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Home My WebLink AboutMinutes - EVWD Board of Directors - 06/25/1979 EAST SAN BERNARDINO COUNTy WATER DISTRICT REGULAR MEETING JUNE 25, 1979 MINUTES President Dennis L. Johnson called the meeting to order and declared bid time closed at 7~00 p.m. He then led the flag salute. ROLL CALL PRESENTi Dennis L. Johnson, President; Harold V. Kelvington, and Gerald Stoops, Directors ABSENT: Directors Philip A, Disch, Glenn R. Lightfoot CONSULTANTS; Robert J. Farrel I, Legal Counsel] John Dahlke, Consulting Engineer STAFF~ Kenneth O, Sorensen, Auditor-Treasurer; Bonnie R. East- wood, Secretary; Lee Roebke, Office Manager; Duncan Parkes, Engineering Dept. GUESTS: Tony Freitas, Larry Hendon and contractors BID OPENING ~ INSTALLATION OF WATER MAINS WITHIN TRACT 10353, ARGYLE & 19TH STREET, WEST OF VICTORIA The Secretary opened and read the bid proposals submitted for Install- ation of Water Mains Within Tract 10353, Argyle & 19th Street, West of V~ctoria. The proposals each included a 10% bid bond, however, the one submitted by Kaibab had not been signed by the principal party, therefore, did not meet the requirements. Ace Pipeline Construction Co. $ 9,404.50 Merlin Johnson Construction 11,540.00 JMK Construction 11,326.00 Kaibab Engineer's Estimate $11,900.00 M/S/C (Stoops-Kelvington) that the bids be turned over to staff and the Consulting Engineer for checking and recommendation. Engineer Dahlke stated the bids submitted by Kaibab Construction and Merlin Johnson were not signed~ therefore, JMK Construction would be the second lowest bidder. He recommended the bid be awarded to the Iow bidder, Ace Pipeline Construction. M/S/C (Stoops~Kelvington) that the bid in the amount of $9,404.50 be awarded to Ace Pipeline Construction Co. for installation of water mains within Tract 10353. CWRA DIRECTORS MEETING~ AUGUST 3, HOTEL DEL CORONADO~ CORONADO, CA was announced, Information only, no action taken. ACW^ LEGISLATIVE COMMITTEE REPRESENTATIVE A discussion was held regarding a representative for the ACWA Legislative 6/25/79 -I- Committee, M/S/C (Stoops-Kelvington) that John Frazer of ACWA be contacted with the recommendation that Charles T. Vath serve on the ACWA Legislative Committee; that a copy of the letter be mailed to Mr. Vath. ACCEPTANCE OF WATER MAIN INSTALLATION WITHIN TRACT 10015, LYNWOOD DRIVE AT PIEDMONT, COMPLETED BY DISTRICT CREWS was presented to the Board for approval. M/S/C (Stoops-Kelvington) that the water main installation within Tract 10015 be accepted. REQUEST TO CALL FOR BIDS, WATER MAIN INSTALLATION WITHIN TRACT 7081, PACIFIC & BOULDER, JULY 23, 1979 was presented to the Board. REQUEST TO CALL FOR BIDS~ WATER MAIN INSTALLATION WITHIN TRACT 10102, PHASE I~ CHURCH & BASELINE, ON JULY 23~ 1979 was presented to the Board. M/S/C (Stoops-Kelvington) that the staff be authorized to call for bids on July 23, 1979 for water main instal latio~ within Tract 10102, and Tract 7081. TONY FREITAS COMMENTS ON METER CHARGE Mr. Freitas was present and requested an explanation of the term "meter char9e" which has been printed on the new bills. It was pointed out to Mr. Freitas that the charge has always been included in the monthly bill, however, it was not listed separately. It was determined the terminology would be changed to reflect an "availability charge'~ or "ready-to-serve-charge", rather than "meter charge". It was a so de- termined a notice would be prepared to give to office personne that would answer questions uniformly regarding the charge. CONCURRENT ANNEXATIONS WITH THE CITY Mr. Larry Hendon was present to relate the LAFC~s views regard ng District annexations that are contiguous to the City; namely Annexation 1979-1, Boulder and Highland Avenues at this time. He stated LAFC would like to have it annexed concurrently to the City~ that up to this time they have not exercised their right to annex concurrently because the annexations were not significant. He e~plained why the LAFC finds it advantageous to the property owners and the Commission also feels this is in accordance with the intent of the state legislation that urban areas become a part of the nearest City. He indicated the reason he came to the Board Meeting was to inform the Board that the LAFC staff is going to recommend to the Commission that in every signifi- cant annexation to the District the LA¢C would require through con- current annexation or request that it be conditioned upon annexation to the City and he did not want it to come as a surprise to the Board. Attorney Farrel I explained that the District has no power to request property owners to annex to the City. President Johnson stated the District should be entirely neutral, with our annexations bein9 entirely separate from any city annexations or reorganizations. Mr. Hendon stated their actions are not to bring people into the City that do not want to be brought in, but to bring a more simplified way to government; that people can vote on annexation issues, such as this one.~ that a property owner can stop an annexation under either proposal recommended by LAFC. -2- 6/25/79 RESOLUTION FOR SUPPORT OF JOINT POWERS INSURANCE AUTHORITY The Auditor Treasurer presented the Board with proposed costs for insurance from the ACWA Joint Powers Insurance Authority~ Aetna and St. Paul Insurance Companies. After reviewing the figures with the Board and discussing the matter, it was determined a 30 day extension should be obtained in writing from the ~resent insurance carrier until a decision could be made. M/S/C (Stoops-Kelvington) that a dec sion on insurance coverage for the District be postponed until the next Board Meeting on July 9, 1979~ that a letter be obtained from the District's present insurance carrier requesting a 30 day extension. EADIE & PAYNE LETTER CONFIRMING AUDITING SERVICES FOR 1979 A letter had been received from Eadie & Payne confirming their arrange- ments for services to theDistrict, which would include examination of financial statements as of June 30, 1979 in accordance with generally accepted auditing standards. M/S/C (Stoops-Kelvington) that the firm of Eadie & Payne be retained for the 1979 audit. RESOLUTION 1979.51 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDER- ING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEX- ATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED ANNEXATION 1979-2, DOLORES R. COUGHTRY, 26921 CYPRESS, HIGHLAND was pre- sented to the Board for approval. M/S/C (Stoops-Kelvington) that Resolution 1979.51 be approved as presented. ROLL CALL VOTE AYES: Directors Kelvington, Stoops, Johnson NOES~ None ABSENT: Directors Disch, Lightfoot RESOLUTION 1979.52 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED, ANNEXATION NO. 1979-5, MARY AND MICHAEL BURGESS, 6970-6980 PERRIS HILL ROAD, S.B. was presented to the Board for approval. M/S/C (Kelvington-Stoops) that Resolution 1978.52 be approved as pre- sented. ROLL CALL VOTE: Ayes: Directors Kelvington, Stoops, Johnson Noes: None WARRANTS Rbsent: Directors Disch, Lightfoot General - 4252-4332 $183.534.71 M/S/C (Stoops-Kelvington) that the warrants be accepted as presented. COMPUTER USE AGREEMENT The Office Manager, Lee Roebke, reviewed the Computer Use Lease Agreement as completed by San Bernardino Valley Municipal Water District with the Board. The additional costs for purchasing the necessary equipment and 6/25/79 -3- services to proceed with the program were also discussed in detail. Mr. Roebke recommended Option No. 3 to the Board. It was determined a decision would be made in two weeks. M/S/C (Stoops-Kelvington) that the matter be referred to the Finance Committee to explore costs further~ that Attorney Farrel i review the agreement and bank lease; that the matter be discussed further at the July 9, 1979 Board Meeting. ADJOURNMENT There being no further business the meeting was adjourned at 8:50 p.m. / Bonnie R. Eastwood Secretary D . ohnson Pres i dent -4- 6/2%/79