch PVC 10 5 Laverne Ave. SO Lynwood Dr.300 3-inch PVC 8 6 Pepper St. SO Lynwood Dr.300 3-inch PVC 6 7 Villa Ct. SO Lynwood Dr.400 3-inch PVC 7 8 Dundee Ave. SO Lynwood Dr.250 3-inch PVC 8 9 Pinion Ct. NO Citrus St.530 6-inch ACP & 3-inch PVC 18 10 Havasu Ct. NO Citrus St.530 6-inch ACP & 3-inch PVC 18 11 Alpin View Ct. WO Fletcher View Dr.240 3-inch PVC 6 Total Feet 3,950 Questions? Agenda Item #4b August 13, 20251 Meeting Date: August 13, 2025 1 6 3 2 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager SUBJECT: Wastewater Biosolids Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS The District began operation of the Sterling Natural Resource Center (SNRC) in January 2024. The Publicly Owned Treatment Works (POTW) produces up to 8 million gallons per day of recycled water and approximately 10 dry tons per day of biosolid waste. Regulatory agencies are considering changes to the requirements of biosolids that may affect how POTW’s treat and dispose of biosolids in the future. The biosolids produced at the SNRC are a combination of waste from the municipal wastewater system and imported high strength organic food waste. The solids from wastewater and imported food waste are anaerobically digested to biologically break down the solids over a period of at least 15 days to minimize potential risk to human health. The process involves continuous mixing of the material and heating to maintain a temperature of about 100 degrees Fahrenheit. Also, feed rates and chemical characteristics of the material are monitored to ensure the biological process is stable. Typically, the material is dewatered after the digestion process to make hauling and disposal practical. The resulting biosolids are divided into “Class A" and “Class B” designations based on pathogen treatment methods. Class B processes significantly reduce but do not eliminate pathogens, while Class A processes further reduce the risk from pathogens. Class A biosolids have fewer restrictions for land application than Class B biosolids. The SNRC produces Class B biosolids that are sent to a composting facility. The composting process turns the Class B biosolids into Class A biosolids. The SNRC disposes of 2-3 trucks per day of biosolids to composting. The EPA and California State Water Resources Control Board regulate biosolid disposal. For the past 30 years, they have encouraged land application of biosolids as a benefit to agriculture. Recent studies of emerging contaminants have led to regulatory agencies considering changes to the treatment and land application of biosolids. PFAS is an emerging contaminant of concern commonly found in all municipal wastewater systems. It passes through most POTW’s and accumulates in biosolids, prompting consideration of future regulations to limit its presence. Agenda Item #4b August 13, 20252 Meeting Date: August 13, 2025 1 6 3 2 The District has developed a biosolids strategy in case future regulations do not allow land application. The strategy includes evaluating alternatives to treat biosolids onsite, treat biosolids off site at a private facility and participate in a regional biosolids treatment facility. The District is initiating this evaluation and will be able to make a recommendation if new regulations will affect the current biosolids disposal from the SNRC. DISTRICT PILLARS AND STRATEGIES I - Effective Solutions a. Identify Opportunities to Optimize Natural Resources IV - Planning, Maintenance, and Preservation of District Resources a. Develop Projects and Programs to Ensure Safe, Reliable, and Resilient Service REVIEW BY OTHERS This agenda item has been reviewed by the executive team. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/DEO Respectfully submitted: ________________ Jeff Noelte Director of Engineering & Operations ATTACHMENTS Presentation Jeff Noelte, Director of Engineering and Operations August 13, 2025 Wastewater Biosolids Update WHAT ARE BIOSOLIDS? •A by-product of wastewater treatment is a semi-solid, nutrient-rich product known as “sewage sludge” or “biosolids” •Biosolids are regulated by USEPA and SWRCB •40 CFR part 503 in 1993 •SWRCB General Order in 2004 •SNRC produces 75 tons/day 2 WHAT IS DONE WITH BIOSOLIDS? •Incineration •Landfill •Land Application •Agricultural soil amendment •Reclamation (mines, superfund sites, fire impacted sites) 3 Land Application, 67% Landfill ADC, 11% Landfill Disposal, 12% Incineration, 2% Surface Disposal, 3% Deep Well Injection, 1% Storage, 3% EVWD Land Application APPLICATION•Pollutant limits currently focus on heavy metals •Biosolids divided into Class A and B •Requires setbacks from homes, streams and wetlands •PFAS in food supply is emerging concern 4 LAND APPLICATION WHAT IS PFAS? •Per- and polyfluoroalkyl (PFAS) are a group of environmentally persistent man-made chemicals •PFAS are well-known for their thermal and water repellent properties •Used in a variety of industrial and consumer products •Non-stick coatings •Waterproofing •Protective coatings •Firefighting foams 5 PFAS IN WASTEWATER 6 PFAS IN BIOSOLIDS 7 •EPA issued a draft risk assessment of biosolids land application that has been heavily criticized for its lack of thoroughness •Multiple lawsuits have been filed on exposure to PFAS via biosolids •against EPA for lack of proper regulation •against producers of biosolids-based products •PFAS regulations will likely take many years to develop ONGOING AND PLANNED EPA ACTIONS 8 National WWTP PFAS Survey Set consumer PFAS limitations Research effect of PFAS in agriculture EPA set new biosolids guidelines EVWD’S BIOSOLIDS STRATEGY •Continue composting of biosolids •Regulatory and market benefits •Participate in Feasibility Study on Regional Approach •SoCal Regional Biosolids Coalition •Track develop of biosolids treatment technologies •Pyrolysis (biochar) and others that can destroy PFAS •Continue to support wastewater industry groups like CASA •Promote regulation of biosolids based on sound science 9 DISCUSSION Agenda Item #5a August 13, 20251 Meeting Date: August 13, 2025 2 3 6 7 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Amendment of Resolution 2010.23 Authorizing the Formation of the Eastwood Farms Assessment District RECOMMENDATION That the Board of Directors Adopt the Proposed Amendment to Section 4E of Resolution 2010.23. BACKGROUND / ANALYSIS The Eastwood Farms Mutual Water Company was annexed by East Valley Water District in 2010 when the water company’s well and distribution system could no longer safely serve the Company property owners. Eastwood Farms Assessment District was formed, also in 2010, to facilitate collection of assessments on property owners for repayment of a State loan secured by the District to help pay for new distribution pipelines to serve the Eastwood Farms area. District Resolution 2010.23 had served as the authority for staff to place Eastwood Farms assessments on the San Bernardino County tax rolls for 13 years. However, in 2024 the San Bernardino County Assessor’s office expressed concern that Section 4E of the Resolution regarding collections from property owners did not specifically mention placing assessments on the tax rolls to collect funds from property owners. The Assessor’s office asked the District to amend the language in the Resolution for future assessments. Attached is Resolution 2010.23, with proposed amended language for section 4E specifically authorizing placement of property assessments on the San Bernardino County tax rolls. Staff recommends Board approval of the amended language for Resolution 2010.23 section 4E to facilitate placement of Eastwood Farms assessments on the County tax rolls. DISTRICT PILLARS AND STRATEGIES II - Sustainability, Transparency, and Accountability a. Uphold Transparent and Accountable Fiscal and Resource Management Agenda Item #5a August 13, 20252 Meeting Date: August 13, 2025 2 3 6 7 REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department and Legal Counsel. The District collects approximately $12,184 through the assessments that is directly applied to the SRF debt service for the Assessment District. Recommended by: Michael Moore General Manager/CEO Respectfully submitted: Brian Tompkins Chief Financial Officer Resolution 2010.23 as Amended East Valley Water District RESOLUTION 2010.23 (As Amended 8/13/2025) the Board of Directors of the East Valley Water District (“EVWD”) finds: A. EVWD is formed and organized pursuant to the County Water District Law, California Water Code Section 30000 et seq. B. The Eastwood Farms Community Water Users (“EFCWU”) is a private corporation organized and operating as a nonprofit organization under the laws of the State of California. EFCWU’s service area is within the jurisdictional boundaries of EVWD. C. EFCWU’s water system consists of a well, booster pump, and various types of piping that are inoperable and/or not in compliance with the legal standards enforced by the State of California Department of Public Health and/or the County of San Bernardino Department of Environmental Health Services (“the Water System”). As a result, EFCWU’s shareholders are currently receiving domestic water service by virtue of an emergency connection to EVWD’s water distribution system. D. EFCWU’s shareholders formally requested that EVWD permanently assume the operation and control of the Water System and that the properties served thereby become part of EVWD’s official service area. E. EVWD agreed to consider said proposal if outside funding can be obtained to replace the Water System and a majority of the shareholders of EFCWU consent to the financing mechanism deemed appropriate by EVWD to repay the costs thereof. F. On behalf of EFCWU, EVWD submitted an application for construction monies from the Safe Drinking Water State Revolving Fund (“the Fund”) for the purpose of securing revenue to be used for the construction of facilities necessary to bring the Water System into a condition deemed appropriate by EVWD to assume the operation and control thereof (“the Project”). G. On or about January 12, 2010, EVWD’s Board of Directors adopted a Mitigated Negative Declaration for the proposed Project pursuant to the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) and the Guidelines promulgated thereunder (14 California Code of Regulations Section 15000 et seq.). H. On or about April 16, 2010, EVWD and EFCWU entered into a Notice of Application Acceptance issued by the State of California Department of Water Resources on or about April 5, 2010, for Project No. 3600100-003, wherein the Fund would provide a construction East Valley Water District loan in the amount of $264,440.00 (“the Loan”) and a construction grant in the amount of $1,057,756.00 (“the Grant”), for a total contribution by the Fund of $1,322,196.00 to be applied to the cost of the Project, the total price of which is currently estimated to be the sum of $2,271,399.30. NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of EVWD does hereby determine and order as follows: SECTION 1. Compliance with Law. The assessment ballot proceedings conducted by EVWD, including but not limited to the Notice, the Ballots (and the tabulation thereof), and the manner in which the public meeting and public hearing were held, were performed in substantial compliance with Articles XIIIC and XIIID of the California Constitution, the Proposition 218 Omnibus Implementation Act (Senate Bill 919), and EVWD Resolution No. 2010.11. SECTION 2. Engineer’s Report. The McKeever Report adequately addresses all of the matters required by EVWD Resolution No. 2010.11 and is hereby accepted and approved. East Valley Water District SECTION 3. Project Special Benefit. Subject to Section 4 of this Resolution, the Project is hereby approved. The Project will provide a “special benefit” (within the meaning of EVWD Resolution No. 2010.11) to the properties within the EFAD. SECTION 4. EFAD. Subject to full and complete satisfaction by EVWD and EFCWU of all requirements and conditions necessary to secure the Loan and the Grant, each of the following is also approved and adopted: A. No Majority Protest. Based upon the tabulations attached hereto, a “majority protest” to the proposed EFAD did not exist since the Ballots submitted against the assessment did not exceed the Ballots submitted in favor of the assessment, weighted according to the proportional financial obligation of the affected property. B. Assessment District Formation. The EFAD is hereby formed for the purpose of repaying the Loan and reimbursing EVWD for any portion of the proposed Project costs not covered by the Fund. The exterior boundaries of the EFAD and the properties included within the EFAD are described in the McKeever Report. C. Levy of Assessment. The repayment of the Loan and the reimbursement of any Project costs paid by EVWD shall be accomplished by virtue of a levy of an assessment on each property within the EFAD in the amounts and upon the terms set forth in the McKeever Report. D. Amount of Assessment. The amount of each assessment is proportional to and no greater than the special benefits conferred on the property by the Project. E. Collection of Assessment. The General Manager of EVWD is hereby authorized to perform all acts necessary to cause said assessments to be levied and collected in accordance with California law. The loan repayment shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and procedures, including tax sale, as those for delinquent ad valorem property taxes. The Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting said loan repayment. SECTION 5.Payment of Unfunded Project Costs. The General Manager of EVWD is hereby authorized to pay the portion of the Project costs not covered by the Fund from such treasury account as may be designated by EVWD’s Board of Directors. SECTION 6.Disposal of Surplus Funds. If any surplus monies derived from the EFAD remain in the improvement fund after completion of the Project, said monies shall be disposed of in a manner deemed appropriate by EVWD’s Board of Directors. East Valley Water District The foregoing Resolution was duly adopted at a regular meeting of the Board of Directors of the East Valley Water District by motion made, duly seconded, and carried on August 13, 2025. This Resolution shall take effect as of the 13th day of August 2025. ADOPTED this 13th day of August 2025. Ayes: Noes: Abstain: Absent: James Morales, Jr. Board President ATTEST: _____________________________ Michael Moore Secretary, Board of Directors August 13, 2025 I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2010.23 (as amended 8/13/25) adopted by the Board of Directors of East Valley Water District at its Regular Meeting held August 13, 2025. _____________________________ Michael Moore Secretary, Board of Directors Agenda Item #5b August 13, 20251 Meeting Date: August 13, 2025 1 6 2 9 Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Adoption of Resolution 2025.07 - Authorizing the General Manager/CEO to Execute the Notice of Completion for Regional Recycled Water Facilities RECOMMENDATION That the Board of Directors authorize the General Manager/CEO to accept construction of the Regional Recycled Water Facilities as complete and adopt Resolution 2025.07 to authorize execution of the Notice of Completion for Regional Recycled Water Facilities included in the SNRC contract with Balfour Beatty Infrastructure, Inc. BACKGROUND / ANALYSIS In December 2018 East Valley Water District (District) entered into a $150 million contract with Balfour Beatty Infrastructure, Inc. for the construction of the Sterling Natural Resource Center (SNRC) water recycling plant. The contract included $18 million for construction of a 30” recycled water pipeline to deliver recycled water to groundwater recharge basins, which were designated for City Creek and the City of Redlands basins. In January 2019, the District and the San Bernardino Valley Municipal Water District (Valley) entered into a Reimbursement Agreement whereby Valley would reimburse the District for construction costs of the recycled water pipeline with both agencies envisioning that the pipeline would be part of regional recycled water infrastructure owned and operated by Valley. The Reimbursement Agreement was amended three times to incorporate expanding Regional Recycled Water Facilities. The expanded facilities include the Weaver Basins Project (WBP) to replace the use of the Redlands basins, and the Modified Regional Recycled Water Pipeline (MRRWP) capable of accommodating 15 mgd in flows from both the SNRC, and future flows from the City of San Bernardino Clean Water Factory. The Regional Recycled Water Facilities began delivering water for recharge from the SNRC in January 2024, and in July 2025 the final reimbursement for construction costs was paid, excluding retentions. It is appropriate now for both agencies to consider filing a Notice of Completion (NOC) on the Regional Recycled Water Facilities. Filing the NOC will formally document that the Regional Recycled Water Facilities portion of the project has been completed. It will also complete the requirements of the Reimbursement Agreement for Valley to reimburse the District the final contract retention in the amount of $2,991,320.68. Agenda Item #5b August 13, 20252 Meeting Date: August 13, 2025 1 6 2 9 DISTRICT PILLARS AND STRATEGIES I - Effective Solutions a. Identify Opportunities to Optimize Natural Resources This agenda item has been reviewed by the Administration and Finance Departments and Legal Counsel. Approving a Notice of Completion for the Regional Recycled Water Facilities will facilitate reimbursement to the District of $2,991,320.68 in retentions held by San Bernardino Valley Municipal Water District. Recommended by: Michael Moore General Manager/CEO Respectfully submitted: Brian Tompkins Chief Financial Officer Resolution 2025.07 Draft County NOC Form for Execution RESOLUTION NO. 2025.07 East Valley Water District WHEREAS, East Valley Water District (EVWD) has contracted with Balfour Beatty Infrastructure, Inc. for the construction of the Sterling Natural Resource Center water recycling plant, and also for the construction of Regional Recycled Water Facilities, including the Weaver Basins Project (WBP) and the Modified Regional Recycled Water Pipeline (MRRWP), all located in the City of Highland; and WHEREAS, the Regional Recycled Water Facilities are owned and operated by the San Bernardino Valley Municipal Water District (SBVMWD) in accordance with a Regional Recycled Water Facilities Reimbursement Agreement (including amendments 1, 2, and 3) dated January 2019; and WHEREAS, EVWD has accepted the final project closeout amendment (No. 14) to the construction contract for the Regional Recycled Water Facilities, and SBVMWD has reimbursed all construction costs to EVWD for the Regional Recycled Water Facilities (except retentions); and NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Valley Water District hereby determine that said contract is completed with respect to the Regional Recycled Water Facilities, and the President and Secretary are hereby authorized to execute a Notice of Completion on behalf of the EVWD. ADOPTED this 13th day of August 2025. Ayes: Noes: Abstain: Absent: James Morales, Jr. Board President East Valley Water District ATTEST: I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2025.07 adopted by the Board of Directors of East Valley Water District at its Regular Meeting held August 13, 2025. RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: NAME STREET ADDRESS CITY, STATE & ZIP CODE TITLE ORDER NO. ESCROW NO. SPACE ABOVE THIS LINE FOR RECORDER’S USE ONLY APN# NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: The undersigned is OWNER or AGENT OF THE OWNER of the interest or estate stated below in the property hereinafter described. The full NAME of the OWNER is The ADDRESS of the OWNER is The NATURE OF THE INTEREST or estate of the undersigned is (e.g. fee, leasehold, joint tenancy, vendee under a contract of purchase, etc.) The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are: Name Address The full name(s) and address(es) of the successor(s) in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: Name Address A work of improvement on the property hereinafter described was COMPLETED on The work of improvement completed is described as The name of the original contractor, if any, for such work of improvement was: The property on which said work of improvement was completed is in the City of , County of , State of California, and is DESCRIBED AS FOLLOWS: The street address of said property is (if applicable) Dated: Signature of Owner or Agent of Owner *There are various types of deed forms depending on each person’s legal status. Before you use this form you may want to consult an attorney if you have questions concerning which document form is appropriate for your transaction. Heather Dyer, CEO / General Manager Heather Dyer, CEO / General Manager San Bernardino Valley Municipal Watar District San Bernardino Valley Municipal Watar District 380 East Vanderbilt Way Attn: Engineering Department San Bernardino, CA 92408 121021121, 121021123 121028101, 28102, 28103, 28104 San Bernardino Valley Municipal Water District 380 East Vanderbilt Way, San Bernardino, CA 92408 Designated Construction Contracting Agency N/A N/A 01/04/2024 Regional Recycled Water Pipelines and Weaver Basins Balfour Beatty Infrastructure, Inc. Highland San Bernardino Public right of ways in 6th Street, Central Avenue, 5th Street, and Greenspot Road, in San Bernardino and Highland. Vacant land owned by San Bernardino Valley Municipal Water District, south of Greenspot Road near Weaver Avenue. City of Highland I, am the (Name of below signor) (Owner, President, Authorized Agent, Partner, etc.) the declarant of the foregoing Notice of Completion. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct. (Date and Place) (Signature) Michael Moore East Valley Water District General Manager / CEO