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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/11/1979 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING June 11, 1979 MINUTES Acting President, Dennis L. Johnson, declared bid time closed at 4:00 p.m. The meeting was called to order at 4:05 p.m., at which time Act- ing President, Johnson led the flag salute. ROLL CALL VOTE: PRESENT: Dennis L. Johnson, Acting-President; Directors Philip A. Disch, Glenn R. Lightfoot, Harold V. Kelvington, Gerald W. Stoops ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consult- ing Engineer STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary, Duncan Parkes, Engineering Dept. GUESTS: Mrs. Lightfoot and children; Mrs. Stoops, Mr. Feistener, Mr. Schlahta, Mr. Jakowczyk MINUTES The Secretary requested the Minutes of May 29, 1979 reflect specific authorization for calling of bids for Installation of Sewers in Sunny- side Avenue and Tippecanoe Avenue Between 5th & 6th Streets on June 11, 1979. M/S/C (Disch-Stoops) that the Minutes of May 29, 1979 be approved as corrected. OATH OF OFFICE ADMINISTERED TO THREE DIRECTORS The Secretary administered the Oath of Office to three directors: Harold V. Kelvington, Glenn R. Lightfoot and Gerald W. Stoops. With the members of the Board of Directors officially installed, the Acting-President indicated the meeting would proceed. DENNIS L. JOHNSON ELECTED PRESIDENT Acting-President Johnson declared nominations in order for President of the Board of Directors. Motion by Director Stoops, seconded by Director Disch that Dennis L. Johnson be nominated as President. M/S/C (Disch-Stoops) that nominations be closed. There being no further nominations, a unanimous ballot was cast for Director Johnson as the elected President of the Board of Directors. ROLL CALL VOTE: AYES: Directors Disch, Lightfoot, Kelvington, Stoops NOES: None ABSTAIN: Director Johnson ~/11/79 -1- GERALD W. STOOPS ELECTED AS VICE-PRESIDENT The President declared nominations were in order for Vice-President. M/S/C (Disch-Lightfoot) that Gerald W. Stoops be nominated as Vice- President of the Board of Directors. M/S/C (Johnson-Disch) that nominations be closed. There being no further nominations, a unanimous ballot was cast for Director Stoops as Vice-President of the Board of Directors. APPOINTMENT OF SECRETARY The President stated Secretary of the Board would need to be appointed. M/S/C (Stoops-Disch) that Bonnie R. Eastwood be re-appointed as Secretary to the Board of Directors for the next six months, by unanimous vote of the Board. APPOINTMENT OF GENERAL MANAGER The President stated the General Manager would need to be re-appointed for the next six months. M/S/C (Stoops-Disch) that Harold M. Fones, be re-appointed as General Manager of the District for the next six months, by unanimous vote of the Board. APPOINTMENT OF AUDITOR-TREASURER The President stated the appointment of Auditor-Treasurer was in order. M/S/C (Disch-Lightfoot) that Kenneth O. Sorensen be re-appointed as Auditor-Treasurer until his resignation becomes effective. The vote TIME AND PLACE FOR HOLDING MEETINGS The President declared the time and place for holding regular meetings was open for discussion. A discussion ensued relative to changing the meeting time from 4:00 p.m. to 7:00 p.m. on the 2nd and 4th Mondays of each month. M/S/C (Stoops-Kelvington) that the meetings be held on the 2nd and 4th Mondays of each month at 7:00 p.m. at the District Office. CALLING SPECIAL BOARD MEETINGS The President stated the method of calling Special Meetings should be determined. It was stated Section 54956 of the Government Code specifically outlines the manner of calling and conducting Special Meetings. M/S/C (Disch-Stoops) that the Board follow the Government Code, Section 54956 provision in calling Special Meetings. BID OPENING - INSTALLATION OF WATER MAINS & APPURTENANCES WITHIN TRACT 8277~ LYNWOOD DRIVE, EAST OF VICTORIA AVENUE, SAN BERNARDINO The Secretary opened and read the bid proposals for the Installation of -2- 6/11/79 Water Mains and Appurtenances With Tract 8277, Lynwood Dr./east of Victoria Avenue, S.B. Ail proposals included a ten percent bid bond and were as follows: Ace Pipeline Const. Co. $ 65,061.20 JMK Construction 64,578.45 Peter David 124,997.00 Engineer's Estimate 118,000.00 M/S/C (Stoops-Disch) that the bids be turned over to staff and the Consulting Engineer for checking and recommendation. Engineer Dahlke stated that all bids were in order and recommended the bid be awarded to the low bidder, JMK Construction. M/S/C (Stoops-Disch) that the bid be awarded to JMK~nstruction for Installation of Water Mains & Appurtenances Within Tract 8277, in the amount of $64,578.45 and the next lowest bid be retained until contracts are formalized. BID OPENING - CONSTRUCTION OF SANITARY SEWERS ON SUNNYSIDE AVENUE, TIPPECANOE AVENUE BETWEEN 5TH & 6TH STREETS, SAN BERNARDINO The Secretary opened and read the bid proposal submitted for Construction of Sanitary Sewers on Sunnyside and Tippecanoe Avenues, Between 5th and 6th Streets. The proposal included a ten percent bid bond and was as follows: JMK Construction $36,963.10 Engineer's Estimate 35,875.00 M/S/C (Stoops-Lightfoot) that the bids be turned over to staff and the Consulting Engineer for checking and recommendation. Engineer Dahlke stated the bid proposal was in order and recommended the bid be awarded to JMK Construction. M/S/C (Disch-Stoops) that the bid be awarded to JMK Construction for Construction of Sanitary Sewers on Sunnyside & Tippecanoe Avenues, Between 5th & 6th Streets, in the amount of $36,963.10. FINANCE COMMITTEE REPORT It was determined the Finance Committee had met and discussed joint use of San Bernardino Valley Municipal Water District's computer. A draft agreement has since been received from the Municipal Water District and will be discussed later in the meeting. No action taken. PERSONNEL COMMITTEE MEETING Director Stoops stated the Personnel Committee had met and the General Manager recommended a six month increase for Diane Perry from 23A $3.75/652 month to 23B $3.91/680 month. M/S/C (Stoops-Disch) that the step increase be approved as recom- mended for Diane Perry. 6/il/79 -3- It was also mentioned that two of the candidates which had applied for the position of Auditor-Treasurer had been invited to meet with the Board at 8 p.m. this evening for an interview by the Board. MR. FEISTENER, WEAVER STREET Mr. Feistener was present and asked if a date could be given to him re- garding the installation of water to his property on Weaver Street. The General Manager stated that construction was scheduled for Wednesday, however, he would have to check with the Field Superintendent before making a firm commitment. Mr. Feistener would be notified otherwise. PRELIMINARY BUDGET REVIEW Copies of the preliminary budget were presented to the Board for their perusal. Director Disch requested that it be reviewed line by line and discussed in detail. After discussion, it was M/S/C (Disch-Stoops) that the Board review the entire preliminary budget in detail at this time. After reviewing the preliminary budget, it was determined the Finance Committee would review it further before final adoption. M/S/C (Stoops-Disch) that the budget be referred to the Finance Committee. Mr. Schlahta was present and asked that he be permitted to ask questions regarding the proposed budget. He stated that it was a very favorable budget and reflected in most instances the spirit of 13. It was noted that none of the directors are presently covered by either medical or dental insurance. He asked that the cost of operating the two District sedans, those driven home by the General Manager and Auditor, be shown cost wise separately in the budget and also requested this information be provided to him. President Johnson stated the information would be mailed to him. COMMITTEE ASSIGNMENTS President Johnson handed out copies of the various committees for the Board to review. He suggested the Directors contact him if they have any preference regarding the various committee assignments. The assign- ments will be made by President Johnson in the near future. CORRESPONDENCE HAD BEEN RECEIVED FROM SENATOR HAYAKAWA REGARDING A LETTER WRITTEN TO HIM RELATIVE TO THE DISTRICT BEING IN FAVOR OF THE PERIPHERAL CANAL. No action, information only. CORRESPONDENCE HAD BEEN RECEIVED FROM SENATOR ALAN ROBBINS RE SENATE BILL 217 AND THE ANTI-FORCED BUSING CONSTITUTIONAL AMENDMENT. Information only, no action taken. CORRESPONDENCE HAD BEEN RECEIVED FROM ASSEMBLYMAN LARRY KAPILOFF RE AB 442~ AN AMENDMENT TO ESTABLISH A NEW WATER PLAN FOR CALIFORNIA had been received. It was requested that copies of AB 442 be obtained for Directors to review, as well as copies of the bills relative to the City's being able to annex property up to 100 acres at a time. ACWA CORRESPONDENCE~ MINUTES OF BOARD MEETING AND VARIOUS RESOLUTIONS WERE PRESENTED TO BOARD FOR THEIR INFORMATION. No action taken. -4- 6/11/79 CORRESPONDENCE HAD BEEN RECEIVED FROM WILLIAM LEONARD, ASSEMBLYMAN, REGARDING DISTRICT SUPPORT OF THE PERIPHERAL CANAL PROJECT which was presented to the Board for their information. No action taken. RESOLUTION 1979.47, NOTICE OF COMPLETION, INSTALLATION OF WATER MAINS WITHIN TRACT 9859 BY WITON CONSTRUCTION COMPANY was presented for adoption. M/S/C (Stoops-Disch) that Resolution 1978.42 be approved as presented. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Johnson, Lightfoot, Stoops NOES: None ABSENT: None RESOLUTION 1979.48, ACCEPTING DEDICATION OF SEWERS WITHIN TRACT 9610, VICTORIA BETWEEN DATE STREET AND LYNWOOD, S.B. was presented to the Board for approval. M/S/C (Stoops-Disch) that Resolution 1979.48 be approved as presented. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Johnson, Lightfoot, Stoops NOES: None ABSENT: None DRAFT AGREEMENT FROM SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT RE COMPUTER LEASE The General Manager presented the Board with a draft Computer Use Lease Agreement for their review. He stated the agreement has not been completed; that he is going to request they fill in the blank spaces at San Bernardino Valley Municipal Water District; and, that some items will have to be negotiated. He stated he would confer with Attorney Farrell and attempt to have an agreement prepared for approval at the next Board Meeting. REVIEW OF CANDIDATES FOR AUDITOR TREASURER POSITION It was determined that two candidates would be interviewed by the Board for the position of Auditor Treasurer at 8 p.m. this evening. APPOINTMENT OF REPRESENTATIVE FOR JPIA, MEETING TO BE HELD JUNE 15~ 1979 President Johnson appointed Director Kelvington to represent the District at the Joint Powers Insurance Authority meeting to be held June 15 in Los Angeles. ENERGY SAVINGS The General Manager stated he had met with the San Bernardino Valley Water Conservation District this date regarding the District acquiring a well site on their property in East Highlands. The General Manager reviewed various reasons for acquiring the site for a well which would supply the District with water produced through gravi~ flow, rather than having to be pumped, which would save the District high pumping costs. This would be a considerable savings in energy consumption. The General Manager also stated he had submitted an application to Southern California Edison Company for a rate reduction for off peak pumping, which cuuld save the District between $40,000 and $60,000 per year. 6/11/79 -5- AUTHORIZATION TO CALL FOR BIDS FOR INSTALLATION OF WATER MAINS WITHIN TRACT 10353, STERLING & ROCA, N/PACIFIC, W/19TH STREET was requested by the General Manager for June 25, 1979. M/S/C (Stoops-Disch) that authorization be made to call for bids for Installation of Water Mains & Appurtenances within Tract 10353~on June 25, '79. AUTHORIZATION TO CALL FOR BIDS CONSTRUCTION OF SANITARY SEWERS WITHIN WEBSTER STREET The General Manager recommended authorization to call for bids be tabled until monies have been received from Greenberg, Stark & Associates, per their agreement with the District for Tract 10102 for sewer installation. M/S/C (Disch-Stoops) that authorization to call for bids for sewer installation to Webster Street be tabled until next meeting. AUTHORIZATION TO CALL FOR BIDS RESERVOIR AT SAN MANUEL INDIAN RESERVATION The General Manager recommended authorization to call for bids for a reservoir at the San Manuel Indian Reservation be tabled. SEWER RATE INCREASE BY CITY OF SAN BERNARDINO It was determined that the Joint Powers Committee be re-activated and a meeting set up with the City Water Commission as soon as possible to discuss the Jt. Powers Agreement. No action taken. SAN BERNARDINO COUNTY SPECIAL DISTRICT ASSOCIATION MONTHLY MEETING, JUNE 18, 1979, FONTANA was announced. A proposed amendment submitted for comment and review by the Association was discussed at length. It was determined that a motion would be made from the floor at the Special District meeting that would state the following: Regarding the proposed amendment to the Association's bylaws any employee or any elected director of any Independent Special District within San Bernardino County be a current, due paying member of the Association. DIRECTORS FEES AND EXPENSES The following fees and expenses were presented: Stoops $150; Johnson $50; Disch $150; Wall $50 M/S/C (Disch-Stoops) that the director's fees and expenses be approved as submitted. WARRANTS General 4202-4251 $87,921.44; Payroll 3289-3319 $9,403.36 Total $97,324.80 M/S/C (Disch-Stoops) that the warrants be approved as presented. TIME EXTENSION REQUEST FOR INSTALLATION OF SEWAGE COLLECTION SYSTEM, SAN MANUEL INDIANS, WAL CON CONSTRUCTION The General Manager stated that CM Engineering was recommending a 7 day time extension for Wal Con Construction due to increased work on Installa- tion of a Sewage Collection System at the San Manuel Indian Reservation. This would limit their liquidated damages to 12 days. They were esssentially 6/11/79 -6- 19 days late in completing the work according to their contract with the District. M/S/C (Stoops-Lightfoot) that the Board approve the recommendation for a 7 day time extension for Wal Con Construction Co. LIONEL LEVY, 5791 PERSHING AVENUE, SAN BERNARDINO, CA CLAIM FOR DAMAGES The General Manager reviewed a claim made by Lionel Levy, 5791 Pershing Avenue regarding damages to his automobile. After discussing the matter, it was determined the claim would be denied. Legal Counsel stated that the claim had not been made within 90 days, therefore, it was not valid. M/S/C (Stoops-Disch) that the claim by Mr. Levy be denied since it was not filed within 90 days. ANNEXATION OF DR. HANSEN'S PROPERTY BY CITY OF S.B. A map was presented to the Board which indicated Dr. Hansen's property had been annexed to the City. Information only. PAYMENT OF CANDIDATES STATEMENTS FOR NOVEMBER ELECTION M/S/C (Stoops-Disch) that the District will not pay the Candidate's Statements for the November 1979 election. COMMITTEE ASSIGNMENT Director Disch suggested the committees be consolidated when assignments are made by President Johnson. CLAIM - BARBARA KOEHLER, DAMAGE TO HER AUTOMOBILE The General Manager reviewed a claim presented to the District by Barbara Koehler. He stated that the claim cannot be verified, therefore, recommended denial of the claim. M/S/C (Stoops-Disch) that the claim by Barbara Koehler be denied and referred to the District's insurance agent. RECESS CALLED AT 6:32 P.M. M/S/C (Stoops-Disch) that the meeting be recessed until 8:00 p.m. MEETING CALLED TO ORDER AT 8:00 P.M. President Johnson called the meeting to order at 8:00 p.m. AUDITOR-TREASURER INTERVIEWS A discussion was held regarding the employment, qualifications and salary for the position of Auditor-Treasurer. It was determined the new Auditor-Treasurer would not have use of the District vehicle to take home; that a cost-of-living increase would not be given to him this year (1979); and that he would be on a six-month probation. At 8:09 p.m. Mr. Ed Jakowczyk was presented to the Board by the General Manager. Mr. Jakowczyk was asked questions regarding his qualifications and his expectations regarding salary. After an indepth discussion and interview, Mr. Jakow~zyk was asked to return to the meeting in about 10 minutes for a decision by the Board. The Board further dis- cussed salary and qualifications. M/S/C (Stoops-Lightfoot) that the District employ Mr. Edward Jakowczyk as Auditor-Treasurer. The vote was unanimous. When Mr. Jakowczyk returned, salary was again discussed, it was M/S/C (Stoops-Kelvington) that the Auditor-Treasurer's salary be $18,500; that in 6 months a 5% increase be granted upon satisfactory performance; that one year later another 5% increase be granted; and that a cost-of-living increase not be granted in 1979. ROLL CALL VOTE AYES: Directors Kelvington, Johnson, Lightfoot, Stoops NOES: Director Disch ABSENT: None Director Disch indicated he had voted no because he felt Mr. Jakowczyk could have been employed at a salary of $18,000. The General Manager explained the terms of the salary to Mr. Jakowczyk in detail. The second applicant, Mr. Stewart Riley, did not show up for his interview. JOB DESCRIPTIONS Director Stoops indicated job descriptions would be helpful in determining job responsibilities. The General Manager responded that this would be helpful. NEWS RELEASE Director Stoops had prepared a news release concerning the newly elected directors and hiring of the Auditor-Treasurer. It will be turned over to the newspaper for publication. PRESIDENT STATES GOALS President Johnson thanked the Board for appointing him as President and presented them with a list of goals which he would like to accomplish during the remaining term of his office: 1) new well sites; 2) Jt. Powers Agreement with City of San Bernardino; 3) better employee relationships; 4) acquire Southern California Water Co.; 5) complete computer time sharing agreement with San Bernardino Valley Municipal Water District; and 6) continued program of not subsidizing developers. MEETING ON COST-OF-LIVING It was determined a meeting would be held regarding a cost-of-living increase on June 21, 1979 at 4:30 p.m. MEETING ADJOURNED M/S/C (Disch-Stoops) that the meeting be adjourned to June 21, 1979 -8- 6/11/79 at 4:30 p.m. The meeting adjourned at 9:03 p.m. Bonnie R. Eastwood Secretary D nnis L. Johnson t -9- 6/11/79