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Home My WebLink AboutMinutes - EVWD Board of Directors - 08/11/1980 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING AUGUST 11, 1980 MINUTES The meeting was called to order and bid time declared closed at 7:00 p.m. by Acting President Philip A. Disch. He also led the flag salute. ROLL CALL: PRESENT: Directors Disch, Kelvington, Lightfoot ABSENT: Directors Johnson, Stoops CONSULTANTS: John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor-Treasurer; Bonnie R. Eastwood, Secretary; Duncan Parkes, Engineering Supervisor GUESTS: Contractors, Richard Glover and Elliott Shaw ACTING-PRESIDENT M/S/C (Lightfoot-Kelvington) that Philip Disch be nominated as acting-president in the absence of the President and Vice-President. MINUTES M/S/C (Kelvington-Lightfoot) that the Minutes of July 28, 1980 be approved as presented. BID OPENING - WATER MAIN EXTENSION WITHIN CHURCH STREET, FROM TRACT 10102-1, NORTH ON CHURCH, WEST ON HIGHLAND TO TRACT 10195 The Secretary opened and read the bid proposals submitted for a water main extension within Church Street, from Tract 10102-1 N/Church St.; West on Highland Avenue to Tract 10195. Engineer Dahlke checked each bid bond, the bids were as follows: E1 Co Contractors $ 57,638.85 Valley Engineering 40,122.00 Bejac, Inc. 90,685.50 Michael Mize Const. 48,792.00 Steve Richey, Co. 70,003.00 Merlin Johnson 42,023.86 Meyer Constructors 29,624.00 JMK Construction 51,711.95 Engineer's Estimate 56,000.00 M/S/C (Lightfoot-Kelvington) that the bids be turned over to staff and the Consulting Engineer for checking and recommendation. -1- 8/11/80 Engineer Dahlke noted that two bid bonds were inadequate. Merlin Johnson's bid bond did not indicate the obligee and Steve Richey Co., had indicated City of San Bernardino as Obligee, on his bid bond. M/S/C (Lightfoot-Kelvington) that Merlin Johnson and Steve Richey Co. bids be rejected due to inadequate bid bonds. M/S/C (Kelvington-Lightfoot) that the bid be awarded to Meyer Constructors for installation of water main extension within Church Street, from Tract 10102-1, North on Church Street, West on Highland Avenue to Tract 10195, in the amount of $29,624.00; that the next two lowest bids be retained, Valley Engineering and Michael Mize; that award be upon advise of legal counsel. RESOLUTION 1980.42 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND CONDI'£IONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED ANNEXATION 1980-2, TRACT 10465, BUTTON/SCHWARTZ HOUSING VENTURE #1, N.E. CORNER PIEDMONT AND ARDEN AVENUE~ SAN BERNARDINO presented to the Board for their consideration and approval. M/S/C (Lightfoot-Kelvington) that Resolution 1980.42 be approved. ROLL CALL VOTE: AYES: Directors Disch, Lightfoot, Kelvington NOES: None ABSENT: Directors Johnson, Stoops TRACT 11420 - SEWER PROPOSAL BY IBER CORPORATION Mr. Glover and Mr. Shaw presented a proposal to the Board relative to the District considering offsite sewer costs to Tract 11420, Baseline and Seine Avenue, W/Boulder Avenue. It was estimated the off-site cost of providing sewer service would be $18,360. After discussing the project and District policy regarding this type of project, it was determined the matter should be reviewed by the Finance Committee. M/S/C (Kelvington-Lightfoot) that the proposal for funding offsite sewer costs to Tract 11420, as presented by the IBER Corporation be referred to the Water and Sewer Committee and the Finance Committee for further review and consideration; that a progress report be made at the August 25th Board Meeting. PLANT 33 - REPORT ON TREES A report had been submitted by the General Manager to the Directors relative to dead trees at Plant 33. It was stated that the dead trees had been removed and new ones will be planted. A discussion ensued regarding watering trees and plants at all District sites. It was suggested that automatic watering systems be installed at all District pump sites. A report will be made at the September 8th Board Meeting on the feasibility of changing over to automatic watering systems at the pump sites. -2- SILL/SO CpLLECTION AGENCY PROPOSAL The Auditor submitted a report to the Board on a proposal submitted by Affiliated Credit Bureau for collecting delinquent accounts. The report listed two different methods of collection and also generally described their service. The service was discussed at some length. M/S/C (Kelvington-Lightfoot) that the District turn their delinquent accounts over to the Affiliated Credit Bureau for collection; that staff use their own judgment as to the program used. EAST HIGHLAND DEVELOPMENT PROPOSAL BY WESTERN COMMUNITIES - EAST HIGHLAND RE OFFSITE WATER AND SEWER FACILITIES The General Manager indicated he had received a letter from Best, Best & Krieger, Lawyers, relative to the the District financing construction of major offsite water and sewer system facilities for providing water service for the proposed development of the property and perhaps also onsite water and sewer system facilities through assessment district proceedings under the Municipal Improvement Act of 1913, Divison 10 of the Streets and Highway Code, and the sale of improvement bonds under the Improvement Bond Act of 1915, Division 12 of that Code. After discussing the matter, it was determined the proposal would be discussed in detail by the Finance Committee on August 25th; that a copy of the letter would be sent to Board Members for their review; that the matter will be on the~August 25th agenda for further discussion. WARRANTS General 6186 - 6212 $154,817.29 Payroll 4296 - 4329 $15,030.83 Total $169,847.83 M/S/C (Lightfoot-Kelvington) that the warrants be approved as submitted. DIRECTORS' FEES AND EXPENSES M/S/C (Kelvington-Lightfoot) that the Director's fees and expenses be carried over until the August 25th Board Meeting. CALL FOR BIDS - DUMP TRUCK The General Manager indicated that the old dump truck would have to be replaced and asked for authorization to call for bids. M/S/C (Lightfoot-Kelvington) that the staff be authorDz~d to call for bids for a new dump truck; that a recommendation for award be brought back to the Board Meeting on August 25, 1980. CORRESPONDENCE FROM ACWA RE NWRA CAUCUS COMMITTEE MEETING, SEPTEMBER 25, 1980, was presented to the Board for their information and review. CORRESPONDENCE FROM CWRA RE ARTICLES THEY CONSIDERED UNFAVORABLE TO THE BALANCED DEVELOPMENT OF CALIFORNIA'S WATER RESOURCES WAS presented to the Board for their review and information. 8/11/80 -3- CORRESPONDENCE FROM ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS ASSOCIATION RE CONSIDERATION OF GRANT PROGRAM. The monies received from the grant would be used for workshops in the San Bernardino-Riverside area and would be of special interest to Special Districts. It was requested that a letter be sent to the I.P.A. indicating this District would support such a program. After discussing those details which were available at this time, it was M/S/C (Kelvington-Lightfoot) that staff write a letter to Mr. Randolph, Director of I.P.A. programs indicating the District's support for the grant program for Special District's training pro- gram. CWRA MEETING - SAN DIEGO Director Disch indicated he had attended the CWRA meeting in San Diego on August 8, 1980 and reported on the meetings which he had attended. DISTRICT GOALS Director Disch requested that a report on District goals be made at the August 25th Board Meeting. The goals were established at an earlier date and an update is requested. DISTRICT PICNIC After discussing the District picnic, it was determined the Board would provide funds to buy meat. M/S/C (Lightfoot-Kelvington) that the District authorize an ex- penditure of $175 for the District picnic. EXECUTIVE SESSION M/S/C (Lightfoot-Kelvington) that the Board go into executive session to discuss personnel matters at 8:47 p.m. BOARD RETURNS FROM EXECUTIVE SESSION M/S/C (Kelvington-Lightfoot) that the Board return to regular session at 9:55 p.m. ADJOURNMENT M/S/C (Lightfoot-Kelvington) that there being no further business the meeting be adjourned at 9:55 p.m. Bonn±e R. Eastwood Secretary Philip A. Disch Acting-President -4- 8/11/80