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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/10/1979 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING SEPTEMBER 10, 1979 MINUTES The meeting was called to order and bid time declared closed at 7:00 p.m. by Dennis L. Johnson, President. He also led the flag salute. ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice- President; Directors Philip A. Disch, Harold V. Kelving- ton, Glenn R. Lightfoot ABSENT: None CONSULTANTS: Attorney Robert J. Farrell; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor-Treasurer; Bonnie R. Eastwood, Secretary; Duncan Parkes, Engineering and Jean Parkes GUESTS: Warren Franks, Bonnie Lockwood and son MINUTES M/S/C (Stoops-Lightfoot) that the Minutes of August 27, 1979 be approved as submitted. BID OPENING- INSTALLATION OF WATER MAINS WITHIN TRACT 9498, PLUS MAIN EXTENSION IN CITRUS STREET, EAST OF MICHELLE LANE, SAN BERNARDINO CO. The Secretary opened and read the bid proposals submitted for Installa- tion of Water Mains Within Tract 9498, plus Main Extension in Citrus Street, east of Michelle Lane. Ail proposals included a ten percent bid bond and were in order, per Attorney Farrell. The bids were as follows: T.A. Rivard $20,940.00 Ace Pipeline 17,127.00 Meyer Construction 24,370.00 Engineer's Estimate 26,230.00 M/S/C (Stoops-Lightfoot) that the bids be turned over to staff and the consulting engineer for checking and recommendation. Engineer Dahlke recommended that the bid be awarded to the low bidder, Ace Pipeline Construction Co. M/S/C (Stoops-Kelvington) that the bid be awarded to Ace Pipeline Construction Co. for Installation of Water Mains Within Tract 9498, Plus Main Extension in Citrus Street, East of Michelle Lane, in the amount of $17,127.00; that the next two lowest bids be retained until the contract is executed. ~' JOINT POWERS COMMITTEE MEETING The General Manager indicated a meeting had been held with Herb Wessel~ 9/10/79 General Manager, City Water Department; Attorney Robert J. Farrell; Consultant Ken Patterson; Directors Johnson and Disch and the General Manager regarding specific wording of terms in the most recent proposed amendment to the Joint Powers Agreement. It was determined that Mr. Wessel would give further consideration to the suggested wording and then meet with Ken Patterson to work out the details. President Johnson indicated he had talked with Mr. Patterson and suggested he meet with Mr. Wessel before Wednesday to attempt to complete any revisions in the agreement. The General Manager stated he is meeting with representatives from the City of Redlands and Loma Linda regarding the Joint Powers Agreement. L.L. MCDUFFIE, 25156 E. 17TH STREET, HIGH WATER BILL The General Manager reported that Mr. McDuffie's water meter had been checked and it was found that due to the meter having been assembled at the factory incorrectly, it was calculating the water consumption too high. The meter was recording incorrectly by a factor of ten. The matter was resolved to Mr. McDuffie's satisfaction. Information only. WARREN FRANKS, 3306 DELREY DRIVE Mr. Franks was present to inquire about the term "meter charge" which was recently printed on the water bill. The General Manager and President Johnson explained that it is not a meter charge, but rather a standby charge, which has been in existence since 1960. Mr. Franks also inquired as to why the $10 deposit is not refunded until water service is termin- ated. It was determined the matter would be reviewed by the Water mittee. Mr. Franks also asked if everyone requesting water service is still required to sign a Deed & Agreement. He was informed this is still standard District procedure. M/S/C (Stoops-Kelvington) that the matter of refunding the $10 deposit be referred to the Water Committee. Mr. Franks will be informed of any decision by letter. BONNIE LOCKWOOD, 24818 5TH STREET, NEW WATER AND SEWER CONNECTION Mrs. Lockwood was present to inquire about charges she had to pay for a sewer and water connection at 24818 5th Street. The matter was discussed and the General Manager asked Mrs. Lockwood to come to his office on Tuesday to discuss the matter in full detail, since he did not have any facts regarding the matter at this time. No action taken. ACWA MEETING RE FUTURE WATER RESOURCE DEVELOPMENT IN CALIFORNIA The General Manager and Director Kelvington had attended an ACWA meeting in Los Angeles on August 29, 1979 relative to the future water development and management in California. The General Manager indicated they had discussed the serious water curtailment facing the Metropolitan Water District by 1983-84. An attempt is being made to make the public more aware of the problems which are going to occur relative to a water shortage. Recommendations and help from representatives throughout the State to develop a plan which will be beneficial to everyone within the State are being requested. Further meetings will be held. -2- 9/10/79 SAN MANUEL INDIAN RESERVATION The General Manager reported the District is on schedule for installa- tion of a water tank on the San Manuel Indian Reservation. One under- ground control cable has not arrived to complete the project, however, it is expected at any time. He also stated electric service has not been requested from the Edison Company by the developers, therefore, a gas pump will have to be used to fill the tank for construction water. Information only. SOCIAL SECURITY SYSTEM The General Manager stated that in order to complete an application filed two years ago to drop the social security program a vote was taken by District employees. The vote was 17 to 5 in favor of dropping the pro- gram. After discussing the matter, it was M/S/C (Stoops-Lightfoot) that the social security program be dropped by the East San Bernardino County Water District, effective the end of September 1979. The General Manager was instructed to write a letter to the employees informing them the Board's vote was unanimous; that if they wished to discuss the matter further they could do so at the next Board Meeting. ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEETING, SEPTEMBER 17, 1979, BIG BEAR CONVENTION CENTER~ JAMES M. CRAMER, DISTRICT ATTORNEY, GUEST SPEAKER was announced to the Board. Information only. CORRESPONDENCE RE SCAG 1979 GENERAL ASSEMBLY, OCTOBER 4, 1979, BUENA PARK, CALIFORNIA was presented to the Board. It was determined Director Lightfoot's name would be submitted at the Special District's Meeting as a representative for the SCAG Advisory Committee. CORRESPONDENCE RE CWRA BOARD OF DIRECTORS MEETING, OCTOBER 12, 1979, STOCKTON CA. was presented to the Board. Information only. CM ENGINEERING'S PREVAILING WAGE RATE SCHEDULE FOR 1979-80, was presented to the Board for their information. Engineer Dahlke reviewed the schedule and gave the total increase, percentage wise, over the last year's schedule for each catagory. No action taken. Information only. WARRANTS General - Total 4645-4660 $57,108.33 M/S/C (Disch-Kelvington) that the warrants be approved as presented. CALL FOR BIDS - DISTRICT EQUIPMENT BUILDING The General Manager indicated $18,000.00 had been budgeted in the 1979 capital improvement fund for a District storage building. The specifica- tions call for a 30' x 100' butler building, 3 roll doors and one pedestrian door. The building will be used to store pumps, welding , rigs etc. The Sonitrol system will be used in the building. M/S/C (Disch-Lightfoot) that staff be authorized to call for bids on an equipment building. 9/10/79 -3- UNION ELECTION The General Manager stated that an election had occurred regarding District employees becoming a part of the San Bernardino Public Employees Association. The vote was 16 to 4 in favor of joining the Association. The General Manager requested authorization to contact Labor Relations Consultant, Bruce Blanning, to work out procedures in which to proceed with the matter in a timely manner. M/S/C (Kelvington-Disch) that the Personnel Committee, the General Manager and Bruce Blanning be authorized to meet and discuss the procedures to move ahead with the union matter. SOUTHERN CALIFORNIA WATER COMPANY MEETING The General Manager stated a meeting had been set with Mr. Charles Stuart of Southern California Water Company on Thursday evening at 6:1S p.m. Information only. DISTRICT DEPOSIT Various methods of possibly refunding the $10 deposit was discussed. The Auditor was requested to determine the average time home owners remain in their homes before moving. The matter will be discussed further by the Water Committee. DISTRICT AUDIT The Auditor reported the District audit for 1979 had been completed by the auditing firm of Eadie & Payne. Information only. SAFETY PROGRAM Director Disch requested staff to contact Wilson Insurance Co. regard- ing their offer to present a safety program to District employees. The General Manager stated Etna Insurance Co. had requested the District to supply them with a disaster plan. He indicated he intended to pre- sent them with a memo of such a plan. The Disaster Planning Committee will meet and review the plan. PLANT 108 The General Manager indicated that Attorney Farrell had talked further with Attorney Mulligan from San Bernardino Valley Water Conservation District. Attorney Farrell indicated he is working on a draft agree- ment which he would present to Attorney Mulligan this week regarding a well site for Plant 108, on Conservation Water District property. The matter will be heard at the next Conservation District Board meeting in December. The General Manager stated he would like to talk to other property owners in the same vicinity that own property which would also be good for a well site. No action taken, information only. PLANT 3? The General Manager noted that Plant 37 had overflowed again, however, the pipe that had been installed to handle such an overflow had worked very well and there was no damage. ADJOURN~E~T -4- 9/10/79 There being no further business the meeting was adjourned at 8:50 p.m. Bonnie R. Eastwood Secretary · Johnson President 9/~o/79 -s-