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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/09/1979 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JULY 9, 1979 MINUTES President Dennis L. Johnson called the meeting to order at 7:00 p.m. and led the flag salute. ROLL CALL: PRESENT: Dennis L. Johnson, President; Directors Philip A. Disch, Glenn R. Lightfoot, Harold V. Kelvington ABSENT: Director Stoops CONSULTANTS: Robert J. Farrell, Legal Counsel STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen, Ed Jackowczyk, Auditor-Treasurer; Bonnie R. Eastwood, Secretary; Lee Roebke, Office Manager GUESTS: Chuck Karpinski, Ron Severson, Diane Perry, Sandra Shepherd Sandy Dykus and husband,Steve Santini, Joe Mujica, Gary Young, Bill Casada, Ken Olive, Herb Deese, Billy Carter, Mr. & Mrs. Dalianes MINUTES M/S/C (Disch-Lightfoot) that the Minutes of the Regular Adjourned Meeting, June 21, 1979 be approved as presented~ M/S/C (Disch-Lightfoot) that the Minutes of the Regular Meeting held June 25, 1979 be approved as presented. COST-OF-LIVING DISCUSSION A group of District employees were present to discuss a cost-of-living increase for this year with the Board. President Johnson requested each employee to stand and introduce themselves. Mr. Santini referred to several newspaper articles regarding various cost-of-living raises to other entities. He suggested a 16% increase would equitable. It was noted by President Johnson the official Federal cost-of-living index is 10.5%, as of April. It was requested that the most recent index be acquired for review. The General Manager stated he had pre- viously recommended a 10.5% increase to the Board. He also indicated in checking fringe benefits with other companies that this District surpasses the benefits of those reviewed; also, that in September a vote will be taken by the employees regarding the possibility of dropping Social Security benefits. By that time an evaluation of fringe benefits will be made with the possibility of trading some benefits for money. President Johnson indicated the matter of reviewing and possibly changing the step raise schedule will be referred to the Personnel Committee for further study. After questions and discussion by the employees and Board regarding a cost-of-living raise, it was M/S/C (Disch-Lightfoot) that the Board grant a 10.5% cost-of-living increase to all employees, employed prior to July 1, 1979, retroactive to July 1, 1979. 7/9/79 -1- ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Johnson NOES: None ABSENT: Director Stoops EFSTATHIOS DALIANES, 7499 NEWCOMBE ST., SAN BERNARDINO, RE METER CHARGE Mr. Dalianes of 7499 Newcombe St. requested an explanation of the term "meter charge" which is printed on the current semi-monthly bill. The term was explained in detail to him. Mr. Dalianes also~ requested that some sort of newsletter be made available to the District customers regarding District statistics and general information. After discussing the type of information that would be of general interest, it was M/S/C (Lightfoot-Disch) that such information be assembled and posted in an appropriate place in the office for viewing by the public. FINANCE COMMITTEE The General Manager indicated the Finance Committee had discussed the computer lease agreement and liability insurance program. These matters are to be discussed later in the meeting. COMPUTER USE AGREEMENT Lee Roebke, Office Manager, informed the Board that San Bernardino Valley Municipal Water District had drafted a computer lease agreement and it is now being reviewed by their attorney. Mr. Farrell indicated their attorney had not as yet contacted him regarding the agreement, for his perusal. Mr. Roebke stated the lead time for delivery of equipment is 24 weeks. The various costs for purchasing the software equipment was discussed. In view of the lengthy delivery time, it was recommended the Board approve the purchase of the software equipment, contingent upon approval of the lease purchase agreement by both entities attorneys. San Bernardino Valley Municipal Water District is preparing the final agreement. Attorney Farrell stated the draft appears to be acceptable. M/S/C (Disch-Kelvington) that the Board instruct staff to order the equipment needed at this time for the new computer, at a total cost of $40,461.00, through a tax exempt lease purchase from the United California Bank, at 6.75% per annum interest, with rental at $9,182.29 per year. PERSONNEL COMMITTEE The General Manager indicated the Personnel Committee did not meet as one member of the Committee was out of town, therefore, it had been rescheduled. SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT PUBLIC WORKSHOP The San Bernardino Valley Municipal Water District is conducting a public workshop for the purpose of bringing information before the public pertaining to the preparation of the Step 1 Wastewater Facilities Plan for the San Bernardino Basin area, July 31, 1979 at 7:30 p.m. The General Manager indicated a study had been completed and they are -2- 7/9/79 making the findings public. A reminder will be provided to the Board. RESOLUTION 1979.54 - NOTICE OF COMPLETION, INSTALLATION OF WATER MAINS WITHIN TRACT 9579, NADCO CONSTRUCTION was presented to the Board for approval. M/S/C (Disch-Kelvington) that Resolution 1979.54 be approved as presented. ROLL CALL VOTE AYES: Directors Disch, Kelvington, Lightfoot, Johnson, NOES: None ABSENT: Director Stoops RESOLUTION 1979.53 ACCEPTING DEDICATION OF SEWERS INSTALLATION OF SEWAGE COLLECTION SYSTEM WITHIN TRACT 10060 BY UNIVERSAL CONTRACTORS, ORANGE STREET, N/HIGHLAND AVENUE, HIGHLAND was presented to the Board for approval. M/S/C (Disch-Kelvington) that Resolution 1979.53 be approved as presented. ROLL CALL VOTE AYES: Directors Disch, Kelvington, Lightfoot, Johnson NOES: None ABSENT: Director Stoops SOCIAL SECURITY PROGRAM The Auditor-Treasurer indicated he felt the Board might wish to discuss the social security program and the possibilities of dropping the pro- gram. It was noted the Board will make the final decision as to whether or not the District will retain the program, although a vote will be taken by the employees as to their preference. It was deter- mined 81% of the present employees have accumulated 40 quarters in the program. Actuary studies by PERS have been requested which will be helpful in determining whether or not to continue the program. 1979-80 BUDGET After a brief review of the operating budget, it was M/S/C (Disch-Kelvington) that the Board approve the 1979-80 fiscal year sewer and water budget. CAPITAL BUDGET The Board reviewed the capital budget. A discussion was held regarding replacement costs and repair of various old vehicles.The benefits of logging the costs and repair was also discussed. M/S/C (Disch-Kelvington) that the Board approve the capital budget as submitted. INSURANCE PROGRAM The General Manager indicated he had talked with Ted Vath regarding the ACWA Joint Powers Insurance Authority Program. Mr. Vath stated he 7/9/79 7/9/79 would net Nnow until next week how many districts were going to sign up for the insurance program. After reviewing the three quotations, it a@peared that the Joint Powers Insurance Authority program was hi§her than Aetna, however, the Board felt it might be more beneficial to the District to reconsider the insurance quotations after more information is obtained from Mr. Vath. M/S/C (Oisch-Lightfoot) that the liability insurance program be tabled until the July 23, 1979 Board Meeting. AUTHORIZATION TO CALL FOR BIDS INSTALLATION OF SEWER FACILITIES TO WEBSTER STREET ON AUGUST 13, 1979 was requested by the General Manager. M/S/C (Kelvington-Disch) that staff be authorized to call for bids ta Webster Street, August 13, 1979. WARRANTS General 4333-4354 $136,216.84 Payroll 3320-2352 $10,066.91 Total $146,283.75 M/S/C (Disch-Kelvington) that the warrants be approved as presented. RESOLUTION 1979.55 INSTALLATION OF WATER MAINS WITHIN TRACT 10103, MERLIN JOHNSON, CONTRACTOR, CONTINUATION OF RAINBOW LANE, WEST OF BOULDER AVENUE NOTICE OF COMPLETION - was presented to the Board for approval. M/S/C (Kelvington-Disch) that Resolution 1979.55 be approved as presented. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Johnson NOES: None ABSENT: Director Stoops ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEETING, JULY 16, 1979, HOLIDAY INN, VICTORVILLE was announced. No action taken. Information only. AWWA CONFERENCE REPORTS SAN FRANCISCO, JUNE 24-29, 1979 Director Disch attended the AWWA Conference, June 24-29, 1979. He reported on the various meetings which he attended i.e., management problems, employee fringe benefits, health care, employee counseling; development of safety forms; legislators; organizing customer service programs and the Denver experience. The General Manager had also attended and reviewed desalinization program costs and asbestos pipe problems. Information only. NEN GAS TANK The General Manager stated that the District is purchasing a 3,000 gallon gasoline tank because the present one is small and very rusty. Delivery will be about the end of the month. DIRECTORS FEES & EXPENSES Director Disch $442.91; Stoops $200; Lightfoot $100; Kelvington $200 Johnson $150 M/S/C (Disch-Lightfoot) that the Director's fees and expenses be approved as submitted. SHORTER BOARD MEETINGS AND CONSOLIDATION OF AGENDA President Johnson indicated he would like to have shorter and more concise meetings with a time limit listed on the agenda for each item, with the possibility of holding the meetings to an hour and a half. Consolidation of the agenda was also considered. LETTER OF THANKS FOR SERVICE TO KENNETH O. SORENSEN President Johnson indicated a letter of thanks would be sent to Kenneth O. Sorensen, District Auditor-Treasurer upon his resignation at the end of the week, for the services he has performed. EXECUTIVE SESSION CALLED BY THE PRESIDENT AT 9:30 P.M. TO DISCUSS ~OSSIBLE LITIGATION MEETING WAS CALLED TO ORDER BY PRESIDENT JOHNSON AFTER RETURNING FROM EXECUTIVE SESSION AT 9:45 P.M. ADJOURNMENT The meeting was adjourned at 9:46 p.m. D~6~qnis L. Johnson, President 7/9/79 -5-