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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/12/1979 EAST SAN BERNARDINO COUNTY WATER DISTRICT December 12, 1979 NOTICE OF CONTINUANCE OF MEETING The Regular Meeting of December 10, 1979 of the Board of Directors of the East San Bernardino County Water District was adjourned to be con- tinued December 21, 1979 at 4:30 p.m. at the District Office, 1155 Del Rosa Avenue, San Bernardino, California in accordance with Government Code Section 54955.1. ~ ~k~v_~. ~O~ Jean Mary Parkes,Acting Secretary East San Bernardino County Water District AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) ) ss COUNTY OF SAN BERNARDINO) Bonnie R. Eastwood, being first duly sworn, deposes and says: That she is, and at all times herein mentioned was, the duly quali- fied Secretary of the East San Bernardino County Water District, San Bernardino County, California; and that she caused to be postponed on or near the door of the meeting place of the Board of Directors of said District a copy of Notice of Continuance of Meeting of the Board of Directors of said District. Said posting was commenced on December 12, 1979 at 4:00 p.m. and remained posted to time of meeting (4:30 p.m. December 21, 1979.) Jean Mary Parkes, Acting Secretary East San Bernardino County Water District Subscribed and sworn to before me this ~ day of I~ t-9-7-9r Notary Publican andCor said St t California ~ LERO¥ H. RO[BK[ ~ NOTARY PUBLIC ~ SAN BERNARDINO COUNTY ~ CALIFORNIA ~ My Commission Expires November 12, 1983 ~ EAST SAN BERN~INO COUNTY WATER DISTRICT REGULAR ADJOURNEDMEETING DECH~BER 23, 1979 MINUTES The meeting was called to order at 4:30 p.m. by President Johnson. He also led the flag salute. ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice-President; Directors Philip Disch, Glenn Lightfoot ABSENT: Harold Kelvington CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General ~anager; Edward C. Jakowczyk, Auditor-Treasurer; Bonnie R. Eastwood, Secretary MINUTES M/S/C (Disch-Stoops) that the Minutes of December 10, 1979 be approved as presented. DIRECTOR FL~ROLD KELVINGTON ARRIIFED ~T 4:33 P.M. FINANCE COb{qlTTEE REPORT RE FUNDS FOR PLANT 108 It was reported the Finance Committee had met and discussed loans for construction of Plant 108. At the present time there are no committments to furnish the $300,000, however, the Finance Committee is meeting at noon on December 27 with representatives from the Bank of America to discuss the matter. SOUTHERN CALIFORNIA WATER COMPANY It was reported the Southern California Water Company had met and discussed the project program prepared by Montgomery Engineering concerning the possible acquisition of Southern California Water Conrpany. It was recommended that the Board authorize Montgomery Engineering to proceed with Phase 1, up to and including Task 4, of their proposal. Staff would work concurrently on Task 5,6,7,8 and 9 of Phase 1. After such information had been prepared the entire concept would be reviewed before proceeding further. Also, at this time a fair market value could possibly be determined. M/S/C (Stoops-Lightfoot) that Montgomery Engineering be authorized to proceed with Phase 1, Tasks 1 through 4; that they not proceed further without either verbal or written approval by the Board; that cost for the work not exceed $20,000. ROLL CALL VOTE: AYES: Directors Kelvington, Lightfoot, Stoops, Johnson NOES: Director Disch JOINT POWERS AGREHv~2NT The Joint Powers Conmdttee had met and reviewed the Joint Powers proposed amendment and Letter of Intent. ~e Committee had made some changes in the wording for further -1- 12/23/79 clarification. Copies of the modified amendment and Letter of Intent were provided to the Board. It was suggested that Ken Patterson be authorized to review the Letter of Intent since it was mostly definitions of accounting terms. Mr. Patterson had later been contacted and he suggested the amendment and Letter of Intent be pre- sented to Herb Wessel for his review and input. He would then be authorized to proceed with the matter. The Committee recommended approval of the Joint Powers Amendment as modified, as well as the Letter of Intent. The proposed $300 facility charge was also discussed. It was the general consensus that an ordinance be pre- pared for adoption at the January 14th meeting, with the effective date being March 1, 1980. INSURANCE COVERAGE FOR PLANT 108 There was some concern about USS Steel being self-insured as far as coverage for the construction of Plant 101. The Secretary indicated that after checking with Mr. Brodie of USS Steel the District would receive certificates of insurance for PL & PD and a Certificate of Consent to Self-Insure from the State of California Industrial Relations Department re Workmen's Compensation, as was provided on a prior job com- pleted by USS Steel. A report will be made to the Board after the Insurance is re- ceived. PSAMEETING The General Mmlager and President Johnson had attended a PSAMeeting on December 18th at which time funds being collected for the special facility charge were dis- cussed. It was determined the District would hold their funds until such time as a determination is made. CSDA DUES FOR 1980 - $750.00 M/S/C (Stoops-Lightfoot) that the CSDA dues for 1980 in the amount of $750 be authorized for payment. SPECIAL DISTRICT ELECTION OF DIRECTORS ~e Board discussed the election of directors for the Special District Association. Information will be provided to the Board prior to the January 21st Special District Meeting relative to the election. RECORD AUTHORIZATION FOR DISTRICT GROUP LIFE INSURANCE The Auditor requested authorization for Morgan and Franz to act as Pacific Mutual Life Insurance representative for the District. M/S/C (Stoops-Kelvington) that the Secretary be authorized to sign the Broker of Record Authorization document authorizing ~.~rgan & Franz to act as the District Re- presentative for Pacific Mutual Life Insurance. FINANCIAL STATEMENTS The Auditor presented the Board with copies of the District Financial Statement for July through November 1979. He reviewed the statements and answered various questions. A Financial Statement will be prepared each month. C05iMUNI~T SERVICE The President discussed community service with the Board. 12/23/79 GENERAL MANAGER VACATION The General Manager requested vacation time from December 24, 1979 to January 4, 1980. M/S/C (Stoops-Lightfoot) that the General Manager be authorized to take vacation time as requested. WORKSHOP FUNCTIONS OF ~FCO The workshop proposed to be held Jmnuary 7, 1980 was discussed briefly. Information will be forthcoming concerning the meeting. RESOLUTION 1979-90 DEFERENCE AGRE~v~NT, ROBERT & ~ATCHRYN K. MINER, PACIFIC AVE. AND VALERIA DRIVE was presented to the Board for adoption. M/S/C (Stoops-Kelvington) that Resolution 1979-90 be adopted. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None RESOLUTION 1979.92 - INITIATING ANNEXATION 1979-10, SEC.34, PORTION OF SECTION 34, TIN, R3W, SAN BERNARDINO BASE AND MERIDIAN, HIGHI~ND, BASELINE & CHURCH STREETS was presented to the Board. ~e General Manager pointed the designated area out on a map. M/S/C (Stoops-Kelvington) that Resolution 1979.92 be adopted. ROLL C~LL VOTe: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None RESOLUTION 1979.93 - ACCEPTING DEDICATION OF SEWERS, CERTIFICATE OF COMPLETION, T~ACT 10103, JOHN NEERS, BOULDER & HIGHLAND AVENU£, HIGHLAND was presented to the Board for adoption. M/S/C (Stoops-Kelvington) that Resolution 1979.93 be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None WARRANTS General 5101-5186 $499,814.36 Payroll 3732-3766 $13,559.17 Total $513,373.53 M/S/C (Disch-Lightfoot) that the warrants be approved as presented. -3- 12/23/79 WELL SITE IN EAST HIGHLgND Attorney Farrell stated that Attorney Mulligml had contacted him and informed him the San Bernardino Valley Water Conservation District Board of Directors had approved the Letter of Intent regarding a well site for Plant 108. He indicated the District should be receiving confirmation of the action by mail. Information only. WELL SITE - EAST HIGHLAND RANCH The General Manager indicated a well site is available on the East Highland Ranch, which they have proposed making available to the District. After discussion,it was M/S/C (Stoops-Kelvington) that the General Manager be authorized to write a letter to the East Highlands Rmlch Conrpany, informing them we will conde~a~ the 60 x 60 well site for the purpose of constructing a well. DEL ROSA VILLA EASF34ENT, MR. PLOTT Correspondence had been received from Mr. Plott regarding an easement by Del Rosa Villa. It appears legal action is being taken by Mr. Plott, however, the District is not named as a party at this time. The General Manager stated he had made an investigation of the matter and had informed the District crews not to do any more work in the area until the matter has been resolved. NORTH FORK WATER SHARES - MR. LEE The General Manager indicated Mr. Lee had taken the matter of North Fork Water Shares, which were lost due to non-payment of Assessments, to Small Claims Court. Mr. Fones and Mr. Jakowczyk have been subpoened to court on January 17, 1980. It appears there is no basis for legal payment of the funds at this time. BEAUTIFICATION OF LAWN IN FRONT OF DISTRICT OFFICE A discussion was held regarding the use of monies from the special tree fund for a professional landscaper to make a proposal for beautification of the lawn in front of the District office. M/S/C (Lightfoot-Disch) that the General Manager contact a local nursery regarding landscaping for the District Office, with monies from the tree fund being utilized for the beautification program. SIX MONTH REVIEW - AUDITOR TREASURER SALARY It was determined a review of the Auditor-Treasurer is due in January, with a report to be made at the January 14, 1980 Board Meeting. ADJOURNMENT ~ng was adjourned at 5:55 p.m. ~~~~ Bonnie R. Eastwood Secretary Debris L. Johnson President -4 - 12/25/79