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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/13/1979 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING NOVEMBER 13, 1979 MINUTES The meeting was called to order and the flag salute led by President Dennis L. Johnson. ROLL CALL PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice- President; Directors Philip A. Disch, Harold V. Kelvington, ABSENT: Glenn R. Lightfoot CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor- Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Bob DeRuff MINUTES Page 2, Sewer Connections - That the minutes of October 22, 1979 reflect 200 feet from property line. M/S/C (Stoops-Kelvington) that the Minutes of October 22, 1979 be approved as corrected. BILLY CARTER, STEP INCREASE The Personnel Committee and the General Manager recommended the follow- ing one-year step increase: Billy Carter, Gardner, from 26B $4.92/$885/ month to 26C $5.14/894/month, effective November 5, 1979. M/S/C (Stoops-Disch) that the one year step increase for Billy Carter be approved. FACILITY FOR INDIVIDUALS WITH DISABILITIES The General Manager indicated he had talked with Mr. Fields regarding fees for servicing the Facility for Individuals With Disabilities and North Norton Park. It had been suggested that if Mr. Fields could provide a seal on the fire hydrant which is required and have it approved by the fire department, it would eliminate the need for a detector check and therefore would not have to pay the $4,000 fee. However, in the event the seal might be broken they would have to pay the District $100. Since Mr. Fields had not contacted the District regarding this suggestion, it will be discussed further at the next Board Meeting on November 26, 1979. PLANT 54 After discussing Plant 54 and the lack of its usability for the District, it was determined it would be filled with water for use in case of a major emergency. It was pointed out that some time ago the plant was cannibalized and the facilities moved to Plant 101, however, the tank could be filled with water and the water pumped out if necessary. JOINT POWERS AGREEMENT AMENDMENT Attorney Farrell read a letter with recommendations submitted to the Board by Ken Patterson regarding the Jt. Powers Agreement Amendment. A draft letter of intent was also read and reviewed. Attorney Farrell pointed out the main point would be to indicate that the intent of the Jt. Powers Agreement should be clearly defined so there will be no questions in years to come, about the facilities to be commonly used by the District and City. It was determined staff and Attorney Farrell would prepare a draft letter of intent and an amendment to the Jt. Powers Agreement. M/S/C (Stoops-Disch) that the Joint Powers Agreement Amendment be redrafted by the General Manager and Attorney Farrell for recom- mendation to the Joint Powers Committee, after which time it would be submitted to the Board; that the Board review the draft in two weeks; that the draft be submitted to the City in approximately three weeks. SEWER SERVICE REQUEST, BOB DERUFF, AT BOULDER AND PACIFIC Mr. DeRuf£ was present regarding his request for sewer service on the corner of Boulder & Pacific Streets. He indicated he had contacted Southern California Water Company and they had told him they would not issue a letter to him giving the District authorization to serve water in this area. The District does not provide sewer service without water service due to the problem of collecting fees when only sewer service is provided. The General Manager recommended a special facility charge be considered which would be in excess of the existing fees. The charge would help defray costs for non-payment of sewer bills. Mr. DeRuff indicated they were going to investigate the pos- sibility of installing dry sewers with septic tanks. Director Disch indicated he would oppose the use of septic tanks. M/S/C (Stoops-Disch) that the matter be referred to the Finance Committee with a recommendation being brought to the Board on November 26, 1979. NOTES FOR FINANCING PLANT 108 The Auditor stated he had sent letters of inquiry to several banks in the area relative to financing Plant 108. He indicated he had only received a reply from two banks. A report will be made at the November 26, 1979 Board Meeting. SEWER SERVICE IN SUNNYSIDE AREA The General Manager indicated he had asked CM Engineering to prepare a cost estimate for sewer service between 3rd and 4th Streets in the Sunnyside area, since he had received a request from Mrs. Thomas. Engineer Dahlke provided the Board with a cost estimate, block by block, of the entire area. A study had been made of the entire area earlier. The total cost for the entire area without laterals was $146,000 and with laterals $175,000. There was discussion relative to completing the job at one time or completing it in segments. 11/13/79 -2- M/S/C (Stoops-Disch) that the matter be referred to the Finance Committee with a recommendation being brought to the Board on November 26, 1979. SPECIAL DISTRICT MEETING, NOVEMBER 19, GREEN TREE INN, VICTORVILLE, WILLIAM BRUNICK, SPEAKER was announced. ACWA CORRESPONDENCE RE ACTION ON CALIFORNIA WATER PROBLEMS was present- ed to the Board for their information. No action taken. SENATE COMMITTEE ON AGRICULTURE AND WATER RESOURCES HEARING DECEMBER 17, 1979 RE GROUNDWATER RESOURCES. Information only. CORRESPONDENCE FROM SENATOR RUBEN AYALA RE SUPPORT OF THE CLAVEY WARDS FERRY SYSTEM was presented to the Board for their information. No action taken. LABOR RELATIONS INFORMATION SERVICE, SUBSCRIPTION FOR 1980 - $120.00 M/S/C (Stoops-Disch) that the Labor Relations Information service subscription for $120 be approved for payment. DISTRICT EMPLOYEES RECOGNITION DINNER, DECEMBER 23, 1979 M/S/C (Stoops-Kelvington) that $280 be authorized for the employees recognition dinner. ROLL CALL VOTE: AYES: Directors Kelvington, Stoops, Johnson NOES: Director Disch ABSENT: Director Lightfoot ACWA ELECTION RE COUNTY WATER DISTRICTS AT ACWA CONFERENCE, NOVEMBER 28, 1979 The County Water District Section of ACWA will meet on November 29th to hold elections as required by ACWA by-laws. Officers and directors will be elected. After discussing the matter, it was determined that Harold V. Kelvington's name would be submitted for nomination as a director. M/S/C (Stoops-Disch) that Director Harold V. Kelvingtonts name be submitted to the Nominating Committee as a director on the County Water District Section of ACWA. FIRST AID COURSE FOR DISTRICT EMPLOYEES The General Manager indicated a first aid course had been scheduled for the first two weeks in December for those employees that desire to participate. There is a cost of $7 per participant for the manual and supplies. M/S/C (Disch-Kelvington) that the Board authorize payment of $7 per employee that participates in the first aid training course. RESOLUTION 1979.82 - AUTHORIZING QUIT CLAIM DEED, JESS L. STOUT, JR., FIFTH STREET was presented to the Board for approval. 11/13/79 M/S/C (Disch-Kelvington) that Resolution 1979.82 be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Stoops, Johnson NOES: None ABSENT: Director Lightfoot RESOLUTION 1979.83 - ACCEPTING DEDICATION OF SEWERS, WITHIN TRACT 9497, PALM & CITRUS was presented to the Board for approval. M/S/C (Disch-Kelvington) that Resolution 1979.83 be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Stoops, Johnson NOES: None ABSENT: Director Lightfoot RESOLUTION 1979.84 - NOTICE OF COMPLETION, WATER MAIN INSTALLATION IN BASELINE STREET, BETWEEN PALOMINO & CHURCH STREETS, ACE PIPELINE CONST. was presented to the Board for approval. M/S/C ~isch-Kelvington)that Resolution 1979.84 be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Stoops, Johnson NOES: None ABSENT: Director Lightfoot RESOLUTION 1979.85 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED, ANNEXATION 1979-9, LAFC NO. 1964, GREG P. TURNER, 7030 CONEJO, SAN BERNARDINO, was presented to the Board for approval. M/S/C ~isch-Kelvington)that Resolution 1979.85 be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Stoops, Johnson NOES: None ABSENT: Lightfoot RESOLUTION 1979.86 ~ A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED, ANNEXATION 1979-11, LAFC 1965, GILANO DEVELOPMENT COMPANY, 1974 LYNWOOD, AT STERLING, TRACT 10325, SAN BERNARDINO was presented to the Board. M/S/C (Disch-Kelvington) that Resolution 1979.86 be approved as submitted. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Stoops, Johnson NOES: None ABSENT: Director Lightfoot RESOLUTION 1979.87 - AUTHORIZATION FOR EXECUTION OF DEFERENCE AGREEMENT, VICTOR RAY~ CRAM ROAD, HIGHLA~T, was presented to the Board. -4- 11/13/79 M/S/C (Disch-Kelvington) that Resolution 1979.87 be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Stoops, Johnson NOES: None ABSENT: Director Lightfoot RESOLUTION 1979.88 - SIGNATURE CARD, BANK OF CALIFORNIA, SAVINGS ACCOUNT was presented to the Board for signatures and approval. M/S/C (Disch-Kelvington) that Resolution 1979.88 be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Stoops, Johnson NOES: None ABSENT: Director Lightfoot REESOLUTION 1979.89 - BANK OF CALIFORNIA AUTHORIZATION FOR TELEPHONE REQUEST FOR WITHDRAWAL OF SAVINGS FUNDS was presented for approval. M/S/C (Disch-Kelvington) that Resolution 1979.89 be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Stoops, Johnson NOES: None ABSENT: Director Lightfoot DESTRUCTION OF OBSOLETE FILES The matter of destruction of obsolete files was tabled. WARRANTS Payroll 3600-3663 - $23,808.36 General 4863-4969 $301,702.22 Total $325,528.58 M/S/C (Stoops-Disch) that the warrants be approved as presented. DIRECTOR'S FEES AND EXPENSES Stoops- $200; Johnson $200; Disch $200; Kelvington $200 M/S/C (Disch-Stoops) that the Director's fees and expenses be approved as presented. CAPITAL IMPROVEMENTS The General Manager asked that the matter of capital improvements be tabled. PUBLIC RELATIONS COMMITTEE A public relations information committee will be appointed at the Nov- ember 26, 1979 Board Meeting. REFUND OF $10 DEPOSIT The General Manager indicated he is preparing a report regarding the possibility of refunding the $10 deposit for customers who have been -5- 11/13/79 with the District over ten years and also over five years. DISTRICT PROPERTY SALE ON PACIFIC AND DELROSA The General Manager indicated that due to the county building a road at the intersection of Pacific and DelRosa, they are offering the District $2,630 for a lot 24' x 100', which is in the area where the road will be built. M/S/C (Disch-Kelvington) that the property at DelRosa and Pacific be sold to the County for $2,630.00. RESOLUTION 1979.91 - AUTHORIZATION FOR THE PRESIDENT AND SECRETARY TO EXECUTE DOCUMENTS RELATIVE TO THE SALE OF REAL ESTATE AT THE CORNER OF PACIFIC AND DELROSA STREETS be approved. M/S/C (Stoops-Disch) that Resolution 1979.91 be authorized as presented. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Stoops, Johnson NOES: None ABSENT: Director Lightfoot SOCIAL AFFAIR Director Stoops invited the Directors to an evening social at his home, on November 30, 1979. BID OPENING FOR SEWER MAIN TO TRACT 10274 It was determined the bid opening for installation of sewer mains from Webster Street to Tract 10274 would be December 10, 1979 rather than November 26, 1979. ENVIRONMENTAL ASSESSMENT - RESERVOIR 108 Engineer Dahlke informed the Board the Negative Declaration had been posted over 15 days and the initial study had been available for public inspection. He recommended approval of the construction of Reservoir 108. No one appeared to disapprove of the project. Upon such approval a Notice of Determination would be filed with the City Clerk and also posted at the District Office. M/S/C (Stoops-Disch) that the Board approve the construction of Plant 108; there have been no objections to constructing the reservoir at Plant 108; that a Notice of Determination be filed with the County Clerk and posted in the District Office. WORKSHOP ON ANNEXATION The workshop scheduled for November 15, 1979 was cancelled until a later time. ADJOURNMENT There being no further business the meeting was adjourne/d at 9:15 p.m. ~ Jo~kon Bb~nie R. Eastwooa President -6- Secretary