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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/23/1979 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JULY 23, 1979 MINUTES The meeting was called to order and bid time declared closed at 7:00 p.m. Acting President Disch led the flag salute. ROLL CALL: PRESENT: Philip A. Disch, Acting President; Directors Glenn Lightfoot, Harold V. Kelvington ABSENT: Directors Dennis L. Johnson, Gerald W. Stoops CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor- Treasurer; Bonnie R. Eastwood, Secretary; Duncan Parkes, Engineering Dept. GUESTS: Dana Weaver, George Wilson, Ronald Hicks, Mr. Burke, Mr. & Mrs. Smith, Jack Taylor, Michael Grigoni, Rachael Barajas, Christine Hernandes, Bob Richey, Gene Olsen and several contractors NOMINATION OF ACTING-PRESIDENT M/S/C (Lightfoot-Kelvington) that Philip A. Disch be nominated as Acting-President. MINUTES M/S/C (Kelvington-Lightfoot) that the Minutes of the Special Board Meeting held July 18, 1979 be approved as submitted. M/S/C (Kelvington-Lightfoot) that the Minutes of the Regular Board Meeting held July 9, 1979 be approved as submitted. BID OPENING FOR INSTALLATION OF WATER MAINS WITHIN TRACT 7081, PACIFIC & BOULDER AVENUE The Secretary opened and read the bid proposals submitted for Installation of Water Mains Within Tract 7081. Ail proposals included a ten percent bid bond and were in order, per Attorney Farrell. The bids were as follows: Ace Pipeline Construction $77,536.00 T.A. Rivard Pipeline 83,605.00 J.L. Scott 60,860.00 J.M.K. Construction 72,603.00 Engineer's Estimate 57,500.00 M/S/C (Kelvington-Lightfoot) that the bids be turned over to staff --~ and the Consulting Engineer for checking and recommendation. Engineer Dahlke stated the bid proposals were all in order and recommend- ed the bid be awarded to J.L. Scott Co. 7/25/79 -1- M/S/C (Kelvington-Lightfoot) that the bid be awarded to J.L. Scott Co. for Installation of Water Mains Within Tract 7081, in the amount of $60,860.00; that the two next lowest bids be retained until the contract is executed. BID OPENING FOR INSTALLATION OF WATER MAINS WITHIN TRACT 10102-PHAS£ I, CHURCH & BASELINE STREETS The Secretary opened and read the bid proposals submitted for Install- ation of Water Mains Within Tract 10102-Phase I. Ail proposals included a ten percent bid bond and were in order, per Attorney Farrell. The bids were as follows: Ace Pipeline $45,074.00 T.A. Rivard Pipeline 35,594.00 J.L. Scott, Co. 60,860.00 JMK Construction 41,044.00 Engineer's Estimate 52,500.00 M/S/C (Kelvington-Lightfoot) that the bids be turned over to staff and the Consulting Engineer for checking and recommendation. Engineer Dahlke stated the bid proposals were all in order and recom- mended the bid be awarded to T.A. Rivard Pipeline. M/S/C (Kelvington-Lightfoot) that the bid be awarded to T.R. Rivard for Installation of Water Mains Within Tract 10102, in the amount of $35,594.00; that the two next lowest bids be retained until the contract is executed. BID OPENING FOR INSTALLATION OF WATER MAIN AT PLUNGE CREEK CROSSING AT GREENSPOT ROAD FOR TRANSMISSION MAIN FROM EAST HIGHLANDS WELL The Secretary opened and read the bid proposal submitted for Installation of Water Main at Plunge Creek Crossing at Greenspot Road for Transmission Main from East Highlands Well. Ail proposals included ten percent bid bonds and were in order except Kershaw Const. Co. and N.A. Artukovich Con- struction Co., they had named Eastern Municipal Water District as obligee. M/S/C (Kelvington-Lightfoot) that the bids be turned over to staff and the Consulting Engineer for checking and recommendation. Meyer Constructors $235,000.50 Ace Pipeline 306.867.40 T.A. Rivard Pipeline 285.197.50 J.L. Scott 245.745.00 Kershaw Construction 283.500.00 Monarch Construction 330~129.25 Albert Davies, Inc. 244.275.00 S & W Pipeline 241.875.00 JMK Construction 276.622.20 Pascal & Ludwig Engrs. 235 345.00 J.F. Artukovich Con. 248 203.75 Peter David Co. 259,795.00 Engineer's Estimate 259,000.00 -2- 7/25/79 Engineer Dahlke stated the low bidder Meyer Construction had two minor discrepancies in their bid as follows: (1) the subcontractor list was not signed; and (2) the Surety and Insurance Portion of the bid was not completed. The Engineer and Attorney agreed that this would not dis- qualify the bid, therefore, it was recommended the bid be awarded to Meyers Construction. M/S/C (Lightfoot-Kelvington) that the bid be awarded to Meyers Construc- tion for Installation of Water Main at Plunge Creek Crossing at Green- spot Raed for Transmission Main from East Highlands Well, in the amount of $235,000.50; that the next two lowest bids be retained until the contract is executed. REPRESENTATIVES FROM SAN MANUEL INDIAN RESERVATION Jack Taylor spoke in behalf of the representatives from the San Manuel Indian Reservation. He asked that a firm date be given for installation of water mains on the reservation. The General Manager stated that the water mains will be installed by the end of September. He also indicated the pumps have been ordered; that a six inch line parallel with the sewers will be installed by District crews; that CM Engineering is work- lng on installation of a 30,000 gallon water tank. A firm quote of $13,565.00 for purchasing the tank had been received. Other work will have to be done, which includes grading for the tank and fencing the area for security. Mr. Grigoni stated bids will be going out on August 3, 1979 for construction of 10 houses, with the award being made either the 1st or 2nd week of September. Mr. Taylor indicated he would forward a drawing to the District which will indicate their preference for location of the service lines. MR. BURKE, DATE STREET, RE METER CHARGE Mr. Burke asked for an explanation of the meter charge which is listed on the current water bill. The General Manager explained the situation to him. Mr. Burke stated he could not balance the figures on his water bill. The General Manager invited him to his office and he would review it in detail with him. Mr. Burke suggested each time a rate increase is made that it be printed on the bills. No action taken. MR. HICKS, 7075 EUCALYPTUS RE LOCK OFF PROCEDURES Mr. Hicks indicated he felt the District should consider a customers credit rating before locking him off for non-payment. He stated he had been with the District for several years and did not appreciate being tagged and locked off, however, he also stated he only pays his bills once each month and if the District bill came after the day he pays his bills he did not pay them again for a month, therefore, he was being tagged and locked off. He felt this was inconvenient for him and asked the District to change their billing policy. The General Manager stated Mr. Hick's suggestion would be considered and District procedure reviewed. No action taken. JOYCE SMITH, 8061 SUNNYSIDE RE SEWER SERVICE Mr. Smith stated that she did not want sewer service to her home on Sunnyside. She also indicated that at least 90% of the people living in her vicinity did not want it either. After discussing the matter with the Board, Mrs. Smith was requested to get signatures and addresses 7/23/79 of those individuals that did not want sewers installed in their area and present them to the Board. Director Lightfoot stated he would not vote for sewers if they did not desire to have them. It was stated that property owners are legally bound to connect to the sewers if they are installed. It was also stated that even though there are suveyors in the area at this time, sewers will not be installed without Board authorization. DISTRICT INSURANCE Mr. George Wilson and Mr. Dana Weaver were present to discuss their individual insurance proposals for the District. The Board elected at the Jul~-'18, 1979 Board Meeting not to enroll in the ACWA Joint Powers Insurance Authority program. Mr. Wilson provided the Board with a breakdown on costs for insurance up to 10 million dollars. Mr. Weaver questioned whether the coverages were comparable and recommended the figures be reviewed&analyzed more closely. It was requested by the Board that the agents meet with the Auditor and compare their figures; that the cost of the insurance would not exceed $23,451.00; that the figures quoted would be for the same coverage; that a meeting be held prior to July 31st, which would enable the Auditor to present the findings at the Board Meeting that evening. Mr. Weaver stated District coverage would be extended through July 31st, 1979. M/S/C (Lightfoot-Kelvington) that action be deferred on the insurance program until the insurance carriers can meet with the Auditor for a presentation on July 31st, 1979, at which time they will make a decision. CALIFORNIA WATER RESOURCE ASSOCIATION, COMMUNICATIONS DISSEMINATED BY CWRA RE GREAT WATER INSTALLATION was presented to the Board for their information. No action taken. ACWA CORRESPONDENCE RE APPOINTMENT OF CHARLES T. VATH TO ACWA LEGISLATIVE COMMITTEE was presented to the Board. No action taken. CWRA CORRESPONDENCE, PUBLIC SERVICE REPORT "CALIFORNIA'S COMING WATER FAMINE" was presented to the Board for their information. No action taken. CSDA 11TH ANNUAL CONFERENCE & SECRETARIAT, FRESNO, CA SEPTEMBER 27, 28 & 29, 1979 M/S/C (Lightfoot-Kelvington) that authorization be made for any Director, the General Manager, or employee approved by the General Manager, to attend the CSDA Conference on September 27, 28 & 29, 1979. M/S/C (Lightfoot-Kelvington) that authorization be made for the Secretary, Bonnie Eastwood, to attend the CSDA Secretariat, September 27, 28 & 29, 1979. ELECTION COSTS Director Disch requested staff to obtain a detailed itemization of the election costs for the Special Election held in June 1979, in particular the $8,722.84 operation and miscellaneous overhead expenses. WARRANTS General 4355-3370 $214,218.54; Payroll 3385-3416 $11,215.97 Total $225,434.51. M/S/C (Kelvington-Lightfoot) that the warrants be approved as sub- mitted. STEP INCREASES The General Manager stated the Personnel Committee had met and recommend- ed the following step increases. Sandra Shepherd 23A $4.14/hr $721/mon to 23B $4.32/hr $751/mon - 6 month step increase, effective 7/2/79 Michael Reardon 27B $5.14/hr $894/mon to 27C $5.36/hr $932/month - 1 year step increase, effective 7/16/79 M/S/C (Kelvington-Lightfoot) that the step increasesbe approved as recommended by the Personnel Committee. REQUEST FROM LOUIS ROZEMA TO PURCHASE PROPERTY ON EAST FIFTH STREET, HGL A letter had been received from Louis Rozema requesting information re purchase of District property located on East Fifth Street in Highland. The property is 30' x 30' and was previously a part of Blue Ribbon Farms. The well on the property was capped in 1964. The General Manager recommended that the Auditor be authorized to sell the property at the same price as Mr. Rozema paid for property in front of this particular piece of land; that Attorney Farrell be instructed to prepare a quitclaim deed reserving the water rights for the District if the property is sold to Mr. Rozema. M/S/C (Kelvington-Lightfoot) that the Auditor be authorized to negotiate with Mr. Rozema for the sale of property, 30' x 30', that if such sale is successful, Attorney Farrell be authorized to prepare a quitclaim deed. CHANGE ORDER NO. 1, CONSTRUCTION OF SANITARY SEWERS ON SUNNYSIDE AVENUE AND TIPPECANOE AVENUE BETWEEN 5TH & 6TH STREETS Engineer Dahlke recommended authorization to approve payment for Change Order No. 1 for construction of Sanitary Sewers on Tippecanoe and Sunny- side Avenues, Between 5th & 6th Streets. It appears that due to the first contractor causing extra paving for the second contractor, which was not known at the time the second contractor bid the job, as well as installation of an additional wye to serve a lot on Tippecanoe, a change order is required in the amount of $4,300. M/S/C (Kelvington-Lightfoot) that the Board approve Change Order No. 1, in the amount of $4,300. COMPUTER LEASE AGREEMENT WITH SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT Attorney Farrell indicated he had talked with San Bernardino Valley Municipal Water District's Attorney, Mr. Dilworth, regarding the com- puter lease agreement. He stated that a few minor changes had been made, however, he found no problem with the changes. The General Manager recommended the Board approve the agreement so it might be submitted to the San Bernardino Valley Municipal Water District Board for approval. M/S/C (Lightfoot-Kelvington) that the Board approve the computer lease agreement, as amended and approved by Attorney Farrell. 7/z3/79 -s- JOINT POWERS AGREEMENT, CITY OF SAN BERNARDINO, AS AMENDED Director Disch indicated that he, President Johnson, Margaret Chandler, Jim Urata and Herb Wessel had met regarding a proposed amendment to the Jt. Powers Agreement. He suggested it be changed in two places; (1) that under Part 10 - Regional Capacity Charge, the term "new" be used to designate new dwelling units and that it be a one charge only. Also that the sentence 8~ spell out "once it reaches capacity"; (2) funds be deposited until plant reaches capacity in a trust fund; (3) the effective date of the agreement would be September 1, 1979. Director Disch presented the agreement to staff and requested that it be reviewed along with Attorney Farrell and brought to the Board Meeting on July 31, 1979; that it then be presented to the Water Commission with com- ments. It was requested that an opinion be rendered regarding the amount of monies the District is obligated to pay for sewage disposal. ADJOURNMENT There being no further business at 10:15 p.m., it was M/S/C (Lightfoot-Kelvington) that the meeting be adjourned to July 31, 1979 at 4 p.m. Bonnie R. Edst~ood, Secretary -6- 7/25/79