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Home My WebLink AboutAgenda Packet - Engineering & Operations Committee - 01/27/2025ENGINEERING & OPERATIONS COMMITTEE JANUARY 27, 2025 East Valley Water District was formed in 1954 and provides water and wastewater services to 108,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5member elected Board. COMMITTEE MEMBERS Phillip R. Goodrich Governing Board Member Chris Carrillo Governing Board Member Engineering & Operations Committee Meeting January 27, 2025 11:00 AM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Approve the September 23, 2024 Engineering and Operations Committee Minutes INFORMATIONAL ITEMS 2.Little 3rd & Little Tippecanoe Water Main Replacement and Relocation Update 3.Sterling Natural Resource Center Renewable Energy Update DISCUSSION ITEMS 4.Set the day and time to hold recurring meetings REPORTS 5.Engineering Activities 6.Operations Activities ADJOURN ENGINEERING & OPERATIONS COMMITTEEJANUARY 27, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.COMMITTEE MEMBERS Phillip R. Goodrich Governing Board Member Chris Carrillo Governing Board Member Engineering & Operations Committee Meeting January 27, 2025 11:00 AM 31111 Greenspot Road, Highland, CA 92346 www.eastvalley.org PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Approve the September 23, 2024 Engineering and Operations Committee Minutes INFORMATIONAL ITEMS 2.Little 3rd & Little Tippecanoe Water Main Replacement and Relocation Update 3.Sterling Natural Resource Center Renewable Energy Update DISCUSSION ITEMS 4.Set the day and time to hold recurring meetings REPORTS 5.Engineering Activities 6.Operations Activities ADJOURN ENGINEERING & OPERATIONS COMMITTEEJANUARY 27, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.COMMITTEE MEMBERSPhillip R. GoodrichGoverning Board Member Chris CarrilloGoverning Board MemberEngineering & Operations Committee MeetingJanuary 27, 2025 11:00 AM31111 Greenspot Road, Highland, CA 92346www.eastvalley.orgPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Approve the September 23, 2024 Engineering and Operations Committee Minutes INFORMATIONAL ITEMS 2.Little 3rd & Little Tippecanoe Water Main Replacement and Relocation Update 3.Sterling Natural Resource Center Renewable Energy Update DISCUSSION ITEMS 4.Set the day and time to hold recurring meetings REPORTS 5.Engineering Activities 6.Operations Activities ADJOURN Agenda Item #1 January 27, 20251 Meeting Date: January 27, 2025 Agenda Item #1 Consent Item Regular Meeting TO: Committee Members FROM: Operations Manager SUBJECT: Approve the September 23, 2024 Engineering and Operations Committee Minutes RECOMMENDATION That the Engineering & Operations Committee approve the September 23, 2024 meeting minutes. DISTRICT PILLARS AND STRATEGIES V - Community Engagement, Advocacy, and Leadership a. Utilize Effective Communication Methods to Foster Exceptional Community Relations FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS Draft September 23, 2024 minutes P a g e | 1 Minutes 9/23/24 etb 9 1 2 Draft pending approval Ms. Bateman called the meeting to order at 11:00 a.m., Mr. Manny Moreno led the flag salute. PRESENT: Directors: Carrillo, Goodrich STAFF: Michael Moore, General Manager/CEO; Patrick Milroy, Operations Manager; Jeff Noelte, Director of Engineering & Operations; Manny Moreno, Water Reclamation Manager; Eileen Bateman, Human Resources Coordinator GUEST(s): Members of the Public and District Staff The Human Resources Coordinator declared the public participation section of the meeting open at 11:02 p.m. There being no written or verbal comments, the public participation section was closed. Director Goodrich recommended that the minutes be approved and due to the needs of necessity the minutes were approved. Mr. Moore provided background information regarding the annual update. Mr. Milroy provided detailed information regarding water measurements for 12 of the District’s active wells, 20 of the District’s inactive wells, well measurement procedures, and shared static water levels at plants 143 and 146A. He also provided the annual change in the groundwater levels in the San Bernardino Basin. Information only. P a g e | 2 Minutes 9/23/24 etb 9 1 2 Sterling Natural Resource Center Food Waste Delivery Update Mr. Moreno provided a detailed overview of the Food Waste Delivery program and treatment processes to generate power at the Sterling Natural Resource Center. He provided information regarding the co-generation engine and emissions monitoring system at the plant. Information only. Mr. Noelte reported on Engineering projects: He reported on the Plant 56 Reservoir rehabilitation project design and recoating plans. He explained that the water main replacement/relocation project on Little 3rd and Little Tippecanoe is necessary to accommodate the County’s street improvement project. He stated that staff is working on Plant 129 with drilling contractors and explained the process of Plant 101 rehabilitation project. Information only. Mr. Milroy reported on Operations activities: He reported on the completion of the FY 2024/25 valve replacement program and the continued work on replacing valves throughout the year. He provided a detailed report of the Line Fire activities including plant and reservoir preparation and emergency response throughout the District. Information only. The meeting was adjourned at 12:43 p.m. Phillip R. Goodrich Chris Carrillo Governing Board Member Governing Board Member Agenda Item #2 January 27, 20251 Meeting Date: January 27, 2025 Agenda Item #2 Informational Item Regular Meeting TO: Committee Members FROM: Jason D. Wolf, P.E., Senior Engineer SUBJECT: Little 3rd & Little Tippecanoe Water Main Replacement and Relocation Update RECOMMENDATION This agenda item is for informational purposes only, no action is required. DISTRICT PILLARS AND STRATEGIES IV - Planning, Maintenance, and Preservation of District Resources b. Dedicate Efforts Toward System Maintenance and Modernization d. Enhance Planning Efforts that Respond to Future Demands FISCAL IMPACT This item is funded in the current fiscal year budget. Respectfully submitted: ________________ Jason Wolf Senior Engineer ATTACHMENTS Attachment 1 - PowerPoint Presentation Jason Wolf, P.E. – Senior Engineer January 27, 2025 LITTLE THIRD & LITTLE TIPPECANOE PIPELINE IMPROVEMENTS UPDATE 2 •Initiated by County Road Improvement Project •4,200 linear feet of Pipeline Replacement •Contract Awarded to Borden Excavating, Inc., in May of 2024 & began Construction in October •Initial Cost: $ 1,081,956 PROJECT DESCRIPTION 3 •Earthen Channel to South Edge of Roadway •Asbestos Cement Piping •Installed in 1960’s, replaced steel piping installed circa 1920 PRE-PROJECT CONDITIONS 4 TIMELINE OF EVENTS •June 2022 – initial notice of County Project •October 2023 – County had substantial plans completed with Pot-hole data •EVWD Contractor started Construction October 2024 •Design Changes in October/November, remobilized Nov. 12 •Substantial Completion Feb. 3, 2025 Installing New 8-in D.I.P.Existing Asbestos Cement Pipe 5 CHANGE ORDER •1.1 – Contractor Potholing in Proposed Alignment Discoveries •1.2 – Added Scope from County at Court/Pedley •Construction will be completed in Feb 2025 •4,200 linear feet of new pipeline installed •57% County Reimbursed •Added one customer requested service to vacant lot 6 SUMMARY AND STATUS 7 TOTAL CONSTRUCTION CONTRACT COST Original Contract for Replacement and Relocation Bid Schedule A (County):$ 543,280.00 Bid Schedule B (EVWD):$ 538,676.00 $ 1,081,956.00 Revised Contract Amount Schedule A (County) Construction Total:$ 626,044.15 *Schedule B (EVWD) Construction Total:$ 567,771.09 *Schedule C (EVWD) Construction Total:$ 176,516.11 *EVWD Items B+C:$ 744,287.20 Sum A+B+C:$ 1,370,331.35 8 RECORD MAPS IDENTIFIED EVWD PRIOR RIGHT-OF-WAY DISCUSSION Agenda Item #3 January 27, 20251 Meeting Date: January 27, 2025 Agenda Item #3 Presentations and Ceremonial Items Regular Meeting TO: Committee Members FROM: Water Reclamation Manager SUBJECT: Sterling Natural Resource Center Renewable Energy Update RECOMMENDATION This agenda item is for informational purposes only, no action required. DISTRICT PILLARS AND STRATEGIES II - Sustainability, Transparency, and Accountability b. Manage Energy Footprint and Consumption REVIEW BY OTHERS This agenda item has been reviewed by executive management. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Manuel Moreno Water Reclamation Manager ATTACHMENTS SNRC Renewable Energy Update PowerPoint January 27, 2025 SNRC RENEWABLE ENERGY UPDATE Manny Moreno, Water Reclamation Manager 2 FOOD WASTE RECEIVING STATIONS Station 1 Station 2 4 COGENERATION POWER Biogas Generators Food WasteGasElectricity Electric Distribution DigesterDigester 5 SNRC FIRST SIX MONTHS OF RENEWABLE ENERGY 20 70 120 170 220 270 320 370 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 July August September October November December Tr u c k s P e r M o n t h kW h SCE Demand (kWh)Cogen Production (kWh)Plant Demand (kWh)Trucks per month 6 DIGESTER GAS ANALYZER PRIOR TO H2S REMOVAL AND CHILLING PROCESS 7 CO-GENERATION ENGINE AND EMISSIONS MONITORING QUESTIONS? Agenda Item #4 January 27, 20251 Meeting Date: January 27, 2025 Agenda Item #4 Discussion Item 1 3 0 3 Regular Meeting TO: Committee Members FROM: Operations Manager SUBJECT: Set the day and time to hold recurring meetings RECOMMENDATION That the Engineering & Operations Committee set the day and time to hold recurring meetings DISTRICT PILLARS AND STRATEGIES V - Community Engagement, Advocacy, and Leadership a. Utilize Effective Communication Methods to Foster Exceptional Community Relations FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS No Attachments Agenda Item #6 January 27, 20251 Meeting Date: January 27, 2025 Agenda Item #6 Informational Item Regular Meeting TO: Committee Members FROM: Operations Manager SUBJECT: Operations Activities RECOMMENDATION This agenda item is for informational purposes only, no action is required. DISTRICT PILLARS AND STRATEGIES IV - Planning, Maintenance, and Preservation of District Resources b. Dedicate Efforts Toward System Maintenance and Modernization FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS Presentation Patrick Milroy, Operations Manager January 27, 2025 2024 OPERATIONS ACTIVITIES 2 SCE PUBLIC SAFETY POWER SHUTOFF EVENTS (PSPS) Plant 134 SCE Outage Map •Since January 1, 2025, staff responded to approximately 12 different shutoff events for various locations •Plants affected: 134, 131, 140, 137, 101, 99, 56, and 37 •Portable and dedicated generators were used to keep Plants in operation •Generator movement requires towing, fueling, and connecting the generators •Generators need to be disconnected once the event is complete 3 •Assigned staff •Jose Torres, Daniel Strong and Ricardo Hernandez MUTUAL AID FOR ALTADENA: LINCOLN AVENUE WATER COMPANY 4 •Construction completed in 2018 •Two turbine pumps convert high pressure water to electricity PLANT 134 HYDROELECTRIC GENERATION STATION 5 TURBINE PRODUCTION •Up to 2 million gallons per day •Total production 6.5 million gallons per day 6 OPERATIONAL SCENARIOS •The Hydroelectric station offers multiple operational scenarios for Plant 134 to treat both State water and Santa Ana River water 7 •This example is Plant 134 treating low pressure Santa Ana River water without hydroelectric OPERATIONAL SCENARIOS 8 TURBINE SHAFT AND IMPELLERS NEED REPAIRS 9 NORTH FORK SANDBOX CLEANING 10 NORTH FORK PIPELINE INSPECTION:HIGHLAND AVENUE WEST OF AMBER 11 PLANT 134: SHADE COVERING INSTALLATION 12 PLANT 134: SHADE COVERING COMPLETED QUESTIONS