HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/27/1979 EAST SAN BERNARDINO COUNTY WATER DISTRICT
REGULAR MEETING AUGUST 27,1979
MINUTES
The meeting was called to order and bid time declared closed at 7:00
p.m. by Dennis L. Johnson, President. He also led the flag salute.
ROLL CALL
PRESENT: Dennis L. Johnson, President, Gerald W..Stoops, Vice-
President; Directors Philip A. Disch, H.&rold V. Kelvington,
Glenn R. Lightfoot
ABSENT: None
CONSULTANTS: Attorney Robert J. Farrell; John Dahlke, Consulting Engineer
STAFF: Harold M. Fones, Gen.~lgr.,Ed Jakowczyk, Auditor-Treasurer;
Duncan Parkes, Engineering Department; Bonnie Eastwood,
Secretary; Jean Parkes
GUESTS: L.L. McDuffie~.and va~ious..contractors
MINUTES
M/S/C (Lightfoot-Stoops) That the Minutes of August 13, 1979 be
approved as submitted.
Director Disch abstained from voting since he had not read the
minutes.
BID OPENING INSTALLATION OF WATER MAINS & APPURTENANCES WITHIN BASELINE
AVENUE, FROM PALOMINO STREET TO CHRUCH STREET., COUNTY OF SAN BERNARDINO
The Secretary opened and read the bid proposals submitted for Installation
only of Water Mains & Appurtenances Within Baseline Avenue, from Palomino
Street to Church Street. All proposals included a ten percent biz bond~
City Construction Company's bid bond named San Bernardino Eastern Municipal
Water District as Obligee, the bond was not in order, all others were in
order, per Attorney Farrell. The bids were as follows:
Ace Pipeline $17,762.00
City Construction Co. 32,730.00
T.A. Rivard Pipeline 18,520.00
J.L. Scott Co. 33,920.00
Meyers Constructors 17,965.00
Engineer's Estimate 26,700.00
M/S/C (Stoops-Disch) that the bids be turned over to staff and the
consulting engineer for checking and recommendation.
Engineer Dahlke recommended the bid b~ awarded to the low bidder,Ace
Pipeline Construction.
M/S/C (Stoops-Disch) that the bid be awarded to Ace Pipeline
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Construction Company in the amount of $17,762.00 for Installation Only
Of Water Mains & Appurtenances Within Baseline Avenue, from Palomino
Street to Church Street., County of San Bernardino; that the two next
lowest bids be retained until the contract is executed.
BID OPENING - INSTALLATION OF WATER MAINS WITHIN TRACT 7519, SE CORNER
CYPRESS STREET & CENTRAL AVENUE, COUNTY OF SAN BERNARDINO
The Secretary opened and read the bid proposals submitted for Installation
of Water Mains Within Tract 7519, SE Corner Cypress Street & Central
Avenue. Ail proposals included a ten percent bid bond and were in order,
per Attorney Farrell. The bids were as follows:
Ace Pipeline Construction $24,525.00
Meyer Constructors 17,700;00
JMK Construction 21,588.00
City Construction 29,9?9.00
T.A. Rivard 26,790.00
J.L. Scott Company 26,840.00
Engineer's Estimate 23,700.00
M/S/C (Stoops~Lightfoot) that the bids be turned over to staff and
the consulting engineer for checking and recommendation.
Engineer Dahlke recommended the bid be awarded to the low bidder, Meyer
Constructors.
M/S/C (Lightfoot-Disch) that the bid be awarded to Meyer Constructors,
in the amount of $17,700.00 for Installation of Water Mains Within Tract
7519, SE Corner Cypress Street & Central Avenue, County of San Bernardino;
that the two next lowest bids be retained until the contract is executed.
L.L. McDUFFIE, 25156 E.17th STREET - HIGH WATER BILL
Mr. McDuffie was present regarding a bill which he considered higher
than it should be. He indicated that he had tested his water meter with
another one similar to his and it registered ten times higher. The
General Manager reviewed Mr. McDuffie's Service Folder and stated that a
new meter had been installed to replace one that had been there for over
ten years, which is District practice; that the consumption had indeed
increased. .After discussing the matter at some length, it was determined
that although the meter had been checked it would be checked again in
tandum. The staff was instructed to contact Mr. McDuffie when the meter
is checked; that it be conducted with two meters in tandum; that the bill
be held in abeyance until the problem is solved; that the matter, reviewed
at the next Board Meeting.
COMPUTER EQUIPMENT REQUEST
· Lee Roebke, Office Manager, was present to request additional Computer
equipment. He indicated the equipment was originally part of Option #3
presented to the Board at the time the computer was authorized, however,
only those items covered in the lease were approved at that time, The
additional items listed in Option #3amounted to $14,444.50. Mr. Roebke
reviewed these items with the Board and requested formal approval of same
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Discussion on the time frame for use of the computer was discussed at
some length also. It appears it will be approximately 5-6 months before
the entire system will be available.
M/S/C (Stoops-Kelvington) that $14,444.50 be approved for equipment
and consultation services for computer system, per Option #3.
REQUEST FOR AUTHORIZATION FOR GENERAL MANAGER TO EXECUTE COMPUTER USE
~EASE AGREEMENT WITH SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT
The General Manager indicated the Computer Use Lease Agreement had been
executed by San Bernardino Valley Municipal Water District and delivere(~
for execution by the District. He requested authorization to execute thc
agreement. The agreement had been approved as to form at a prior meeting
M/S/C (Stoops-Kelvington) that Harold M. Fones, General Manager, be
authorized to execute the Computer Lease Agreement with San Bernardino
Valley Municipal Water District.
PSA MEETING MINUTES
The Public Safety Authority minutes of July 17, 1979, were made available
to the Board. Information only.
RESOLUTION 1979.67 RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC
ENTITY, ANNEXATION 1979-12, JOHN A & RUBY W. THAYER, 26026-52 NINTH
STREET, HIGHLAND was presented to the Board for approval.
M/S/C (Disch-Kelvington) that Resolution 1979.67 be approved as sub-
mitted.
ROLL CALL VOTE
AYES: Directors Disch, Lightfoot, Stoops, Kelvington, Johnson
NOES: None
ABSENT: None
RESOLUTION 1979.68 - RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC
ENTITY, ANNEXATION 1979-13, SAMUEL & MARLENE M. LUPEAR, S 1/~ of LOT 4,
BLOCK 4, TRACT 7188 TIPPECANOE AVENUE was presented to the Board for
approval.
M/S/C (Disch-Kelvington) that Resolution 1979.68 be approved as
submitted.
ROLL CALL VOTE
AYES: Directors Disch, Lightfoot, Kelvington, Stoops, Johnson
NOES: None
ABSENT: None
BACKHOE PURCHASE
The Auditor reviewed the bids submitted at the last Board Meeting for
purchase of a Backhoe. After discussing the various bids, it was re-
commended by the Auditor the bid be awarded to John Deere.
M/S/C (Stoops-Lightfoot) that the bid be awarded to John Deere in ti
amount of $36,48?.64.
SALE OF DISTRICT WELL SITE TO MR. ROZEMA
The Auditor stated that Mr. Rozema had submitted a check in the amount
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of $450.00 for purchasing a 30 x 30 sq.ft, piece of property with an old
abandoned well site. Since the property was not frontage, it was
determined that price was equitable. Attorney Farrell indicated the
sale should be by Quit Claim Deed.
M/S/C (Kelvington-Disch) that the property be sold to Mr. Rozema in
the amount o~ $450.00 by Quit Claim Deed.
REQUEST FOR AUTHORIZATION TO CALL FOR AND OPEN BIDS ON SEPTEMBER 10, 1979
FOR INSTALLATION OF WATER b~INS WITHIN TRACT 9498, PLUS MAIN EXTENSION
IN CITRUS STREET EAST OF MICHELLE LANE was made by the General Manage[.
M/S/C (Lightfoot-Stoops) that authorization be made to call for and
open bids for Installation Of Water Mains Within Tract 9498, on September
10, 1979.
ACCEPTANCE OF COMPLETION OF WATER MAIN INSTALLATION WITHIN WEBSTER STREET,
NORTH OF BOULDER AVENUE BY DISTRICT CREWS was recommended by the Ge~-~-r-~
Manager.
M/S/C (St0ops-Kelvington) that the Board accept as completed the
Installation of Water Main Extension Within Webster Street, North of
Boulder Avenue, East Highlands by District Crews.
CLAVEY WARDS FERRY HYDROLECTRIC PROJECT - ACWA
The Board was provided with a copy of a memo from Turlock & Modesto
Irrigation District re Support for Clavey-Wards Ferry Hydrolectr.ic Project.
After discussing the matter at some length, it was
M/S/C (Lightfoot-Disch) that a Resolution be drawn up in support of
the Clayey-Wards Ferry Hydrolectric Project.
ROLL CALL VOTE
AYES: Directors Disch, Kelvington, Lightfoot,Stoops, Johnson
NOES: None
ABSENT: None
A copy of the Resolution will be sent to Congressional and State Repre-
sentatives.
CORRESPONDENCE FROM REGISTRAR OF VOTERS RE ELECTION COSTS
Correspondence had been received from the Registrar of Voters re the
B~ard'srequest to itemize election costs. The letter was discussed and
it was determined that staff is currently working on a project to straighte]
out District boundaries, which will make voting boundaries easier to
determine.
ACWA REFUND CHECK
A refund check in the amount of $105.51 was received from ACWA. A
contribution was originally made for a Local Government Reform Project
Fund, unused funds were refunded to the contributors on a pro rata basis.
Information only.
WARRANTS
General 4544-4645 $444,745.28; Payroll 3448-3477 $10,167.20
Total $454,912.48
M/S/C (Stoops-Lightfoot) that the warrants be approved as submitted.
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NEW GAS TANK INSTALLED AT THE DISTRICT
The General Manager indicated the new Gas Tank had been installed. It
was suggested we contact the County regarding a contract price when
credit cards have to be used by District personnel to purchase gas.
SCAG ADVISORY COMMITTEE
After discussing the possibility of appointing a representative to a '-
new water quality advisory committee being formed by SCAG, it was
M/S/C (Disch-Stoops) that Director Lightfoot be appointed as a
representative for the SCAG Sdlectiom Committee.
SEWER SERVICE TO SOUTHERN CALIFORNIA WATER COMPANY
The General Manager indicated that water and sewer service had been
requested by a subdivider for Tract 11059, east of Boulder and North of
the railroad. He indicated that this area is normally serviced by
Southern California Water Company for water service and it is District
policy that the District not provide sewer service without water service.
The subdivider had contacted Southern California Water Company and they
had indicated they would not give the District written authorization
to serve water to the tract, but would look the other way if we did. A
discussion ensued regarding various alternatives regarding water service
to the area and the possibility of purchasing Southern California Water
Company.
M/S/C (Lightfoot-Disch) that the General Manager be authorized to
contact Southern California Water Company., Mr. Anthony, and set up a
workshop to get an update on the possibility of purchasing Southern
California Water Company. The Southern California Water Committee,
President Johnson, staff and any other Director that desires, would atte~
the workshop meeting.
PERSONNEL COMMITTEE MEETING STEP INCREASE DISCUSSION
Director Stoops reported that the Personnel Committee had met with about
twelve employees on August 24, 1979 re step raises. It was determined
that a majority of the employees would like to see a step raise policy
instituted by the Board of Directors which would give the new employees
a step raise at six months; another raise at the end of his first year
and annual increase to his top level at the end of six years; with the
possibility of another step raise'on his 20th year of employment. A
very lengthy discussion ensued regarding the various problems that could
arise; the comments of employeesT and varied feelings of the Directors.
The Directors agreed they could accept the request in principle, however,
felt more study should be given to the matter.
M/S/C (Lightfoot-Stoops) that staff be instructed to conduct a
feasibility study in changes for step increases from 20 years to 6 years
and ten years; that the study be provided in approximately six weeks.
The vote was unanimous.
SAN ~,LiNUEL INDIAN RESERVATION PROJECT
The General Manager indicated that the District is on schedule, however--~
to his knowledge no electric service has been requested by the Indian
Service, therefore, Edison is not on schedule, and there will not be any
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electrical service for the new pumps when they are installed. Information
only.
SOCIAL SECURITY
The Auditor stated a meeting had been held this date for all employees
with the Social Security representative, also that there will be a meeting
with the PERS representative on September 4, 1979. It was noted that if
the Board does not take any action at all on dropping from the Social
Security program, the District will automatically be dropped as scheduled.
DISTRICT STOREKEEPER
The General Manager recommended to the Personnel Committe that Bill
Casada be promoted to Storekeeper, salary increase from 30H $7.65/hr to
31H $8.00/hr; that Gary Young be promoted to Assistant Storekeeper from
25A $4.52 to 28A $5.14/hr.
The General Manager stated that a very fine Secretary May Kinzer had
turned in her resignation on Friday, August 24, 1979. He recommended
Sandra Shepherd be promoted to Secretary from 23B $4.32/hr to 26B $4.92/hr;
that Jean Parkes as most senior stenographerbe increased from 26G $6.11/hr
to 27G $6.39/hr. New pay raises will be effective August 27, 1979.
The Personnel Committee approved and recommended such changes.
M/S/C (Stoops-Lightfoot) that the recommendations made by the
General Manager be approved.
LEASE FOR NEW WELL IN EAST HIGHLANDS
It was determined that Attorney Mulligan, Attorney for San Bernardino
Valley Conservation District be contacted regarding a lease for land
which will be used to drill a well for the District in East Highland.
The matter is to be discussed at the next Conservation District Board
Meeting.
SEWERS IN SUNNYSIDE AREA
It was determined the sewer installation in the Sunnyside area has been
stopped until further notice by the Board. Engineer Dahlke stated the
designs are about half finished until further notice from the Board.
COMMENTS ON BILLS
President Johnson suggested the Office Manager contact the Post Office
regarding the possibility of having a place on the back of each bill
for comments by property owners. The bill would have one side self-
addressed so it could be mailed back to the District.
ADJOU~MENT
There being no further business the meeting adjourned at 9:50 p.m.
~./,~ --' Bonnie R.
Eastwood,
Secretary
Dennis Johnson, President
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