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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 10/08/2025BOARD OF DIRECTORS OCTOBER 8, 2025 East Valley Water District was formed in 1954 and provides water and wastewater services to 108,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. GOVERNING BOARD EXECUTIVE MANAGEMENT James Morales, Jr. Chairman of the Board Brian W. Tompkins Chief Financial Officer Ronald L. Coats Vice­Chairman Jeff Noelte Director of Engineering & Operations Chris Carrillo Governing Board Member Kerrie Bryan Director of Administrative Services David E. Smith Governing Board Member Patrick Milroy  Operations Manager Phillip R. Goodrich Governing Board Member Manuel Moreno Water Reclamation Manager William Ringland Public Affairs/Conservation Manager Michael Moore General Manager/CEO Ryan Ritualo Information Technology Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting October 08, 2025 ­ 5:00 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalleywater.gov PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employee Tyson Rhodes, Information Technology Technician Water Environment Federation Technical Exhibition and Conference (WEFTEC) Award Recognition of Customer Service and Water Professionals Week Government Finance Officers Association Triple Crown Award PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the September 10, 2025 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for September 2025 c.Consider Approval of Board Meeting Cancellations 3.INFORMATIONAL ITEMS a.Capital Improvement Program (CIP) Update 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSOCTOBER 8, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Brian W. TompkinsChief Financial OfficerRonald L. CoatsVice­Chairman Jeff NoelteDirector of Engineering & OperationsChris CarrilloGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerPhillip R. GoodrichGoverning Board Member Manuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerMichael Moore General Manager/CEO Ryan Ritualo Information Technology Manager Justine Hendricksen District Clerk Board of Directors Regular Meeting October 08, 2025 ­ 5:00 PM 31111 Greenspot Road, Highland, CA 92346 www.eastvalleywater.gov PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employee Tyson Rhodes, Information Technology Technician Water Environment Federation Technical Exhibition and Conference (WEFTEC) Award Recognition of Customer Service and Water Professionals Week Government Finance Officers Association Triple Crown Award PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the September 10, 2025 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for September 2025 c.Consider Approval of Board Meeting Cancellations 3.INFORMATIONAL ITEMS a.Capital Improvement Program (CIP) Update 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSOCTOBER 8, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Brian W. TompkinsChief Financial OfficerRonald L. CoatsVice­Chairman Jeff NoelteDirector of Engineering & OperationsChris CarrilloGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerPhillip R. GoodrichGoverning Board Member Manuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerMichael MooreGeneral Manager/CEO Ryan RitualoInformation Technology ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingOctober 08, 2025 ­ 5:00 PM31111 Greenspot Road, Highland, CA 92346www.eastvalleywater.govPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PRESENTATIONS AND CEREMONIAL ITEMS Introduction of Newly Hired Employee Tyson Rhodes, Information Technology Technician Water Environment Federation Technical Exhibition and Conference (WEFTEC) Award Recognition of Customer Service and Water Professionals Week Government Finance Officers Association Triple Crown Award PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the September 10, 2025 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for September 2025 c.Consider Approval of Board Meeting Cancellations 3.INFORMATIONAL ITEMS a.Capital Improvement Program (CIP) Update 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSOCTOBER 8, 2025East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD EXECUTIVE MANAGEMENTJames Morales, Jr.Chairman of the Board Brian W. TompkinsChief Financial OfficerRonald L. CoatsVice­Chairman Jeff NoelteDirector of Engineering & OperationsChris CarrilloGoverning Board Member Kerrie BryanDirector of Administrative ServicesDavid E. SmithGoverning Board Member Patrick Milroy Operations ManagerPhillip R. GoodrichGoverning Board Member Manuel MorenoWater Reclamation ManagerWilliam RinglandPublic Affairs/Conservation ManagerMichael MooreGeneral Manager/CEO Ryan RitualoInformation Technology ManagerJustine HendricksenDistrict ClerkBoard of Directors Regular MeetingOctober 08, 2025 ­ 5:00 PM31111 Greenspot Road, Highland, CA 92346www.eastvalleywater.govPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERSPRESENTATIONS AND CEREMONIAL ITEMSIntroduction of Newly Hired EmployeeTyson Rhodes, Information Technology TechnicianWater Environment Federation Technical Exhibition and Conference (WEFTEC)AwardRecognition of Customer Service and Water Professionals WeekGovernment Finance Officers Association Triple Crown AwardPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the September 10, 2025 Regular Board Meeting Minutes b.Approve Directors' Fees and Expenses for September 2025 c.Consider Approval of Board Meeting Cancellations 3.INFORMATIONAL ITEMS a.Capital Improvement Program (CIP) Update 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #October 8, 20251 Meeting Date: October 8, 2025 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO Manager SUBJECT: Recognition of Customer Service and Water Professionals Week RECOMMENDATION This agenda item is for informational purposes only, no action required. DISTRICT PILLARS AND STRATEGIES III - Organizational Resiliency c. Provide Exceptional Customer Service REVIEW BY OTHERS This agenda item has been reviewed by Public Affairs and Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ William Ringland Public Affairs/Conservation Manager ATTACHMENTS Presentation Michael Moore, General Manager/CEO October 8, 2025 Providing Exceptional Customer Service 2 A customer is the most important visitor on our premises. He is not dependent on us. We are dependent on him. – Mahatma Gandhi CUSTOMER SERVICE TEAM •Customer Service is one of the first points of interaction •Fosters trust and credibility by building strong relationships with the community •Provides clear communication and assistance increasing the District’s transparency •Monthly team co-location connects staff, preventing silos and fostering cross training 3 Customer Service Supervisor Headquarters SNRC Meter Tech II/ Field Service Representative 2025 IN REVIEW 4 35,216 Customer Interactions Inbound: 19,107 Outbound: 8,293 Headquarters: 3,924 SNRC: 3,892 Customer Walk-Ins: Customer Calls: CUSTOMER FEEDBACK The compliment came from one of our 85-year-old customers for Leianna. “She took the time to go over the account and answered all her questions. She was very patient with her.” 5 EXCEPTIONAL SERVICE •An elderly customer couldn’t sign the paperwork needed to start service. •Manuela arranged the logistics for a home visit. •Matt visited the customer’s home, collected the documents, and set up service. •Their efforts ensured the customer received support without delay. 6 EXCEPTIONAL SERVICE •A customer called concerned about their high water bills. •Jenn and Matt worked directly with the customer to review usage. •Together, they helped the customer identify areas in their irrigation system needing repairs. •Their efforts showcased the District’s commitment to stewardship and water efficiency. 7 CELEBRATING THE TEAM 8 QUESTIONS? Agenda Item #2a October 8, 20251 Meeting Date: October 8, 2025 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve the September 10, 2025 Regular Board Meeting Minutes RECOMMENDATION That the Board of Directors approve the September 10, 2025 regular Board meeting minutes as submitted. DISTRICT PILLARS AND STRATEGIES V - Community Engagement, Advocacy, and Leadership a. Utilize Effective Communication Methods to Foster Exceptional Community Relations REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft September 10, 2025 Regular Meeting Minutes Regular Board Meeting Meeting Date: September 10, 2025 CALL TO ORDER The Chairman of the Board called the meeting to order at 4:00 p.m. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None STAFF Michael Moore, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Manny Moreno, Water Reclamation Manager; William Ringland, Public Affairs/Conservation Manager; Nathan Carlson, Senior Engineer; Justine Hendricksen, District Clerk; Shayla Antrim, Administrative Specialist LEGAL COUNSEL Jean Cihigoyenetche GUESTS Members of the public PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 4:01 p.m. There being no written or verbal comments, the public participation section was closed. Draft pending approval 2 3 8 0 1.APPROVAL OF AGENDA a.Approval of Agenda A motion was made by Vice Chairman Coats seconded by Director Goodrich, that the Board approve the September 10, 2025 agenda as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2.RECESS INTO CLOSED SESSION The Board entered into Closed Session at 4:01 p.m. as provided in the Ralph M. Brown Act Government Code Sections 54957. RECONVENE THE MEETING The Board reconvened the meeting at 5:01 p.m. PLEDGE OF ALLEGIANCE Director Carrillo led the flag salute. ROLL CALL OF BOARD MEMBERS PRESENT Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT None ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2.a. legal counsel stated that no reportable action was taken. PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:03 p.m. There being no written or verbal comments, the public participation section was closed. 3.APPROVAL OF CONSENT CALENDAR a.Approve the July 23, 2025 Regular Board Meeting Minutes b.Approve the August 13, 2025 Regular Board Meeting Minutes c.Approve Directors' Fees and Expenses for August 2025 d.Adopt Resolution 2025.08 for the Conveyance of an Easement for an Existing Public Sewer Main through Parcel Map 20382 2 3 8 0 e.Approve July 2025 Disbursements: Accounts payable disbursements for the period include check numbers 265667 through 265884, bank drafts, and ACH payments in the amount of $8,429,528.27 and $935,138.56 for payroll A motion was made by Director Smith, seconded by Vice Chairman Coats, that the Board approve the Consent Calendar items as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None Abstain: None 4.INFORMATIONAL ITEMS a.2025 Development Update - 2nd Update The Senior Engineer presented an overview of the District’s development activities over the past six months. He explained the process for new water and wastewater service projects, reported on the status of approximately 39 active projects, highlighted several recently completed developments, and provided updates on new construction, including Accessory Dwelling Units and water service installations. For information only. 5.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Amendment of Resolution 2003.30 Approving the Formation of the Arroyo Verde Assessment District The Chief Financial Officer provided information regarding an amendment to Resolution 2003.30. He reviewed the history of the Arroyo Verde Assessment District, how it was annexed to the District, and how a State loan was secured to fund new distribution pipelines. He explained that Resolution 2003.30 had authorized staff to place assessments on the San Bernardino County tax rolls for repayment, but in 2024 the County Assessor’s Office requested amended language to explicitly authorize placement of assessments on the tax roll. He described the amendment as a technical, legal clarification to Section 4E, ensuring the District’s continued ability to place assessments on the County tax rolls. A motion was made by Director Goodrich, seconded by Director Carrillo, that the Board adopt the amendment to Section 4E of Resolution 2003.30 as submitted. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None 2 3 8 0 b.Review General Manager/CEO Achievement of Goals and Objectives and Determination of Performance Award Legal Counsel stated that pursuant to the General Manager/CEO’s employment contract, he is entitled to an annual review of his performance by the Board of Directors to determine if his Goals and Objectives have been met for the preceding year, and to determine the overall performance of his work. He stated that in closed session, matters were discussed and considered by the Board. Pursuant to section 3.c. of his employment agreement, the Board is charged with determining if the General Manager/CEO is entitled to his performance award of up to 10% of his base annual salary. The Board praised the General Manager/CEO for his performance and leadership during the past year. A motion was made by Director Goodrich, seconded by Director Carrillo, that the Board approve the General Manager/CEO’s pay for performance award in the amount of 10% of his base salary. The motion carried by the following: Ayes: Carrillo, Coats, Goodrich, Morales, Smith Noes: None Absent: None c.Consider Approval of General Manager/CEO’s 2025-26 Goals and Objectives The Chairman of the Board stated that, as part of the General Manager/CEO’s annual performance evaluation, the Board of Directors establishes goals and objectives to provide direction and to measure organizational success. The General Manager/CEO’s FY 2025-26 Goals and Objectives were developed to align with the Agency’s goals and Objectives, as well as the District’s 5-year plan. The Chairman noted that the proposed goals and objectives were outlined in the staff report, and they were presented to the Board. He then provided a brief overview of each goal. Board members offered feedback, emphasizing the importance of maintaining focus on strategic priorities. They also noted the impact of the Sterling Natural Resource Center (SNRC) on the achievement of prior goals and the need to consider this in planning for the upcoming fiscal year. 2 3 8 0 A motion was made by Director Goodrich, seconded by Vice Chairman Coats, that the Board approve the FY 2025-26 General Manager/CEO’s Goals and Objectives as submitted. 6.REPORTS a.Board of Directors’ Reports 2 3 8 0 District update; on September 5 he attended the Association of California Water Agencies State Legislative meeting where he received legislative updates; and on September 9 he attended the San Bernardino Valley Municipal Water District’s Resources Committee meeting, which included a presentation on the Chino Basin program. b. General Manager/CEO Report The ongoing power reliability issues, especially in the southwest portion of the service area, are affecting the Sterling Natural Resource Center. Meetings with Southern California Edison are ongoing to address these issues, and additional power mitigation measures have been implemented, such as testing generators and purchasing extra fuel storage. He announced the annual Community Facility Tour scheduled for October 16, inviting customers and stakeholders to register and participate in a half-day tour of District facilities, similar to the previous year’s event. The Engineering Operations Committee will meet on September 16, with guest speaker Steve Bessel, a local historian, who will provide context on the Santa Ana River and related dams. The District recently received a $2,317 check from the California State Controller’s Office for unclaimed funds, which was presented at the California Special District Association’s Annual conference. He highlighted recent conservation outreach efforts, including a successful workshop at the Sterling Natural Resource Center with about 90 attendees, and educational visits to Warm Springs Elementary School to teach students about water conservation. The District received the Engineering Achievement Award from the California Water Environment Association for the Sterling Natural Resource Center, one of 20 awards received for the project over the past year. He expressed appreciation to the Board and staff for their support and teamwork in achieving the District’s goals and objectives, emphasizing that these accomplishments are a collective effort. c. Legal Counsel Report d. Board of Directors’ Comments 2 3 8 0 Vice Chairman Coats thanked everyone for attending the Board meeting. ADJOURN Agenda Item #2b October 8, 20251 Meeting Date: October 8, 2025 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve Directors' Fees and Expenses for September 2025 RECOMMENDATION That the Board of Directors approve the Directors' Fees and Expenses for September 2025 as submitted. DISTRICT PILLARS AND STRATEGIES II - Sustainability, Transparency, and Accountability a. Uphold Transparent and Accountable Fiscal and Resource Management REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT The fiscal impact associated with this agenda item is $10,936.80 which is included in the current fiscal year budget. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS September 2025 Director Expense Reports Name: Month / Year:2025 Meeting No.Stipend Written Oral 1 9 /03 255.50 2 9 /08 255.50 3 9 /10 255.50 4 9 /15 255.50 5 9 /16 255.50 6 9 /17 255.50 7 9 /22 255.50 8 9 /23 255.50 9 9 /24 255.50 10 9 /30 255.50 11 12 13 14 15 16 17 18 19 20 Meetings 0.7/mi No. Subtotal TOTAL PAYMENT Date of Approval 30.00 X 10 30.00 Regular Board Meeting I certify that the above is correct and accurate to the best of my knowledge. Chris Carrillo Date Meeting / Event Description Date Reimbursement Mileage Miscellaneous Reimbursement DescriptionExpense Type DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2025 1 2 3 4 5 Event Description:Engineering & Operations Committee Meeting Brief Description of Meeting/Event Value to EVWD Attended the engineering and operations committee meeting. Brief Description of Meeting/Event Value to EVWD Attended regularly scheduled board meeting. Meeting Date:9 / 15 / 2025 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Discused district business with CEO Moore. Meeting Date:9 / 16 / 2025 Meeting Date:9 / 8 / 2025 Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD Meeting Date:9 / 10 / 2025 Event Description:Regular Board Meeting Agenda review with CEO Moore. Chris Carrillo September / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2025 6 7 8 9 10 Chris Carrillo September / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2025 Meeting No.Stipend Written Oral 1 9 /03 255.50 2 9 /09 255.50 3 9 /10 255.50 4 9 /15 255.50 5 9 /16 255.50 6 9 /17 255.50 7 9 /19 255.50 8 9 /23 255.50 9 9 /24 255.50 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.7/mi No. Subtotal TOTAL PAYMENT Date of Approval $0.00 Meeting with General Manager/CEO or Designee Engineering & Operations Committee Meeting State of the County Highland Senior Center Sponsor recognition Chamber of Commerce Event $2,299.50 $0.00 I certify that the above is correct and accurate to the best of my knowledge. Phillip R. Goodrich Date Meeting / Event Description Date Phillip R. Goodrich September / Report Provided Subtotal Meetings' Stipend Mileage DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2025 1 2 3 4 5 Phillip R. Goodrich September / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2025 6 7 8 9 10 Meeting Date:9 / 17 / 2025 Event Description:State of the County Brief Description of Meeting/Event Value to EVWD Attend state of the county where the Supervisors update on the Counties accomplishments for the year and plans for this year Phillip R. Goodrich September / that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2025 Meeting No.Stipend Written Oral 1 9 /02 255.50 2 9 /04 255.50 3 9 /05 255.50 4 9 /09 255.50 5 9 /10 255.50 6 9 /16 255.50 7 9 /17 255.50 8 9 /19 255.50 9 9 /24 255.50 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.7/mi No. Subtotal TOTAL PAYMENT Date of Approval $0.00 San Bernardino Valley MWD Regular Board Meeting San Bernardino Valley MWD Meeting with General Manager/CEO or Designee ACWA Event $2,299.50 $0.00 I certify that the above is correct and accurate to the best of my knowledge. San Bernardino Valley MWD Meeting with General Manager/CEO or Designee ACWA Event $2,299.50 0.00 X 9 Regular Board Meeting DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2025 1 2 3 4 5 James Morales, Jr.September / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2025 6 7 8 9 10 Meeting Date:9 / 16 / 2025 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Regular board meeting. USGS financial agreement. Purchse of SCE hydropower facillities. Meeting Date:9 / 17 / 2025 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD District/SNRC update with Vice Chair. Meeting Date:9 / 19 / 2025 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Regular Board Meeting. Meeting Date:9 / 24 / 2025 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD James Morales, Jr.September / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Agenda Item #2c October 8, 20251 Meeting Date: October 8, 2025 1 6 5 7 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Approval of Board Meeting Cancellations RECOMMENDATION That the Board of Directors approve the cancellation of the October 22, November 26 and December 24 Board meetings. BACKGROUND / ANALYSIS East Valley Water District’s regular Board meetings are held on the second and fourth Wednesdays of each month. Staff recommends that the Board of Directors approve the cancellation of the following meetings: October 22 – no substantive agenda items are anticipated. November 26 – scheduled the day before the District’s Thanksgiving holiday closure. December 25 – coincides with the District’s winter holiday closure. These cancellations will not affect District operations, and routine items will be scheduled as appropriate. DISTRICT PILLARS AND STRATEGIES II - Sustainability, Transparency, and Accountability a. Uphold Transparent and Accountable Fiscal and Resource Management REVIEW BY OTHERS This agenda item has been reviewed by Administration. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Agenda Item #2c October 8, 20252 Meeting Date: October 8, 2025 1 6 5 7 Recommended by: ________________ Michael Moore General Manager/CEO ATTACHMENTS No Attachments Agenda Item #3a October 8, 20251 Meeting Date: October 8, 2025 Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Capital Improvement Program (CIP) Update RECOMMENDATION This agenda item is for informational purposes only, no action required. DISTRICT PILLARS AND STRATEGIES III - Organizational Resiliency a. Advance Emergency Preparedness Efforts IV - Planning, Maintenance, and Preservation of District Resources a. Develop Projects and Programs to Ensure Safe, Reliable, and Resilient Service b. Dedicate Efforts Toward System Maintenance and Modernization REVIEW BY OTHERS This agenda item has been reviewed by Engineering and Administration FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ Michael Moore General Manager/CEO Respectfully submitted: ________________ Jason Wolf Senior Engineer ATTACHMENTS Presentation Jason Wolf, P.E., Senior Engineer October 8, 2025 CAPITAL IMPROVEMENT PROGRAM (CIP) Update ADOPTED CAPITAL IMPROVEMENT PROGRAM (CIP) •Five-Year Planning Schedule with the First Year Adopted as Part of the Capital Budget for the Fiscal Year •Individual Construction Projects with a Cost of More Than $25,000 •CIP Creates: •A new capital asset •Improves an existing asset (increases its service capacity, etc.) •Or significantly extends an asset’s expected useful life •Guided by the District’s Water Master Plan and Wastewater Collection System Master Plan •FY 25-26 CIP Budget: $20,154,000 2 CIP OVERVIEW CIP OVERVIEW Project Start Date/Estimated Completion Budget Status Meter Replacement July 2025 – June 2026 $200,000 Planning and Construction Plant 134 Membrane Replacement July 2025 – June 2030 $350,000 Construction Tank/Reservoir Rehabilitation Sept. 2025 – May 2026 $1,500,000 Construction Plant 134 Pretreatment Feasibility Study July 2025 – June 2026 $100,000 Planning Seismic Mitigation Main Replacement Dwight/Sterling July 2025 – June 2027 $6,400,000 Design Seismic Mitigation Main Replacement Marshall/Mountain Oct. 2025 – June 2026 $664,000 Planning Plant 129 Well Mar. 2024 – Dec. 2026 $3,500,000 Design and Construction CIP OVERVIEW (CONTINUED) Project Start Date/Estimated Completion Budget Status Plant 152 Well July 2025 – June 2028 $500,000 Planning and Design Water Main Replacement July 2025 – June 2026 $375,000 Construction Facility Relocations July 2025 – June 2026 $100,000 Planning Facility Rehabilitations July 2025 – June 2026 $125,000 Construction Plant 39 Warehouse Building July 2024 – Dec. 2025 $100,000 Construction Additional Membrane Bioreactor (MBR)Jan. 2025 – June 2026 $6,140,000 Construction Weaver Basin Well July 2025 – March 2026 $150,000 Planning CAPITAL PROJECT HIGHLIGHTS METER REPLACEMENT •AMI Collector Was Placed at Plant 132 •New Collector Is Planned at the District’s Treatment Plant 134 •Budget •$200,000 •Status •Planning and construction 7 RESERVOIR REHABILITATIONS •Rehabilitation of the 2-Million-Gallon Welded Steel Reservoir at Plant 140 •Budget •$1,500,000 •Status •Construction 8 PLANT 129 WELL •New Groundwater Well Drilling Completed at End of FY 24–25 •Anticipated to Produce 2,000 Gallons per Minute •Budget •$3,500,000 •Status •Design and construction 9 PLANT 152 WELL •New Groundwater Well at the District’s Headquarters •Budget •$500,000 •Status •Planning and design 10 SEISMIC MITIGATION WATER MAIN REPLACEMENT •Replacement of Water Main at Dwight/Sterling Area •Budget •$6,400,000 •Status •Pending FEMA approval •Replacement of Water Main at Marshall/Mountain •Budget •$664,000 •Status •Design Phase 1 11 WATER MAIN REPLACEMENTS •In-House Field Staff is Replacing and Relocating Water Mains on Up to 13 Streets •Budget •$375,000 •Status •Construction 12 QUALITY ASSURANCE 13 Project Manager EVWD Standards Daily Inspection Specialty Inspection Q/A Plan Testing QUESTIONS?