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Home My WebLink AboutMinutes - EVWD Board of Directors - 09/08/1980 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING September 8, 1980 MINUTES The meeting was called to order and bid time declared closed at 7:00 p.m. by President Dennis L. Johnson. He also led the flag salute. ROLL CALL: PRESENT: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson ABSENT: None CONSULTANTS: John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Bonnie R. Eastwood, Secretary, Sandra Shepherd, Engineering Secretary GUESTS: Contractors, Roger Rehfuss MINUTES It was noted the anniversary date for Edward Jackowczyk should be changed to July 1, 1980. M/S/C (Disch-Stoops) that the Minutes of August 25, 1980 be approved as amended. BID OPENING - WATER MAIN EXTENSION WITHIN THIRD STREET AND CHURCH- BOULDER AVENUE TO ABBEY WAY The Secretary opened and read the bid proposals submitted for a water main extension within Third Street and Church-Boulder Avenue to Abbey Way. Engineer Dahlke checked the bids and bid bonds. The bids were as follows: ElCo Construction $ 47,605.00 Ed Meyers Construction 49,270.00 Valley Engineering 34,130.00 Merlin Johnson 36,529.50 John Hedeen Contractor 44,137.70 Mike Mize 58,340.00 JER Construction 49,097.37 Robert Castongia, Inc. 95,970.00 ACE Pipeline 117,630.00 AJ Construction 47,528.00 Acme Pipeline & Eng. Corp 100,190.00 Engineer's Estimate 58,000.00 M/S/C (Stoops-Kelvington) that the bids be turned over to staff and the Consulting Engineer for checking and recommendation. 9/8/80 -1- Engineer Dahlke noted that all bid bonds were in order; however two bids had been incorrectly calculated, Ed Meyers Construction should have read $52,480.00 and John Hedeen Contractor should have read $42,137.00. M/S/C (Lightfoot-Disch) that the bid be awarded to Valley Engineering for a water main extension within Third Street and Church-Boulder Avenue to Abbey Way, in the amount of $34,130.00; that the next two lowest bids be retained until execution of the contract on the low bid; award to be upon approval of legal counsel. ART WALL HOSPITALIZED President Johnson stated that Mr. Art Wall, past director of the District, is in the hospital critically ill. Information only. SAN BERNARDINO VALLEY CONSERVATION DISTRICT-ZONE 5 The General Manager presented the Board with a map outlining Zone 5 of the San Bernardino Valley Conservation District. A request had been made for a suggestion of names for a director for the Zone 5 area. A list will be submitted for review. RESOLUTION 1980.44 - AUTHORIZATION FOR PRESIDENT AND SECRETARY TO EXECUTE MEMORANDUM OF AGREEMENT RE AUTHORIZATION TO PUMP AND USE WATER FROM PLANT 97, LOCATED N/THIRD STREET, E/STERLING AVENUE, FOR AGRICULTURAL USE BY GEORGE SCOTT was presented to the Board for their review and approval. M/S/C (Stoops-Disch) that Resolution 1980.44 be approved as submitted. ROLL CALL VOTE: AYES: Directors Disch, Lightfoot, Kelvington, Stoops, Johnson NOES: None ABSENT: None ROGER WHITEHEAD, SIX MONTH STEP RAISE The Personnel Committee recoranended a six month step increase for Roger Whitehead from 27A $4.92/hr. $855/month to 27B $5.14/hr $894/month, effective 9/8/80. M/S/C (Stoops-Disch) that the step increase for Roger Whitehead be approved as proposed. POTENTIAL RESOURCE DEVELOPMENT The General Manager indicated he had met with the Finance Committee to discuss the possibility of future resource development. Details will be reported at a later date. ROGER REHFUSS, 28841 BASELINE STREET, HIGHLAND Mr. Rehfuss indicated to the Board that his water had been shut off; that he was angry about this matter since he had not received -2- 9/8/80 a bill, nor had he received the usual tag that is hung on a door informing property owners that the their will be shut off due to their having not paid their water bill. He claimed he was on vacation when this happened. The Directors discussed the matter at some length with Mr. Rehfuss and it was determined they would reveiw the method of notifying customers when they are on the lock off list. COMMITTEE FOR REVIEWING LOCK OFF PROCEDURES President Johnson directed the Public Relations Committee, Directors Lightfoot and Stoops to review the lock off procedures and make a recommendation. ADDITIONAL STORAGE FOR COMPUTER PROGRAMMING The General Manager indicated more space is needed for computer storage, as well as a programmer. It was indicated that San Bernardino Valley Municipal Water District has a programmer that can work for this District at a cost of $9 per hour. It was determined that Director Kelvington will work with staff regarding the computer programming needs and methods. M/S/C (Stoops-Kelvington) that authorization be made for purchasing 20,000 additional megabytes at a cost of $100 per month and the service of a programmer from SBVMWD at $9 per hour. WELL 125 The General Manager reported on the progress of work at Well 125. He also indicated that it is imperative that Well 125 be operating by next summer, as the additional facility will be needed to supply the District consumers with an adequate supply of water. He stated the test completed last week on Well 125 revealed that down to 265 feet the ground was porous and good, the next 100 feet is doubtful, beyond that level if the material is hard it will not be good, if it is loose it will be good. It is felt at this point that three gallons of water will be available for every foot drilled. It was the general feeling to continue to drill down to a depth of approximately 700 feet. DISTRICT SEWER ORDINANCE M/S/C (Disch-Stoops) that the Sewer Ordinance be referred to the Sewer Committee for review and recommendation; that a report be made at the September 22, 1980 Board Meeting. AWARDING OF BID ON DUMP TRUCK M/S/C (Kelvington-Stoops) that the bid for a dump truck be awarded to Dieterich International Truck Sales, Inc. in the amount of $19,263.09. EAST HIGHLANDS RANCH COMPANY COMMITTEE President Johnson appointed himself and Director Kelvington as a committee to work with the East Highlands Ranch Company development 9/8/80 proposal in East Highlands. They will meet with Mr. Hanway on Tuesday morning at 7:30. CORRESPONDENCE FROM FONTANA WATER COMPANY Correspondence had been received from Fontana Water Company relative to an appreciation dinner for Senator Ayala on September 26, 1980 re passage of SB 200 (Peripheral Canal). M/S/C (Stoops-Lightfoot) that the Board be authorized to attend the dinner. 1980 SCAG FALL GENERAL CONFERENCE, OCTOBER 2, 1980, LOS ANGELES Information was presented to the Board for their consideration. Information only, no action taken. DIRECTOR'S FEES AND EXPENSES The following fees and expenses were reported: Stoops $50; Johnson $50; Disch $180; Lightfoot $100; Kelvington $100 M/S/C (Lightfoot-Disch) that the Director's fees and expenses be approved as submitted. RESOLUTION 1980.45 - RESOLUTION OF THE BOARD OF DIRECTORS OF EAST SAN BERNARDINO COUNTY WATER DISTRICT REGARDING PROPOSED REALIGNMENT OF BOUNDARY OF THE CITY OF SAN BERNARDINO was presented to the Board for their review and consideration. After deleting a portion of one sentence the remainder of the Resolution was approved for presentation to the LAFC. M/S/C (Stoops-Lightfoot) that Resolution 1980.45 be approved as amended. ROLL CALL VOTE: AYES: Directors Disch, Lightfoot, Kelvington, Stoops, Johnson NOES: None ABSENT: None NEWS RELEASE RE RELOCATION OF CITY BOUNDARIES Director Stoops had prepared a news release relative to the City of San Bernardino relocating its boundaries, which would result in nearly 40,000 Highland and Del Rosa residents having to annex into the City of San Bernardino. It stated the District is opposed to the proposal and felt an annexation should not take place without an election. Director Stoops was going to deliver the news release to the Sun. CORRESPONDENCE FROM SUPERVISOR HAMMOCK Director Stoops provided the Board with a letter which had been left at his home from Supervisor Harmnock relative to a proposed annexation by LAFC of nearly 40,000 Highland and Del Rosa residents. The letter was for information only. -4- 9/8/80 SUNNYSIDE SEWERS The General Manager indicated a report would be made at the next Board Meeting relative to providing sewer service in the Sunnyside area. WARRANTS General 6264-6384 $239,693.79 Payroll 4398-4432 $13,307.97 Total $253,001.76 M/S/C (Lightfoot-Disch) that the warrants be approved as submitted. Director Stoops abstained from the vote since he had not reviewed them. ADDITIONAL STORAGE FACILITIES AT THE TOP OF STERLING AVENUE AND CITY CREEK A discussion ensued regarding the possibility of additional facilities being constructed at the top of Sterling Avenue and also at City Creek for water storage. Engineer Dahlke was asked to check and see what information he might have regarding the storage areas and make a report at the next Board Meeting. EXECUTIVE SESSION M/S/C (Lightfoot-Disch) that the Board go into Executive Session at 9:17 p.m. to discuss personnel matters. RETURN TO REGULAR SESSION The Board returned to regular session at 9:36 p.m. HOLLY CIRCLE DIRVE SEWER AGREEMENT The General Manager presented the Board with a copy of an agreement that had been drafted for presentation to the property owners at Holly Circle Drive relative to their request for sewer service. It was determined the agreement would not be distributed until firm numbers on the costs had been calculated; that all costs would be itemized and then the actual cost of installation would be divided equally between the eleven property owners requesting sewer service. ADJOURNMENT There being n~ ~r~ business the meeting was a~journed by the mo nie . Eastwood, Secretary Dennis L. Jehnson, President -5- 9/8/80