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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/25/1980 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR M~ETING AUGUST 25, 1980 MINUTES The meeting was called to order and bid time declared closed at 7:00 p.m. by President Dennis L. Johnson. He also led the flag salute. ROLL CALL: PRESENT: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor-Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Rod Hanway, East Highland Orange Company; Elliott Shaw, L.A. Wainscott Assoc. MINUTES M/S/C (Disch-Kelvington) that the Minutes of August 11, 1980 be approved as submitted. IBER CORPORATION PROPOSAL RE OFF SITE SEWER CONSTRUCTION - TRACT 11420 The General Manager indicated the Sewer Committee had met and discussed the matter of an off site sewer extension for Tract 11420. The project will include 54 units on 11.2 acres, with a minimum connection fee of $11,468.00. District ordinance requires a computation by acre, fixture unit or dwelling unit, which ever is highest. The sewer extension will also provide service for 7 existing dwellings when they choose to annex to the District. After discussing charges on the entire project, refund agreements and methods of equity, it was proposed that the IBER Corporation be granted a refund agreement for 7 property connections computed at the rate on the day that they pay their sewer charges for the entire 11.2 acre parcel. IBER Corporation would therefore pay for their 54 townhouses and be credited for seven homes, such seven homes would pay their charges when they hook up to the sewer; when IBER Corporation is credited they will not be credited with the $300 which goes to the City of San Bernardino, only for the District's connection charge. There will not be a written refund agreement in this case. M/S/C (Stoops-Lightfoot) that the IBER Corporation be granted a refund for 7 property connections, computed at the rate effective on the day that they pay their sewer charges for the entire 11.2 acre parcel. 8/25/80 ~STERN COMMUNITIES - EAST HIGHLAND DEVELOPMENT PROPOSAL FOR WATER AND SEWER FACILITIES FOR EAST HIGHLANDS RANCH COMPANY Rod Hanway was present to discuss the Western Communities proposal re water and sewer services for the East Highland Ranch Company. Mr. Hanway indicated they have 1700 acres in the East Highlands area, which is designed as a planned community, with an estimated 3600 to 3800 units. He anticipates there will be from 200 to 400 units built each year for the next five years. Mr. Hanway indicated they are petitioning the District to consider an assessment district for finances to construct such facilities. He requested authorization at this time for a feasibility study to determine the scope of the work, cost of the services per dwelling unit, feasibility of an assessment district, etc. Western Communities would pay the entire cost of the feasibility study. It was determined consultants would prepare the feasibility study, with appropriate input from the District. After the feasibility study is completed, it would be determined at that time if an assessment district would be desirable. Items such as capital improvements, water rights and phasing were discussed and it was determined more thought and discussion should go into these subjects. After much discussion, it was M/S/C (Stoops-Lightfoot) that a draft of an agreement be prepared for a feasibility study. ROLL CALL VOTE: AYES: Directors Stoops, Kelvington, Lightfoot, Johnson NOES: Director Disch ABSENT: None President Johnson indicated a committee would be appointed at the next Board Meeting to deal with the East Highlands Ranch Company matters. SUBSTITUTE EXTRACTION - EAST HIGHLANDS RANCH COMPANY The matter of water rights was discussed briefly relative to the East Highlands Ranch Co. wells. M/S/C (Stoops-Lightfoot) that an agreement be authorized whereby the District would claim by substitute extraction, that the District is taking water from the East Highlands Ranch Co. wells; that the agreement would be prepared by Attorney Farrell. BID OPENING - DUMP TRUCK One bid was received for a new dump truck from Dietrich International Truck Sales, Inc. in the amount of $19,263.09. The bid was reviewed by Attorney Farrell as to form. M/S/C (Disch-Kelvington) that the bid be referred to staff for a recommendation; that the recommendation be brought back to the Board at the next Board Meeting, September 8, 1980. -2- 8/25/80 PUBLIC HEARING - ANNEXATION 1979-1, RESOLUTION 1980.43 RESOLUTION OF EAST SAN BERNARDINO COUNTY WATER DISTRICT ORDERING ANNEXATION OF TERRITORY TO SAID DISTRICT PURSUANT TO SECTION 56320 ET SEQ. OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA, TRACTS 9848 AND 10103, LOCATED SOUTH OF HIGHLAND AVENUE, NORTH OF ATLANTIC AVENUE, WEST OF BOULDER AVENUE, SAN BERNARDINO, CALIFORNIA was presented to the Board for their approval. Notice of Hearing was posted on July 31, 1980 and a legal notice published August 6 and August 12, 1980. It was stated that the Board would hear and receive any oral or written protests, objections or evidence which would be made, presented or filed. However, no one was present to submit or voice any objections to the annexation. Notices of Mail had been duly and regularly given in accordance with provisions of Section 56312 of the Government Code of the State of California. M/S/C (Stoops-Kelvington) that Resolution 1980.43 be approved as submitted. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None CHIEF CLERK POSITION FILLED The General Manager indicated that staff had selected Carol Miller as a replacement for the Chief Clerk position, since Beth Perkins will be retiring. Salary for this position was discussed. M/S/C (Stoops-Lightfoot) that the Chief Clerk applicant be paid $6.39 per hour with no cost of living adjustment this year; that the steps be arranged to conform with the nearest higher step in the event the steps change as a result of a cost-of- living increase. EXECUTIVE SESSION CALLED AT 8:05 P.M. TO DISCUSS PERSONNEL MATTERS. REGULAR BOARD MEETING RESUMED AT 8:20. M/S/C (Stoops-Disch) that the January 1, 1981 anniversary date for Edward Jakowczyk be changed to July 1, 1981 with a 5% increase effective on July 1, 1980. DISTRICT GOALS The General Manager provided the Board with copies of goals set two years ago for review. The list was reviewed in depth with the following recommendations being made: 1) Add Review District Computer Program to list; 2) Obtain the information requested by the City relative to residential and commercial sewer hookups and send it to the City as soon as possible. 3) The General Manager to give a report on the new well in East Highlands; 8/25/80 -3- 4) Submit a list of facilities that are necessary for long range functioning of the District. List the facilities that will be used when Tank 108 is in operation, along with a schedule for maintenance. M/S/C (Kelvington-Disch) that Lee Roebke provide the Board with a cost to alter his present program; that a list also be provided as to what is currently in the computer that can be used; provide a list of programs currently on the computer; that Lee consult with a private programmer or Hewlett Packard and the General Manager, to review the District programs and what programs will be available in the next five years; determine what additional programs can be put in the computer and the approximate cost for this information; a report to be made at the September 22, 1980 Board Meeting. M/S/C (Disch-Lightfoot) that the auditor provide the Board with the cost to the District for Manpower help for the year 1979-80, plus 1980 to date; break the figures down into office and field personnel; bring the report back on September 22, 1980. AUTHORIZATION TO SELL SYSTEM III COMPUTER M/S/C (Stoops-Lightfoot) that staff be authorized to sell the System III Computer. DISTRICT DUMP TRUCK M/S/C (Lightfoot-Stoops) that staff be authorized to sell the District dump truck, after the new one is delivered. FINANCIAL STATEMENT FOR JUNE & JULY 1980 The Auditor provided the Board with financial statements for June & July 1980 for their review and comments. CALIFORNIA-NEVADA AWWA FALL CONFERENCE, OCTOBER 19-22, 1980 MONTEREY, CALIFORNIA Information was presented to the Board relative to the Cal-Neva AW-WA Conference. M/S/C (Stoops-Lightfoot) that any Director, the General Manager, or employee designated by the General Manager be authorized to attend the AW-WA Conference. CORRESPONDENCE FROMMESA CONSOLIDATED WATER DISTRICT RE EMPLOYEES AND FRINGE BENEFIT was provided to the Board for review and con- sideration. After discussing the letter, it was M/S/C (Disch-Stoops) that the letter from the Mesa Consolidated Water District be referred to the Personnel Committee for study and recommendation; that no action be taken until Mr. Hobbs con- tacts staff. AUTHORIZATION FOR RECORD DESTRUCTION was requested by the Secretary. The list of records and checks for destruction was reviewed by -4- 8/25/80 legal counsel. M/S/C (Disch-Kelvington) that the staff be authorized to destroy records as listed. AUTHORIZATION TO CALL FOR BIDS - CONSTRUCTION OF WATER MAIN INSTALLATION ON THIRD STREET ON SEPTEMBER 8, 1980. The General Manager provided a map and described the water system as outlined for future installation. Construction of a water main on Third Street was also discussed. M/S/C (Lightfoot-Disch) that staff be authorized to call for bids for installation of water mains in Third Street on September 8, 1980. HOLLY CIRCLE DRIVE SEWER SERVICE A petition was presented to the Board from residents on Holly Circle Drive regarding sewer service. Mr. Dahlke indicated it would cost each resident between $4,000 and $5,000 for the service. He also stated the detailed design is not finished, therefore, he is unable to give a closer estimate of the costs. It was pointed out an agreement would have to be signed by the residents as to their paying the costs before the project could go out to bid. It was determined an agreement should be prepared that would give the engineering and construction costs at the next Board Meeting. DIRECTORS FEES & EXPENSES The following fees and expenses were reported: Stoops $100; Kelvington $150; Disch $150; Lightfoot $100; Johnson $50. M/S/C (Disch-Kelvington) that the Director's fees and expenses be approved as presented. CORRESPONDENCE FROM RONALD ROBIE, DEPARTMENT OF WATER RESOURCES, RE SB 200 was presented to the Board for their information. No action taken. ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS MONTHLY MEETING, EL RANCHO VERDE COUNTRY CLUB, RIALTO, CALIFORNIA, SEFT- EMBER 15, 1980, SENATOR AYALA will be the guest speaker. Infor- mation only. SAN BERNARDINO CITY BOUNDARY REALIGNMENT UNDER STUDY A newspaper article was presented to the Board relative to a realignment of City boundaries. Since this realignment is with- in portions of the District it was stated that Supervisor Hans- berger had been contacted and it was stated to him that the matter should be put to a vote of the electorate. A resolution stating the feelings of the District was discussed. The resolution would indicate that the District is opposed to the City taking over this portion of the District and go on record as wanting a vote of the people. 8/25/80 -5- M/S/C (Stoops-Disch) that staff and legal counsel be authorized to prepare a resolution relative to the realignment of boundaries and the matter should be put to a vote of the electorate; that the resolution be presented for approval at the September 8, 1980 Board Meeting; that President Johnson represent the District at the meeting to be held September 10, 1980 by LAFC; that the resolution be submitted at that time. PURCHASING PARTS A discussion ensued regarding warrants that have been issued for vehicle and equipment parts. It was determined a different method might be considered. M/S/C (Disch-Stoops) that the District tighten up their method of purchasing parts for vehicles and equipment. PAYMENT OF INSURANCE PREMIUMS The Auditor suggested insurance premiums might be paid in installments rather than on an annual basis. It was determined he would pursue this method of payment the next time the insurance premiums come up for bid. STATE REFUND The Auditor stated the state will be refunding $2,368.16 to those employees that paid social security on their sick leave pay. DISTRICT TOUR BY DIRECTORS It was determined the Directors will take a tour of the District on September 6, 1980 at 7 a.m. EXECUTIVE SESSION The President called for an executive session at 10:09 p.m. to discuss personnel matters. BOARD RETURNED TO REGULAR SESSION at 10:43 p.m. ADJOURNMENT There being no further business the Board Meeting was adjourned at 10:44 p.m. Bonnie R. Eastwood, Secretary Dennis L. Johnson, President 8/25/80