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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 09/24/2025BOARD OF DIRECTORS SEPTEMBER 24, 2025 East Valley Water District was formed in 1954 and provides water and wastewater services to 108,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT James Morales, Jr. Chairman of the Board Brian W. Tompkins Chief Financial Officer Ronald L. Coats Vice­Chairman Jeff Noelte Director of Engineering & Operations Chris Carrillo Governing Board Member Kerrie Bryan Director of Administrative Services David E. Smith Governing Board Member Patrick Milroy  Operations Manager Phillip R. Goodrich Governing Board Member Manuel Moreno Water Reclamation Manager William Ringland Public Affairs/Conservation Manager Michael Moore General Manager/CEO Ryan Ritualo Information Technology Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting September 24, 2025 ­ 5:00 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalleywater.gov PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PRESENTATIONS AND CEREMONIAL ITEMS WateReuse California Award for Excellence PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Accept and File Investment Transaction Report for Month Ended August 31, 2025 b.Approve August 2025 Disbursements: Accounts payable disbursements for the period include check numbers 265885 through 266074, bank drafts, and ACH payments in the amount of $4,922,930.87 and $839,299.64 for payroll 3.INFORMATIONAL ITEMS a.Educational Partnerships and Summer Internship Update b.Spill Emergency Response Plan Update 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Facility Use Policy 6.4 Updates b.Consider adoption of Resolution 2025.11 to support placing in nomination Ronald L. Coats as a member of the California Special Districts Association Southern Network Seat C 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSSEPTEMBER 24, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Brian W. TompkinsChief Financial OfficerRonald L. CoatsVice­Chairman Jeff NoelteDirector of Engineering & OperationsChris CarrilloGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerPhillip R. GoodrichGoverning Board Member Manuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerMichael Moore General Manager/CEO Ryan Ritualo Information Technology Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting September 24, 2025 ­ 5:00 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalleywater.gov PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PRESENTATIONS AND CEREMONIAL ITEMS WateReuse California Award for Excellence PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Accept and File Investment Transaction Report for Month Ended August 31, 2025 b.Approve August 2025 Disbursements: Accounts payable disbursements for the period include check numbers 265885 through 266074, bank drafts, and ACH payments in the amount of $4,922,930.87 and $839,299.64 for payroll 3.INFORMATIONAL ITEMS a.Educational Partnerships and Summer Internship Update b.Spill Emergency Response Plan Update 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Facility Use Policy 6.4 Updates b.Consider adoption of Resolution 2025.11 to support placing in nomination Ronald L. Coats as a member of the California Special Districts Association Southern Network Seat C 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSSEPTEMBER 24, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Brian W. TompkinsChief Financial OfficerRonald L. CoatsVice­Chairman Jeff NoelteDirector of Engineering & OperationsChris CarrilloGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerPhillip R. GoodrichGoverning Board Member Manuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerMichael MooreGeneral Manager/CEO Ryan RitualoInformation Technology ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingSeptember 24, 2025 ­ 5:00 PM31111 Greenspot Road, Highland, CA 92346www.eastvalleywater.govPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PRESENTATIONS AND CEREMONIAL ITEMS WateReuse California Award for Excellence PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Accept and File Investment Transaction Report for Month Ended August 31, 2025 b.Approve August 2025 Disbursements: Accounts payable disbursements for the period include check numbers 265885 through 266074, bank drafts, and ACH payments in the amount of $4,922,930.87 and $839,299.64 for payroll 3.INFORMATIONAL ITEMS a.Educational Partnerships and Summer Internship Update b.Spill Emergency Response Plan Update 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Facility Use Policy 6.4 Updates b.Consider adoption of Resolution 2025.11 to support placing in nomination Ronald L. Coats as a member of the California Special Districts Association Southern Network Seat C 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSSEPTEMBER 24, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Brian W. TompkinsChief Financial OfficerRonald L. CoatsVice­Chairman Jeff NoelteDirector of Engineering & OperationsChris CarrilloGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerPhillip R. GoodrichGoverning Board Member Manuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerMichael MooreGeneral Manager/CEO Ryan RitualoInformation Technology ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingSeptember 24, 2025 ­ 5:00 PM31111 Greenspot Road, Highland, CA 92346www.eastvalleywater.govPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERSPRESENTATIONS AND CEREMONIAL ITEMSWateReuse California Award for ExcellencePUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of Agenda2.APPROVAL OF CONSENT CALENDARAll matters listed under the Consent Calendar are considered by the Board ofDirectors to be routine and will be enacted in one motion. There will be nodiscussion of these items prior to the time the board considers the motion unlessmembers of the board, the administrative staff, or the public request specific itemsto be discussed and/or removed from the Consent Calendar.a.Accept and File Investment Transaction Report for Month Ended August 31,2025 b.Approve August 2025 Disbursements: Accounts payable disbursements for the period include check numbers 265885 through 266074, bank drafts, and ACH payments in the amount of $4,922,930.87 and $839,299.64 for payroll 3.INFORMATIONAL ITEMS a.Educational Partnerships and Summer Internship Update b.Spill Emergency Response Plan Update 4.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Approval of Facility Use Policy 6.4 Updates b.Consider adoption of Resolution 2025.11 to support placing in nomination Ronald L. Coats as a member of the California Special Districts Association Southern Network Seat C 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #2a September 24, 20251 Meeting Date: September 24, 2025 1 6 4 7 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Accept and File Investment Transaction Report for Month Ended August 31, 2025 RECOMMENDATION That the Board of Directors accept and file the attached Investment Transaction report for the month ended August 31, 2025. BACKGROUND / ANALYSIS California Government Code §53607 requires the CFO/Treasurer of a public agency to submit a monthly investment transaction report to the Board of Directors (Board) when the Board has delegated to the CFO/Treasurer the authority to invest, reinvest, sell, or exchange securities held in the Agency’s investment portfolio. During August, the District initiated $2,000,000 of withdrawals from the District’s LAIF account, decreasing the account balance to $16,831,742 at month end. During August, there were no District initiated deposits to, or withdrawals from the District’s California Cooperative Liquid Assets Securities System (California CLASS) account, but interest earned during the month ended August 31, 2025 of $3,698 was posted to the account, increasing the account balance to $1,010,370 at month end. Investments held in the District’s U.S. Bank Custodial Account totaled $16,862,198 at the beginning of August. During the month, earnings added $35,465 to the U.S. Bank account, while fees reduced the balance by $1,000. In addition, the amortization of premiums and accretion of discounts on several different securities added $590 to the adjusted cost basis for the investments, resulting in an account balance at the end of August of $16,897,253. Investment transactions within the U.S. Bank account during August included two maturities of $500,000 and one investment purchase for $349,895. At the end of August, the account balance was split between a mutual fund balance of $705,170, and federal securities shown on the attached schedule with a total balance of $16,192,083. DISTRICT PILLARS AND STRATEGIES II - Sustainability, Transparency, and Accountability Agenda Item #2a September 24, 20252 Meeting Date: September 24, 2025 1 6 4 7 a. Uphold Transparent and Accountable Fiscal and Resource Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS Investment Transaction Report for Month Ended Aug 2025 LAIF August 2025 CLASS August 2025 EAST VALLEY WATER DISTRICT Investment Activity Month Ended August 31, 2025 Purch Units /Maturity Amort Cost Adjusted Cost Matured /Adjusted Cost 8/31/2025 Market Date Issuer CUSIP Yield Face Value Date Total Adjustment 8/1/2025 Purchases Called Total Water Sewer Reclamation Value Water 10/18/21 US Treasury Note 91282CAZ4 0.375%500,000 11/30/25 499,351.23 165.60 499,516.83 499,516.83 499,516.83 495,375.00 495,375.00 03/31/21 US Treasury Note (UST0026A 91282CBT7 0.750%500,000 03/31/26 499,293.85 89.73 499,383.58 499,383.58 499,383.58 490,865.00 490,865.00 12/08/23 US Treasury Note 91282CJL6 4.875%500,000 11/30/25 500,170.31 (66.87)500,103.44 500,103.44 500,103.44 500,745.00 500,745.00 12/26/23 US Treasury Note 91282CJS1 4.250%500,000 12/31/25 499,913.24 499,913.24 499,913.24 499,913.24 500,145.00 500,145.00 12/27/23 US Treasury Note (UST4326)91282CJP7 4.375%600,000 12/15/26 603,111.13 (195.74)602,915.39 602,915.39 602,915.39 604,404.00 604,404.00 04/22/24 US Treasury Note 91282CJC6 4.625%200,000 10/15/26 199,447.50 40.16 199,487.66 199,487.66 199,487.66 201,734.00 201,734.00 04/05/24 US Treasury Note 91282CKH3 4.500%500,000 03/31/26 499,324.43 92.76 499,417.19 499,417.19 499,417.19 501,365.00 04/10/24 US Treasury Note 91282CJE2 5.000%400,000 10/31/25 399,940.85 399,940.85 399,940.85 399,940.85 400,420.00 400,420.00 4/10 & 4/11 US Treasury Note 91282CKJ9 4.500%800,000 04/15/27 796,687.23 168.42 796,855.65 796,855.65 796,855.65 809,968.00 809,968.00 09/23/24 US Treasury Note 91282CLL3 3.375%500,000 09/15/27 498,960.23 47.65 499,007.88 499,007.88 499,007.88 497,655.00 497,655.00 02/13/25 US Treasury Note UST4228 91282CMN8 4.125%200,000 02/15/28 199,649.87 10.45 199,660.32 199,660.32 199,660.32 203,024.00 203,024.00 05/15/25 US Treasury Note UST3728 91282CND9 3.625%200,000 05/15/28 299,506.64 13.92 299,520.56 299,520.56 299,520.56 301,218.00 301,218.00 07/30/20 FHLMC MTN 3134HAGV9 4.000%500,000 08/27/27 497,446.66 108.70 497,555.36 497,555.36 497,555.36 498,395.00 498,395.00 08/05/20 FHLMC MTN 3134GWMY9 0.625%100,000 08/19/25 100,000.00 100,000.00 100,000.00 ---- 04/14/25 FHLMC MTN 3134HBKC4 4.150%100,000 04/17/28 500,000.00 500,000.00 500,000.00 500,000.00 500,295.00 500,295.00 05/07/25 FHLMC MTN 3134HBND9 4.520%300,000 11/07/28 300,000.00 300,000.00 300,000.00 300,000.00 299,526.00 299,526.00 09/24/24 Federal Home Loan Bank 3130B2UW3 4.000%500,000 06/10/27 500,000.00 500,000.00 500,000.00 500,000.00 498,500.00 498,500.00 08/30/24 Federal Home Loan Bank 3130B2KW4 4.375%400,000 08/27/27 399,964.24 35.76 400,000.00 400,000.00 ---- 09/23/21 Federal Home Loan Bank 3130APAZ8 1.030%200,000 09/30/26 200,000.00 200,000.00 200,000.00 200,000.00 193,938.00 03/25/21 Federal Home Loan Bank 3130ALUF9 1.000%300,000 03/30/26 300,000.00 300,000.00 300,000.00 300,000.00 294,765.00 294,765.00 09/17/21 Federal Home Loan Bank 3130AP6M2 1.020%400,000 09/30/26 400,000.00 400,000.00 400,000.00 400,000.00 387,836.00 387,836.00 10/25/24 Federal Home Loan Bank 3130B3G72 4.250%300,000 10/22/27 300,000.00 300,000.00 300,000.00 300,000.00 300,162.00 300,162.00 10/30/24 Federal Home Loan Bank 3130B3JC8 4.310%200,000 10/20/27 200,000.00 200,000.00 200,000.00 200,000.00 200,208.00 200,208.00 10/15/21 Federal Home Loan Bank 3130AKC95 0.550%200,000 10/29/25 199,866.29 45.40 199,911.69 199,911.69 199,911.69 198,744.00 10/15/21 Federal Home Loan Bank 3130APJ55 1.250%300,000 10/26/26 299,998.93 299,998.93 299,998.93 299,998.93 291,144.00 04/10/24 Federal Home Loan Bank 3130B0UQ0 5.000%500,000 04/15/27 500,000.00 500,000.00 500,000.00 500,000.00 501,665.00 501,665.00 04/22/24 Federal Home Loan Bank 3130B13F2 4.910%450,000 11/27/26 450,219.80 (18.05)450,201.75 450,201.75 450,201.75 455,611.50 455,611.50 11/17/21 Federal Farm Credit Bank 3133ENEM8 1.430%200,000 11/23/26 200,000.00 200,000.00 200,000.00 200,000.00 194,174.00 194,174.00 12/20/24 Federal Home Loan Bank 3130B45M9 4.550%300,000 09/12/28 299,133.82 30.57 299,164.39 299,164.39 299,164.39 300,027.00 01/27/25 Federal Home Loan Bank 3130B4R52 4.500%500,000 10/27/28 500,000.00 500,000.00 500,000.00 500,000.00 503,080.00 503,080.00 01/24/25 Federal Home Loan Bank 3130B4SN2 4.500%500,000 07/28/28 500,000.00 500,000.00 500,000.00 500,000.00 501,850.00 02/18/25 Federal Home Loan Bank 3130B54T2 4.550%200,000 08/18/27 200,000.00 200,000.00 200,000.00 200,000.00 200,344.00 200,344.00 02/21/25 Federal Home Loan Bank 3130B4YG0 4.550%200,000 08/14/29 199,707.12 21.65 199,728.77 199,728.77 199,728.77 200,714.00 200,714.00 12/18/24 Federal Home Loan Bank 3130B4BW0 4.500%500,000 06/12/28 500,000.00 500,000.00 500,000.00 500,000.00 501,195.00 501,195.00 03/26/25 Federal Home Loan Bank 3130B5QY7 4.520%500,000 09/24/27 500,000.00 500,000.00 500,000.00 500,000.00 499,370.00 499,370.00 04/16/25 Federal Home Loan Bank 3130B5XT0 4.050%300,000 10/21/27 300,000.00 300,000.00 300,000.00 300,000.00 299,595.00 299,595.00 05/08/25 Federal Home Loan Bank 3130B6CN4 4.125%200,000 05/03/30 200,000.00 200,000.00 200,000.00 200,000.00 200,468.00 200,468.00 05/22/25 Federal Home Loan Bank 3130B6JZ0 4.250%300,000 05/21/25 300,000.00 300,000.00 300,000.00 300,000.00 299,928.00 299,928.00 06/26/25 Federal Home Loan Bank 3130B6VG8 4.100%300,000 06/26/28 300,000.00 300,000.00 300,000.00 300,000.00 300,756.00 300,756.00 07/31/25 Federal Home Loan Bank 3130B72H6 4.300%500,000 07/15/30 500,000.00 500,000.00 500,000.00 500,000.00 502,250.00 502,250.00 01/16/25 FNMA 3136GA5M7 4.550%300,000 01/13/28 299,944.95 299,944.95 299,944.95 299,944.95 299,889.00 299,889.00 12/20/24 FHLMC MTN 3134HAS61 4.500%400,000 12/17/27 399,960.00 399,960.00 399,960.00 399,960.00 400,172.00 400,172.00 03/31/25 FHLMC MTN 3134HBGK1 4.175%500,000 04/01/27 500,000.00 500,000.00 500,000.00 500,000.00 500,260.00 500,260.00 08/29/25 FHLMC MTN 3136GAPH6 4.065%350,000 08/27/30 --349,895.00 349,895.00 349,895.00 349,688.50 349,688.50 16,200,000.00 16,341,598.32 590.11 16,342,188.43 349,895.00 500,000.00 16,192,083.43 14,193,591.23 1,998,492.20 -16,181,468.00 14,194,400.00 Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 September 04, 2025 LAIF Home PMIA Average Monthly Yields EAST VALLEY WATER DISTRICT CHIEF FINANCIAL OFFICER 31111 GREENSPOT ROAD HIGHLAND, CA 92346 Account Number: August 2025 Statement Tran Type Definitions Effective Date Transaction Date Tran Type Confirm Number Web Confirm Number Authorized Caller Amount 8/14/2025 8/13/2025 RW 1781395 N/A BRIAN W. TOMPKINS -2,000,000.00 Account Summary Total Deposit:0.00 Beginning Balance:18,831,742.08 Total Withdrawal:-2,000,000.00 Ending Balance:16,831,742.08 9/4/25, 2:32 PM LAIF Regular Monthly Statement https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1 Agenda Item #2b September 24, 20251 Meeting Date: September 24, 2025 1 6 5 0 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve August 2025 Disbursements: Accounts payable disbursements for the period include check numbers 265885 through 266074, bank drafts, and ACH payments in the amount of $4,922,930.87 and $839,299.64 for payroll RECOMMENDATION That the Board of Directors approve the District's expense disbursements for the period August 1, 2025 through August 31, 2025 in the amount of $5,762,230.51. BACKGROUND / ANALYSIS The payment register for supplies, materials, services, and payroll for August 2025 is attached for review and approval. This process provides the Board of Directors and the public with an opportunity to review the expenses of the District. Accounts Payable are processed weekly, while payroll is processed bi-weekly. District Policy 7.1 provides the requirements for purchases and contracts, and all supporting documents are maintained by the Purchasing Agent. Accounts payable disbursements for the period include check numbers 265885 through 266074, bank drafts, and ACH Payments in the amount of $4,922,930.87 and $839,299.64, for payroll. Significant expenses greater than or equal to $50,000 are further explained below: PAYMENT #VENDOR DESCRIPTION AMOUNT DFT0005657 U.S. BANK TRANSFER ASSESSMENTS COLLECTED FOR MEDITERRA TO TRUSTEE 146,402.60$ 10016106 FERGUSON ENTERPRISES, INC. ANNUAL HOSTING AND MAINTENANCE FOR FY 2025-26 ($64,976.24); INVENTORY STOCK ($1,823.52) 66,799.76$ 10016112 INFOSEND, INC BILL PRINT AND MAILING SERVICES FOR JUNE 2025 59,110.96$ 265889 BALFOUR BEATTY INFRASTRUCTURE, INC INVOICE #6 - $887,608.00 LESS $44,380.40 RETENTION FOR THE SNRC MEMBRANE BIO- REACTOR TRAIN 5 (CIP PROJECT) 843,227.60$ Agenda Item #2b September 24, 20252 Meeting Date: September 24, 2025 1 6 5 0 DISTRICT PILLARS AND STRATEGIES II - Sustainability, Transparency, and Accountability a. Uphold Transparent and Accountable Fiscal and Resource Management REVIEW BY OTHERS This agenda item has been reviewed by the Finance Department. PAYMENT #VENDOR DESCRIPTION AMOUNT 265896 D&H WATER SYSTEMS PLANT 134 TANK REPLACEMENT (CAPITAL OUTLAY)81,135.74$ 265905 LOGICALIS, INC CISCO HARDWARE RENEWALS FOR FY 2025-26 59,534.91$ 265915 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY COSTS: 1) WATER PRODUCTION - MARCH 2025 ($177,227.51); 2) SNRC - JUNE 2025 ($1,032.49) 178,260.00$ 10016143 ANAERGIA TECHNOLOGIES LLC SNRC DIGESTER MAINTENANCE COSTS FOR MAY AND JUNE 2025 140,577.76$ 10016155 MERLIN JOHNSON CONSTRUCTION PLUNGE CREEK REPAIR - NORTH FORK PIPELINE REHABILITATION (CIP PROJECT)244,138.52$ 10016163 SYNAGRO - WWT, INC SNRC SLUDGE REMOVAL FOR JUNE 2025 107,649.25$ 265945 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY COSTS: 1) WATER PRODUCTION - JULY AND AUGUST 2025 ($293,794.47); 2) SNRC - JUNE 2025 ($257,250.80) 551,045.27$ 10016173 ANAERGIA TECHNOLOGIES LLC SNRC DIGESTER MAINTENANCE COSTS FOR JULY 2025 65,414.33$ 266034 US BANCORP SERVICE CENTER DISTRICT-WIDE PURCHASING CARD PAYMENT FOR JUNE AND JULY 2025 81,538.77$ 266068 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY COSTS FOR SNRC - JULY 2025 253,724.40$ 266074 YO FIRE INVENTORY STOCK 63,474.45$ Agenda Item #2b September 24, 20253 Meeting Date: September 24, 2025 1 6 5 0 FISCAL IMPACT This item is funded in the current fiscal year budget. Recommended by: Michael Moore General Manager/CEO Respectfully submitted: Brian Tompkins Chief Financial Officer August 2025 Payment Register PAYMENT REGISTER AUGUST 1, 2025 - AUGUST 31, 2025 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 08/07/2025 265885 ACS SUPPORT 26.00 08/07/2025 265886 ADVANCED INDUSTRIAL SERVICES, INC.34,912.50 08/07/2025 265887 ALTERNATIVE HOSE INC 990.65 08/07/2025 265888 APPLEONE EMPLOYMENT SERVICE 538.92 08/07/2025 265889 BALFOUR BEATTY INFRASTRUCTURE, INC 843,227.60 08/07/2025 265890 BURGESS MOVING & STORAGE 405.65 08/07/2025 265891 BURRTEC WASTE/ 5455 INDUSTRIAL PKWY 6,793.06 08/07/2025 265892 CHASE TRUCK MOBILE SERVICE 1,120.00 08/07/2025 265893 CHEM-TECH INTERNATIONAL INC 11,571.84 08/07/2025 265894 COLONIAL LIFE, PREMIUM 491.64 08/07/2025 265895 CPS HR CONSULTING 1,848.00 08/07/2025 265896 D&H WATER SYSTEMS 81,135.74 08/07/2025 265897 DIRECTV 294.98 08/07/2025 265898 EYE MED VISION CARE 1,573.56 08/07/2025 265899 FEDEX 35.20 08/07/2025 265900 HYDROTECH ELECTRIC 9,467.00 08/07/2025 265901 I INLAND (KENWORTH (US) INC.)2,668.21 08/07/2025 265902 JAMES LITHO 2,359.85 08/07/2025 265903 JOVENVILLE LLC 3,426.86 08/07/2025 265904 K & L HARDWARE 393.50 08/07/2025 265905 LOGICALIS, INC 59,534.91 08/07/2025 265906 NAVIGATING PREPAREDNESS ASSOCIATES LLC 17,046.25 08/07/2025 265907 ORANGE COUNTY WINWATER WORKS 9,617.66 08/07/2025 265908 POLYDYNE INC.13,506.76 08/07/2025 265909 R. F. MACDONALD CO., LLC 6,465.00 08/07/2025 265910 RYAN HERCO FLOW SOLUTIONS 658.18 08/07/2025 265911 SHANNON D DICUS, SHERIFF-CORONER 546.34 08/07/2025 265912 SO CAL GAS 4,685.77 08/07/2025 265913 SOLITUDE LAKE MANAGEMENT LLC 1,376.94 08/07/2025 265914 SOUTH COAST A Q M D 736.57 08/07/2025 265915 SOUTHERN CALIFORNIA EDISON COMPANY 178,260.00 08/07/2025 265916 TRENCH SHORING COMPANY 260.18 08/07/2025 265917 TRINITY CONSULTANTS, INC.962.50 08/07/2025 265918 ULINE, INC.4,740.61 08/07/2025 265919 UNIFIRST CORPORATION 1,610.02 08/07/2025 265921 UNITED SITE SERVICES OF CALIFORNIA, INC 496.36 08/07/2025 265922 WATERWISE CONSULTING, INC.6,341.17 08/07/2025 265923 WEST COAST COMMERCIAL AIR GOLDEN STATE COMPRESSOR, INC.1,104.05 08/07/2025 265924 WESTERN WATER WORKS SUPPLY CO., INC 37,426.49 08/07/2025 265925 XYLEM DEWATERING SOLUTIONS, INC 2,469.88 08/07/2025 265926 YO FIRE 15,953.47 08/14/2025 265927 ACS SUPPORT 26.00 08/14/2025 265928 AMERICAN FIDELITY ASSURANCE COMPANY 4,587.81 08/14/2025 265929 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,557.70 08/14/2025 265930 AMERITAS LIFE INSURANCE CORP (DENTAL)11,698.92 08/14/2025 265931 APPLEONE EMPLOYMENT SERVICE 1,077.84 PAYMENT REGISTER AUGUST 1, 2025 - AUGUST 31, 2025 Page 1 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 08/14/2025 265932 BURRTEC WASTE/ 5455 INDUSTRIAL PKWY 5,875.74 08/14/2025 265933 BURRTEC WASTE/ E. 111 MILL ST 387.50 08/14/2025 265934 CHEM-TECH INTERNATIONAL INC 21,456.50 08/14/2025 265935 D&H WATER SYSTEMS 535.47 08/14/2025 265936 DAILY JOURNAL CORPORATION 550.68 08/14/2025 265937 EQUIPMENTSHARE.COM INC 125.00 08/14/2025 265938 FIRST CHOICE SERVICES 45.00 08/14/2025 265939 HIGHLAND SENIOR CENTER 1,000.00 08/14/2025 265940 KONICA MINOLTA BUSINESS SOLUTIONS 778.26 08/14/2025 265941 LOWE'S 1,813.36 08/14/2025 265943 RYAN HERCO FLOW SOLUTIONS 1,575.17 08/14/2025 265944 SAN BERNARDINO COUNTY SHERIFF 546.34 08/14/2025 265945 SOUTHERN CALIFORNIA EDISON COMPANY 551,045.27 08/14/2025 265946 SPECTRUM 13,910.85 08/14/2025 265947 TRI-CITIES ANSWERING SERVICE & CALL CENTER, INC.1,016.35 08/14/2025 265948 TRUSSELL TECHNOLOGIES.INC 33,451.33 08/14/2025 265949 US BANCORP SERVICE CENTER 44,433.09 08/14/2025 265954 W.A. RASIC CONSTRUCTION COMPANY, INC.6,018.10 08/14/2025 265955 WESTAIR GASES & EQUIPMENT, INC.508.81 08/14/2025 265956 XYLEM DEWATERING SOLUTIONS, INC 2,469.88 08/14/2025 265957 PROVENCE FAMILY TRUST 133.39 08/14/2025 265958 D.R. HORTON 137.91 08/14/2025 265959 ONYX PAVING COMPANY INC.3,058.79 08/14/2025 265960 RESOURCE ENVIRONMENTAL INC.2,308.08 08/14/2025 265961 MATICH CORPORATION 3,244.68 08/14/2025 265962 JAVIER GONZALEZ 2,502.89 08/14/2025 265963 MICAELA ADAME 150.00 08/14/2025 265964 TRUSTED PROPERTY SOLUTIONS 55.72 08/14/2025 265965 CARLOS S ROJAS 100.00 08/14/2025 265966 ANGELINA MORALES 45.46 08/14/2025 265967 EM INVESTMENT GROUP LLC 3.52 08/14/2025 265968 FAZAMO INC.55.68 08/14/2025 265969 ADVANCED INDUSTRIAL SERVICES INC 2,700.00 08/14/2025 265970 RICHMOND AMERICAN HOMES 148.76 08/14/2025 265971 RICHMOND AMERICAN HOMES 91.27 08/14/2025 265972 SEA CLIFF LIQUIDITY 136.15 08/14/2025 265973 GERALD KING 102.06 08/14/2025 265974 VALARIE AYON 108.29 08/14/2025 265975 CENTURY COMMUNITIES OF CALIFORNIA, LLC 19.34 08/14/2025 265976 CENTURY COMMUNITIES OF CALIFORNIA, LLC 9.54 08/18/2025 265977 CHRISTY LEBLANC 750.00 08/18/2025 265978 CORE AND MAIN 60.00 08/18/2025 265979 MAGALY LIGHT 600.00 08/18/2025 265980 RICHARD & SHARON DAY 415.00 08/20/2025 265981 BIGHORN DESERT VIEW WATER AGENCY 700.80 08/20/2025 265982 CITY OF BANNING WATER DEPARTMENT 700.80 08/20/2025 265983 CITY OF CORONA, DWP 700.80 08/20/2025 265984 CITY OF RIVERSIDE, PUBLIC WORKS 700.80 08/20/2025 265985 CITY OF SAN BERNARDINO MUNICIPAL WATER DEPT 700.80 08/20/2025 265986 EAST VALLEY WATER DISTRICT 700.82 08/20/2025 265987 EASTERN MUNICIPAL WATER DISTRICT 700.80 08/20/2025 265988 ELSINORE VALLEY MUNICIPAL WATER DISTRICT 700.80 08/20/2025 265989 HI DESERT WATER DISTRICT 700.80 08/20/2025 265990 HOME GARDENS COUNTY WATER DISTRICT 400.00 08/20/2025 265991 LAKE HEMET MUNICIPAL WATER DISTRICT 700.80 PAYMENT REGISTER AUGUST 1, 2025 - AUGUST 31, 2025 Page 2 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 08/20/2025 265992 RIVERSIDE HIGHLAND WATER COMPANY 700.80 08/20/2025 265993 RUBIDOUX COMMUNITY SERVICES DISTRICT 700.80 08/20/2025 265994 SAN ANTONIO WATER COMPANY 700.80 08/20/2025 265995 SAN MANUEL BAND OF MISSION IND 700.80 08/20/2025 265996 SANTA ANA WATERSHED PROJECT AUTHORITY 700.80 08/20/2025 265997 WEST VALLEY WATER DISTRICT 700.80 08/20/2025 265998 WESTERN MUNICIPAL WATER DISTRICT 700.80 08/20/2025 265999 YUCAIPA VALLEY WD 700.80 08/20/2025 266000 CITY OF REDLANDS 700.80 08/20/2025 266001 MONTE VISTA WATER DISTRICT 700.80 08/20/2025 266002 JOSHUA BASIN WATER DISTRICT 700.80 08/20/2025 266003 SAN BERNARDINO VALLEY MUNICIPAL WATER 700.80 08/20/2025 266004 TWENTYNINE PALMS WATER DISTRICT 700.80 08/20/2025 266005 RANCHO CALIFORNIA WATER DISTRICT 700.80 08/20/2025 266006 TOMORROW'S TALENT 150.00 08/21/2025 266007 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,557.70 08/21/2025 266008 AMERICAN SAFETY SERVICES, INC 71.26 08/21/2025 266009 AT&T 47.45 08/21/2025 266010 BRAX COMPANY, INC.6,054.15 08/21/2025 266011 BURRTEC WASTE/ 5455 INDUSTRIAL PKWY 278.05 08/21/2025 266012 BURRTEC WASTE/ E. 111 MILL ST 1,956.45 08/21/2025 266013 CHEM-TECH INTERNATIONAL INC 2,307.55 08/21/2025 266014 CITY OF HIGHLAND 5,950.00 08/21/2025 266015 COMMERCIAL GATE CO., INC.424.00 08/21/2025 266016 COSTIN PUBLIC OUTREACH GROUP, INC 525.00 08/21/2025 266017 DENTAL HEALTH SERVICES 162.90 08/21/2025 266018 EQUIPMENTSHARE.COM INC 2,134.30 08/21/2025 266019 EUCLID MANAGERS, INSURANCE SERVICES INC.240.00 08/21/2025 266020 GREEN MEDIA CREATIONS, INC 95.00 08/21/2025 266021 HARRIS & ASSOCIATES, INC.818.28 08/21/2025 266022 INTERSTATE BATTERY 650.87 08/21/2025 266023 IRONCLAD ENVIROMENTAL SOLUTIONS, INC.1,118.15 08/21/2025 266024 K & L HARDWARE 18.31 08/21/2025 266025 LOGICALIS, INC 19,785.20 08/21/2025 266026 RYAN HERCO FLOW SOLUTIONS 1,734.10 08/21/2025 266027 SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT 3,660.00 08/21/2025 266028 SO CAL GAS 5,830.62 08/21/2025 266029 SOUTHERN CALIFORNIA EDISON COMPANY 39,893.69 08/21/2025 266030 TECHNICAL SYSTEM, INC 1,680.00 08/21/2025 266031 TEXAS LIFE INSURANCE COMPANY 818.86 08/21/2025 266032 TRINITY CONSULTANTS, INC.3,272.50 08/21/2025 266033 ULINE, INC.2,018.11 08/21/2025 266034 US BANCORP SERVICE CENTER 81,538.77 08/21/2025 266041 WEST COAST COMMERCIAL AIR GOLDEN STATE COMPRESSOR, INC.1,238.43 08/21/2025 266042 WESTAIR GASES & EQUIPMENT, INC.4,267.05 08/27/2025 266043 ACS SUPPORT 26.00 08/27/2025 266044 ALTERNATIVE HOSE INC 91.06 08/27/2025 266045 APPLEONE EMPLOYMENT SERVICE 1,002.72 08/27/2025 266046 AT&T 3,239.81 08/27/2025 266047 CAL VALVE-JAQUELYN ROMERO 954.65 08/27/2025 266048 CHASE TRUCK MOBILE SERVICE 2,628.54 08/27/2025 266049 CHEM-TECH INTERNATIONAL INC 2,418.59 08/27/2025 266050 COLONIAL LIFE, PREMIUM 491.64 08/27/2025 266051 DIRECTV 32.95 PAYMENT REGISTER AUGUST 1, 2025 - AUGUST 31, 2025 Page 3 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 08/27/2025 266052 ESRI 5,150.00 08/27/2025 266053 FIRST CHOICE SERVICES 1,108.39 08/27/2025 266054 FRANCHISE TAX BOARD 1,357.67 08/27/2025 266055 HATFIELD BUICK 558.01 08/27/2025 266056 JUAN D. BASOLS 103.50 08/27/2025 266057 K & L HARDWARE 113.18 08/27/2025 266058 LOWE'S 1,601.61 08/27/2025 266059 MCCALL'S METER SALES & SERVICE 6,724.76 08/27/2025 266060 ORANGE COUNTY WINWATER WORKS 21,809.55 08/27/2025 266061 O'REILLYS AUTO PARTS 371.41 08/27/2025 266062 PETE'S ROAD SERVICE INC 2,328.03 08/27/2025 266063 POLYDYNE INC.16,883.45 08/27/2025 266064 SAN BERNARDINO COUNTY SHERIFF 534.95 08/27/2025 266065 SO CAL GAS 15.78 08/27/2025 266066 SOLITUDE LAKE MANAGEMENT LLC 6,091.18 08/27/2025 266067 SOUTH COAST A Q M D 736.57 08/27/2025 266068 SOUTHERN CALIFORNIA EDISON COMPANY 253,724.40 08/27/2025 266069 UNIFIRST CORPORATION 1,922.06 08/27/2025 266071 V.I.P. DOORS & GATES INC 1,480.00 08/27/2025 266072 VERIZON CONNECT FLEET USA LLC 914.72 08/27/2025 266073 WESTERN WATER WORKS SUPPLY CO., INC 5,180.88 08/27/2025 266074 YO FIRE 63,474.45 BANK DRAFTS 08/01/2025 DFT0005653 MEDICARE 12,305.86 08/01/2025 DFT0005654 SOCIAL SECURITY 247.02 08/01/2025 DFT0005655 STATE DISBURSEMENT UNIT 908.77 08/01/2025 DFT0005656 STATE PAYROLL TAX 20,911.19 08/01/2025 DFT0005688 MCCALL'S METER SALES & SERVICE 3,759.78 08/04/2025 DFT0005668 GLOBAL PAYMENTS 26,973.67 08/04/2025 DFT0005669 MERCHANT BANKCD 948.39 08/05/2025 DFT0005649 CA SDI TAX 4,993.33 08/05/2025 DFT0005650 CALPERS/ DEFERRED COMPENSATION 28,783.90 08/05/2025 DFT0005651 CALPERS/ RETIREMENT 68,442.11 08/05/2025 DFT0005652 FEDERAL PAYROLL TAX 52,064.45 08/06/2025 DFT0005657 U.S. BANK 146,402.60 08/07/2025 DFT0005658 VALERO FLEET, WEX BANK 22,155.40 08/12/2025 DFT0005667 FORTE, ACH DIRECT INC, ACH FEES 5,292.50 08/12/2025 DFT0005672 CALPERS/ MEDICAL 142,236.84 08/14/2025 DFT0005670 PAYNEARME, INC.264.67 08/15/2025 DFT0005659 CA SDI TAX 4,748.71 08/15/2025 DFT0005660 CALPERS/ DEFERRED COMPENSATION 27,553.17 08/15/2025 DFT0005661 CALPERS/ RETIREMENT 66,937.79 08/15/2025 DFT0005662 FEDERAL PAYROLL TAX 46,891.11 08/15/2025 DFT0005663 MEDICARE 11,617.57 08/15/2025 DFT0005664 SOCIAL SECURITY 247.02 08/15/2025 DFT0005665 STATE PAYROLL TAX 18,920.40 08/15/2025 DFT0005666 STATE DISBURSEMENT UNIT 908.77 08/19/2025 DFT0005671 CALPERS/ MEDICAL 143,201.40 08/21/2025 DFT0005681 CBB 2,797.22 08/29/2025 DFT0005673 CA SDI TAX 5,264.77 08/29/2025 DFT0005674 CALPERS/ DEFERRED COMPENSATION 28,643.69 08/29/2025 DFT0005675 CALPERS/ RETIREMENT 66,522.55 08/29/2025 DFT0005676 FEDERAL PAYROLL TAX 54,631.38 08/29/2025 DFT0005677 MEDICARE 13,044.85 PAYMENT REGISTER AUGUST 1, 2025 - AUGUST 31, 2025 Page 4 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 08/29/2025 DFT0005678 SOCIAL SECURITY 1,492.74 08/29/2025 DFT0005679 STATE PAYROLL TAX 22,367.14 08/29/2025 DFT0005680 STATE DISBURSEMENT UNIT 908.77 08/29/2025 DFT0005682 PAYNEARME, INC.262.68 ACH PAYMENTS 08/07/2025 10016092 ALEXANDER NAVARRO 530.96 08/07/2025 10016093 ALLISON MECHANICAL, INC 1,646.94 08/07/2025 10016094 AMAZON CAPITAL SERVICES, INC 2,578.63 08/07/2025 10016095 BARRY'S SECURITY SERVICES, INC 8,258.69 08/07/2025 10016096 BMI SYSTEMS GROUP/BRIGGS MARKETING INC.590.00 08/07/2025 10016097 CAROL CALES 639.18 08/07/2025 10016098 CLARK PEST CONTROL 564.00 08/07/2025 10016099 COMPUTERIZED EMBROIDERY COMPANY, INC 207.61 08/07/2025 10016100 CORE & MAIN LP 1,227.55 08/07/2025 10016101 DAVID HERNANDEZ 675.20 08/07/2025 10016102 EAGLE AERIAL PHOTOGRAPHY INC 14,395.00 08/07/2025 10016103 ED KING 850.00 08/07/2025 10016104 ELISEO OCHOA 645.92 08/07/2025 10016105 EVWD EMPLOYEES EVENTS ASSOC 286.50 08/07/2025 10016106 FERGUSON ENTERPRISES, INC.66,799.76 08/07/2025 10016107 FLEETCREW, INC.603.00 08/07/2025 10016108 FRONTIER COMMUNICATIONS 1,068.62 08/07/2025 10016109 GENESIS INDUSTRIAL SUPPLY, INC 4,624.03 08/07/2025 10016110 GRAINGER 549.95 08/07/2025 10016111 HAAKER EQUIPMENT COMPANY & TOTAL CLEAN 38.59 08/07/2025 10016112 INFOSEND, INC 59,110.96 08/07/2025 10016113 J COMM, INC.6,411.23 08/07/2025 10016114 JC LAW FIRM 18,429.51 08/07/2025 10016115 JOHN MURA 741.56 08/07/2025 10016116 JOSE MILLAN 320.00 08/07/2025 10016117 LANDS END INC 70.77 08/07/2025 10016118 MANAGED MOBILE, INC.7,959.07 08/07/2025 10016120 MARLINK INC 468.75 08/07/2025 10016121 MARVIN'S MOBILE TRUCK WASH 1,925.00 08/07/2025 10016122 MIKE J. ROQUET CONSTRUCTION INC 3,400.00 08/07/2025 10016123 MINUTEMAN PRESS OF RANCHO CUCAMONGA 2,948.43 08/07/2025 10016124 NORM TERRY 741.56 08/07/2025 10016125 PATTON'S SALES CORP 221.22 08/07/2025 10016126 REBECCA KASTEN 708.40 08/07/2025 10016127 RICHARD BECERRA 741.56 08/07/2025 10016128 SAFETY COMPLIANCE COMPANY 750.00 08/07/2025 10016129 SAFETY KLEEN SYSTEMS, INC.964.92 08/07/2025 10016130 SG CREATIVE, LLC 6,440.00 08/07/2025 10016131 STAPLES BUSINESS ADVANTAGE 884.56 08/07/2025 10016132 TSR PERFORMANCE 1,598.30 08/07/2025 10016133 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 1,449.96 08/07/2025 10016134 VALERO FLEET, WEX BANK 15,641.89 08/07/2025 10016135 VULCAN MATERIALS CO/ CALMAT CO 6,072.27 08/07/2025 10016136 YAHWEH POOLS 250.00 08/07/2025 10016137 YORK EMPLOYMENT SERVICES, INC.8,837.21 08/14/2025 10016138 ADVANCED INDUSTRIAL SOLUTIONS, INC 1,019.14 08/14/2025 10016139 ALBERT A. WEBB ASSOCIATES 300.00 08/14/2025 10016140 ALLISON MECHANICAL, INC 19,478.00 08/14/2025 10016141 AMAZON CAPITAL SERVICES, INC 1,534.72 PAYMENT REGISTER AUGUST 1, 2025 - AUGUST 31, 2025 Page 5 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 08/14/2025 10016142 AMERICAN RENTALS, INC 4,078.57 08/14/2025 10016143 ANAERGIA TECHNOLOGIES LLC 140,577.76 08/14/2025 10016144 ANTHESIS 13,232.19 08/14/2025 10016145 ARCADIS U.S., INC 1,650.63 08/14/2025 10016146 BARRY'S SECURITY SERVICES, INC 7,770.15 08/14/2025 10016147 BOOT BARN, INC 775.22 08/14/2025 10016148 CLEARFLY COMMUNATIONS 88.72 08/14/2025 10016149 CORELOGIC SOLUTIONS, LLC 415.92 08/14/2025 10016150 COUNTY OF SAN BERNARDINO, RECORDER- CLERK 40.00 08/14/2025 10016151 EVWD EMPLOYEES EVENTS ASSOC 286.50 08/14/2025 10016152 FRONTIER COMMUNICATIONS 46.73 08/14/2025 10016153 INFOSEND, INC 362.16 08/14/2025 10016154 JASON WOLF 400.00 08/14/2025 10016155 MERLIN JOHNSON CONSTRUCTION 244,138.52 08/14/2025 10016156 MICAH KENNEDY 451.88 08/14/2025 10016157 MINUTEMAN PRESS OF RANCHO CUCAMONGA 149.79 08/14/2025 10016158 PSI WATER TECHNOLOGIES 3,613.23 08/14/2025 10016159 RESOLUTE 10,000.00 08/14/2025 10016160 SDRMA, SPECIAL DISTRICT RISK MGMT 17,364.57 08/14/2025 10016161 STAPLES BUSINESS ADVANTAGE 117.63 08/14/2025 10016162 STERICYCLE, INC DBA SHRED-IT 182.28 08/14/2025 10016163 SYNAGRO - WWT, INC 107,649.25 08/14/2025 10016164 THE NYHART COMPANY 2,300.00 08/14/2025 10016165 UNDERGROUND SERVICE ALERT 3,855.54 08/14/2025 10016166 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 682.02 08/14/2025 10016167 WIRENET COMMUNICATIONS INC 10,362.50 08/14/2025 10016168 YORK EMPLOYMENT SERVICES, INC.3,055.06 08/21/2025 10016169 ACI PAYMENTS INC.47.45 08/21/2025 10016170 ADCOMP SYSTEMS, INC 419.29 08/21/2025 10016171 ALBERT A. WEBB ASSOCIATES 2,153.00 08/21/2025 10016172 AMAZON CAPITAL SERVICES, INC 583.16 08/21/2025 10016173 ANAERGIA TECHNOLOGIES LLC 65,414.33 08/21/2025 10016174 ASHOK K. DHINGRA, AKD CONSULTING 6,222.00 08/21/2025 10016175 BARRY'S SECURITY SERVICES, INC 7,818.87 08/21/2025 10016176 CLINICAL LAB OF S B 5,791.75 08/21/2025 10016177 CORE & MAIN LP 1,709.83 08/21/2025 10016178 EZEQUIEL ELECTRIC, INC.20,000.00 08/21/2025 10016179 FRONTIER COMMUNICATIONS 736.11 08/21/2025 10016180 GRAINGER 533.88 08/21/2025 10016181 HARRINGTON INDUSTRIAL PLASTIC 728.03 08/21/2025 10016182 INFOSEND, INC 35,131.82 08/21/2025 10016183 JEREMY SUBRIAR 60.03 08/21/2025 10016184 MERLIN JOHNSON CONSTRUCTION 16,349.40 08/21/2025 10016185 MINUTEMAN PRESS OF RANCHO CUCAMONGA 174.64 08/21/2025 10016186 PLUMBERS DEPOT INC.8,523.26 08/21/2025 10016187 STERICYCLE, INC DBA SHRED-IT 190.23 08/21/2025 10016188 VEOLIA WTS ANALYTICAL INSTRUMENTS, INC.202.03 08/21/2025 10016189 VERIZON WIRELESS 10,402.70 08/21/2025 10016191 WATER SYSTEMS CONSULTING, INC 38,919.36 08/21/2025 10016192 WAXIE SANITARY SUPPLY 2,867.40 08/21/2025 10016193 YORK EMPLOYMENT SERVICES, INC.6,335.04 08/27/2025 10016194 ADAM SIEVERS 322.70 08/27/2025 10016195 AMAZON CAPITAL SERVICES, INC 284.74 08/27/2025 10016196 AMAZON CAPITAL SERVICES, INC 2,649.67 08/27/2025 10016197 BARRY'S SECURITY SERVICES, INC 7,809.01 PAYMENT REGISTER AUGUST 1, 2025 - AUGUST 31, 2025 Page 6 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 08/27/2025 10016198 CLARK PEST CONTROL 199.00 08/27/2025 10016199 CORE & MAIN LP 959.67 08/27/2025 10016200 EUROFINS EATON ANALYTICAL, INC 8,950.00 08/27/2025 10016201 EVWD EMPLOYEES EVENTS ASSOC 386.50 08/27/2025 10016202 FERGUSON ENTERPRISES, INC.22,504.58 08/27/2025 10016203 FLEETCREW, INC.675.00 08/27/2025 10016204 FRONTIER COMMUNICATIONS 533.85 08/27/2025 10016205 GENESIS INDUSTRIAL SUPPLY, INC 519.82 08/27/2025 10016206 GRAINGER 3,128.52 08/27/2025 10016207 HAAKER EQUIPMENT COMPANY & TOTAL CLEAN 1,558.43 08/27/2025 10016208 IAN JOHNSON 2,831.41 08/27/2025 10016209 IEJUNK.COM 625.00 08/27/2025 10016210 JEREMY SUBRIAR 124.95 08/27/2025 10016211 JOSE MILLAN 4,700.00 08/27/2025 10016212 KRIEGER & STEWART, INCORPORATED 1,151.80 08/27/2025 10016213 LARRY WALKER ASSOCIATES, INC.1,843.72 08/27/2025 10016214 LESLIE'S POOL SUPPLIES, INC.72.77 08/27/2025 10016215 MANAGED MOBILE, INC.3,316.23 08/27/2025 10016216 MARVIN'S MOBILE TRUCK WASH 1,735.00 08/27/2025 10016217 MCMASTER-CARR 693.77 08/27/2025 10016218 MINUTEMAN PRESS OF RANCHO CUCAMONGA 193.95 08/27/2025 10016219 MOBILE OCCUPATIONAL SERVICES, INC 470.00 08/27/2025 10016220 PLUMBERS DEPOT INC.1,119.05 08/27/2025 10016221 STAPLES BUSINESS ADVANTAGE 141.19 08/27/2025 10016222 TSR PERFORMANCE 569.21 08/27/2025 10016223 VULCAN MATERIALS CO/ CALMAT CO 5,146.40 08/27/2025 10016224 WIRENET COMMUNICATIONS INC 11,809.32 TOTAL 4,922,930.87$ PAYMENT REGISTER AUGUST 1, 2025 - AUGUST 31, 2025 Page 7 of 7 Agenda Item #3a September 24, 20251 Meeting Date: September 24, 2025 1 6 5 1 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Educational Partnerships and Summer Internship Update RECOMMENDATION This agenda item is for informational purposes only, no action required. DISTRICT PILLARS AND STRATEGIES V - Community Engagement, Advocacy, and Leadership d. Provide Education Programming that Empowers the Community REVIEW BY OTHERS This agenda item has been reviewed by the Administration Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Kerrie Bryan Director of Administrative Services ATTACHMENTS Presentation - Educational Partnerships and Summer Internship Update Kerrie Bryan, Director of Administrative Services September 24, 2025 Educational Partnerships and Summer Internship Update WATER AND WASTEWATER EDUCATIONAL PATHWAY WRAP-UP 2 •Partnership with Local Schools Offering Related Pathways •Demonstrations and Presentations •Sterling Natural Resource Center Tours •Career Readiness Training •Intern Interviews •Summer Internship Program EXISTING EDUCATIONAL PARTNERSHIPS •Water and Wastewater Pathway – local high schools •Pathway Summer Internship NEW EDUCATIONAL PARTNERSHIPS •Young Ladies of the Future Program •San Bernardino County Superintendent of Schools Workforce Video Series •Bridge to Tomorrow’s Talent Podcast •Skills USA Competition •Staff Judging COMMUNICATING THE PATHWAY PROGRAM •Community Advisory Commission •Association of the San Bernardino County Special Districts (ASBCSD) Dinner •Meetings with Local Water Agencies 5 •Social Media WASTEWATER OPERATOR VIDEO 6 2025 SUMMER INTERNSHIP •High School Pathway Students •69 Students Applied •Up to 80 Paid Internship Hours Over Four Weeks •June 9th – July 2nd at the SNRC •Hands-on Experiences and Career Readiness 7 INTERNSHIP ASSIGNMENTS •New-Hire Orientation then Separated into Assignments •Water Conservation •Project Water Education Today •Presentation Preparation 8 Interns participated in our Top Workplace in the Inland Empire Celebration. INTERNSHIP COMPLETION •Presentation to the District’s Leadership Team •Internship Concluded with a Luncheon Celebration •Requests from Students to Continue as Volunteers 9 NEXT STEPS FOR 2025/26 SCHOOL YEAR Continue Pathway Partnerships District HQ and SNRC Field Trips/Tours Water Reclamation Micro-Internships with SBCUSD Young Ladies of the Future Program Equipment Demonstrations and Classroom Presentations Industry Related Class Projects Job Shadowing and Career Readiness Prepare for the 2026 Internship Program! 10 QUESTIONS? Agenda Item #3b September 24, 20251 Meeting Date: September 24, 2025 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Spill Emergency Response Plan Update RECOMMENDATION This agenda item is for informational purposes only, no action required. DISTRICT PILLARS AND STRATEGIES III - Organizational Resiliency a. Advance Emergency Preparedness Efforts IV - Planning, Maintenance, and Preservation of District Resources a. Develop Projects and Programs to Ensure Safe, Reliable, and Resilient Service REVIEW BY OTHERS This agenda item has been reviewed by the Engineering & Operations Committee. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Manny Moreno Water Reclamation Manager ATTACHMENTS Presentation Manny Moreno, Water Reclamation Manager September 24, 2025 SPILL EMERGENCY RESPONSE PLAN (SERP) UPDATE 2025 BACKGROUND •December 6, 2022, State Water Resources Control Board adopted a new Sanitary Sewer System-Waste Discharge Requirement (WDR) Order •Public agencies who own or operate a sewer collection system required to have a SERP •EVWD Board Adopted Spill Emergency Response Plan (SERP) in 2023 •SERP is part of SNRC Master Permit 2 SERP REQUIREMENTS 3 JUNE 2024 SPILL CORRECTIVE ITEMS üBackup Generator üIncrease fuel storage üBypass pumping o Update SERP o Evaluate bypass diversion pipe o Increase SCE reliability o Expand MBR filter capacity 4 RWQCB Meetings Backup Generator Testing ADDITIONAL SPILL PREVENTION/ MITIGATION ACTION •MBR Train 4 New Fusion Membranes •MBR Trains (1-3) •12% More Membrane Capacity •Train 5 Expansion Underway 5 5th MBR Train Construction FILTER ENHANCEMENTS 6Train 4 New Fusion Membranes Train 5 Expansion RENTED INFLUENT BACKUP PUMP SYSTEM 7 Temporary Xylem Bypass Influent Pumps PLUG INSTALLED FOR STORMWATER CONTROL 8 Manhole Plug Installed Manhole Plug HIGHLAND CREEK CONTROL POINT 9Impoundment Dam Test HIGHLAND CREEK 10 NEXT STEPS •Update SERP •Evaluate feasibility of passive bypass diversion pipe •Coordinate grid reliability study with SCE •Complete 5th MBR train construction 11 QUESTIONS? Agenda Item #4a September 24, 20251 Meeting Date: September 24, 2025 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Approval of Facility Use Policy 6.4 Updates RECOMMENDATION That the Board of Directors approve updates to the Facility Use Policy 6.4. BACKGROUND / ANALYSIS The East Valley Water District (District) owns and operates two facilities that can provide public benefits for the community to rent for their event. The Headquarters and Sterling Natural Resource Center (SNRC) have a portion of the facility available for use by community members and partners. The District evaluated the public benefit of renting the event space for public events and created a Facility Use Policy in 2014 with administrative guidelines and fees for the facilities. The Facility Use Policy was reviewed by the Board in January 2023. The policy was changed to incorporate rates for the new SNRC. Staff annually conducts a comprehensive review of District policies, including the Facility Use Policy, to ensure the policies and respective fees are aligned with current operating procedures.. In the latest review of the Facility Use Policy, staff evaluated the current rental rates for various user groups, including community-based organizations, public agencies, and private events. Staff assessed the costs associated with facility use during regular business hours versus after- hours usage, recognizing the additional staffing and operational impacts that come with evening and weekend reservations. During this review, staff also assessed factors such as inflation, operational/maintenance costs, and labor rates. These financial realities have created a need to reassess the existing fee schedule to ensure the District can continue to provide safe, high- quality facilities while maintaining fiscal responsibility. Utilizing District event space provides a benefit to the community and an affordable revenue that has been widely utilized since the program implementation over ten years ago. The District has seen a diverse interest in both venues. The policy modifications will allow staff to clearly communicate rental requirements and enhance use of space by community organizations. Agenda Item #4a September 24, 20252 Meeting Date: September 24, 2025 DISTRICT PILLARS AND STRATEGIES II - Sustainability, Transparency, and Accountability a. Uphold Transparent and Accountable Fiscal and Resource Management V - Community Engagement, Advocacy, and Leadership b. Cultivate and Strengthen Collaborative Partnerships within the Water Industry This agenda item has been reviewed by the Legislative & Public Outreach Committee. The change in rental rates will slightly increase revenue for facility rentals. Changes will be made in the mid-year budget adjustment. Recommended by: Michael Moore General Manager/CEO Respectfully submitted: William Ringland Public Affairs/Conservation Manager Draft Facility Use Policy Presentation EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: January 25, 2023 Policy No: 6.4 Page 1 of 11 2 3 4 4 Purpose The purpose of this policy is to provide guidelines for the use of East Valley Water District (District) facilities by both employees and outside organizations. It is intended to ensure that the use of the facilities are granted in a fair and equitable manner for meetings, activities, and events, which are recreational, social, and/or civic in nature, offering services of interest and need to the community. Fees charged for the use of the facilities are intended to reflect operational costs of each event. Facility use fees are based on the cost to operate each event. Some groups pay the full cost plus a portion of capital expenses, while others receive discounted rates depending on their group type. Policy The District’s Headquarters has a 2,740 square-foot space owned and operated by the District at 31111 Greenspot Road. The space primarily used for the District’s board meetings could serve as a meeting space, reception hall, etc. The area includes outdoor meeting space, parking lot, and kitchen amenities. Board Room-theater capacity: 100 Board Room-dining/ Outdoor capacity: 75 The District’s Sterling Natural Resource Center (SNRC) has a 3,200 square foot multi purpose room owned and operated by the District at 25318 5th Street, San Bernardino, CA 92410. The facility consists of a multipurpose room, which could also serve as a meeting space, reception hall, etc. The space includes outdoor event space, parking lot, and kitchen amenities. Multi-Purpose Room capacity: 200 Public Conference Room: 10 SNRC Outdoor Capacity: 1,000 Both locations, at the District Headquarters and SNRC, are areas available in accordance with the terms of this Facility Use Policy, which is administered by the Public Affairs Division of East Valley Water District. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: January 25, 2023 Policy No: 6.4 Page 2 of 11 2 3 4 4 Policy Approvals Original policy adoption: May 28, 2014 Revised policy adoption: January 13, 2016 Revised policy adoption: September 13, 2017 Revised policy adoption: May 23, 2018 Revised policy adoption: March 23, 2022 Revised policy adoption: January 25, 2023 Revised policy adoption: tbd This policy shall be reviewed by the Board of Directors at least every two years, and may be revisited sooner should the need arise. Application Procedures A. An individual or representative of a group (Applicant) may inquire about the availability of a specific facility, date and time as well as rental rates by telephone or in-person at the facility during regular District business hours. An available date cannot be held for possible use by making an inquiry. B. An individual or representative of a group can hold a date for possible use by making an appointment with staff to submit a written application, to sign the contract, and to pay the required deposit for a specific facility, date and time. C. All applicants must complete an East Valley Water District Facility Use Application (Application) and pay all applicable fees at the time of submitting the application. D. The applicant shall be classified and assigned a Group in accordance with the definition and priority rankings set forth in the section titled Group Priority Rating. E. Hours of operation are limited to staffing and scheduling availability at the District’s discretion. A one (1) hour clean-up may be requested at the end of each event for no additional charge. Time needed for set up of the event is to be reflected with the rental hours. F. Observed Holidays- Thanksgiving, Christmas Eve, Christmas Day, New Year’s Eve, New Year’s Day, Memorial Day, Labor Day, Veteran’s Day, Juneteenth, and Independence Day. No use shall be scheduled on observed holidays without written District approval. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: January 25, 2023 Policy No: 6.4 Page 3 of 11 2 3 4 4 G. Upon approval of an application, the applicant may not transfer, assign, or sublet use of the Facility or apply for use on behalf of another person or organization. H. Applications shall be accompanied by proof of liability insurance consistent with the provisions of this Policy, a refundable cleaning security deposit, and fees per the attached fee schedule. I. The District reserves the right to suspend use of a facility to those groups or individuals not complying with established rules and regulations. If event is found to be out of compliance, the applicant forfeits the deposit(s). J. The District reserves the right to cancel a reservation for any event or activity. In the event of such a cancellation due to District needs, notice shall be given as far in advance as possible and a full refund will be made. Please note that this facility has been designated as an emergency facility, which could result in event cancellation should an emergency occur. K. The applicant must check-in with the District’s on-site staff at the beginning time of the reservation and must be present for the duration of the event. Applicant must also checkout with on-site staff at the conclusion of the reservation and clean-up. Applicant must serve as or designate a point of contact for District staff during the event. L. Neither the District nor their agents, officials, employees, and/or volunteers will be held responsible for loss, damages or theft of equipment or articles owned by the applicant and/or guests. Group Priority Rating A. An individual or group seeking permission to utilize the facilities will be classified in one of the following priority groups. These classifications are used to establish 1) priority of use, 2) applicability of a fee, and 3) amount of the fee, if any. The priority groups are as follows: a. Group A- District Events: Activities conducted and/or sponsored by the District. b. Group B- District Partners: Activities where District has partnered with the organization. c. Group C- Community Activities: Activities where the District has entered into an annual agreement for scheduled events. d. Group D- Community Based Organizations: Activities where public agencies conduct official business, non-profit service organizations or organizations sponsoring a public forum or candidate’s night, and District employees. e. Group E- Facility Rentals: Activities conducted by District residents for private use. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: January 25, 2023 Policy No: 6.4 Page 4 of 11 2 3 4 4 B. Priority for use of the facility will be in alphabetical sequence, with Group A applicants receiving highest priority and Group E applicants the lowest priority. District customers that fall under Group E must provide proof of residency. C. The General Manager/CEO, or designee, may develop and authorize an annual agreements with Group C qualifying agencies, including Scope of Services, Fees, and other applicable terms. D. Fees for Group D reservations will vary based on the day of the week and the time scheduled. a.D1 (Monday through Friday during regular District business hours): A Facility Use (Flat Rate) will apply and includes up to six hours of facility use. Any time used before District business hours or beyond the included six hours will be charged at the standard Facility Use Rental (Hourly fee). b.D2 (Saturday and Sunday): In addition to the Facility Use (Flat Rate), all reserved hours will be charged at the standard Facility Use Rental (Hourly Fee). Liability and Insurance A. All users of the facility shall procure and maintain, at their own expense and for the duration of the event covered, comprehensive general liability insurance, against all claims for injuries against persons or damages to property which may arise from or in connection with the use of the facility by the user, its agents, representatives or employees in the amount of one million dollars ($1,000,000) combined single limit and hold East Valley Water District harmless for any damage or injury. B. East Valley Water District must be named as “additional insured”. C. If alcohol is to be served, insurance coverage shall include coverage for serving alcoholic beverages. D. Evidence of Liability Insurance is due to District staff thirty days prior to the event rental date. General Operating Regulations A. Tobacco use of any kind or smoking, including vape, is not permitted inside the facilities. Smoking will permitted in designated areas only. B. Incense, fog, hazer or smoke use is not permitted in the facilities at any time. Fire and open flame are strictly prohibited. Sterno heaters for food warming are allowed without a permit so long as heaters are placed under a chafing dish on a table with no guests seated at the table. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: January 25, 2023 Policy No: 6.4 Page 5 of 11 2 3 4 4 C. Animals are not permitted inside the facilities, except those designated as service animals. D. Any user group desiring to charge an admission fee and/or donation or sell any items must submit a written request with the Facility Use Application and receive written authorization from the District. Additional insurance may be required. E. Illegal activities shall not be permitted. All groups and individuals using a facility shall comply with City, County, State, and Federal laws. Fighting, gambling, and lewd conduct are prohibited. F. Amplified music and/or sound systems, including public address systems, DJ’s, karaoke, bands, will not be permitted without prior written approval. G. Advertising materials may be left with the District for approval and may be displayed when deemed appropriate and as space permits. Any items posted, which have not been approved,will be removed and discarded. H. No signs or decorations are to be taped, nailed or otherwise attached to walls, windows, ceilings, or window coverings. No rice, birdseed, confetti, glitter, or similar items shall be thrown in or around the facility. Balloons must be secured and not released. No hay bales are permitted on site. I.Vehicles are not permitted to be driven on District property beyond any gate or bollard without prior approval from District staff. Unauthorized vehicle access may result in the immediate forfeiture of the security deposit. I.J.Clean-up is the user’s responsibility. This includes the wiping of table tops and chairs, picking up trash from the areas used during the event and disposing of trash into proper receptacles, and removal of all user-owned or leased (non-District owned) items. J.K.Storage is not provided at the facilities. L.Food and beverage must remain in designated areas. K.M.Any food vendors operating outside and utilizing grease or oils must place a protective tarp or covering beneath all cooking areas to prevent spills on the concrete; failure to comply will result in immediate forfeiture of the security deposit. L.N.Kitchen facilities, if applicable, are available for use. Use of ovens, refrigerators, etc. may be used only with specific advance approval and with the appropriate fee and deposits. Renters must provide all kitchen utensils. M.O.The District shall have the right to control and operate the facilities, including heating and air conditioning systems and common use areas, in a manner deemed best by the District. N.P.The District shall not rent, lease, or allow use of its public facilities by any person or organization that illegally discriminates on the basis of race, religion, sex (including gender, gender identity, gender expression and pregnancy), national origin, ancestry, disability, medical EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: January 25, 2023 Policy No: 6.4 Page 6 of 11 2 3 4 4 condition, genetic characteristics or information, marital status, age, sexual orientation (including homosexuality, bisexuality, or heterosexuality), or any other protected classification as protected by law. O. Special events or requests not covered in this Policy must be submitted in writing and shall be reviewed by the Public Affairs Department to determine appropriate use, fees, and services. P. In the event of damage, destruction or defacement, the applicant shall be liable for all expenses required to repair, restore, or replace the facility’s furnishing, or equipment to its original condition. Any costs associated with this will be deducted from the deposit(s). If the cost of damage is greater than the deposit, the District will defer to the insurance policy for coverage. Alcoholic Beverage Use and Service A. The use of alcohol in the facilities is exclusively by written permission in advance and must comply with applicable law and provisions of this Policy. Failure to comply with any regulations will result in immediate revocation of the permission to use alcohol and termination of the event. Additional regulations and specifications may be required in the facilities use permit for any event. a. “Alcohol use” refers to any beverage that contains any amount of alcohol. b. Security is required to be present at all events at which alcohol is served. Cost of the security is the responsibility of the user and payable to East Valley Water District. Events with over 150 guests, two guards may be required. Events may be required to have additional security, as determined by the District. c. Alcohol shall not be served to minors. The user’s failure to comply, monitor and enforce this provision is grounds for terminating the activity immediately and forfeiture of the refundable deposits and all of the room fees. District staff reserves the right to ask for identification for age verification. d. Permission to serve alcohol shall not be granted for any event where a majority (50% plus one) of guests in attendance will be under the age of 21. e. Alcohol may not be served or consumed in the parking lot. B. The service of alcohol at any event is limited to a maximum of five (5) consecutive hours. Serving of any alcoholic beverage must end one (1) hour before the close of the event. a. All alcoholic beverages will be stored away from the event after this time until the end of the event. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: January 25, 2023 Policy No: 6.4 Page 7 of 11 2 3 4 4 C. All alcohol must be distributed by a server from behind a table or bar, which must be monitored at all times. The server(s) must be an adult, over the age of 21 who is to be responsible for ensuring that no minors are served and that no guests are over-served. The server may not consume alcohol while on duty. a. Additional requirements may be needed for no-host bar events. D. License Requirements (when alcohol is to be sold) a. No sales or requests for donations for alcohol are permitted without a license from the State Alcoholic Beverage Control Board (ABC). i. State Alcoholic Beverage Control Board is located at 3737 Main Street, Suite 900, Riverside, California 92501. Their telephone number is (909) 782-4400. b. A copy of your contract must be furnished to ABC when applying for this license. c. A copy of the ABC license must be furnished to the District a minimum of seven (7) working days prior to the event and posted in plain view near the bar or where alcohol is being served. d. A one-day alcoholic beverage permit can only be issued to a non-profit organization and only if the proceeds are going back to the non-profit organization. e. Private parties shall not sell alcohol on their own, but must arrange this through a licensed caterer. The caterer must have a License (Type 47 or 48), which enables the caterer to sell beer, wine and distilled spirits (hard liquor). If the caterer does not have this license the private party cannot sell alcohol, NO EXCEPTIONS. It is illegal for a private party to sell alcohol on their own. E. Injuries or damage caused to any person or property as a result of alcoholic beverages being served and/or consumed on District properties shall be the sole responsibility of the organization, its sponsor or the adult representative, who, as a condition of signing the use permit for the facility agree to indemnify the District for any such injury or damage. Equipment Use A. The District has a variety of equipment that can be requested for use at the facilities on a first come, first served basis. B.A.Tables and, chairs, and a bar will be included as part of the paid facility rental. with the exception of the outside and lobby areas. Other amenities and equipment potentially available include: podium, overhead projector, projector screen, microphone, coffee pot, and flags. EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: January 25, 2023 Policy No: 6.4 Page 8 of 11 2 3 4 4 C. Kitchen amenities include: oven; refrigerator; dishwasher; counter space; microwave; and sink. Fees & Deposits A. To hold a date, a minimum deposit payment of 50% of the total fee must be made at the time of the reservation. The remaining balance due must be paid 30 days prior to the reservation date. All fees are payable to East Valley Water District. B. All events require a $100 security deposit that must be paid at the time of reservation. a security deposit, which is refundable provided there are no damages to the facility and the event does not exceed the allotted time. C. A security guard (s) are required for events that are serving alcohol. The fees are based on a vendor contract and are subject to change. D. If the request for facilities is not approved, all initial deposit(s) will be returned within three (3) weeks of the denial. E. All facility use cancellations must be made in writing by the Applicant at least ten (10) working days in advance of the scheduled event. Failure to do so may result in a 10% loss of the fees paid to reserve the facility or $100, whichever is greater. F. The user shall be required to pay the full cost of breakage or damage (over and above the deposited funds), regardless of the amount. If damage occurs and it is less than the deposit, the difference shall be refunded. G. Deposit refunds will be processed withing three (3) to six (6) weeks after event and will be sent in the form of a check to the applicant. Fee Schedule - Headquarters Group A Group B Group C Group D*Group E* Facility Use (Flat fee)No Charge (NC) $350/event N/A $415 $415 Facility Use Rental (Hourly fee) NC NC N/A $75/hourO $135/hour Security Deposit NC $100 N/A $100 $100 Alcohol Deposit**NC $500 N/A $500 $500 *Groups D and E pays an hourly facility use fee in addition to the facility use flat fee **A security guard(s) is required for events that are serving alcohol EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: January 25, 2023 Policy No: 6.4 Page 9 of 11 2 3 4 4 Fee Schedule - Headquarters Group D*Group A Group B Group C D1 D2* Group E* Facility Use (Flat fee) No Charge (NC)$500/event N/A N/A $500/even t $500/event Facility Use Rental (Hourly fee)NC NC N/A N/A $185/hour $185/hour Security Deposit + A/V NC $250 N/A N/A $250 $250 Alcohol Deposit**NC $500 N/A N/A $500 $500 Security Guard †NC $30.95/hou r N/A N/A $30.95/ho ur $30.95/hour Tables and Chairs Set-up NC NC N/A N/A $200 $200 *Groups D2 and E pays an hourly facility use fee in addition to the facility use flat fee **A security guard(s) is required for events that are serving alcohol †Pass through fee based on vendor contract O Hourly charge only applies for after-hours events †Pass through fee based on vendor contract Additional Amenities Security Guard †NC $30.95/hour N/A $30.95/hour $30.95/hour Microphone/Projector Deposit NC NC N/A $50 $50 Flags NC NC N/A NC NC Podium NC NC N/A NC NC Tables and Chairs Set- up NC NC N/A $110 $110 EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: January 25, 2023 Policy No: 6.4 Page 10 of 11 2 3 4 4 Fee Schedule - SNRC Group D*Group A Group B Group C D1O D2*Group E* Facility Use (Flat fee) No Charge (NC) $500/even t Agreement Specific $500/even t $500/even t $1,295/eve nt Facility Use Rental (Hourly fee)NC NC Agreement Specific $115/hour $185/hour $185/hour Security Deposit + A/V NC $250 $250 $250 $250 $250 Alcohol Deposit**NC $500 $500 $500 $500 $500 Security Guard †NC $30.95/ho ur $30.95/ho ur $30.95/ho ur $30.95/ho ur $30.95 /hou r Fee Schedule - SNRC Group A Group B Group C+Group D*Group E* Facility Use (Flat fee)No Charge (NC) $400/event Agreement Specific $475/ event $1,175/event Facility Use Rental (Hourly fee) NC NC Agreement Specific $90/ hour $165/hour Security Deposit NC $100 $100 $100 $200 Alcohol Deposit**NC $500 $500 $500 $500 +Group C pricing will eflect specific agreement terms as authorized by the General Manager/CEO. *Groups D and E pays an hourly facility use fee in addition to the facility use flat fee **A security guard(s) is required for events that are serving alcohol O Hourly charge only applies for after hours events †Pass through fee based on vendor contract Additional Amenities Security Guard †NC $30.95/hour $30.95/hour $30.95/hour $30.95/hour Microphone/Projector Deposit NC $50 $50 $50 $50 Flags NC NC NC NC NC Podium NC NC NC NC NC Tables and Chairs Set- up NC $130 Agreement Specific $330 $330 EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Facility Use Policy Approval Date: January 25, 2023 Policy No: 6.4 Page 11 of 11 2 3 4 4 Tables and Chairs Set- up NC $130 Agreement Specific $330 $330 $330 O Group D1 pays a facility use hourly fee after the included six hours and/or before regular District business hours *Groups D2 and E pays an hourly facility use fee in addition to the facility use flat fee **A security guard(s) is required for events that are serving alcohol †Pass through fee based on vendor contract Linens, cutlery, and decorations are not provided by the District.Linens, cutlery, and decorations are not included with the room rental fee. Variance A. An applicant may request a variance from one or more of the rules set forth in this policy in writing at the time of the Facility Use Application. The request must set forth the unusual circumstances that justify a deviation from the ordinary rules. B.In the event a variance is granted, the applicant will pay any supplemental fee necessary to compensate the District for additional costs associated with the variance. Denial of a variance may be appealed within ten days to the General Manager/CEO. The General Manager/CEO’s decision will be final. Board of Directors September 24, 2025 Facility Use Policy Update FACILITY USE PROGRAM BACKGROUND •Enhances community engagement at District facilities •Strengthens community relationships •Public Agencies •Nonprofit Organizations •Community Groups •District Residents •Promote positive public interactions •Remains cost neutral 2 FACILITY USE PROGRAM BACKGROUND •District Headquarters •Available since 2014 •Includes: •Scenic views •Boardroom •Kitchen •Patio •Lobby •Designed for smaller events 3 FACILITY USE PROGRAM BACKGROUND •Sterling Natural Resource Center – Administrative Building •Available since 2022 •Includes: •Banquet Hall •Conference rooms •Kitchen •Park •Designed for larger sized events 4 UTILIZATION OF PROGRAM •Facility Rentals FY 2024-25 - 117 •Estimated number of people - over 10,000 •Types of organizations: •San Bernardino County Probation •San Bernardino City USD •San Bernardino County Sheriffs – Coroner & Central Detention Center divisions •City of Highland •Rotary North •Tomorrow’s Talent •WateReuse 5 CURRENT POLICY •Establishes a strong foundation of guidelines •Reviewed by staff once per year •Assessed to ensure it is meeting District goals •Ensures costs are fair and equitable 6 RECOMMENDED UPDATES •No vehicles driven beyond gates or bollards •Protective tarp/covering under outside food vendors using grease or oil •Group D adjustment •Changing Group D to D1 and D2 based on day of booking •Increases in fees based on inflation and labor increases 7 SAMPLE FEE CHANGE 8 Facility Use Time: Weekday, 8 a.m. – 4 p.m. Group D Group D1 Current Proposed Increase of $255 Facility Use (Flat Fee)1 @ $475 =$475 Facility Use Rental (Hourly Fee)* 8 @ $0 =$0 Security Deposit (refundable)1 @ $100 =$100 Microphone/Projector Deposit (refundable)1 @ $50 =$50 *only applies for afterhours events Total $625 Total Minus Deposits $475 Facility Use (Flat Fee)1 @ $500 =$500 Facility Use Rental (Hourly Fee)* 2 @ $115 =$230 Security Deposit (refundable)1 @ $250 =$250 *applies to afterhours or beyond the six included Total $980 Total Minus Deposits $730 NEXT STEPS •Recommendation from the Legislative & Public Outreach Committee to take this to a future Board of Directors Meeting for approval •Implementation timeline (if approved) •Updated policy will become effective January 1, 2026 •Events currently booked will be grandfathered in •12 bookings secured at time of staff report •Once adopted: •Staff will update applications •Create a user-friendly version of the fee schedule •Monitor Facility Use Policy for feedback 9 QUESTIONS? Agenda Item #4b September 24, 20251 Meeting Date: September 24, 2025 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider adoption of Resolution 2025.11 to support placing in nomination Ronald L. Coats as a member of the California Special Districts Association Southern Network Seat C RECOMMENDATION That the Board of Directors adopt Resolution 2025.11 placing in nomination Ronald L. Coats as a member of the California Special Districts Association Southern Network Seat C. BACKGROUND / ANALYSIS The California Special Districts Association (CSDA), established in 1969, is dedicated to promoting good governance and strengthening local services by providing professional development, advocacy, and support to independent special districts. Representing more than 1,000 member organizations, CSDA offers cost-effective programs such as training, insurance services, legal resources, public relations support, legislative advocacy, and timely industry updates that enhance operational effectiveness. The CSDA Board of Directors is currently seeking an independent special district Board Member or General Manager from the Southern Network to fill a vacancy for Seat C, which covers the remainder of the 2024–2026 term. This position will be filled through a Board appointment following the nomination and interview process. As part of the District’s ongoing efforts to strengthen regional partnerships, Director Ronald L. Coats has expressed interest in being nominated for appointment to the CSDA Southern Network Seat C. The nomination process requires a resolution of support from the District, which must be submitted no later than October 22, 2025. Candidate interviews will be conducted by current Southern Network Board Members between October 27 and November 5, 2025. Following the interviews, an appointment recommendation will be considered by the full CSDA Board on November 14, 2025, with the newly appointed representative officially assuming office on November 15, 2025. To support Director Coats’ candidacy and to ensure the District’s active participation in regional leadership opportunities, staff recommends that the Board adopt a resolution endorsing his nomination for appointment to the CSDA Southern Network Seat C. Agenda Item #4b September 24, 20252 Meeting Date: September 24, 2025 DISTRICT PILLARS AND STRATEGIES V - Community Engagement, Advocacy, and Leadership b. Cultivate and Strengthen Collaborative Partnerships within the Water Industry REVIEW BY OTHERS This agenda item has been reviewed by the administration department. FISCAL IMPACT Successful appointment to the CSDA Board will result in additional business expenses which is included in the 2025-26 approved budget. Recommended by: ________________ Michael Moore General Manager/CEO ATTACHMENTS Resolution 2025.11 CSDA Call for Nominations East Valley Water District RESOLUTION 2025.11 , being a member district of the California Special Districts Association (CSDA), the Board of Directors of East Valley Water District does encourage and support the participation of its members in CSDA affairs; and , Ronald Coats has served as President of East Valley Water District Board of Directors for the term from December 2015 to December 2017; and , Ronald Coats served as Vice President of the East Valley Water District Board of Directors from October 2014 through December 2015, and currently holds the position for the term beginning December 2023 through December 2025; , Ronald Coats has indicated a desire to serve as a member of the CSDA Board for Southern Network Seat C; and be it resolved by the Board of Directors of East Valley Water District that the Board of Directors of East Valley Water District does place its full and unreserved support in the nomination of Ronald Coats for the CSDA Board position representing Southern Network Seat C. ADOPTED this 24th day of September 2025. Ayes: Noes: Absent: Abstain: ______________________________ James Morales Jr. Board President East Valley Water District September 24, 2025 DATE: TO: FROM: SUBJECT: September 3, 2025 CSDA Voting Members – Southern Network CSDA Elections and Bylaws Committee CSDA BOARD OF DIRECTORS VACANCY – CALL FOR NOMINATIONS: SEAT C – SOUTHERN NETWORK The CSDA Board of Directors is looking for independent special district Board Members or their General Managers from the Southern Network who are interested in leading the direction of the California Special Districts Association for the remainder of the 2024 - 2026 term, Seat C which is currently vacant and will be filled via CSDA Board appointment. The leadership of CSDA is elected from its six geographical networks. Each of the six networks has three seats on the Board with staggered 3-year terms. Candidates must be affiliated with an independent special district that is a CSDA Regular Member in good standing and located within the Southern Network (see attached CSDA Network Map). The CSDA Board of Directors is the governing body responsible for all policy decisions related to CSDA’s member services, legislative advocacy, education and resources. The Board of Directors is crucial to the operation of the Association and to the representation of the common interests of all California’s special districts before the Legislature and the State Administration. Serving on the Board requires one’s interest in the issues confronting special districts statewide. Commitment and Expectations: •Attend all Board meetings, usually 4-5 meetings annually, at the CSDA office in Sacramento. •Participate on at least one committee, meets 3-5 times a year at the CSDA office in Sacramento. (CSDA reimburses Directors for their related expenses for Board and committee meetings as outlined in Board policy). •Attend, at minimum, the following CSDA annual events: Special Districts Legislative Days - held in the spring, and the CSDA Annual Conference - held in the summer/fall. (CSDA does not reimburse travel related expenses for the two conferences even if a Board or committee meeting is held in conjunction with the event, however registration fees are covered) •Complete all four modules of CSDA’s Special District Leadership Academy within 2 years of being elected. (CSDA does not reimburse expenses for the Academy classes even if a Board or committee meeting is held in conjunction with the event). •Complete Annual Chief Executive Officer Evaluation. Nomination Procedures: Any Regular Member in the Southern Network in good standing is eligible to nominate one person, a board member or managerial employee (as defined by that district’s Board of Directors), for appointment consideration to the CSDA Board of Directors. A copy of the member district’s resolution or minute action and Candidate Information Sheet must accompany the nomination. The deadline for receiving nominations is October 22, 2025. Nominations and supporting documentation may be mailed or emailed. Mail: 1112 I Street, Suite 200, Sacramento, CA 95814 E-mail: amberp@csda.net Once received, nominees will receive a candidate’s letter in the mail. The letter will serve as confirmation that CSDA has received the nomination. Current CSDA Southern Network Board Members will conduct interviews of candidates that submitted nominations by the deadline October 27, 2025 – November 5, 2025. A Board appointment recommendation will be submitted by CSDA Southern Network Board Members for consideration by the full Board on November 14, 2025. The newly appointed Board Member for the Southern Network Seat C will take office November 15, 2025. If you have any questions, please contact Amber Phelen at amberp@csda.net. Northern Network Sierra Network Bay Area Network Central Network Coastal Network Southern Network ModocSiskiyou Trinity Shasta Mendocino Yolo Marin San Diego Los Angeles Inyo San Luis Obispo Tulare San Benito Monterey Fresno Mono Stanislaus Solano Tuolumne Mariposa MaderaMerced San Joaquin Sac. Alpine El Dorado Sierra PlacerYuba Santa Clara Kings San Bernardino Kern Ventura Santa Barbara Riverside Imperial Napa Colusa Lake Sonoma Tehama Lassen Del Norte ButteGlenn Plumas LAST UPATED NOV. 1, 2019 Sutter Humboldt Nevada San Francisco San MateoAlameda Contra Costa Calaveras Amador Santa Cruz Orange DISTRICT NETWORKSCalifornia Special Districts Association 2024-2026 BOARD APPOINTMENT FOR SEAT C SOUTHERN NETWORK Name of Candidate: ____________________________________________________ District: ______________________________________________________________ Mailing Address: _______________________________________________________ _______________________________________________________________________ Network: __SOUTHERN_______________ District Telephone: ____________________________________________________ Candidate Direct Telephone: ____________________________________________ Best Time to Arrange a Call: AM PM Monday Tuesday Wednesday Thursday Friday Saturday E-mail: _______________________________________________________________ Nominated by (optional): ________________________________________________ Return this form and a Board resolution/minute action supporting the candidate and Candidate Information Sheet by mail, or email to: CSDA Attn: Amber Phelen 1112 I Street, Suite 200 Sacramento, CA 95814 (877) 924-2732 (916) 442-7889 fax amberp@csda.net DEADLINE FOR RECEIVING NOMINATIONS – October 22, 2025 2024-2026 CSDA BOARD APPOINTMENT SEAT C SOUTHERN NETWORK The following information MUST accompany your nomination form and Resolution/Minutes: Name: ______________________________________________________________________ District/Company: ____________________________________________________________ Title: _______________________________________________________________________ Elected/Appointed/Staff: _______________________________________________________ Length of Service with District: _________________________________________________ 1.Do you have current involvement with CSDA (such as committees, events, workshops, conferences, Governance Academy, etc.): ____________________________________________________________________________ ____________________________________________________________________________ 2.Have you ever been associated with any other state-wide associations (CSAC, ACWA, League, etc.): ____________________________________________________________________________ ____________________________________________________________________________ 3.List local government involvement (such as LAFCo, Association of Governments, etc.): ____________________________________________________________________________ ____________________________________________________________________________ 4.List civic organization involvement: ____________________________________________________________________________ ____________________________________________________________________________ **Additional Candidate Statement – Please provide an additional statement that includes any personal or professional information that will assist the Board of Directors in making their selections. The preferred formatting for the statement is to be typed with 1-inch margins, 1.5 spacing, 12 pt. Times New Roman font, and no more than 2 pages.