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Home My WebLink AboutMinutes - EVWD Board of Directors - 05/12/1980 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MAY 12, 1980 MINUTES The meeting was called to order at 7:00 p.m. and bid time declared closed by President Dennis L. Johnson. ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice- President; Directors Philip A. Disch, Harold V. Kel- vington, Glenn R. Lightfoot ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor-Treasurer; Bonnie R. Eastwood, Secretary, Duncan Parkes, Engineering Supervisor GUESTS: Bob Gibson of McCalla Pumps MINUTES It was requested that the Minutes of April 28, 1980, in relation to the Joint Powers Agreement Amendment reflect that none of the new charges will be paid to the City until the Joint Powers Agreement Amendment is ratified by the City Council. M/S/C (Disch-Stoops) that the Minutes of April 28, 1980 be approved as amended. BID OPENING FOR RE-EQUIPING WELL 24B The Secretary opened and read the bid proposals submitted for re-equiping Well 24B. The bids were as follows: John H. Higbee $26,850.00 McCalla Brothers 14,445.00 Engineer's Estimate 15,000.00 M/S/C (Stoops-Kelvington) that the bids be turned over to staff and the Consulting Engineer for checking and recommendation. Engineer Dahlke noted that McCalla Brothers bid was .31¢ short in their addition, making the bid $14,445.31, rather than $14,445.00. He noted they had added the following iDformation to their bid "due to the fact that the existing bowls cannot be reconditioned to full efficiency, we suggest the purchase of new bowls designed to produce 2750 GPM at 300 TDH at 84% Lab. efficiency 248 BHP. This would cost $4,500.00, plus tax o~ $2'/0 and the repair of existing bowls would be deleted ($1,402.00)? He then recommended the Did De awarded to McCalla Brothers. The General 5/12J80 Manager recommended the bid be awarded to McCalla with staff making the determination regarding the new bowls. M/S/C (Stoops-Dlsch) that the bid for re-equiping Well 24B be awarded to McCalla Brothers in the amount of $14,445.31. GARY YOUNG - ONE YEAR STEP RAISE. A one-year step increase was recommended for Gary Young from 28A $5.14/894/month to 28B $5.36/932/month, effective April 21, 1980. M/S/C (Stoops-Dlsch) that the step increase as recommended be approved for Gary Young. REPORT ON SEWER SERVICE TO SUNNYSIDE AREA The General Manager indicated that until the cash flow of the District has been determined the matter of providing sewer service to the Sunnyside area cannot be budgeted. M/S/C (Disch-Ligntfoot) that the proposed sewer services to the Sunnyside area be held over until the '80-'81 budget is presented. ASSEMBLY BILL 2221 The General Manager reviewed the hearing held in Sacramento relative to AB 2221. He indicated it would go to the Senate's Agriculture and Water Committee at the end of the month. He also stated that ACWA will be holding a Legislative Committee meeting this week and the matter will be discussed at that time. It was determined that the District should request ACWA to oppose the bill until it could be amended to be more equitable for the water purveyors. Director Kelvington indicated that Attorney Green should be contacted and asked if he would represent the District in opposing the bill. After much discussion, it was determined the District must take the lead and get as much help as possible from agencies effected, in either amending or defeatIng the bill. It was suggested this bill be referred to as the "Bill Leonard Tax". M/S/C (Stoops-Kelvington) that the General Manager contact Dens±ow Green and ask him to attend the ACWA Legislative Meeting as a rep- resentative of the East San Bernardino County Water District and possibly other agencies that may want to support his efforts in fighting AB 2221; also to make any amendments to the bill which would make it acceptable to the District. ROLL CALL VOTE: AYES: D~rectors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None SEWER SERVICE FOR HOLLY CIRCLE DRIVE Engineer Dahlke presented the Board with a map indicating the properties that would be served Dy the proposed sewer service which had been re- quested by property owners. He reviewed the problems involved with servicing the Holly Circle Drive area. It was estimated that it would cost approximately $5,000 for each service. It was recommended that the -2- 5/12/80 Engineer meet with the property owners and review the problems in that area. President Johnson will contact them and suggest they schedule such a meeting. SPECIAL DISTRICT ASSOCIATION MONTHLY MEETING, MEDITERRANEAN RESTAURANT MAY 19, 1980, JOHN W. KENNEDY, GUEST SPEAKER. Information Only. DISTRICT AUTOMOBILE MILEAGE EXPENSE INCREASE After discussing the current mileage expense and comparing the District with various other entities, it was M/S/C {Stoops-Disch) that the mileage expense be increased from 12¢ to 17~ per mile. EMPLOYEE GROUP LIFE INSURANCE The Auditor presented the Board with figures received from various insurance carriers relative to the District's group life insurance. He indicated that Pacific Guardian the lowest in cost had presented figures of .~/thousand for life insurance; .06/thousand for accidental death and dismemberment and .58C/thousand for dependent life insurance. However they had not delivered a formal proposal. It was recommended the item be presented at the next Board Meeting after a formal proposal had been received. M/S/C (Llghtfoot-Disch) that the group life insurance matter be tabled until the next Board meeting. FINANCIAL REPORT FOR APRIL The Auditor presented the Board with the April Financial Report. It was reviewed and discussed. Information only. DIRECTOR'S FEES AND EXPENSES The following Director's fees and expenses were reported; $150; Stoops $150; Disch $150~ Kelvington /Llghtfoot $150; Johnson $150 M/S/C (Disch-Lightfoot) that the Director's fees and expenses be approved as presented. WARRANTS Gen. 5745-5798 $74,437.74 Payroll 4088-4123 $13,439.67 Total $87,877.41 M/S/C (Lzghtfoot-Stoops) that the warrants be approved as presented. PROPOSED 1979-80 INSURANCE PROGRAM The Auditor presented the Board with a schedule of last year's District insurance program. After review, it was recommended that the program be submitted for bid to various agencies and then compared with the ACWA Joint Powers Insurance Agency. The Auditor~ also suggested the District consider fidelity insurance this coming year. -3- 5/12f80 M/S/C (Disch-Kelvington) that the District call for bids for insur- ance coverage; that a comparison with the Joint Powers Insurance Agency be made; that if possible the bids be submitted to Auditor by the ~irst of June for review; that fidelity insurance in the amount of $50,000 be added to the District policy. RESOLUTION 1980.23 NOTICE OF COMPLETION, WATER TRANSMISSION MAIN ALONG GREENSPOT ROAD EAST OF PLUNGE CREEK ROAD, INSTALLED BY MEYER CONSTRUCTORS was presented to the Board for approval. M/S/C (Kelvington-Lightfoot) that Resolution 1980.23 be approved as presented. ROLL CALL VOTE: AYES: Directors Disch, Lightfoot, Kelvington, Stoops, Johnson NOES: None ABSENT: None JOINT POWERS AGREEMENT AMENDMENT The General Manager indicated that the Joint Powers Agreement had been delivered to the City; however, at this time he had not received any input from them concerning the agreement. Information only. HAROLD M. FONES~ CHAMBER OF COMMERCE BREAKFAST SPEAKER The General Manager indicated he would be speaking at the Chamber of Commerce breakfast on May 28, 1980. The topic will be "Priceless Water - It's Your Business." Information only. HAROLD M. FONES, PRESIDENT OF I.C.W.A. It was noted that the General Manager had been installed this past week as President of the Inland Counties Water Association. The Board con- gratulated Mr. Fones on this achievement. EXECUTIVE SESSION CALLED M/S/C (Stoops-Lightfoot) that an Executive Session be called to discuss Personnel matters at 8:43 p.m. REGULAR MEETING CALLED TO ORDER The regular meeting was called back to order at 9:28 p.m. ADJOURNMENT There bel~no further business the meeting adjourned at 9:29 p.m. Bonnie R. Eastwood, Secretary Dennis L. Johnson, President -4- 5/12/80