Loading...
HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/24/1979 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING SEPTEMBER 24, 1979 MINUTES The meeting was calledto order and bid time declared closed at 7:00 p.m. by Dennis L. Johnson, President. He also led the flag salute. ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice-President, Directors Philip A. Disch, Harold V. Kelvington, Glenn R. Lightfoot ABSENT: None CONSULTANTS: Attorney Robert J. Farrell; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor- Treasurer; Bonnie R. Eastwood, Secretary GUESTS: George Schwartz, Wes Barnes, Robert DeRuff MINUTES M/S/C (Disch-Stoops) that the Minutes of September 10, 1979 be approved as submitted. FINANCE COMMITTEE REPORT A report was given by Director Lightfoot regarding sewer charges on commercial accounts which was discussed at the Finance Committee Meet- ing. It was determined by the Finance Committee that the most satis- factory way of charging commercial accounts would be to base the charge on the amount of water used. The City of San Bernardino bases their charges in this way. After considerable discussion, it was determined a reasonable basic concept might be to have commercial accounts pay a minimum charge. M/S/C (Stoops-Kelvington) that the Finance Committee work with the City of San Bernardino and attempt to mutually determine a commercial rate; that the Finance Committee be authorized to develop a rate structure based on a mutual agreement by the District and the City of San Bernardino. The Finance Committee is scheduled to meet October 2nd and the matter will be further discussed at that time with a report being made at the next Board Meeting. EQUIPMENT BUILDING - BID OPENING Three bids were received for construction of a butler storage building in the District yard. The bids were to contain a bid for two different size buildings, one, 80' x 30' and another one 100' by 30'. The Secretary opened and read the following bids: -1- 9/24/79 Penco Builders Alt. 1 $21,957.00 Alt. 2 25,046.00 W.H. Price Const. Alt. 1 22,016.00 Alt. 2 24,409.00 Spencer & Jones Alt. 1 24,882.00 Alt. 2 27,332.00 Penco Builder's bid did not contain a 10% bid bond, per specifications, therefore, the bid was disqualified, however, the other two bids includ- ed a 10% bid bond. M/S/C (Stoops-Lightfoot) that the bids be referred to staff for evaluation and recommendation. The General Manager reviewed the bids and recommended the bid for a 3,000 sq. ft. building be awarded to W.H. Price Construction. M/S/C (Stoops-Disch) that the bid be awarded to W.H. Price construction in the amount of $24,409.00 for a 3,000 sq. ft. building, per specifica- tions. The other bid will be held. ROLL CALL VOTE AYES: Directors Disch, Kelvington, Stoops, Johnson NOES: None ABSTAIN: Director Lightfoot SOUTHERN CALIFORNIA WATER MEETING w Director Lightfoot reported on a meeting held by the Southern California Water Committee re the possibility of purchasing So. Cal. Water Co. He reported that the General Manager gave a very indepth review of the entire matter to the Committee. It was stated a workshop had also been held at which Mr. Stuart of Southern California Water Co. was present. Various methods were discussed re an assessment being made of the company. A timetable for making a decision was also dis- cussed. The General Manager indicated he felt a decision should be made by next spring. He also stated he had talked with Montgomery Engineering and a meeting is being scheduled with Norm Hixon to discuss evaluating the Southern Calif. Water Co. for the District. Mr. Hixon has made other evaluations, including one of Southern Calif. Water Co. A tenta- tive agreement has been made with Mr. Stuart to meet again in December and discuss any progress made and hopefully by spring enough informa- tion would be available to start serious negotiations. A progress report will be made at the next Board Meeting. Director Disch stated he felt authorization for studies should not be made unless So. Calif. Water Co. indicates the District does not have to purchase the DelMann Heights Water Co. in Muscoy. REQUEST FOR SEWER SERVICE FOR TRACT 11059 Mr. DeRuff and Mr. Barnes, developers for Tract 11059 were present ,,, to request sewer service for Tract 11059. They had been in and discussed the matter with the General Manager. The General Manager had informed them that District policy states sewer service will not be provided without water service, because of the difficulties 9/24/79 -2- incurred when attempting to collect sewer fees. Mr. DeRuff stated he had asked Southern Calif. Water Co. if they would allow the Dist- rict to serve water and Mr. Anthony was quite adamant when he indicated they would not allow the District to serve water. Southern California Water Co. has permitted the District on several occasions within the last 18 months to serve water in their area to accommodate developers. However, they refused to allow it this time. After discussing the mat- ter at some length the Board suggested to Mr. D~Ruff that he go back to Southern California Water Co. and ask their reasons for refusing him when they have granted permission to other developers. EXECUTIVE SESSION M/S/C (Stoops-Lightfoot) that an executive session be called to discuss legal ramifications re Southern California Water Co. Session called at 8:25 p.m. BOARD MEETING RESUMED The Directors returned to the Board Meeting at 8:40 p.m. It was suggested to Mr. McRuff that he contact Mr. Yorkshire, since he was one of the developers that Southern California Water Co. allowed to have the District serve water to in his tract. It was also sug- gested he contact Southern California Water Co. and ask them their reasons for refusing them the same consideration. It was stated that the Directors feel they should adhere to District policy by not serving sewer without water. 1979 AUDIT REPORT The audit report for 1979 was presented to the Directors for their review and consideration. A meeting will be held by the Finance Com- mittee to study the audit report in detail. Ken Patterson from Eadie & Payne will attend the next Board Meeting and review the audit report with the Board. CWRA BOARD OF DIRECTORS MEETING, OCTOBER 12, 1979, STOCKTON, CALIF. was announced for information only. No action taken. NOTICE OF HEARING EAST HIGHLANDS RANCH CO., SEPTEMBER 27, 1979, AMENDING LAND USE was announced for information only. No action taken. RESOLUTION 1979.72 - ACCEPTING DEDICATION OF SEWERS, WITHIN TRACT 10015, LYNWOOD DRIVE AT PIEDMONT was presented to the Board for approval. M/S/C (Disch-Kelvington) that Resolution 1979.72 be approved as pre- sented. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Light£oot, Stoops, Johnson NOES: None ABSENT: None WARRANTS Payroll 3478-3537 $21,131.73 General 4661-4767 $560,043.06 Total $581,174.79 -3- 9/Z4/79 M/S/C (Disch-Kelvington) that the warrants be approved as presented. DIRECTORS FEES & EXPENSES The following fees and expenses were presented for approval. Disch $100; Lightfoot $100; Kelvington $150; Stoops $100; Johnson $100 M/S/C (Disch-Lightfoot) that the Director's fees and expenses be approved as presented. RESOLUTION 1979.70 - RESOLUTION OF APPLICATON BY GOVERNING BODY OF PUBLIC ENTITY, ANNEXATION 1979-15, RAYMOND & NADINE LORD, 1296 EAST BASELINE, S.B. was presented to the Board for approval. M/S/C (Lightfoot-Stoops) that Resolution 1979.70 be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1979.71 - RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY, ANNEXATION 1979.16, DAISY & HUDSON HUFF, 7152 PERRIS HILL ROAD, S.B. was presented to the Board for approval. M/S/C (Lightfoot-Stoops) that Resolution 1979.71 be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1979.73 - ACCEPTING CONVEYANCE OF PIPELINE EASEMENT, TRACT 8277, HIGHLAND VIEW ASSOCIATES, PIEDMONT & WEST ORANGE ST., EASTERLY OF PEPPER ST. was presented for approval. M/S/C (Lightfoot-Stoops) that Resolution 1979.73 be approved. ROLL CALL VOTE: AYES: Directors Disch,Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None NOTICE OF PUBLIC HEARING, PUBLIC SAFETY AUTHORITY, SEPTEMBER 25, 1979, 3:30 P.M. and Minutes of Public Safety Authority Meeting held August 21, 1979 was presented to the Board for their information. No action taken. ORDINANCE 316 - AN ORDINANCE AMENDING SECTIONS 9 & 10 OF ORDINANCE 300 OF EAST SAN BERNARDINO COUNTY WATER DISTRICT, ENTITLED "AN ORDINANCE OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ESTABLISHING EMPLOYMENT, WORKING CONDITIONS~ SALARY P4NGE AND CLASSIFICATION SCHEDULE FOR EMPLOYEES OF SAID DISTRICT was presented to the Board for approval. This ordinance contained a section for Pay In-lieu of Vacation and changed Veteran's Day to November 11, 1979. The Ordinance states existing District policy. 9/24/79 M/S/C (Stoops-Lightfoot) that Ordinance 316 be adopted as presented. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None UPDATE ON SAN BERNARDINO COUNTY EMPLOYEES ASSOCIATION The General Manager reported he had received a letter from the San Bernardino County Employees Association which requested a lengthy list of information, some of which the District does not have readily avail- able in the form requested. They also indicated they had not received a response concerning a payroll deduction for dues. The General Manager indicated he would respond to the letter and in so doing tell the Association they can obtain any information they wish from the records of the District, which are public record, at ten cents per page. Because of the amount of work that would be involved in supplying this request, the General Manager did not feel he could assign an employee to do it. The consensus of the Board was to handle the matter just as the General Manager recommended. LAFC REPRESENTATIVE Correspondence had been received indicating that Ed Abbott was resigning from the LAFC Board. Discussion was held regarding a member to fill this position. A vacancy on the Special District Board was also dis- cussed and a member to fill this position was discussed. A report will be made at the next Board Meeting. PLANT LOCATION A request was made for plant locations to be indicated when plants are discussed, also that a map be provided to the Directors with plant locations marked. DISTRICT TOUR A tour of the District was tentatively set for November 3rd for all Directors. SEWERS IN SUNNYSIDE AREA Director Disch stated that he felt the sewers should be installed in the Sunnyside area, even though there are property owners that have stated they do not want them at this time because of their financial situation. He felt something could be possibly worked out relative to their connecting. M/S/C (Disch-Stoops) that the Sunnyside sewer service installation matter be referred to the Sewer Committee with a recommendation being brought back in two months. BONNIE LOCKWOOD, 24818 5th STREET, WATER SERVICE Director Disch inquired as to whether or not Mrs. Lockwood's request for water service had been resolved. The General Manager indicated -5- 9/24/79 that because of the location of her residence she had been required to run a one inch water line to her residence. This saved both Mrs. Lockwood and the District a considerable sum of money and still pro- vided her with water service. However, this did not please Mrs. Lock- wood so she was pursuing the matter with various other sources. She does have water service at this time, although, it is not what she desired. SAFETY PROGRAM WITH WILSON INSURANCE The General Manager indicated that a safety program to be presented by Wilson Insurance had not been set at this time. No action taken. VACATION SCHEDULED FOR GENERAL MANAGER The General Manager requested authorization to take vacation on or about October 18 through 22, 1979. He indicated the days may vary somewhat. M/S/C (Disch-Kelvington) that the General Manager be authoirzed to take his vacation on or about October 18-22, 1979. CONSTRUCTION PROGRESS Mr. Dahlke reported on the progress of sewer main construction to Boulder Avenue. He also stated the water main installation at Plunge Creek is scheduled to begin tomorrow. Information only. LAFC REQUIREMENT FOR ANNEXATION Attorney Farrell stated he felt further clarification should be made regarding annexations with the City; i.e. when the£ity does not annex an area within six months which the District has requested annexation for, what are the next steps to be taken. He suggested that policy possibly be made stating whether the District will serve water outside their boundaries. President Johnson suggested an LAFC Committee be appointed. TEN DOLLAR DEPOSIT Director Stoops requested the Auditor to make a study to determine the amount of money involved if the $10 deposit was refunded to customers that had been with the District over 15 years; from 10-15 years; 10- S years and less than S years. JOINT POWERS AGREEMENT AMENDMENT It was determined a meeting had been set with Ken Patterson and Attorney Farrell on October 4 to discuss the terms used in the latest Joint Powers Agreement amendment. AD OURNMENT U m motion duly made the meeting was adjourned at 9:40z~p.m. D nnis L. Johnson Secretary President 9/24/79 -6-