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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/22/1979 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING OCTOBER 22, 1979 MINUTES The meeting was called to order and the flag salute led by President Dennis L. Johnson. ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice- President; Directors Philip A. Disch, Harold V. Kelvington, Glenn R. Lightfoot ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF: Edward Jakowczyk, Auditor Treasurer; Bonnie R. Eastwood, Secretary, Leroy Roebke, Office Manager GUESTS: John and B.J. Shinkunas; Robert Miner, Chuck Field, Mrs. McFarland MINUTES M/S/C (Stoops-Kelvington) that the Minutes of October 9, 1979 be approved as presented. JOHN & B.M. SHINKUNAS, 28272 EUCALYPTUS, SEWER CONNECTION Mr. & Mrs. Shinkunas were present to request the Board to consider waiving the District requirement to connect to a sewer main that is presently being installed in the street fronting their home. Mr. Shinkunas indicated he had bought the house new about one year ago and it has a new septic tank and the cost to connect to the District sewer line would be quite expensive. It was pointed out by Director Disch that the cost could be spread over a two year period, also that they would not have to connect until they received a notice to connect from the District, however, it would be less expensive now than later on. They were also informed that the State law dictates anyone living within 200 feet of a sewer main must connect. It was pointed out by President Johnson there are about 20 homes in the area that will have to be connected to the sewer, therefore, the matter should be discussed further with an equitable formula being considered. A question was raised regarding the amount of land involved being the factor which determines the sewer connection charge. It was suggested this charge be reviewed by the Finance Committee. M/S/C (Stoops-Lightfoot) that the question of sewer connections on Eucalyptus as discussed with the Shinkunas' be referred to the Sewer Committee; further that the sewer connection and rate changes be referred to the Finance Committee. Director Disch also mentioned that at a prior Board Meeting a similar question had been raised regarding property owners in the Sunnyside area. A study was requested which would determine whether or not a modification could be made relative to the State law requiring a -1- 10/22/79 connection if the property was within 20 feet~ he suggested this same might also apply in this case on Eucalyptus Street. The Committees will attempt to have a report for the November 13th Board Meeting. ROBERT E. MINER, DEFERENCE AGREEMENT, ONE ACRE PARCEL ON PACIFIC AND VALARIA Mr. Miner was present to request a deference agreement for one acre on Pacific and Valaria. He has 3.45 acres on which he is building a preschool. He is requesting water and sewer facilities for only the one acre which he will be utilizing. After discussing the matter it was M/S/C (Stoops-Disch) that the Board authorize a deference agreement for one acre on the corner of Pacific & Valaria for Mr. Miner. CHARLES L. FIELD, RECREATION SUPERINTENDENT, CITY OF SAN BERNARDINO Mr. Field stated a joint effort is presently being made by the City and County of San Bernardino and the San Bernardino City School District to construct a facility for Individuals with Disabilities and North Norton Park. The facility will be located on Palm Lane between 4th and 5th Streets. The charges for the connection fees are estimated at $20,885. Mr. Field requested the Board consider waiving a portion of the water and sewer connection fees, specifically 50%. It was pointed out the Federal Government is providing all the funds for this project, which amounts to 2.1 million dollars. After discussing the matter it was determined more study be given to the request. M/S/C (Disch-Kelvington) that the matter be referred to the Finance Committee for study and recommendation; that a decision be made at the November lSth Board Meeting. The Finance Committee will meet November 6, 1979 at noon. MRS. MCFARLAND, 7421 VALARIA DRIVE, HIGHLAND Mrs. McFarland indicated that she and her neighbors would prefer monthly billing. They currently receive all their utility billings at one time and it is very difficult for them to pay. She also indicated they have trouble with their mail and at times do not get their bills, she felt she had paid her current bill, however, she had received a cut- off notice. President Johnson explained the high cost of mailing bills and indicated it saves the District approximately $8,000 per year to mail them bi-monthly. The sewer bill charges were also explained to Mrs. McFarland. ACWA DUES FOR 1980 $1800 M/S/C (Stoops-Disch) that the ACWA dues in the amount of $1800 for 1980 be authorized for payment. ACWA CORRESPONDENCE RE PUBLIC RELATIONS PROGRAM - CALIFORNIA WATER SUPPLY Additional information had been received from ACWA relative to a state- wide public relations/information program on the need to take steps to assure an adequate water supply for California. Information Only. -2- lO/22/ 9 COMMERCIAL SEWER RATES Lee Roebke reported the Finance Committee had met and discussed commer- cial sewer rates, as well as a method of billing commercial customers. The City of San Bernardino has fixed their sewer charges to the Dis- trict at .183 per hundred cubic feet of water consumed as determined by actual water meter reading each billing period and the Directors felt this method of charging for sewers, by the amount of water usage, was essentially the best method. It was the recommendation of the Finance Committee that the District fix its sewer charge at .18¢ per hundred cubic feet as required by the Joint Powers Agreement, plus $2.00 per unit to cover the District's sewer bond and maintenance expenses. If a consumer wishes to cut down on his sewer fees, he can do so by cutting his water consumption. Mr. Roebke provided the Board with a breakdown of past and proposed charges for each District com- mercial account for their review. There was an indepth discussion on the matter. It was determined a public relations program will be developed to inform the consumers of the change in rate structure. M/S/C (Stoops-Lightfoot) that the staff and attorney be authorized to prepare a draft ordinance on commercial sewer rates. ROLL CALL AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None PLANT 108 President Johnson indicated that the Finance Committee had also dis- ~ cussed financing for Plant 108. It was proposed that the District construct a 2 million gallon reservoir at the existing Plant 108 site, located at Baseline, north of Weaver Street at an approximate cost of $300,000. Attorney Farrell stated that a draft had been submitted to Attorney Mulligan for acquisition of a site for a well in East High- lands which is owned by San Bernardino Valley Conservation District. M/S/C (Lightfoot-Stoops) that the Auditor Treasurer secure bids from various banking institutions to include the arbitrage and legal opinions necessary to sell notes in the amount of $300,000. ENVIRONMENTAL ASSESSMENT RESERVOIR 108 John Dahlke, Consulting Engineer presented the Board with a copy of the environmental assessment for Reservoir 108, with the procedure for adopting same. He indicated staff's recommendation was that the project would not have a significant effect on the environment. A geotechnical evaluation will be on file at the District Office as part of the Environmental Assessment. After reviewing the Environmental Assessment form in detail with the Board, it was M/S/C (Stoops-Kelvington) that the Board finds there will be no significant effect on the environment with the construction of Plant 108 and orders the preparation and filing of a negatiYe declaration in accordance with the guidelines. NEGATIVE DECLARATION RE CONSTRUCTION OF RESERVOIR 108 A negative declaration had been drafted by CM Engineering for construction of Plant 108 in accordance with State guidelines. It was indicated -3- 10/22/79 by Engineer Dahlke that a discussion should be held relative to Plant 108 with any input from the public that might be made at the next Board Meeting on November 13, 1979. A 15 day posting period will be made of the negative declaration at the District Office and made avail- able for public inspection, as well as the environmental assessment. M/S/C (Disch-Kelvington) that the negative declaration and environ- mental assessment as prepared and presented by CM Engineering be posted for public inspection. A Notice of Determination will be prepared, filed with the County Clerk of San Bernardino and posted at the District Office following either the approval or disapproal of the project by the Board of Directors. SEWER MAIN TO TRACT 10274 Engineer Dahlke requested authorization to call for bids for a sewer main from Webster Street to Tract 10274. He indicated there is still some work to be done on temporary right-of-way easements, however, because of the size of theproject he felt there should be a three week advertising period, with bids opened on November 26, 1979. The target date for completion of the project is January, 1980. M/S/C (Disch-Lightfoot) that authorization be made to advertise and call for bids for sewer main installation for the East Highlands sewer trunk from Webster Street to Tract 10274 on November 26, 1979. GAS POWERED CHLORINATOR EQUIPMENT President Johnson stated that due to a problem in the District water system last summer it has been recommended that a portable chlorinator be purchased. A request to purchase one at a cost of $1632.95 was made. M/S/C (Lightfoot-Disch) that funds be allocated in the amount of approximately $1600.00 for the purchase of a gaS powered chlorinator. JOINT POWERS AMENDMENT AGREEMENT Attorney Farrell requested the Joint Powers Amendment Agreement be tabled until the next Board Meeting. Information Only. RESOLUTION 1979.79 - NOTICE OF COMPLETION, WATER MAIN INSTALLATION WITHIN TRACT 7081, PACIFIC STREET AND BOULDER AVENUE, J. L. SCOTT, CONTRACTOR was presented to the Board for approval. M/S/C (Stoops-Disch) that Resolution 1979.79 be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoop, Johnson NOES: None ABSENT: None RESOLUTION 1979.80 - DEFERENCE AGREEMENT~ RONALD & DORIS HAMAMURA, 'I'HIRD STREET~ EAST OF CITY CREEK was presented to the Board for approval. M/S/C (Stoops-Disch) that Resolution 1979.80 be approved. -4- 10/22/79 ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1979.81 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY, £STABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED - ANNEXATION 1979-81, NEAL T. AND CAROL BAKER, 3795 ATLANTIC AVENUE, HIGHLAND, CA. was presented to the Board for approval. M/S/C (Stoops-Kelvington) that Resolution 1979.81 be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None WARRANTS Payroll 3569-3599 $12,061.06; General 4682-4837 $183,901.00; Total $195,962.06 M/S/C (Disch-Stoops) that the warrants be approved as presented. SEMINAR FOR SECRETARIES, HILTON INN, NOVEMBER 1, 1979 Authorization was requested for Jean Parkes and Sandra Shepherd to attend a seminar for secretaries at the Hilton Inn, S.B., Nov. 1, 1979 at a cost of $95.00 each. M/S/C (Disch-Stoops) that Jean Parkes and Sandra Shepherd be auth- orized to attend the seminar for Secretaries on November 1, 1979. DISTRICT MINUTE DISTRIBUTION A discussion ensued regarding distribution of District minutes. After discussing the matter ~t some length, it was M/S/C (Lightfoot-Kelvington) that the minutes be distributed only to Directors, Legal Counsel and CM Engineering until they have been approved. After approval they will be distributed to the news media and anyone requesting a copy. KEEP AMERICA BEAUTIFUL AWARD Director Stoops indicated he would be in New York to receive the Keep America Beautiful Award for the fourth time on December 5 and 6, 1979. The Board congratulated him on this accomplishment. ANNEXATION 1979-1 --DELAY IN ANNEXATION PROCEDURES Attorney Farrell read a letter to the Board from the LAFC relative to Annexation 1979-1. It stated the Annexation cannot be processed by the District until the area has been annexed to the City of San Bernardino by virtue of their having added such condition to their resolution. It further stated the annexation can be deferred for up -5- 10/22/79 to six months to allow the City to initiate annexation proceedings and its completion. If at the end of six months the City has not com- pleted its action the LAFC will reschedule the annexation to determine whether or not it should remove the condition of City annexation or deny the annexation to the District. Attorney Farrell discussed the matter at some length with the Board, he stated the District should make certain when a developer requests water and sewer service, that a letter indicating we will provide such service is not furnished until annexation proceedings are completed; that the District not provide service outside the District boundaries. It was determined the Board discuss the matter in some detail at a Workshop. WORKSHOP, OCTOBER 29, 1979 LAFC AND ANNEXATION DISCUSSION M/S/C (Stoops-Disch) that a workshop be held on October 29, 1979 for the purpose of discussing the LAFC and annexation policies. STORM PROBLEMS The Auditor related two incidents connected with the heavy rainfall on Saturday to the Board. It appeared that a sewer manhole cover had not been replaced by Matson, a developer and due to this two homes experienced some problems with their laterals. It was suggested that Matson pay District crew time spent on Saturday for repairing damages, as well as any damage to property. The amount o£ time spent by District crews will be reported to the Board at the next meeting. There was also some storm damage at the Indian Reservation due to the road cut. COMPUTER EQUIPMENT Mr. Roebke reported two terminals had been delivered for the computer and have been connected to San Bernardino Valley Municipal Water Dis- trict's computer; telephone lines are connected and other equipment has been delivered. He indicated a test run will be made on Wednesday. Information only. PLANT 54 Director Disch inquired about Plant 54 being available for emergency use. He stated he felt that if it did not have water in it, it should have in case of an emergency. No action taken. ADJOURNMENT There being no further business the meeting was adjourned at 9:45 p.m. Bonnie R. £astwood, Secretary De ~nis L. Johnson President 10/zz/79 -6-