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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/23/1979 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 23, 1979 MINUTES President O.A. Wall called the meeting to order, declared bid opening time closed at 4:00 and led the flag salute. ROLL CALL: PRESENT: O.A. Wall, President; Dennis L. Johnson, Vice-President; Directors Philip A. Disch, Gerald W. Stoops ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary, Duncan Parkes, Engineering Dept. GUESTS: Bob Asay, Dick Reed, J. Schlahta, Merlin Johnson MINUTES Director Stoops indicated his contribution would be paid to the East Baseline Little League rather than Highland Little League; it was deter- mined Mr. McCaw's bill was $152.69, rather than $135 as reflected in the April 9, 1979 Minutes. M/S/C (Disch-Stoops) that the Minutes of April 9, 1979 be approved as corrected. BID OPENING - INSTALLATION OF WATER MAINS & APPURTENANCES WITHIN TRACT 10103 (CONTINUATION OF RAINBOW LANE, BETWEEN ATLANTIC AVENUE AND HIGHLAND AVENUE, W/O BOULDER IN SAN BERNARDINO COUNTY) The Secretary opened and read the bid proposals for the installation of water mains and appurtenances within Tract 10103, continuation of Rainbow Lane, between Atlantic & Highland Avenue. All proposals included a ten percent bid bond and were as follows: Ace Pipeline Const. $10,665.00 Merlin Johnson Const. 9,104.80 Witon Construction Co. 20,385.00 Engineer's Estimate 12,150.00 M/S/C (Stoops-Disch) that the bids be turned over to staff and the consulting engineer for checking and recommendation. Engineer Dahlke stated that all the bids were in order and recommended the bid be awarded to the low bidder, Merlin Johnson. M/S/C (Stoops-Disch) that the bid be awarded to Merlin Johnson Con- struction for installation of water mains & appurtenances within Tract -1- 4/23/79 10103 in the amount of $9,104.80; that the next lowest bid be retained until contracts formalized. MR. SCHLAHTA'S REQUEST FOR INFORMATION ON CAPITAL IMPROVEMENTS The General Manager presented the Board with the 1978-79 capital improve- -- ment program indicating expenditures of $469,000 in response to Mr. Schlahta's request for information re the capital improvements. The General Manager noted there are two and one-half million dollars of capital improvements listed, but not budgeted in the current year, how- ever there is the problem of replacing the District computer, as well as various other projects which were discussed. The Board will deter- mine which projects will provide the greatest service and cost benefits to the people of the District. Mr. Schlahta asked questions pertaining to bonded indebtedness. Attorney Farrell stated the District has only revenue bonds. Mr. Schlahta also made various statements regarding the net income on sewer service. It was stated the preliminary budget for 1979-80 will be presented at the June 11, 1979 Board Meeting for review and discussion. No action taken. PERSONNEL COMMITTEE REPORT Director Stoops indicated the Personnel Committee had met with the General Manager and Employee Representatives and determined that one bargaining unit was sufficient in accordance with the resolution of the Board. Management and confidential employees will be excluded. Management employees were defined as: General Manager, Secretary to the Board, Auditor-Treasurer, Field Superintendent, Office Manager and Engineering Aide II. Confidential employees were defined as: Board hired consult- ants and the Chief Clerk. Harold Fones, Employee Relations Officer, recommended single unit representation. ~- M/S/C (Stoops-Disch) that the Board accept the Employee Relation Officer's recommendation for single unit representation. STEP RAISE - GORDON C. GRANT The Personnel Committee recommended a step raise for one year satis- factory performance for Gordon C. Grant, from 27B to 27C $4.65/hr - $809/month to $4.85/hr-$843/month, effective May 7, 1979. M/S/C (Stoops-Disch) that the Board approve the step raise for Gordon C. Grant as recommended. MERIT RAISE ROY PATTERSON The Personnel Committee, upon recommendation of the General Manager, recommended a merit step raise for Roy Patterson for very high stand- ard sewer inspections. Mr. Patterson will be the District backup inspector. The merit step increase will be from 29F to 30F $6.04/hr to $6.32/hr., effective May 7, 1979. M/S/C (Stoops-Disch) that the Board approve the merit step increase for Roy Patterson as recommended. Director Johnson requested that information re fringe benefits be pro- vided with the request for approval of salary increases in order that the total salary be reflected. 4/23/79 -2- DIRECTOR'S FEES AND EXPENSES Director's fees and expenses were discussed by the Personnel Committee, however, a specific recommendation was not made. The matter will be discussed further. COAUTHORSHIP OF LEGISLATION CONCERNING ABOLISHMENT OF REGIONAL WATER QUALITY CONTROL BOARD TRANSFER OF FUNCTIONS TO COUNTY BOARD OF SUPER- VISORS by Assemblyman Bill Leonard was presented to the Board for their review and comments. Mr. Dick Reed expressed concern regarding the bill and stated he felt the County Board of Supervisors would be more knowledgeable regarding the local water districts. It was determined the District should contact ACWA and find out what other Districts are doing regarding the matter. AN EXECUTIVE SESSION WAS CALLED AT 4:47 P.M. TO DISCUSS PERSONNEL MATTERS THE BOARD OF DIRECTORS RETURNED TO THE BOARD ROOM FROM EXECUTIVE SESSION AT 5:03 P.M. FINANCE COMMITEE REPORT PURCHASE OF COMPUTER The General Manager indicated the Finance Committee had met and discussed various computer programs and the most economical way to expand the pro- gram. He stated several companies had been contacted and their soft- ware discussed. Director Johnson indicated there might be a possibility that the District could use San Bernardino Valley Municipal Water District's computer facilities. The General Manager was authorized to contact Mr. Jack Beaver of the Valley District and discuss the possibilities regard- ing the use of their computer. SEWER SERVICE TIPPECANOE AREA The General Manager indicated there have been problems in the Tippecanoe area with septic tanks caving in and causing health problems. Engineer Dahlke presented the Board with a plan for providing sewers to the area. After reviewing a map of the area it was determined the most feasible way to handle the problem at this time would be to install sewer facili- ties at 6th & Tippecanoe, proceeding south on Tippecanoe approximately 600 feet. The remaining portion of the area would be completed at a later time. The General Manager recommended this portion on Tippecanoe be installed by purchase order. Attorney Farrell indicated this procedure would be in order. M/S/C (Johnson-Stoops) that the District install sewers for approxi- mately 600 feet on Tippecanoe at 6th Street by purchase order; that the remainder of the project be put out to bid. ROLL CALL VOTE: AYES: Directors Johnson, Stoops, Wall NOES: Director Disch ABSENT: None Director Disch voted no as he felt the project should have been put out to bid. -3- 4/23/79 SEWER COMMITTEE REPORT Director Disch stated the Sewer Committee had met and discussed sewer and water billing on rental properties. Various methods were discussed, it was determined a credit application be prepared by staff that would include information needed for collecting delinquent accounts by collec- tion agencies. Lien procedures will also be investigated further. DEPARTMENT OF WATER RESOURCES WORKSHOP SCHEDULES RE GROUND WATER BASINS SB 1505 Information was provided the Board regarding proposed workshops relative to SB 1505 ground water basins. The General Manager was instructed to contact Mr. Frazer at ACWA and inquire as to what their position is con- cerning the matter~ with a report to be given at the next Board Meeting. It was determined the matter should be noted on the calendar so a District representative can attend the hearings. M/S/C (Disch-Stoops) that the General Manager be authorized to con- tact Jack Coe, Chief Southern District, Dept. of Water Resources, Los Angeles and inquire as to the date and place of the hearings for our basin. RETIREMENT DINNER, JACK GEORGE, MONTE VISTA COUNTY WATER DISTRICT An invitation had been received re a retirement dinner for Jack George, Director at Monte Vista County Water District on April 28, 1979. No action taken. Information only. TURLOCK WATER DISTRICT The resolution received from Turlock Irrigation District regarding President Carter's plan to put the U.S. Forest Service under the juris- diction of a renamed Department of Interior was discussed briefly. The District had formally requested that the matter be discussed at the April Association of San Bernardino County Special Districts Meeting, however, it was not brought up at the meeting. No action taken. DIESEL PUMP The General Manager recommended the District purchase a 55 hp, trailer mounted, diesel pump that could be used in the event of equipment fail- ure or major disaster. He indicated it has been fortunate for the Dis- trict in the past that equipment has not failed in peak seasons. The diesel pump which was recommended would cost approximately $9,000.00. After discussing the matter, it was suggested the General Manager con- tact the County and inquire as to whether or not they might have a surplus diesel pump. M/S/C (Disch-Johnson) that the Board approve the purchase of a diesel pump as recommended. CAPITAL IMPROVEMENTS The General Manager requested authorization to work with the Finance Committee relative to the capital improvement program for the coming year. --4-- 4/23/79 M/S/C (Johnson-Disch) that the capital improvement program be referred to the Finance Committee. WARRANTS General 4025-4073 $22,735.28 Payroll 3163-3192 $9,057.54 Total $31,792.82 M/S/C (Disch-Stoops) that the warrants be approved as submitted. CLAIM - ARTHUR SERNA The General Manager stated that a claim had been submitted by Arthur Serna in the amount of $105,000 for an injury sustained when he fell from a walkway due to a handrail breaking. It has been determined that the property where the claimant was injured belongs to Bear Valley Mutual Water Company, therefore, the General Manager recommended denial of the claim. M/S/C (Disch-Johnson) that the claim be denied and referred to the District insurance carrier. RESIGNATION - AUDITOR-TREASURER, KENNETH O. SORENSEN Kenneth O. Sorensen, Auditor-Treasurer, submitted his resignation to the Board, effective July 13, 1979. M/S/C (Stoops-Disch) that the Board accept the resignation with sincere regret. M/S/C (Stoops-Disch) that a resolution be prepared and presented to Mr. Sorensen for his fine service to the District. FINANCIAL STATEMENTS FOR FEBRUARY The Auditor presented the February financial statements for the Board's review. No action taken. SOUTHERN CALIFORNIA WATER COMPANY The General Manager indicated three persons were being interviewed for preparing an appraisement of the Southern California Water Company's Highland facilities relative to cost for purchasing. PERSONNEL COMMITEE MEETING A meeting was scheduled for the Personnel Committee on April 27 at 4:30 p.m. to discuss qualifications for hiring an Auditor-Treasurer. It was determined that Mr. Patterson would be asked to meet with the Committee. HANSEN PROPERTY Director Stoops inquired as to whether any information had been received recently re the Hansen property in East Highlands. The General Manager indicated none had been received. 4/23/79 SEWER SERVICE FACILITY INSTALLATION ESTIMATE BY CM ENGINEERING - THIRD STREET TO EUCALYPTUS AND WEBSTER Engineer Dahlke stated he had prepared a cost estimate for sewer facility installation from Third Street to Webster and Eucalyptus. The estimate was $246,700.00. CM Engineering had previously prepared a design for such installation and this same design will be used. No action taken. NEW WATER AND SEWER BILLS The General Manager presented the Board with a copy of the new water and sewer bills that had just been received. Information only. ADJOURNMENT Upon motion by Director Johnson, the meeting was adjourned at 6:20 p.m. Bonnie R. Eastwood Secretary O.A. Wall President -6- 4/23/79