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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/28/1980 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 28, 1980 MINUTES The meeting was called to order at 7:00 p.m. by President Dennis L. Johnson. He also led the flag salute. ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice- President; Directors Philip A. Disch, Harold V. Kelvington, Glenn R. Lightfoot ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Brent Wilson, Don Saunders MINUTES - (Stoops-Disch) that the January 14, 1980 Minutes be approved as submitted. DON SAUNDERS, 26130 PUMALO STREET,' HIGH WATER BILL The General Manager presented the Board with a recap of Mr. Saunders past three year billings for the months in question. After reviewing the report and discussing the average consumption, it was determined the best method of resolving the matter would be to average the bill for September and November for the past two years, not including 1979 and calculate his bill from those figures. M/S/C (Stoops-Lightfoot) that the Board disregard the September and November 1979 water billing for Mr. Saunders; that the September and November billing for the two previous years be averaged and a corrected bill presented to Mr. Saunders for payment. BRENT WILSON, S/W CORNER OF PALM & 5TH STREET, WATER & SEWER SERVICE REQUEST Brent Wilson was present at which time he requested the Board consider a lien agreement for charges required for sewer and water service to his property. The cost for such services amount to $2,243.00. Mr. Wilson would have two years in which to pay the lien, at an interest rate o£ 10% and a down payment of $243.00. M/S/C (Lightfoot-Kelvington) that the District authorize a lien agreement with Mr. Wilson in the amount of $2,000.00. Mr. Wilson to pay $243.00 down, interest at 10% for sewer and water service to his property at Palm and 5th Streets. Total cost for service being $2,243.00. ROLL CALL VOTE: AYES: Directors Kelvington, Lightfoot, Stoops, Johnson NOES: Director Disch ABSENT: None -1- 1/z8/80 PUBLIC HEARING CALL TO ORDER AT 7:38 P.M. RE PROPOSED ORDINANCE 317 - AMENDING ORDINANCE NO. 62, EAST SAN BERNARDINO COUNTY WATER DISTRICT SEWER SERVICE CHARGE ORDINANCE, ARTICLE VII, CONNECTION CHARGES, AND REPEALING ORDINANCES NUMBERS 68, 112,285, AND 312, INSO- FAR AS THEY CONFLICT. President Johnson stated that no one was present to either agree or disagree with the Board's proposed Ordinance No. 317. M/S/C (Stoops-Kelvington) that the public hearing re Ordinance No. 317 be closed. ORDINANCE NO. 317 - AMENDING ORDINANCE NO. 62, EAST SAN BERNARDINO COUNTY WATER DISTRICT SEWER SERVICE CHARGE ORDINANCE, ARTICLE VII, CONNECTION CHARGES, AND REPEALING ORDINANCE NUMBERS 68, 112,285, & 312, INSOFAR AS THEY CONFLICT - ITEM NO. 4 SPECIAL FACILITY CHARGE was discussed at length. Changes in the proposed wording were made for clarification purposes. The special facility charge was discussed at length. M/S/C (Stoops-Lightfoot) that Item No. 4 of Ordinance No. 317 will provide "there shall be a special facility charge of 25% for all sewer connections not served water by the District." REGIONAL S~WAGE TREATMENT CAPACITY CHARGE EFF£CTIVB DATE The effective date for Ordinance No. 317 and the Regional Sewage Treatment Capacity Charge was discussed. M/S/C (Lightfoot-Disch) that the District collect the $300 ~ Regional Sewage Treatment Capacity Charge with an effective date of February 15, 1980. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Johnson NOES: Director Stoops ABSENT: None Mr. Stoops indicated he felt the District should have been paying the City the Regional Sewage Treatment Capacity Charge since September 1st, therefore, the effective date should have been effective immediately. He indicated this was the feeling of the City also. Mr. Farrell stated the District cannot pay the $300 Regional Facility Sewer Capa- city Charge until the Jt. Powers Agreement has been amended. Legally the District must follow the Jt. Powers Agreement as it now stands. ORDINANCE NO. 317 - AMENDING ORDINANCE NO. 62, "EAST SAN BERNARDINO COUNTY WATER DISTRICT SEWER SERVICE CHARGE ORDINANCE," ARTICLE VII, CONNECTION CHARGES, AND REPEA~ING ORDINANCE NU~BERS 68, 112, 285 AND 312, INSOFAR AS THEY CONFLICT HEREWITH was reviewed in its entirety. M/S/C (Lightfoot-Disch) that Ordinance No. 317 be adopted as amend- ed by the Board of Directors; that the effective date be February 15, 1980. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None -2- 1/28/80 PROFIT AND LOSS RE ITEM NO. 4, SPECIAL FACILITY CHARGE, ORDINANCE NO. 317 M/S/C (Kelvington-Stoops) that staff report one year from the effective date of Ordinance No. 317 on the profit and loss of Item No. 4, special facility charge; such report will include the amount collected by the special facility charge and amount paid out as a result of uncollected sewer charges. THE SEWER CONNECTION CHARGE M/S/C (Disch-Stoops) that no sewer connection charge be collected by the District, prior to February 15, 1980, unless there is a valid building permit presented by the contractor. ROLL CALL: AYES: Disch,Kelvington,Stoops, Johnson NOES: Lightfoot FINANCE COMMITTEE REPORT A written report of the Finance Committee Meeting was presented to the Board by the General Manager. The Committee had discussed the $10 service deposit and $5.00 lock off fee. The Committee recommended the service deposit be increased to $20.00 and the lockoff fee increased to $10.00, because of inflation factors and existing fees no longer being in keeping with the cost of the work involved. It was deter- mined after the service deposits are recorded in the computer a report will be prepared revealing the number of deposits made during the past 10 years that have a history of no collection problems. At that time the deposit will be refunded and a letter sent to the customer in appreciation of their prompt payments. A new ordinance will be prepared to reflect the changes in the rates. The fees paid by customers that rent will also be reviewed. M/S/C (Stoops-Kelvington) that the report be accepted; that an ordinance be prepared reflecting the $20.00 service deposit and $10.00 lock off fee. SEWER COMMITTEE REPORT The General Manager provided the Board with a written report re the Sewer Committee Meeting held January 16, 1980. The meeting was for the purpose of discussing Ordinance No. 317, the policy on regional sewage treatment capacity charges and a special facility charge when water service is not provided. Information only. SOUTHERN CALIFORNIA WATER COMPANY WORKSHOP A written report covering the Southern California Water Company Work- shop was provided to the Board for their review and information. No action taken. SANTA ANA MILL CREEK WATER EXCHANGE COMMITTEE A brief discussion was held re the Santa Ana Mill Creek Water Exchange Committee. President Johnson indicated he had stepped down as Chairman of the Committee, with Mr. Lloyd Yarborough having been appointed as Chairman. Information only. INTERNAL ACCOUNTING CONTROL REPORT The Auditor had prepared a report for the Board reflecting progress -3- 1/28/s0 in the recommendations of Eadie & Payne during their audit for the fiscal year 1979. Mr. JakowcZyk reviewed the report in its entirety with comments being made by the Board as he reviewed various items. M/S/C (Disch-Stoops) that the report be accepted as submitted; that in two months a progress report be made of three remaining items under (G). BEAUTIFICATION OF DISTRICT GROUNDS The General Manager indicated that two landscaping nurseries have been contacted. One would like to trade his services for a scraped water tank belonging to the District. Details will be worked out and reported to the Board. Information only. RESOLUTION 1980.14 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT SUPPORTING SENATE CONSTITUTIONAL AMENDMENT NO. 26, AS ENDORSED BY ACWA'S MUNICIPAL WATER COMMITTEE was presented to the Board for their review, as requested. M/S/C (Disch-Kelvington) that Resolution 1980.14 be approved as presented. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None JOINT POWERS AGREEMENT AMENDMENT The General Manager presented the Board with a copy of the Jt. Powers Agreement, Resolution 79-287 from the City and an opinion prepared by Robert J. Farrell, Attorney, for their review. President Johnson indicated Ken Patterson had not yet met with Herb Wessel regarding the Letter of Intent, however, Ken Patterson indicated he was going to meet with Herb Wessel today. President Johnson will pursue the matter. After discussion, it was M/S/C (Disch-Kelvington) that the Letter of Intent and Jt. Powers Agreement be presented at the next Board Meeting for either approval or disapproval by this Board; that the information then be forwarded to the City for their approval. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Johnson NOES: Director Stoops ABSENT: None Director Stoops stated he voted "no" because he had previously felt the City had held up negotiations; however, now he felt the District had delayed the matter by not dealing with the Letter of Intent in a timely manner. He felt the matter should have been dealt with months ago. INSTALLATION OF WATER MAIN EXTENSION IN WEAVER STREET, SOUTH OF BASE- LINE~ EAST HIGHLANDS AREA BY DISTRICT CREWS and accepted by the County Road Department was presented to the Board. -4- 1/28/8o M/S/C (Stoops-Disch) that the Board accept installation of water main extension in Weaver Street, south of Baseline, East Highlands area by District crews as recommended by the General Manager. ACCEPTANCE OF INSTALLATION OF WATER MAIN WITHIN WEAVER STREET, 1120 FEET SOUTH OF BASELINE, EAST HIGHLANDS AREA, by District crews and accepted by the County Road Department was presented to the Board. M/S/C (Stoops-Disch) that the Board accept installation of water main extension in Weaver Street, south of Baseline, East Highlands area by District crews as recommended by the General Manager. DISTRIBUTION SYSTEM SYMPOSIUM~ FEBRUARY 24-27, 1980, LOS ANGELES, CA M/S/C (Stoops-Kelvington) that the General Manager be authorized to attend the Distribution System Symposium, February 24-27, 1980 at Los Angeles. 1980 SPECIAL DISTRICTS PRESIDENT'S AND BOARD MEMBERS' INSTITUTE, MARCH 7,8, & 9, 1980, SACRAMENTO was announced. M/S/C (Disch-Lightfoot) that any Board Member, the General Manager, or anyone designated by the General Manager be authorized to attend the President's and Board Members' Institute. COUNTY WATER DISTRICT SEMINAR CONFERENCE, MARCH 7 & 8, 1980, ERAWAN GARDENS HOTEL, INDIAN WELLS was announced. M/S/C (Lightfoot-Stoops) that any Board Member, the General Manager, or anyone designated by the General Manager be authorized to attend the County Water District seminar. RECORDS MANAGEMENT RESOURCES CONFERENCE, SANTA ANA, FEBRUARY 14-15, 1980 was announced. M/S/C (Kelvington-Stoops) that the Secretary be authorized to attend the Records Management Conference in Santa Ana, February 14-15, 1980. CORRESPONDENCE FROM THE SUN - Contents noted, no action taken. BEAR VALLEY MUTUAL WATER COMPANY, ANNUAL MEETING, FEBRUARY 19, 1980. M/S/C (Stoops-Disch) that the General Manager be authorized to attend and vote District stocks at the Bear Valley Mutual Water Company. INCREASE IN SEWER AND WATER CHARGES BASED ON ENR CONSTRUCTION COST INDEX. A memorandum was presented to the Board outlining the increases in sewer and water charges due to a 9% increase in the Engineering News Record Cost Index as outlined in Ordinance No. 312. The fees will be effective February 1, 1980. CALL FOR BIDS ON WELL 125 IN EAST HIGHLANDS The General Manager requested authorization to call for bids for con- struction of Well 125 in East Highlands. M/S/C (Lightfoot-Stoops) that staff be authorized to call for bids -s- 1/28/80 for construction of a well in East Highlands on February 11, 1980. SEWER D~u~4AGE, 7007 GLASGOW STREET The Auditor stated sewer damage had resulted in a claim for $392.50 from residents at 7007 Glasgow. He indicated insurance adjusters had been out to the property to check on the damage. ~ M/S/C (Stoops-Disch) that the claim be denied and referred to the District insurance carrier. WARRANTS Gen. 5258-5360 $226,848.02 P/R 3803-3838 $13,409.34 Total $240,257.36 M/S/C (Disch-Lightfoot) that the warrants be approved as presented. RESOLUTION 1980.8 - DEDICATION OF SEWERS WITHIN TRACT 10502, S/W CORNER OF PACIFIC & LAPRAIX was presented to the Board for approval. The General Manager stated this dedication of sewers is for the portion of sewer mains & manholes finished thus far, i.e., Sta. 0+00 on LaPraix Avenue along Buckeye St. to Sta. 7+39.91 on Pacific Street for Tract 10502. The remaining portion will be completed by the developer in accordance with plans at the time the tract development is continued. M/S/C (Stoops-Disch) that Resolution 1980.8 be approved as recommended. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None m ABSENT: None RESOLUTION 1980.9 - DEDICATION OF SEWER SYSTEM WITHIN TRACT 10500, VICTORIA AVENUE & LYNWOOD DRIVE was presented to the Board. The General Manager stated this dedication of sewers is for the portion of sewers completed and manholes extending from the easterly tract boundary, westerly along Piedmont Drive, southerly along Yuma Drive and easterly along an easement to the manhole at Sta. 0+00 in Victoria Avenue. The remaining portion will be completed by the developer in accordance with plans at the time the tract development is continued. M/S/C (Stoops-Disch) that Resolution 1980.9 be approved as recommended. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1980.10 - ACCEPTING CONVEYANCE OF PIPELINE EASEMENT, BORIS A. YORKSHIRE, T.R. WHITE was presented to the Board for approval. M/S/C (Stoops-Disch) that Resolution 1980.10 be accepted. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops~ Johnson w NOES: None ABSENT: None -6- 1/28/80 RESOLUTION 1980.11 - NOTICE OF COMPLETION, INSTALLATION OF SEWER TRUNK LINES IN EUCALYPTUS STREET, BETWEEN CITY CREEK AND WEBSTER STREET, JMK CONSTRUCTION COMPANY M/S/C (Stoops-Disch) that Resolution 1980.11 be approved as submitted. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1980.13 - ACCEPTING GRANT OF LIEN, DAVID & ROBIN CARROLL, 2627 AMANDA STREET, SAN BERNARDINO was presented to the Board for approval. M/S/C (Kelvington-Lightfoot) that Resolution 1980.13 be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1980.12 RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY, RESOLUTION NO. 1980.12, JAMES R. FEWELL, 7780 LANKERSHIM, SAN BERNARDINO, CA ANNEXATION 1979-19, was presented to the Board for approval. M/S/C (Disch-Stoops) that Resolution 1980.12 be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None ACWA 1980 LEGISLATIVE BILLS AND REPORTS $60.00 M/S/C (Stoops-Disch) that the 1980 Legislative bills and reports be purchased from ACWA at a cost of $60.00. GREENBELT AND CHECK DAMS Director Stoops suggested that check dams and greenbelts be built in areas such as above the Hampshire Street area and various canyon loca- tions to retain water that is causing flooding and running down to the ocean. He would like to see cooperative efforts made to accomplish this work. No action taken. NORTH FORK STOCKHOLDERS President Johnson suggested North Fork stockholders be contacted by letter asking if they would like to dispose of their stock. He in- dicated there are quite a few with a small number of stock that may want to dispose of them. LOAN FOR DISTRICT PLANT 108 The Auditor reported the Bank of Californiahad called and indicated -7- 1/28/80 they would have an answer sometime this week regarding the possibility of a $300,000 loan. There has been no response from the Bank of America. ADJOURNMENT a/ There being no further business, the meeting w journed at 9:40 p.m. De~s~L' Johnson, President Bonnie R. Eastwood, Secretary -8- 1/28/80