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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/22/1980 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING SEPTEMBER 22, 1980 MINUTES The meeting was called to order by President Dennis L. Johnson at 7:00 p.m. He also led the flag salute. ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice- President; Directors Philip A. Disch, Glenn Lightfoot, Harold V. Kelvington ABSENT: None CONSULTANTS: Attorney Robert J. Farrell, John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor Treasurer; Bonnie R. Eastwood, Secretary; Lee Roebke, Office Manager GUESTS: Larry Rowe, Rod Hanway MINUTES M/S/C (Stoops-Kelvington) that the Minutes of September 8, 1980, Regular Meeting be approved as submitted. M/S/C (Stoops-Lightfoot) that the Minutes of September 15, 1980 Special Meeting be approved as submitted. RESOURCE DEVELOPMENT Larry Rowe attended the meeting and presented a proposal relative to water resource development. After discussing his presentation at some length, it was determined the Finance Committee would work with Mr. Rowe. M/S/C (Lightfoot-Stoops) that the initial study be authorized with the cost not to exceed $7,840; that the study be conducted as outlined in the proposal submitted by Mr. Rowe; that the study be completed within a maximum of 60 days. EAST HIGHLANDS RANCH PROPOSAL FOR ASSESSMENT DISTRICT Mr. Hanway was present to discuss the draft proposal of an agreement for an engineering feasibility study with respect to financing the major water and sewer system facilities for the development of the East Highlands Ranch Company property through assessment district proceedings and the sale of improvement bonds. After discussing the draft, Mr. Hanway answered questions posed by the Board. Engineer Dahlke indicated Mr. Joe Rowe of CM Engineering -1- 9~22/80 would probably be doing the work for the assessment district. It appears it would possibly take about 90 days to complete. It was again pointed out that East Highland Ranch Company would stand all costs of the study. Mr. Hanway also noted that the number of shares for North Fork Water Company and Bear Valley Water Company had changed since the draft had been prepared. M/S/C (Kelvington-Disch) that the East Highlands Ranch Company proposal be referred back to the Finance Committee and Attorney Farrell for further consideration. COMMERICAL SEWER ORDINANCE NO. 320 Mr. Roebke discussed with the Board the proposed commercial rates. He stated as a result of EPA standards the City has changed their residential and commercial charges as mandated. Commercial rates will be determined by the amount of water that goes through the water meter. Unmetered apartments and mobile home units will pay the same charge per unit as a single family dwelling unit. Businesses will be billed on the basis of District experience with similar businesses that are metered. Determination of charges will be made by the General Manager. New commercial sewer connections will require installation of a water meter in the future. A letter will be sent to all consumers effected by the rate change by registered mail. M/S/C (Stoops-Disch) that Ordinance No. 320 be referred to legal counsel and brought back to the Board on October 14, 1980 for further consideration. COMPUTER OPERATIONS '"' Mr. Roebke discussed the computer programming with the Board and gave them a demonstration as to how various programs are set up. A discussion ensued relative to the programs that could still be used in the computer. It was suggested each department submit a list of programs that would be beneficial to them and a priority list devised, that such list be presented to the Board in 90 days. M/S/C (Stoops-Kelvington) that a report be submitted to the Board in 90 days stating the programs needed, how long it would take to incorporate the programs and a priority list of such programs. SUNNYSIDE SEWER PROJECT John Dahlke, Consulting Engineer, reviewed a proposal for sewer main construction in the Sunnyside area. He indicated it would cost approximately $170,616 without laterals and $205,800 with lateral installation. The District's cash flow was discussed and it was determined this should be reviewed before making a decision on sewer main installation. M/S/C (Stoops-Lightfoot) that the matter be referred to the Finance Committee; that staff prepare a report relative to cash ,,, flow projections for discussion at the October 14, 1980 Board Meeting. Director Disch voted no on the motion. 9/22/80 -2- PLANT 37 TANK The possibility of a future reservoir site at Plant 37 was discussed by the General Manager. He provided a sketch which had been drawn several years ago relative to such a reservoir site. City Creek was also discussed as a possible site for another reservoir. Patton State Hospital reservoirs were also discussed. It was determined the Southern California Water Co. Committee would pursue the Patton State Hospital water tank facilities as a possibility for use and bring a report back in 60 days. It would probably not be considered until next year at budget time. SAN BERNARDINO VALLEY CONSERVATION DISTRICT ZONE 5 DIRECTORSHIP The following names were submitted by Directors for consideration by the San Bernardino Valley Conservation District Directors for selection of a Director from Zone 5: Bob Asay, Harold Rickert and Walt Hoover. The Director would take the place of O.A. Wall. The General Manager was directed to send a letter with the names for consideration to the SBVCD Board of Directors. M/S/C (Stoops-Kelvington) that the names of Bob Asay, Harold Rickert and Walt Hoover be submitted to SBVWCD for consideration as a Director on their Board. MANPOWER COSTS The Auditor submitted a report to the Board relative to Manpower costs for the fiscal year 1979-80 and a year to date cost. It was determined the temporary help was costing the District between $24,000 and $26,000 per year. Information only, no action taken. OPERATIONAL REPORT The General Manager presented several graphs to the Board relative to operational information. He reviewed each graph and made comments re its applicability to the District. Information only, no action taken. HOLLY CIRCLE DRIVE SEWER MAIN INSTALLATION A sewer agreement was presented to the Board as prepared by Attorney Farrell for presentation to the customers on Holly Circle Drive for payment of installation costs for sewer service. The cost per service would be approximately $4,323, not to exceed $4,500. M/S/C (Stoops-Disch) that the Board authorize adoption of the agreement as presented; that staff be authorized to proceed with execution of the agreement by property owners on Holly Circle Drive. WATER PRODUCTION ASSESSEMENT Information received from Bill Hiltgen relative to the Water Production Assessment Study Group holding a meeting September 26th at the Police Station in Redlands was presented to the Board for their consideration. Board Members were urged to attend. The General Manager reviewed the position paper submitted by the Study Group. The matter will be reviewed again on October 14, 1980. -3- 9/22/80 CORRESPONDENCE FROM REUBEN AYALA RE AB 2221, PUMP TAX LEGISLATION It was noted a hearing will be held on October 28, 1980 in Redlands re AB 2221. No action taken. CWRA BOARD OF DIRECTORS MEETING, OCTOBER 31, 1980, DISNEYLAND ,., Information re the CWRA Board of Directors Meeting was presented to the Board for their review. Information only. LAFC ANNEXATION Information was presented to the Board by the General Manager re a proposal for annexation of Highland, West of Boulder Avenue. After discussing the information, it was proposed that a member of the Board attend LAFC meetings to become more knowledgeable with LAFC procedures, legalities, etc. It was determined President Johnson and the General Manager would work with the LAFC policy. SB 180 was also reviewed. WARRANTS General 6385-6440 $130,575.90 Payroll 4432-4466 $13,632.62 and Payroll 4467-4500 $3,303.23 Total $147,511.75 M/S/C (Lightfoot-Disch) that the warrants be approved as submitted. RESOLUTION 1980.48 - LAFC'NO. 2019, ANNEXATION NO. 1980-1, RESOLUTION TO SET HEARING DATE FOR ANNEXATION OF TERRITORY TO THE EAST OF SAN BERNARDINO COUNTY - S/BASELINE, W/CHURCH, VANCE JOHNSON, INC. was presented to the Board for their approval. ,,, M/S/C (Disch-Kelvington) that Resolution 1980.48 be approved as submitted. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None LOCK-OFF PROCEDURES The Public Relations Committee met and discussed the lock-off procedures. The General Manager presented the Board with a copy of the lock off list and explained the District's present procedure to them, which he felt was quite effective and recommended that the procedure be maintained. M/S/C (Stoops-Disch) that the District continue with the existing policy regarding lock off procedures. EXECUTIVE SESSION CALLED AT 10:25 P.M. M/S/C (Stoops-Disch) that an executive session be called to discuss personnel matters. BOARD RETURNS TO REGULAR SESSION AT 10:56 P.M. -4- 9/22/80 AUDITOR-TREASURER COST-OF-LIVING INCREASE M/S/C (Lightfoot-Stoops) Upon recommendation by the Personnel Committee the Auditor-Treasurer, Ed Jakowczyk, be granted a 3% cost of living increase and the 7% contribution made by the employee to the Public Employees Retirement System will be made by the District, as well as the contribution for Survivors Benefits, effective July 1, 1980. ADJOURNMENT There being no further business the meeting was adjourned at 10:57 p.m. --- ' .... Bonnie R. Eastwood, Secretary ~ Board of Directors Dennis L. Johnson President Board of Directors -5- 9/22/80