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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/09/1979 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING OCTOBER 9, 1979 MINUTES The meeting was called to order and the flag salute led by President Johnson. ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice-President; Directors Philip A. Disch, Harold V. Kelvington, Glenn R. Lightfoot ABSENT: None CONSULTANTS: Robert J. Farrell, Attorney; John Dahlke, Consulting Engineer STAFF: Harold M. Fortes, General Manager; Edward Jakowczyk, Auditor-Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Ken Patterson MINUTES M/S/C (Disch-Lightfoot) that the Minutes of September 24, 1979 be approved as submitted. AUDIT REVIEW Mr. Ken Patterson of Eadie & Payne reviewed the District 1979 Audit Report in detail with the Board. Mr. Patterson indicated that last year was a good year for the District financially. A letter had been provided to the Board from Eadie & Payne relative to internal controls. The letter had been discussed and reviewed prior to the Board Meeting with staff. It was determined the suggestions in the letter be re- viewed by the Auditor and a progress report made on their implementa- tion. M/S/C (Stoops-Kelvington) that the Auditor make a progress report in six weeks; that a final report be made in 90 days on the recom- mendations made by Eadie & Payne relative to internal control. Several suggestions were made relative to the audit report; i.e., that a form be devised which would reflect working capital available and all commitments which have been made, thus indicating a more realistic picture of available funds; that a commitment of funds be made by the Board for development o£ a software program that would incorporate programs such as the general ledger; it was stated that a good computer program is essential; that on page 26 of the audit report the term monthly minimum be changed to monthly meter charge. M/S/C (Stoops-Lightfoot) that the Board accept the 1979 Audit Report as prepared and submitted by Eadie & Payne. -1- 10/9/79 FINANCE COMMITTEE The Finance Committee is scheduling another meeting to discuss com- mercial account rates. A report will be made at the next Board Meeting. SOUTHERN CALIFORNIA WATER COMPANY Director Lightfoot indicated two meetings had been held relative to the purchase of Southern California Water Company. The meeting with Montgomery Engineering representatives was discussed in detail. The Engineering representatives requested a commitment be made by the Board regarding their services. It was suggested an operating budget of $30,000 be set aside for engineering and legal services to determine the feasibility of purchasing Southern Califoria Water Co. Montgomery Engineering will prepare a report which will reflect the worth of Southern California Water Co. at the current price. For an additional fee they would also serve as expert witnesses. In the event the District cannot buy the Southern California Water Co. they would prepare a detailed report which would be used in court for condemnation action. A discussion ensued regarding the District having to buy DelMann Heights Water Co. as part of the Highland Water Co., it was determined this could be a negotiable item. It was pointed out that the monies allocated for an operating budget would only be used if the District accepted Montgomery Engineers proposal, otherwise, the whole project could be dropped and the monies would not be used. The proposal will be submitted to the entire Board. The General Manager indicated he had discussed this entire matter with Dick Rieker of CM Engineering. M/S/C (Lightfoot-Stoops) that $30,000 be budgeted for a proposal to be drawn up by Montgomery Engineering for consulting work regard- ing the purchase of Southern California Water Company and for legal fees. ROLL CALL VOTE: AYES: Directors Lightfoot, Kelvington, Stoops, Johnson NOES: Director Disch ABSENT: None Director Disch stated he voted no because he felt the Board should have a definite answer from Southern California Water Co. as to whether or not they will insist we purchase DelMann Heights Water Company. LAFC REPRESENTATIVE M/S/C (Stoops-Disch) that President Johnson represent the District at the LAFC Meeting to be held October 19th to select a representative from the Independent Special Districts to sit as an alternate on the LAFC Board; that Harold Kelvington be authorized as an alternate to President Johnson; that a letter be written indicating he is the authorized representative in the event President Johnson cannot attend. M/S/C (Stoops-Lightfoot) that the Board support Percy Bakker as the Independent Special District alternate on the LAFC Board. AMENDMENT TO JOINT POWERS AGREEMENT WITH THE CITY OF SAN BERNARDIN0 A report will be made at the next Board Meeting regarding any changes 10/g/79 in terms in the Joint Powers Agreement. PERSONNEL COMMITTEE The Personnel Committee and the General Manager recommended a step increase for Kenneth O. Olive from 28E $6.11, 1063/mo to 28F $6.39 $1111/month, effective 10/8/79. M/S/C (Stoops-Disch) that the step raise be granted as recommended. 1979 ACWA CONFERENCE, SAN DIEGO, NOVEMBER 28-30, 1979 was announced and information presented to the Directors. M/S/C (Stoops-Disch) that any Board Member, the General Manager, or employee designated by the General Manager, be authorized to attend the ACWA Conference. INDEPENDENT SPECIAL DISTRICT MEETING, OCTOBER 15, 1979, GOLDEN EMBERS, RIALTO, CA was announced for information only. Information presented to Directors. NOTICE OF HEARING, ISLAND ANNEXATION BY CITY OF SAN BERNARDINO, N/ORCHID, WEST OF CITY CREEK ROAD. Information only. ST. ADELAIDE CHURCH, REV. WILLIAM ERSTAD Rev. Erstad had requested the District to provide fire hydrant service to St. Adelaide Church. The General Manager stated he had indicated to Rev. Erstad he would have to secure a letter from Southern California Water Co. and the matter then discussed with the Board. Rev. Erstad had called and asked that the matter be delayed until a later time. TIME OF USE ELECTRIC RATES The General Manager indicated he had signed contracts with Southern California Edison Co. regarding time of use electric rates for eight pumps. He indicated schedules will now have to be changed to allow off peak hour usage. The Edison Company will be installing equipment to facilitate the new program. The service contract was signed for one year and is renewable for three years. The District will now need telemetering to run the time of use plan most efficiently. The General Manager indicated it should save the District approximately $50,000 per year by using the time of use rate. CHANGE ORDER NO. 1, WATER MAIN INSTALLATION WITHIN PACIFIC STREET, FOR TRACT 7081, J.L. SCOTT CO., CONTRACTOR in the amount of $636.00 for moving a trench over two feet to avoid a gas line was presented to the Board. The General Manager recommended payment of the change order. M/S/C (Lightfoot-Kelvington) that Change Order No. 1 in the amount of $636.00 be authorized for payment to J.L. Scott, Contractor. CHANGE ORDER NO. 1~ CONSTRUCTION OF TRUNK SEWERS IN EAST HIGHLAND AVENUE BETWEEN CITY CREEK AND WEBSTER STREET, JMK CONSTRUCTION, CON- TRACTOR in the amount of $371.40 for material and labor because an existing 20" steel water line was exposed and undermined for about 30 feet due to the flat angle of a crossing. The General Manager -3- 10/9/79 recommended payment. M/S/C (Disch-Stoops) that Change Order No. 1 in the amount of $371.40 be authorized for payment to JMK Construction, per the General Managers recommendation. WIN-COD PROGRAM The Auditor reported to the Board on the WIN-COD program. At a recent meeting a request was made for additional help through various programs. He indicated this program would allow the District to provide on the job training for three individuals at no cost to the District. The jobs would be a gardner's helper, a mechanic's helper and a general maintenance person. The individuals could be discharged at any time if their work was not satisfactory, however, it was expected that the District would hire them after they had worked for a specified length of time. There was discussion re- garding the matter. M/S/ (Stoops-Disch) that the Board authorize the Auditor to continue to pursue the WIN-COD program. After a brief discussion the motion was withdrawn and an executive session was called. M/S/C (Stoops-Disch) that an executive session be called at 9:09 p.m. THE BOARD RETURNED TO THE BOARD ROOM AT 9:26 P.M. M/S/C (Stoops-Disch) that the Auditor be authorized to further pursue the WIN-COD Program, with caution; that the amount of adminis- trative time that will have to be spent be determined for the Auditor and other staff personnel to supervise, fill out reports, etc.; also clarify the authority to discharge the employees without any ramifica- tions. WARRANTS General 4768 $362,792.84 Payroll 3538-3568 $11,308.29 Total $374,101.13 M/S/C (Stoops-Disch) that the warrants be approved as presented. DIRECTOR'S FEES AND EXPENSES Johnson $150; Disch $200; Kelvington $2S0; Stoops $250; Lightfoot $441.98 M/S/C (Disch-Stoops) that the Director's fees and expenses be approved as presented. RESOLUTION 1979.74 -ACCEPTANCE OF PIPELINE EASEMENT, FRED RIEDMAN, BETWEEN WEBSTER ST. AND TRACT 10501 was presented to the Board for approval. M/S/C (Stoops-Kelvington) that Resolution 1979.74 be approved. -4- 10/9/79 ROLL CALL AYES: Directors Disch, Kelvington, Light£oot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1979.75 - ACCEPTING DEDICATION OF SEWERS, WITHIN TRACT 9579, NW CORNER OF PACIFIC ST. & CENTRAL AVENUE was presented to the Board for approval. M/S/C (Stoops- Kelvington) that Resolution 1979.75 be approved. ROLL CALL AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1979.76 - ACCEPTING DEDICATION OF SEWERS WITHIN TRACT 10042, NW CORNER OF PACIFIC STREET & CENTRAL AVENUE was presented to the Board for approval. M/S/G (Stoops-Kelvington) that Resolution 1979.76 be approved. ROLL CALL AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1979.77 - NOTICE OF COMPLETION, T.A. RIVARD, CONTRACTOR, WATER INSTALLATION WITHIN TRACT 10102-1, BASELINE & CHURCH STREET, was presented to the Board for approval. M/S/C (Stoops-Kelvington) that Resolution 1979.77 be approved. ROLL CALL AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1979.78 - AUTHORIZATION FOR THE EXECUTION OF A QUITCLAIM DEED IN FAVOR OF LOUIS ROZEMA AND HELEN B. ROZEMA was presented to the Board for approval. M/S/C (Stoops-Kelvington) that Resolution 1979.78 be approved. ROLL CALL AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None ROBERT J. FARRELL, ATTORNEY Attorney Farrell thanked the Board for their expressions of sympathy in the passing of his son. BRINKS SERVICE The Auditor indicated it would cost the District $146.50 per month for a daily pickup versus $94.00 per month for three days per week. The matter will be discussed at a later time. -5- 0/9/79 PLANT SITE MAP The General Manager indicated he had prepared a District map for the Directors which indicated each plant site. Information only. ASSOCIATION UPDATE Director Disch requested an update regarding the San Bernardino County Employees Association. The General Manager indicated he had answered their letter, however, to date he had not received a response. DISTRICT INFORMATION The Auditor had prepared working capital, investments in plants, connections served and bad debt service graphs for the Director's information. The General Manager indicated the water production for September had been very good. ADJOURNMENT There being no further business the meeting adjourned at 9:45 p.m. Bonnie R. Eastwood Secretary Board of Directors De~nisWL. Johnson President, Board of Directors lo/9/ 9 -6-