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HomeMy WebLinkAboutAgenda Packet - Engineering & Operations Committee - 01/26/2026ENGINEERING & OPERATIONS COMMITTEE JANUARY 26, 2026 East Valley Water District was formed in 1954 and provides water and wastewater services to 108,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. COMMITTEE MEMBERS David E. Smith Governing Board Member Chris Carrillo Governing Board Member Engineering & Operations Committee Meeting January 26, 2026 ­ 11:00 AM 31111 Greenspot Road, Highland, CA 92346 www.eastvalleywater.gov PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Approve the September 16, 2025 Minutes DISCUSSION ITEMS 2.Set day and time to hold recurring meetings INFORMATIONAL ITEMS 3.Sterling Natural Resource Center Renewable Energy Update 4.Plant 140 Reservoir Rehabilitation DEPARTMENT UPDATES ADJOURN ENGINEERING & OPERATIONS COMMITTEEJANUARY 26, 2026East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.COMMITTEE MEMBERS David E. Smith Governing Board Member Chris Carrillo Governing Board Member Engineering & Operations Committee Meeting January 26, 2026 ­ 11:00 AM 31111 Greenspot Road, Highland, CA 92346 www.eastvalleywater.gov PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Approve the September 16, 2025 Minutes DISCUSSION ITEMS 2.Set day and time to hold recurring meetings INFORMATIONAL ITEMS 3.Sterling Natural Resource Center Renewable Energy Update 4.Plant 140 Reservoir Rehabilitation DEPARTMENT UPDATES ADJOURN ENGINEERING & OPERATIONS COMMITTEEJANUARY 26, 2026East Valley Water District was formed in 1954 and provides water and wastewater services to108,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.COMMITTEE MEMBERSDavid E. SmithGoverning Board Member Chris CarrilloGoverning Board MemberEngineering & Operations Committee MeetingJanuary 26, 2026 ­ 11:00 AM31111 Greenspot Road, Highland, CA 92346www.eastvalleywater.govPLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. 1.Approve the September 16, 2025 Minutes DISCUSSION ITEMS 2.Set day and time to hold recurring meetings INFORMATIONAL ITEMS 3.Sterling Natural Resource Center Renewable Energy Update 4.Plant 140 Reservoir Rehabilitation DEPARTMENT UPDATES ADJOURN Agenda Item #1 January 26, 20261 Meeting Date: January 26, 2026 Agenda Item #1 Consent Item Regular Meeting TO: Committee Members FROM: Operations Manager SUBJECT: Approve the September 16, 2025 Minutes RECOMMENDATION That the Engineering & Operations Committee approve the September 16, 2025 meeting minutes as submitted. DISTRICT PILLARS AND STRATEGIES II - Sustainability, Transparency, and Accountability a. Uphold Transparent and Accountable Fiscal and Resource Management FISCAL IMPACT There is no fiscal impact associated with this agenda item. Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS Draft September 16, 2025 minutes P a g e | 1 Minutes 9/16/25 bvm 2 5 6 7 DRAFT Pending Approval EAST VALLEY WATER DISTRICT September 16, 2025 ENGINEERING & OPERATIONS COMMITTEE MEETING MINUTES Ms. Van Meter called the meeting to order at 12:01 p.m. Mr. Moreno led the flag salute. PRESENT: Directors: Carrillo, Goodrich STAFF: Patrick Milroy, Operations Manager; Jeff Noelte, Director of Engineering & Operations; Manny Moreno, Water Reclamation Manager; Brenda Van Meter, Senior Administrative Assistant; Nikki Botello, Senior Administrative Assistant GUEST(s): District Staff PUBLIC COMMENTS The Senior Administrative Assistant declared that there were no written or verbal comments and closed the public participation section. APPROVAL OF THE MAY 27, 2025, ENGINEERING & OPERATIONS COMMITTEE MEETING MINUTES The Directors approved the Engineering and Operations Committee Minutes for May 27, 2025. PRESENTATIONS Stephen Faessel, who was scheduled to present a history of the Santa Ana River, was unable to attend; the presentation will be rescheduled for a future meeting. SPILL EMERGENCY RESPONSE PLAN UPDATE Mr. Moreno presented information regarding the Spill Emergency Response Plan (SERP). The State Water Resource Control Board adopted a new Sanitary Sewer System Waste Discharge Requirement Order on December 6, 2022, which requires public agencies that own or operate a sewer collection system to maintain a Spill Emergency Response Plan. In response, East Valley Water District’s Board adopted its SERP in March 2023. The plan is a living document and will be updated as needed. The SERP includes improvements that have been implemented and documented over the past year. These improvements included increased onsite fuel storage capacity for the backup generator, P a g e | 2 Minutes 9/16/25 bvm 2 5 6 7 installation of new generation membrane modules in MBR Train 4 to increase treatment capacity, and commencement of construction on an additional MBR train. Headworks pumps were modified in April 2025 to correct an overheating issue and are currently operating as intended. As an added safeguard, the plan incorporates the use of an industrial rubber plug in the Sterling Natural Resource Center plant storm drain pipe to control stormwater that may enter the Highland Creek Channel. NORTH FORK REPAIR UPDATE DEPARTMENT UPDATES Consultants are evaluating the optimal on-site location for Well 152 at District Headquarters. A grant-funded project to replace approximately 6.5 miles of water mains is in the design phase, covering Area 1 (Marshall Boulevard, Mountain Avenue, and 39th Street) and Area 2 (Dwight Way, Glasgow Avenue, Yates Street, 18th Street, and 19th Street). The Tank 140 Reservoir rehabilitation project is currently in the bid phase. In-house water main projects are scheduled to begin within the next two to three weeks. Train 5 at SNRC is currently in the rebar and concrete phase of construction and is anticipated to be fully operational around June of 2026. P a g e | 3 Minutes 9/16/25 bvm 2 5 6 7 ADJOURN The meeting was adjourned at 1:27 p.m. Phillip R. Goodrich Chris Carrillo Governing Board Member Governing Board Member Agenda Item #3 January 26, 20261 Meeting Date: January 26, 2026 Agenda Item #3 Informational Item Regular Meeting TO: Committee Members FROM: Water Reclamation Manager SUBJECT: Sterling Natural Resource Center Renewable Energy Update RECOMMENDATION This agenda item is for informational purposes only, no action required. DISTRICT PILLARS AND STRATEGIES II - Sustainability, Transparency, and Accountability b. Manage Energy Footprint and Consumption Respectfully submitted: ________________ Manny Moreno Water Reclamation Manager ATTACHMENTS SNRC Renewable Energy Update Presentation SNRC RENEWABLE ENERGY UPDATE January 26, 2026 Manny Moreno, Water Reclamation Manager SNRC POWER SUPPLY SOURCES 2 SNRC RENEWABLE ENERGY 3 •Primary electricity supply is provided by SCE •Overall SNRC power demand about 1.9 MW per day (15% less than projected) •Renewable energy generation capacity up to 3 MW per day •Renewable energy generation currently averages 0.8 MW per day •Goal to sustain 50% renewable SNRC generation SNRC RENEWABLE ENERGY PERFORMANCE 4 Month/YR Kw H Jul- 2 4 Aug - 2 4 Sep - 2 4 Oct- 2 4 Nov - 2 4 Dec - 2 4 Jan - 2 5 Feb - 2 5 Mar- 2 5 Apr- 2 5 May - 2 5 Jun - 2 5 Jul- 2 5 Aug - 2 5 Sep - 2 5 Oct- 2 5 Nov - 2 5 Dec - 2 5 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 Onsite Generation kWh SCE COST PER MONTH 5 Jul- 2 4 Aug - 2 4 Sep - 2 4 Oct- 2 4 Nov - 2 4 Dec - 2 4 Jan - 2 5 Feb - 2 5 Mar- 2 5 Apr- 2 5 May - 2 5 Jun - 2 5 Jul- 2 5 Aug - 2 5 Sep - 2 5 Oct- 2 5 Nov - 2 5 Dec - 2 5 $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 Billed Month-Year FOODWASTE TRUCKS PER MONTH 6 Month-YR Tr u c k s R e c e i v e d Kw H Ju l - 2 4 Aug - 2 4 Sep - 2 4 Oct - 2 4 No v - 2 4 De c - 2 4 Jan - 2 5 Fe b - 2 5 Ma r - 2 5 Ap r - 2 5 May - 2 5 Jun - 2 5 Ju l - 2 5 Aug - 2 5 Sep - 2 5 Oct - 2 5 No v - 2 5 De c - 2 5 0 50 100 150 200 250 300 350 0 100000 200000 300000 400000 500000 600000 700000 800000 900000 Onsite Generation kWh Trucks Received 2026 Operating Plan 7 •Increase food waste delivery to 100 trucks per week •Achieve SCE incentive program validation (SGIP) •Maintain > 50% self generation through 2026 (1.0 MW per day) •Perform preventative maintenance on food waste to energy processes •Evaluate new beneficial uses for renewable gas DISCUSSION Agenda Item #4 January 26, 20261 Meeting Date: January 26, 2026 Agenda Item #4 Informational Item Regular Meeting TO: Committee Members FROM: Operations Manager SUBJECT: Plant 140 Reservoir Rehabilitation RECOMMENDATION This agenda item is for informational purposes only, no action is required. DISTRICT PILLARS AND STRATEGIES IV - Planning, Maintenance, and Preservation of District Resources a. Develop Projects and Programs to Ensure Safe, Reliable, and Resilient Service FISCAL IMPACT This item is funded in the current fiscal year budget. Respectfully submitted: ________________ Patrick Milroy Operations Manager ATTACHMENTS Plant 140 Reservoir Rehabilitation Presentation PLANT 140 RESERVOIR REHAB Patrick Milroy, Operations Manager January 26, 2026 PLANT 140 BACKGROUND 2 •The Plant Was Built in 1990 •One Reservoir and Two Boosters •2-Million-Gallon Reservoir •Located in East Highland in the Canal Zone •Northeast of Pleasant View Lane and Highland Avenue •Reservoir Rehab Project Was Approved by the Board for Fiscal Year 2025-26 for $1.5 Million PLANT 140 REHAB TIMELINE 3 Project Begins •December 2025 December 17, 2025 •Production staff isolates the reservoir •Water is drawn down to a level of 2 feet •Remaining water is drained December 18, 2025 •Staff begins working with SCADA contractor December 19, 2025 •Staff adds a new 16-inch butterfly valve December 22, 2025 •Contractor begins rehabilitation work Estimated Completion May 2026 SITE PREPARATIONS 4 •Staff Prepared the Site for the Contractor to Begin Work •The Main Isolation Valve (16-Inch Butterfly Valve) Was Replaced PLANT 140 REHAB 5 •Contractor Setting Up Scaffolding for Rehab Work to Begin PLANT 140 REHAB 6 •Picture Shows the Main Center Support Inside of Reservoir •The Contractor Will Repair the Rafters in This Area for Structural Stability PLANT 140 REHAB 7 •Image of the Reservoir’s Ladder and Roof •Visible Corrosion From Deterioration of Interior Coating PLANT 140 REHAB 8 •Picture Shows the Rafters That Support the Center Structure •Top of the Tank Shows Rust Built Up Over Decades of Use PLANT 140 RAFTER REPAIRS •Contractor Plans to Apply Grinding and Plating to Repair the Deterioration Found From the Blasting 9 DISCUSSION