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HomeMy WebLinkAboutAgenda Packet - Engineering & Operations Committee - 09/16/2025ENGINEERING & OPERATIONS COMMITTEE SEPTEMBER 16, 2025 East Valley Water District was formed in 1954 and provides water and wastewater services to 108,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. COMMITTEE MEMBERS Phillip R. Goodrich Governing Board Member Chris Carrillo Governing Board Member Engineering & Operations Committee Meeting September 16, 2025 ­ 12:00 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalleywater.gov PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. PRESENTATIONS • Stephen Faessel, Santa Ana River History APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Approve the May 27, 2025 Engineering and Operations Committee Minutes INFORMATIONAL ITEMS 2.Spill Emergency Response Plan Update 3.North Fork Repair Update DEPARTMENT UPDATES ADJOURN ENGINEERING & OPERATIONS COMMITTEESEPTEMBER 16, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.COMMITTEE MEMBERS Phillip R. Goodrich Governing Board Member Chris Carrillo Governing Board Member Engineering & Operations Committee Meeting September 16, 2025 ­ 12:00 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalleywater.gov PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. PRESENTATIONS • Stephen Faessel, Santa Ana River History APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Approve the May 27, 2025 Engineering and Operations Committee Minutes INFORMATIONAL ITEMS 2.Spill Emergency Response Plan Update 3.North Fork Repair Update DEPARTMENT UPDATES ADJOURN ENGINEERING & OPERATIONS COMMITTEESEPTEMBER 16, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.COMMITTEE MEMBERSPhillip R. GoodrichGoverning Board Member Chris CarrilloGoverning Board MemberEngineering & Operations Committee MeetingSeptember 16, 2025 ­ 12:00 PM31111 Greenspot Road, Highland, CA 92346www.eastvalleywater.govPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. PRESENTATIONS • Stephen Faessel, Santa Ana River History APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Approve the May 27, 2025 Engineering and Operations Committee Minutes INFORMATIONAL ITEMS 2.Spill Emergency Response Plan Update 3.North Fork Repair Update DEPARTMENT UPDATES ADJOURN Agenda Item #1 August 6, 20251 Meeting Date: August 6, 2025 1 5 8 2 Regular Meeting TO: Committee Members FROM: Operations Manager SUBJECT: Approve the May 27, 2025 Engineering and Operations Committee Minutes RECOMMENDATION That the Engineering & Operations Committee approve the May 27, 2025 meeting minutes. DISTRICT PILLARS AND STRATEGIES III - Organizational Resiliency b. Promote a Positive Organizational Culture d. Embrace an Environment of Active Learning and Knowledge Sharing FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS Engineering and Operations Committee Meeting Minutes for May 27, 2025 P a g e | 1 Minutes 5/27/25 bvm 2 2 1 0 DRAFT Pending Approval Ms. Van Meter called the meeting to order at 11:01 a.m. Director Carillo led the flag salute. PRESENT: Directors: Carrillo, Goodrich STAFF: Patrick Milroy, Operations Manager; Jeff Noelte, Director of Engineering & Operations; Manny Moreno, Water Reclamation Manager; Ryan Ritualo, IT Manager, Mike Hurst, Water and Wastewater Compliance Supervisor; Nathan Carlson, Senior Engineer; Brenda Van Meter, Senior Administrative Assistant GUEST(s): District Staff The Senior Administrative Assistant declared that there were no written or verbal comments and closed the public participation section. The Directors approved the consent calendar which included the Engineering and Operations Committee Minutes for March 24, 2025. Mr. Carlson provided an update on the installation of a new well at Plant 129, reporting that the well will reach a depth of 550 feet. He confirmed that the project complies with the California Environmental Quality Act (CEQA) and that all necessary permits have been secured. Water sampling has yielded positive results, and soil testing has been completed. Mr. Carlson also shared that the District has implemented public outreach efforts to keep the local community informed throughout the project. Construction is anticipated to be completed by December 2026. Information only. P a g e | 2 Minutes 5/27/25 bvm 2 2 1 0 GEOGRAPHIC INFORMATION SYSTEM (GIS) UPDATE Mr. Ritualo provided an update on the District’s GIS system modernization. He explained that in 2018, the District was notified that the existing system would become obsolete and be retired by 2026. In response, staff took proactive steps to prepare for the transition. Mr. Ritualo highlighted the visual and functional differences between the outdated system and the upgraded GIS platform, which now operates using the ArcGIS Utility Network. He noted that the new system offers advanced analytical capabilities, enabling staff to access critical data to support targeted improvements in the District’s water distribution system. Information only. Mr. Hurst explained the history and necessity of the Consumer Confidence Report. He stated that the report is compiled annually and required by the Environmental Protection Agency. The purpose of the report is to provide customers with a summary of water samples collected the previous year and analytical results. Some of the information that is included in the report includes: Sources of water A list of regulated contaminates Potential health effects Contaminant levels compared to national standards The information is provided to the public in a reader-friendly format and provides the opportunity for the District to engage with residents. Educational messaging formats are currently being reviewed to establish the best communication method for District customers and the community. Information only. Mr. Moreno provided an update on the influent pumps at the Sterling Natural Resource Center (SNRC) and their role in lifting raw influent water 30 feet to the Headworks Treatment Process. He reported that some pumps experienced overheating and were shutting down due to high motor temperatures. To address this, modifications were made between December 2024 and February 2025, resulting in a 25- to 30-degree reduction in operating temperature. Following a May 2025 inspection, Pump No. 4 required a new motor. Staff will continue to monitor its performance under warranty through September 2025. In the event of further issues, temporary pumps are available locally for immediate repair or replacement needs. Information only. P a g e | 3 Minutes 5/27/25 bvm 2 2 1 0 DEPARTMENT UPDATES Mr. Noelte reported on Engineering projects: Rehabilitation is wrapping up at Plant 56. Well 129 drilling is in progress. Staff is working on reviewing proposals for well 152 located at HQ. Train 5 at SNRC has been prepped for concrete. Mr. Milroy provided an Operations Department update: Staff continue to monitor activities at Plant 56 and address any customer complaints. Material at Plunge Creek is staged for repair. An in-house water main replacement is targeted for FY 2025/26. Mr. Moreno reviewed the Water Reclamation Department activities: Staff have experienced equipment failures on the digesters and are testing the engines. Information only. The meeting adjourned at 12:23 p.m. Phillip R. Goodrich Chris Carrillo Governing Board Member Governing Board Member Agenda Item #2 September 16, 20251 Meeting Date: September 16, 2025 1 6 2 1 Regular Meeting TO: Committee Members FROM: Water Reclamation Manager SUBJECT: Spill Emergency Response Plan Update RECOMMENDATION This agenda item is for informational purposes only, no action is required. DISTRICT PILLARS AND STRATEGIES III - Organizational Resiliency a. Advance Emergency Preparedness Efforts IV - Planning, Maintenance, and Preservation of District Resources a. Develop Projects and Programs to Ensure Safe, Reliable, and Resilient Service FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Manny Moreno Water Reclamation Manager ATTACHMENTS Presentation Manny Moreno, Water Reclamation Manager September 16, 2025 SPILL EMERGENCY RESPONSE PLAN (SERP) UPDATE 2025 BACKGROUND •December 6, 2022, State Water Resources Control Board adopted a new Sanitary Sewer System-Waste Discharge Requirement (WDR) Order •Public agencies who own or operate a sewer collection system required to have a SERP •EVWD Board Adopted Spill Emergency Response Plan (SERP) in 2023 •SERP is part of SNRC Master Permit 2 SERP REQUIREMENTS 3 JUNE 2025 SPILL CORRECTIVE ITEMS •Backup Generator •Increase fuel storage •Update SERP •Evaluate bypass diversion pipe •Bypass pumping •Increase SCE reliability •Expand MBR filter capacity 4 RWQCB Meetings Backup Generator Testing ADDITIONAL SPILL PREVENTION/ MITIGATION ACTION •MBR Train 4 New Fusion Membranes •MBR Trains (1-3) •12% More Membrane Capacity •Train 5 Expansion Underway 5 PLUG INSTALLED FOR STORMWATER CONTROL 6 RENTED INFLUENT BACKUP PUMP SYSTEM 7 Temporary Xylem Influent Pumps SYSTEM ENHANCEMENTS 8Train 4 New Fusion Membranes Train 5 Expansion HIGHLAND CREEK CONTROL POINT 9 HIGHLAND CREEK 10 QUESTIONS? Agenda Item #3 September 16, 20251 Meeting Date: September 16, 2025 1 6 4 5 Regular Meeting TO: Committee Members FROM: Operations Manager SUBJECT: North Fork Repair Update RECOMMENDATION This agenda item is for informational purposes only, no action is required. DISTRICT PILLARS AND STRATEGIES IV - Planning, Maintenance, and Preservation of District Resources a. Develop Projects and Programs to Ensure Safe, Reliable, and Resilient Service b. Dedicate Efforts Toward System Maintenance and Modernization FISCAL IMPACT This item is funded in the current fiscal year budget. Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS North Fork Repair Presentation Repairs Update Patrick Milroy, Operations Manager September 16, 2025 North Fork Pipeline 2 PLUNGE CREEK PIPE – LINE FIRE DAMAGE Existing Leak 3 Removed 10-ft section PLUNGE CREEK PIPE BEFORE REPAIRS Inspected internal and external damage 4 •Install new pipe section Oct. 2024 •Cost of $16,800 •Restored water supply to Plant 134 PLUNGE CREEK PIPE TEMPORARY REPAIR Plunge Creek Pipe Timeline 5 Sept 2024 Jan 2025 Oct 2024 June 2025 Mar 2025 Line Fire Complete Large Repair Begin Large Repair Storm Damage Temp Repair 6 2025 PLUNGE CREEK PIPE REMOVAL Start Pipe Replacement at Sand Box •Permanent repairs were initiated Feb. 2025 •Cost $310,000 •Replaced 300-ft of pipe 7 PLUNGE CREEK REPAIRS 8 NEW CONNECTION TO PLUNGE CREEK SANDBOX •East pillar support undermined by February 2025 storm •Foundation erosion was visible upon inspection •Structural support compromised •Immediate stabilization required 9 PLUNGE CREEK STORM DAMAGE Eroded pipe support 10 PLUNGE CREEK SUPPORT PILLAR REPAIR •New 36-inch pipe installed •Cement mortar lined and coated (CMLC) for durability •Spans Plunge Creek with reinforced supports •Designed for long-term reliability 11 PLUNGE CREEK REPAIR 12 PLUNGE CREEK COMPLETED REPAIR Replaced Pipe Looking West Replaced Pipe Looking East Plunge Creek Sand Box Questions?