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Home My WebLink AboutAgenda Packet - Community Heritage & Education Foundation (CHEF) - 02/23/2023 Community Heritage & Education Foundation (CHEF) Regular Board Meeting February 23, 2023 – 10:00 a.m. 31111 Greenspot Road Highland CA 92346 AGENDA ---------------------------------------------------------------------------------------------------------- CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS 1. Approval of Agenda 2. Board Re-Organization a) Election of Officers for the Positions of President and Vice-President 3. Approve the August 14, 2019 and July 20, 2022 minutes 4. Annual Financial Report 5. CHEF Update 6. Draft Donation Acceptance Policy 7. Board of Directors’ Comments ADJOURN Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885-4900 at least 72 hours prior to said meeting. 1 CHEF Minutes 08/14/2019 sma Draft pending approval COMMUNITY HERITAGE AND EDUCATION FOUNDATION August 14, 2019 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 6:34 p.m. Ms. Jody Scott led the flag salute. PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT: None STAFF: John Mura, Chief Executive Officer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Secretary; Shayla Antrim, Senior Administrative Assistant (EVWD) COMMITTEE: Jim Cimino, Penny Lilburn, Wayne Brown, Jim Imbiorski, Jody Scott, Jim Nunn, Charles Kiel LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Carrillo declared the public participation section of the meeting open at 6:35 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Smith-Coats) that the August 14, 2019 agenda be approved as submitted. APPROVE THE JANUARY 23, 2019 REGULAR BOARD MEETING MINUTES M/S/C (Goodrich-Smith) that the Board approve the January 23, 2019 regular board meeting minutes as submitted. APPROVAL OF CONCEPTUAL DESIGN PRESENTED BY RUHNAU CLARKE ARCHITECTS The Chief Executive Officer stated that the Committee was previously presented with a conceptual design of the proposed site plan by Ruhnau Clark Architects. Mr. Roger Clarke provided an updated conceptual design that incorporated suggestions by the Committee. He stated that the estimated cost of construction to be approximately $5.2 million; and 2 CHEF Minutes 08/14/2019 sma once he is confident in the cost to build, he will bring it back to the Board with a possible fundraising objective. The Board praised Mr. Clarke on the design and thanked him for his presentation. The Chief Executive Officer reviewed other near-term objectives that will continue advancement of CHEF: Identify and establish facility location, develop a construction and long-term operating budget, and establish fundraising objectives. M/S/C (Morales-Coats) that the Board approve the Community Heritage and Education Foundation conceptual design as presented by Ruhnau Clarke Architects. APPROVE ARCHITECTURAL AND ENGINEERING SERVICES CONTRACT FOR THE COMMUNITY HERITAGE AND EDUCATION FOUNDATION The Chief Executive Officer presented information regarding entering into a contract with Ruhnau Clarke to provide architectural and engineering services for CHEF; the contract includes the development of a site plan, construction budgets and exhibits, marketing material, and to determine a fundraising budget. M/S/C (Morales-Goodrich) that the Board approve the Architectural and Engineering Services Contract for the Community Heritage and Education Foundation as submitted. BOARD COMMENTS No comments from the Board at this time. ADJOURN The meeting adjourned at 6:58 p.m. ___________________________ Chris Carrillo, Board President __________________________ Justine Hendricksen, Secretary 1 CHEF Minutes 07/20/2022 sma Draft pending approval COMMUNITY HERITAGE AND EDUCATION FOUNDATION July 20, 2022 SPECIAL BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Director Morales led the flag salute. PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT: None STAFF: John Mura, Chief Executive Officer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Secretary; Shayla Antrim, Administrative Specialist (EVWD) COMMITTEE: Wayne Brown, Charles Kiel LEGAL COUNSEL: None GUEST(s): Members of the public PUBLIC COMMENTS Chairman Carrillo declared the public participation section of the meeting open at 5:31 p.m. There being no written or verbal comments, the public participation section was closed. ORGANIZATIONAL & FINANCIAL UPDATE The Chief Executive Officer (CEO) provided an organizational update and financial summary to the Board. He reviewed the organizational structure of the Community Heritage and Education Foundation (CHEF) and a timeline of events since its formation. He stated that due to potential environmental limitations on the property adjacent to EVWD Headquarters, the Board may want to consider an update on the direction of CHEF. The CEO provided a list of items for the Board to consider moving forward: • Consider reasonable costs to build something smaller: at the Sterling Natural Resource Center property, on the property adjacent to or across from EVWD Headquarters • Establish a fundraising goal • Determine a budget 2 CHEF Minutes 07/20/2022 sma • Make fundraising materials • Create a recognition program for donors • Identify sponsorship opportunities • Consider a donation acceptance policy • Historical farm equipment donated by Kiel Family The Chief Executive Officer asked that Board provide feedback on how they would like to move forward with CHEF. Director Goodrich stated that he is glad that Community Heritage and Education Foundation is back on track. Director Morales asked if there had been discussions with Corallo Engineers regarding their donation and the future of CHEF. The CEO responded that he had those discussions and that they support the potential change in direction. Director Coats stated that he likes the thought of recognition levels, but doesn’t think that there should be a lot of levels. Chairman Carrillo stated that this is definitely the time to take action. For information only. NEXT STEPS MOVING FORWARD The Chief Executive Officer discussed the next steps moving forward with CHEF: • He discussed limitations with the Environmental Impact Report (EIR) for the property adjacent to EVWD Headquarters. He suggested a thorough review of the EIR with Jane Usher and possibly making adjustments with a new vision. • Consider collaborating with the City of Highlands’ Parks and Recreation Department, Trails Committee and Historical Society. • Consider communication strategies such as a newsletter and social media presence. • Work with staff and committee on creating donation policies. Establish fundraising goals and strategies. Mr. Kiel stated that he appreciates Mr. Mura for getting everything started up again and that he is glad that the Board values Community Heritage and Education Foundation. Mr. Kiel made some suggestions on how to promote Community Heritage and Education Foundation and stated that he is willing to volunteer his time. 3 CHEF Minutes 07/20/2022 sma For information only. BOARD COMMENTS Director Goodrich stated that he likes the idea of a social media presence. Director Smith stated that he likes the idea of a campaign that can be ongoing. Director Morales stated that it will be interesting to see the limitations of the EIR and that he is encouraged by the scale-back of the project. The Board will need smaller steps moving forward. Director Coats stated that a social media presence will help and suggested that EVWD place a link on their website to Community Heritage and Education Foundation. ADJOURN The meeting adjourned at 6:07 p.m. ___________________________ Chris Carrillo, Board President __________________________ Justine Hendricksen, Secretary 2022 2021 2020 Current Assets Cash in Checking 2,000$ 2,000$ 2,000$ Cash in Savings 100,040 100,030 100,020 Total Current Assets 102,040 102,030 102,020 Property, Plant, and Equipment Improvements - - - Equipment - - - Less: Accumulated Depreciation - - - Total Property, Plant, and Equipment - - - Total Assets 102,040$ 102,030$ 102,020$ Current Liabilities Due To East Valley Water District 42,000$ 42,000$ 42,000$ Total Current Liabilities 42,000 42,000 42,000 Net Assets Without Donor Restrictions 60,040 60,030 60,020 With Donor Restrictions - - - Total Net Assets 60,040 60,030 60,020 Total Liabilities and Net Assets 102,040$ 102,030$ 102,020$ LIABILITIES AND NET ASSETS Community Heritage Education Foundation Statement of Financial Position June 30th, ASSETS (A California Corporation) 2022 2021 2020 Without Donor Without Donor Without Donor Restrictions Restrictions Restrictions Revenue Contributions -$ -$ 101,000$ Other - - - Total Revenue - - 101,000 Expenditures Grants to Community - - - Consultants - - 41,000 Salaries and wages - - - Other - - - Total Expenditures - - 41,000 Income from Operations - - 60,000 Other Income Interest 10 10 20 Total Other Income 10 10 20 Excess of Expenses over Revenues before Provision for Income Taxes 10 10 60,020 Provision for Income Taxes State Income Taxes - - - Change in Net Assets 10 10 60,020 Net Assets - Beginning of Year 60,030 60,020 - Net Assets - End of Year 60,040$ 60,030$ 60,020$ Community Heritage Education Foundation Statement of Activities and Change In Net Assets For the Year Ended June 30th, (A California Corporation) 2022 2021 2020 Cash Flows from Operating Activities Income from Operations -$ -$ 60,000$ Adjustments to Reconcile Income from Operations to net cash provided by operating activities: Increase in Payable To EVWD - - 41,000 - - - Net Cash Provided by Operating Activities - - 101,000 Cash Flows from Financing Activities Loans from East Valley Water District (Open bank acct.)- - 1,000 Net Cash Provided by Financing Activities - - 1,000 Cash Flows from Investing Activities Interest Income 10 10 20 Net Cash Provided by Investing Activities 10 10 20 Net Increase (Decrease) in Cash 10 10 102,020 Cash, Beginning of Year 102,030 102,020 - Cash, End of Year 102,040$ 102,030$ 102,020$ Community Heritage Education Foundation (A California Corporation) Statement of Cash Flows For the Year Ended June 30th,