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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/09/1979 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 9~ 1979 MINUTES President O.A. Wall called the meeting to order at 4:03 p.m. and led the flag salute. ROLL CALL: PRESENT: O.A. Wall, President; Dennis L. Johnson, Vice-President. Directors Philip A. Disch ABSENT: Director Gerald W. Stoops CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Jan Cleveland, The Sun; Margaret Freeman, Wella Chapman, Gerald Wood, Bob Asay, W. Valentine, Helen Phillips, Mr. Reed. Mr. Ward MINUTES The following correction was indicated: Re Attorney Farrell's opinion on monies spent after Director's positions determined incompatible: ...... Attorney Farrell stated that in his opinion the payment to the directors of allowed fees and expenses authorized by law during such period were proper and that none of such payment should be reimbursed or returned to the District by any of said directors ..... M/S/C (Disch-Johnson) that the Minutes of March 26, 1979 be approved as corrected. FIFTH STREET, THIRD STREET, TIPPECANOE STREET SEWER SERVICE REQUEST Several property owners from the Third Street, Fifth Street and Tippecanoe Street area were present and expressed their views on the need for sewers in their immediate area. The General Manager stated that due to an emer- gency health hazard sewer mains had been installed in an area on Fifth and Sunnyside. Since the project was less than the limit authorized by law, it had been done by purchase order to expedite the installation. Each prop- erty owner pointed out their property on the map to the Board and the matter was discussed with various alternate actions suggested. The General Manager recommended that CM Engineering be authorized to design sewers for the entire area. Director Johnson indicated all property owners in the area should be contacted by certified, return receipt requested, mail and asked if they would like to participate in the project. Mr. Ward asked the approximate cost of hooking up to the sewer. It was stated it would cost $417 for the connection fee and $5 for the permit fee. Each property owner would have to have his private contractor install lines from their property line to their home. Costs to be adjusted for cost-of-living every Feb. 1st. M/S/C (Johnson-Disch) that CM Engineering prepare a design for sewer service to the entire area of Fifth, Third, Sunnyside and Tippecanoe Streets. that a certified, return receipt requested, letter be sent to each property -1- 4/9/79 owner requesting them to state whether they would like sewer service. Engineer Dahlke indicated CM Engineering would attempt to have the design ready within the next two weeks. ELDON MCCAW, 24736 E. LITTLE THIRD STREET '~' After the Finance Committee had reviewed a bill Mr. McCaw had received as a result of tenants not paying their water bills, it was Stated that the policy of the District is property owners are responsible for water and sewer bills accrued by tenants. Mr. McCaw expressed concern that he had not been notified that the bill was in arrears before his tenants moved. The matter was discussed further by the Board. M/S/C (Johnson-Disch) that Mr. McCaw's request for relief from his bill in the amount of $135 be denied. M/S/C (Johnson-Disch) that the Sewer Committee discuss the possibility of changing the District's Ordinance re billing of rental property for water and sewer service and present a recommendation to the Board. FINANCE COMMITTEE REPORT COMPUTER The General Manager indicated the Finance Committee had met twice and dis- cussed the alternative options for updating the District's computer. A recommendation was not made at this time, the Finance Committee will meet and review the matter further. SCAG RESOLUTION The General Manager indicated the Sewer Committee had met, discussed and ~ determined they would recommend sending a resolution to SCAG re their 208 Plan, however, he had learned the 208 Plan had already been adopted by SCAG even though many agencies had objected to portions of the Plan. DIRECTOR GERALD STOOPS ARRIVED AT THE MEETING AT 4:33 P.M. The General Manager indicated that approximately half of the agencies had declined to adopt the Plan since they had not seen the report and also many of them did not agree on the air quality standards attached to sewer treatment projects. There werealso objections on population control sug- gestions. The General Manager, therefore, recommended that the resolution not be adopted since it is after the fact and the concepts were not agree- able. CORRESPONDENCE FROM J. SCHLAHTA Correspondence had been received from Mr. Schlahta requesting in writing the answer to a question concerning general and administrative salaries in fiscal years 1977 and 1978. A report had been prepared by the Auditor for presentation to the Board in response to this question. Mr. Schlahta had also asked, "the reasons for overcharging present water and sewer users $1,000,000 in order to have money for future capital improvements". M/S/C (Disch-Johnson) that Mr. Schlahta be provided with a copy of ~ the report prepared by Mr. Sorensen in response to his first question. M/S/C (Disch-Stoops) that the Auditor and General Manager be author- ized to provide figures and reasons for the sewer and water fund 4/9/79 -2- of $1,000,000; what the monies are to be used for; that the information be provided at the next Board Meeting. M/S/C (Johnson-Stoops) that the information requested by Mr. Schlahta at the last Board Meeting be mailed to him. RESOLUTION 1979.31 - RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY, ANNEXATION 1979-1, JOHN HEERS~ INC. TRACTS 9848-TRACT 10103 was presented to the Board for adoption. M/S/C (Disch-Stoops) that Resolution 1979.31 be adopted as presented. ROLL CALL VOTE: AYES: Directors Disch, Johnson, Stoops, Wall NOES: None ABSENT: None RESOLUTION 1979.35 NOTICE OF COMPLETION, WITON CONSTRUCTION CO. INSTALLA- TION OF WATER MAINS IN TRACT 9497, PALM AND CITRUS AVENUE~ SAN BERNARDINO was presented to the Board for adoption. M/S/C (Stoops-Disch) that Resolution 1979.35 be adopted as presented. ROLL CALL VOTE: AYES: Directors Disch, Johnson, Stoops, Wall NOES: None ABSENT: None ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEETING, MAY 21,1979 RANCHO VERDE COUNTRY CLUB, RIALTO The General Manager stated that the District is host to the May 21st Special Districts Meeting. Reservations have been made at the Rancho Verde Country Club in Rialto and a speaker for the evening has been contacted. M/S/C (Stoops-Disch) that any Board Member, the General Manager and staff members be authorized and encouraged to attend. ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS MONTHLY MEETING, APRIL 16~ 1979, CUCAMONGA The General Manager stated the Association of San Bernardino County Special District's April meeting will be held at the Magic Lamp in Cucamonga on April 16. Chuck Hobbs will be the guest speaker. M/S/C (Stoops-Johnson) that any Board Member or staff member desiring to attend be authorized to do so. EMPLOYEE RECOGNITION REQUEST - SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION The General Manager indicated that an Employee Recognition Request had been received from the San Bernardino Public Employees Association. He stated units would have to be determined by the Board; that the employees be in- formed the application is valid; and, that no action could be taken for 30 days to provide time for any other applications to be submitted. The -3- 4/9/79 Personnel Committee will review the application after conferring with the employee representatives. M/S/C (Stoops-Disch) that the Personnel Committee meet with the employees representatives at 3:30 p.m. on Friday, April 13. RESOLUTION 1979.36 - RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY, ANNEXATION 1979-2, DOLORES R~ COUGHTRY, 26921 C~RESS HIGHLAND, CALIFORNIA was present~ for adoption. M/S/C (Disch-Stoops) that Resolution 1979.36 be approved as submitted. ROLL CALL VOTE AYES: Directors Disch, Johnson, Stoops, Wall NOES: None ABSENT: None RESOLUTION 1979.37 RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY, ANNEXATION 1979-5~ MARY AND MICHAEL BURGESS, 6970-6980 PERRIS HILL ROAD, SAN BERNARDINO was presented to the Board for approval. M/S/C (Disch-Stoops) that Resolution 1979.37 be approved as submitted. ROLL CALL VOTE: AYES: Directors Disch, Johnson, Stoops, Wall NOES: None ABSENT: None ACWA SPRING CONFERENCE, MAY 9-12, 1979, SACRAMENTO, CALIF. The General Manager stated the ACWA Spring Conference will be held May 9-12, 1979 in Sacramento at the Red Lion Inn. M/S/C (Disch-Johnson) that any Board Member, the General Manager, or anyone designated by the General Manager be authorized to attend. SPECIAL DISTRICT DUES 1979 The General Manager stated dues for the Association of San Bernardino County Special Districts is $105 for 1979. M/S/C (Disch-Johnson) that the dues in the amount of $105 be paid to the Association of San Bernardino County Special Districts. COMPLETION OF INSTALLATION OF WATER MAINS WITHIN TRACT 9675 The General Manager stated that District crews have completed installation of water mains within Tract 9675 and requested acceptance of same. M/S/C (Stoops-Johnson) that the Board accept the completion of water main installation within Tract 9675 by District crews as recommended by the General Manager. -4- 4/9/79 CORRESPONDENCE FROM TURLOCK IRRIGATION DISTRICT Correspondence from the Turlock Irrigation District indicated their Board of Directors had passed a resolution opposing President Carter's plan to place the U.S. Forest Service under the jurisdiction of a renamed Depat- ment of Interior. They contend the Dept. of Interior has been less objec- tive about development of water and power projects than has the Forest Service, and therefore were requesting individual boards to take similar action. It was determined the General Manager would contact the President of Special Districts and request the matter be placed on next meeting's agenda in order to have it discussed with all special districts Director Stoops moved that the Board adopt the same resolution adopted by the Turlock Irrigation District and submit it to representatives of Congress. The motion died for lack of a second. WARRANTS Payroll 3133-3162 $9,019.43 Payroll 3946-4024 $141,377.80 Total $150,397.23 M/S/C (Johnson-Disch) that the warrants be approved as presented. DIRECTOR'S FEES AND EXPENSES The following fees and expenses were presented: Stoops $200, he stated the net to be contributed to Highland Little League for landscape project; Wall $200; Disch $265; Johnson $200. M/S/C (Johnson-Stoops) that the Director's fees and expenses be accepted. MAILING OF MINUTES AND AGENDAS A discussion ensued regarding requests for copies of Board agendas and minutes. M/S/C (Disch-Stoops) that staff be directed to mail minutes and agendas to anyone requesting such; that the person requesting such material pro- vi~e stamped, self-addressed envelopes. PUBLICATION OF DIRECTOR'S FEES AND EXPENSES IN NEWSPAPER Director Johnson stated that he would like to see all director's fees and expenses published semi-annually in the local newspaper. A discussion ensued regarding the matter. It was determined the Personnel Committee would meet and further discuss the matter. Director Disch suggested a limit be put on director's expenses. This also was discussed in some detail and was referred to the Personnel Committee for further consider- ation. CITY OF SAN BERNARDINO HEARING RE SEWER RATES It was determined representatives should be in attendance at the City of San Bernardino Hearing re sewer rate increase. Directors Disch and Johnson indicated they would attend the meeting, the General Manager was also re- quested to attend. -5- 4/9/79 COST INCREASES Director Disch proposed a resolution of intent be adopted stating that costs not be increased any greater than cost of living or energy costs, this would not include capital improvements. The matter was discussed at length. It was indicated by the General Manager that in the past five years the District has not kept up with the cost of living index. Director Disch indicated he would like to discuss it further at the next Board Meeting. WELLS IN EAST HIGHLANDS The General Manager indicated that plans for wells in East Highlands is progressing. The cost of the hardware is being investigated and permission to build still has to be obtained. No action taken. ADJOURNMENT The meeting was adjourned at 5:30 p.m. upon motion by Director Johnson. Bonnie R'. ·Ea~twood, Secretary O.A. Wall, President 4/9/79