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HomeMy WebLinkAboutAgenda Packet - Engineering & Operations Committee - 03/24/2025ENGINEERING & OPERATIONS COMMITTEE MARCH 24, 2025 East Valley Water District was formed in 1954 and provides water and wastewater services to 108,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. COMMITTEE MEMBERS Phillip R. Goodrich Governing Board Member Chris Carrillo Governing Board Member Engineering & Operations Committee Meeting March 24, 2025 ­ 11:00 AM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Approve the January 27, 2025 Engineering and Operations Committee Minutes INFORMATIONAL ITEMS 2.Supervisory Control and Data Acquisition (SCADA) Resiliency Update 3.FOG Pretreatment Program Updates (Fats, Oils, and Grease) 4.EVWD Summer Readiness Update DISCUSSION ITEMS 5.Consider Approval to Reschedule the May 26, 2025 Engineering and Operations Committee Meeting to May 27, 2025 DEPARTMENT UPDATES ADJOURN ENGINEERING & OPERATIONS COMMITTEEMARCH 24, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.COMMITTEE MEMBERS Phillip R. Goodrich Governing Board Member Chris Carrillo Governing Board Member Engineering & Operations Committee Meeting March 24, 2025 ­ 11:00 AM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Approve the January 27, 2025 Engineering and Operations Committee Minutes INFORMATIONAL ITEMS 2.Supervisory Control and Data Acquisition (SCADA) Resiliency Update 3.FOG Pretreatment Program Updates (Fats, Oils, and Grease) 4.EVWD Summer Readiness Update DISCUSSION ITEMS 5.Consider Approval to Reschedule the May 26, 2025 Engineering and Operations Committee Meeting to May 27, 2025 DEPARTMENT UPDATES ADJOURN ENGINEERING & OPERATIONS COMMITTEEMARCH 24, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.COMMITTEE MEMBERSPhillip R. GoodrichGoverning Board Member Chris CarrilloGoverning Board MemberEngineering & Operations Committee MeetingMarch 24, 2025 ­ 11:00 AM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Approve the January 27, 2025 Engineering and Operations Committee Minutes INFORMATIONAL ITEMS 2.Supervisory Control and Data Acquisition (SCADA) Resiliency Update 3.FOG Pretreatment Program Updates (Fats, Oils, and Grease) 4.EVWD Summer Readiness Update DISCUSSION ITEMS 5.Consider Approval to Reschedule the May 26, 2025 Engineering and Operations Committee Meeting to May 27, 2025 DEPARTMENT UPDATES ADJOURN Agenda Item #1 March 24, 20251 Meeting Date: March 24, 2025 Agenda Item #1 Consent Item Regular Meeting TO: Committee Members FROM: Director of Engineering and Operations SUBJECT: Approve the January 27, 2025 Engineering and Operations Committee Minutes RECOMMENDATION That the Engineering & Operations Committee approve the January 27, 2025 meeting minutes. DISTRICT PILLARS AND STRATEGIES V - Community Engagement, Advocacy, and Leadership a. Utilize Effective Communication Methods to Foster Exceptional Community Relations FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Jeff Noelte Director of Engineering and Operations ATTACHMENTS January 27, 2025 Engineering and Operations Committee Minutes P a g e | 1 Minutes 1/27/2025 bvm 2 1 0 4 Draft Pending Approval Ms. Van Meter called the meeting to order at 11:00 a.m., Mr. Noelte led the flag salute. PRESENT: Directors: Carrillo, Goodrich STAFF: Patrick Milroy, Operations Manager; Jeff Noelte, Director of Engineering & Operations; Manny Moreno, Water Reclamation Manager; Jason Wolf, Senior Engineer; Brenda Van Meter, Senior Administrative Assistant GUEST(s): District Staff The Senior Administrative Assistant declared that there were no written or verbal comments and closed the public participation section. Director Carrillo recommended that the minutes be approved, and Director Goodrich agreed. RD AND LITTLE TIPPECANOE WATER MAIN REPLACEMENT AND RECLOCATION UPDATE Mr. Wolf presented an update for the water line relocation project located at Little 3rd Street and Little Tippecanoe Avenue. He stated that the project began May 24, 2024, and was coordinated with a street improvement project by the County of San Bernardino (County). The County project required significant relocation of District pipelines. Research into the project history of the 1928 land subdivision verified the District had some prior right-of-way in the street. Since the findings confirmed partial District prior rights, it created an opportunity to recover some relocation costs from the County. As a result, the project costs were shared, with the County responsible for $626,044.15 of the total $1,370,331.35. He also explained that slurry was used in the trench on top of the ductile piping to provide compaction at the site and can be removed if the District requires access in the future. The previous asbestos concrete pipe made this more challenging. Information only. P a g e | 2 Minutes 1/27/2025 bvm 2 1 0 4 STERLING NATURAL RESOURCE CENTER (SNRC) RENEWABLE ENERGY UPDATE Mr. Moreno provided an overview of the SNRC power cogeneration versus Southern California Edison power supply. He stated that the District hired two temporary employees as attendants for the food waste reception. He noted that there are specific gases required by special instrumentation to allow the plant to function, which require a month to procure from the manufacturer. The District has acquired a standby supply to reduce disruption of power generation. Staff is also investigating odor reduction actions at the food waste storage tanks. The District is currently working to acquire larger odor vessels at the food waste tanks to allow for odors to be better managed. The contractor is still commissioning the cogeneration equipment that will provide a greater reduction in the power demand from Southern California Edison through the fiscal year. Information only. SET THE DAY AND TIME TO HOLD RECURRING MEETINGS The Directors and committee agreed to meet the fourth Monday of odd months of the year at 11:00 a.m. ENGINEERING ACTIVITIES REPORT Mr. Noelte reported on Engineering projects: He stated that the District is rehabilitating the tank at Plant 56 and the contractor will soon mobilize to the site. It will take staff approximately a week to shut down the plant so that rehabilitation can begin. He also noted that the key window to rehabilitate reservoirs is between February and May when the demand for water is decreased. Mr. Wolf is the project manager for Plant 56 rehabilitation. He reported that Mr. Carlson is heading up the drilling of a new well at Plant 129. The Board awarded a contract and work will begin shortly. Plant 129 is currently a booster site and the new well will help replace lost supply from inactivated wells. He stated that the contractor equipment used for this project has to be transported from Northern California, which requires some coordination. Information only. OPERATIONS ACTIVITIES REPORT Mr. Milroy reported on Operations activities: He reviewed Operations activities for 2024 and discussed the Southern California Public Safety Power Shutoff event activities that took place in January. He also provided information regarding the District’s mutual aid assistance for Altadena during the recent fires. The Operations department performed the following activities in 2024: Plant 134’s hydroelectric generation station required repairs and maintenance. The District replaced the turbine shaft and impellers that were worn out since their installation in 2018. Shades were also installed at Plant 134 to keep the birds out of the area. Mud and dirt were removed from the North Fork sandbox that accumulated over the year. The 36-inch pipeline at P a g e | 3 Minutes 1/27/2025 bvm 2 1 0 4 Highland Avenue and west of Amber Street was inspected to ensure it was clear of any blockage. A new manhole was installed in 2023 to provide better access to the pipeline for inspection and maintenance. ADJOURN Agenda Item #2 March 24, 20251 Meeting Date: March 24, 2025 Agenda Item #2 Informational Item Regular Meeting TO: Committee Members FROM: Information Technology Manager SUBJECT: Supervisory Control and Data Acquisition (SCADA) Resiliency Update RECOMMENDATION This agenda item is for informational purposes only, no action is required. DISTRICT PILLARS AND STRATEGIES I - Effective Solutions d. Utilize Current Technology and Invest in Future Solutions IV - Planning, Maintenance, and Preservation of District Resources a. Develop Projects and Programs to Ensure Safe, Reliable, and Resilient Service FISCAL IMPACT This item is funded in the current fiscal year budget. Respectfully submitted: ________________ Ryan Ritualo Information Technology Manager ATTACHMENTS Presentation Ryan Ritualo, IT Manager March 24, 2025 SCADA Resiliency SCADA –SUPERVISORY CONTROL AND DATA ACQUISITION 2 Operation control of the production and flow of water Real-time alarm notifications and changes and threshold limits Status of all District plants through SCADA dashboard Radio communication between District sites CURRENT SCADA TECHNOLOGY •Next Gen Firewalls •Current SCADA Software •Hardware Life Cycle •Communication Degraded •Mesh Network with Multi-point Connections (Bottleneck) •Data Encryption 3 SCADA COMMUNICATION TOPOLGY 4 SCADA INNOVATION •Strategic SCADA Plan with SCADA Contractor •Point to Point Connection •Cell and Fiber Resiliency •High Availability (HA Mode) •Data Encryption •Strengthened Cybersecurity Posture 5 SNRC SCADA •SCADA is a Local Network •Data Communications Through Hi-Speed Fiber •No Radio Connectivity •Cybersecurity Posture •Network Redundancy 6 SCADA POWER REDUNDANCY •Implement Power Redundancy •Solar power Backup •Generator Power Backup •Telemetry and Plant Operations 7 QUESTIONS? Agenda Item #3 March 24, 20251 Meeting Date: March 24, 2025 Agenda Item #3 Informational Item Regular Meeting TO: Committee Members FROM: Operations Manager SUBJECT: FOG Pretreatment Program Updates (Fats, Oils, and Grease) RECOMMENDATION This agenda item is for informational purposes only, no action is required. DISTRICT PILLARS AND STRATEGIES IV - Planning, Maintenance, and Preservation of District Resources a. Develop Projects and Programs to Ensure Safe, Reliable, and Resilient Service b. Dedicate Efforts Toward System Maintenance and Modernization FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS Pretreatment Program Updates (Fats, Oils, and Grease) Pretreatment Program Updates (Fats, Oils, and Grease) Mike Hurst, Water & Wastewater Compliance Supervisor March 24, 2025 Engineering & Operations Committee Meeting FOG IN SEWER SYSTEMS •FOG stands for Fats, Oil, and Grease •Can create sewer spills •Result in fines •Can damage collection system •Gases and corrosion •Can disrupt treatment operations •Interrupt biological process 2 REDUCING IMPACTS OF FOG AT THE SOURCE 3 •Grease interceptors •Plan check/sizing Using Controlled Devices •Ensuring proper maintenance •Permitting and Compliance Routine Inspections •Employee best management practices training •Customer recordkeeping Customer Education REDUCING IMPACTS OF FOG 4 EDUCATIONAL MATERIALS FOR CUSTOMERS 5 Educational Packet for Customers Do’s and Don’ts Poster PROGRAM STATUS •The District assumed program responsibilities in April 2024 •101 Permitted devices •Data was received as scanned forms and a spreadsheet •Current program status •132 Permitted devices •25% Increase •Program partnership District/EEC Environmental •Tracking via cloud-based software •Results •114 inspection •24 non-compliant customers requiring follow-up 6 NEXT STEPS •Continue working with Collections Department staff •Identify high maintenance locations in collection system •Continue to identify existing un-permitted dischargers •Perform audits of non-permitted businesses •Evaluate Performing Inspection In-House •Train department staff to perform inspections •Obtain appropriate certification •CWEA Environmental Compliance Inspector 7 QUESTIONS? Agenda Item #4 March 24, 20251 Meeting Date: March 24, 2025 Agenda Item #4 Informational Item Regular Meeting TO: Committee Members FROM: Operations Manager SUBJECT: EVWD Summer Readiness Update RECOMMENDATION This agenda item is for informational purposes only, no action is required. DISTRICT PILLARS AND STRATEGIES IV - Planning, Maintenance, and Preservation of District Resources a. Develop Projects and Programs to Ensure Safe, Reliable, and Resilient Service III - Organizational Resiliency a. Advance Emergency Preparedness Efforts V - Community Engagement, Advocacy, and Leadership a. Utilize Effective Communication Methods to Foster Exceptional Community Relations FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS Summer Readiness Presentation Summer Readiness Update Patrick Milroy, Operations Manager March 24, 2025 Engineering & Operations Committee Meeting SNRC IMPACT TO WATER PRODUCTION: SUMMER 2024 2 Wells in Weaver Basin offline due to State Water Board Regulations Plants 143, 146, and 147 offline as of December 2023 15% groundwater production loss Summer Water Demand Approximately 20 MG per day Staff Implemented Plan to Ensure Water Reliability INCREASED PLANT 134 SUPPLY 3 3,426 3,290 4,093 0 500 1000 1500 2000 2500 3000 3500 4000 4500 2022 2023 2024 Ac r e F e e t Year DISTRIBUTION IMPROVEMENTS •Maximize production of Plant 134 to make up lost well supply •Balance supply/demand with new pressure valve •Allowed over 1000 acre-ft of surface water to be utilized 4 New piping and valves PLANT 120 REHAB REPLACES 500AF OF LOST WELL SUPPLY 5 0 10 20 30 40 50 60 70 80 90 MAY JUNE JULY AUG SEPT OCT NOV DEC -ft ) 6 •Daily “peak” period 4:00 p.m. to 9 p.m. •“Super off-peak” from 8:00 a.m. to 4:00 p.m. on all winter days •Summer: June – September •Winter: October - May OPERATING WELLS DURING PEAK PERIOD New Standard TOU Periods* SUMMER READINESS PLANS: IN PROGRESS 7 Future Summer Plans New Plant 129 Well Analyzing Plant 134 for Expansion Opportunities Investigating Possible Interties with Neighboring Agencies QUESTIONS? Agenda Item #5 March 24, 20251 Meeting Date: March 24, 2025 Agenda Item #5 Discussion Item Regular Meeting TO: Committee Members FROM: Operations Manager SUBJECT: Consider Approval to Reschedule the May 26, 2025 Engineering and Operations Committee Meeting to May 27, 2025 RECOMMENDATION That the Engineering & Operations Committee recommend that the Board of Directors approve the rescheduling of the May 26, 2025 Committee meeting to May 27, 2025 at 11:00 a.m. BACKGROUND / ANALYSIS The May 26, 2025 Engineering and Operations Committee meeting falls on Memorial Day. Staff recommends that the meeting be rescheduled to May 27, 2025. DISTRICT PILLARS AND STRATEGIES V - Community Engagement, Advocacy, and Leadership a. Utilize Effective Communication Methods to Foster Exceptional Community Relations FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS None