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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/14/1980 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING OCTOBER 14, 1980 MINUTES The meeting was called to order by President Dennis L. Johnson at 7:00 p.m. He also led the flag salute. ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice- President; Directors Philip A. Disch, Glenn Lightfoot, Harold V. Kelvington ABSENT: None CONSULTANTS: Attorney Robert J. Farrell, John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor-Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Kenneth Patterson, Eadie & Payne; Rod Hanway, East Highland Ranch Company MINUTES M/S/C (Disch-Stoops) that the Minutes of September 22, 1980 be approved as submitted. ANNEXATION 1980-1 - PUBLIC HEARING - RESOLUTION 1980.49 - RESOLUTION OF SAN BERNARDINO COUNTY WATER DISTRICT ORDERING ANNEXATION OF TERRITORY TO SAID DISTRICT PURSUANT TO SECTION 56320 ET SEQ. OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA, PORTION OF SECTION 3, TlS, R3W, SBBM, EAST HIGHLANDS, S/W CORNER OF BASELINE AVENUE AND CHURCH STREET, EAST HIGHLANDS, CA. was presented to the Board for approval. Notice of Hearing was posted on September 26, 1980 and a legal notice published September 30 and October 6, 1980. It was stated that the Board would hear and receive any oral or written protests, objections or evidence which would be made, presented or filed. However, no one was present to submit or voice any objections to the annexation. Notices of Mailing had been duly and regularly given in accordance with provisions of Section 56312 of the Government Code of the State of California. M/S/C (Stoops-Kelvington) that Resolution 1980.49 be approved as read and submitted to the Board. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None EAST HIGHLAND RANCH AGREEMENT PROVIDING FOR INVESTIGATION OF FEASIBILITY ~I~TRICT PROCEEDINGS --1-- 10/14/80 An agreement providing for investigation of feasibility of financing water and sewer system improvements through assessement district proceedings, along with Exhibit "A" was presented to the Board for their review and consideration. The agreement and exhibit had been prepared by Attorney Farrell after consulting with Attorney Richard Anderson, Engineer Rowe, Engineer Dahlke, President Johnson, Director Kelvington, Rod Hanway and General Manager Fones. The agreement was discussed with several questions being reviewed and answered. Exhibit "A" was also reviewed in some detail with clarifications made regarding the anticipated study. It was determined that East Highlands Ranch Company would pay all costs for the study, except for a study that the District could request on water rights. The District would pay for such a study if they elect to have one prepared. M/S/C (Kelvington-Lightfoot) that the Board accept the agreement with East Highlands Ranch Company as proposed and submitted to the Board. ROLL CALL VOTE: AYES: Directors Kelvington, Lightfoot, Stoops, Johnson NOES: Director Disch ABSENT: None 1980-81 AUDIT REPORT Mr. Ken Patterson of Eadie & Payne was present to review the 1980 audit report as submitted by his firm. Mr. Patterson described in detail, by using pie charts, the major points of the audit. After reviewing the income from water and sewer accounts, it was his observation that a rate increase should be considered. A draft letter had also been submitted relative to inCernal control. Mr. Patterson indicated he would revise the letter by listing the suggestions in order of importance and also provide the Board with the pie charts he had just discussed with the Board. The information will be available for the October 27th Board Meeting. NUCLEUS PUMP TAX MEETING The General Manager indicated a meeting will be held at 7:30, October 15th in the City Council Chambers regarding the Pump Tax. He encouraged the Directors to attend, in order that they might better understand the concepts being considered relative to a pump tax. He also indicated that Riverside had proposed buying water from the District. After discussing the matter it was determined the General Manager would be authorized to continue discussing the matter of selling surplus water to Riverside. Information regarding principles of water production assessment had been provided to the Board for discussion. CHARLES KARPINSKI - MERIT RAISE The Personnel Committee recommended a merit raise for Charles Karpinski since he has been performing the duties of an inspector for the past few months, due to the regular inspectors having been off work because -2- 10/14/80 of illness. It was recommended he be raised from 27E to 28E, $6.04/hr to $6.29/hr, effective September 8, 1980. M/S/C (Stoops-Disch) that the Merit Raise for Charles Karpinski be authorized as recommended. EXECUTIVE SESSION An executive session was called at 8:25 p.m. to discuss personnel matters. REGULAR MEETING RECONVENED AT 8:35 p.m. ORDINANCE 320 - AN ORDINANCE AMENDING ORDINANCE NO. 62, ARTICLE VIII SEWER SERVICE CHARGE, AND ORDINANCE NO. 100, SECTION 72, MONTHLY CHARGES, AND REPEALING ORDINANCES NO. 156, 282, 291, 299, 305, and 307, INSOFAR AS THEY CONFLICT HEREWITH was presented to the Board, after having been reviewed by the Board and Attorney Farrell. It was determined that any customer that will experience an increase in their sewer rate because of Ordinance 320 be notified by registered mail, return receipt requested. The effective date of Ordinance 320 will be November 1, 1980. M/S/C (Stoops-Disch) that Ordinance 320 be adopted as presented; that the effective date of Ordinance 320 be November 1, 1980; that any customer that will experience a rate increase be notified by registered mail, return receipt requested. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None PROJECTED CASH FLOW The General Manager presented the Board with a fixed assets budget and projected cash flow for the current fiscal year. It was reviewed in detail. He indicated the number one priority at this time is the new well, reservoir and distribution mains from East Highlands. The schedule will be reviewed again at the next Board Meeting. CORRESPONDENCE FROM ACWA RE LEGAL SERVICE CONTRIBUTION FOR FEDERAL WILD AND SCENIC RIVERS The Board was presented with information relative to a request from ACWA for a contribution in the amount of $216 for legal services for the Federal and Scenic Rivers. The contributions will help provide legal action for filing a lawsuit asking a court to enjoin further action by the Governor and the Director of Water Resources. After discussing the matter it was determined the Board would support ACWA's request. M/S/C (Stoops-Lightfoot) that the District submit a check to ACWA in the amount of $216, per their request. ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICT MEETING - MAGIC LAMP INN, OCTOBER 20, 1980, ASSEMBLYMAN GOGGIN, GUEST SPEAKER was announced to the Board. CORRESPONDENCE FROM CWRA RE BOARD OF DIRECTORS MEETING~ OCTOBER 31, 1980, ANAHEIM, CALIFORNIA was presented to the Board for information only. WATER MAIN INSTALLATION WITHIN TRACT 10465, LOCATED AT N/E CORNER OF ARDEN & PIEDMONT COMPLETED BY DISTRICT CREWS M/S/C (Lightfoot-Disch) that the Board accept the water main installation within Tract 10465, located at the N/E Corner of Arden & Piedmont as recommended. WATER MAIN INSTALLATION WITHIN TRACT 10232 LOCATED AT ARDEN & FOOTHILL COMPLETED BY DISTRICT CREWS M/S/C (Lightfoot-Disch) that the Board accept the completion of water main installation within Tract 10232 as recommended. CM ENGINEERING PREVAILING WAGE RATE SCHEDULE was presented to the Board for their information. WARRANTS General 6441-6620 $353,892.52 Payroll 4501-4571 $30,258.95 Total $384,151.47 M/S/C (Stoops-Disch) that the warrants be approved as submitted. DIRECTOR'S FEES AND EXPENSES The following expenses and fees were submitted: Disch $200; Lightfoot $285; Kelvington $236.75; Stoops $200 and Johnson $40 M/S/C (Disch-Stoops) that the Director's fees and expenses be approved as reported. ACWA 1980 FALL WORKSHOP CONFERENCE, DECEMBER 3-5, 1980, SAN DIEGO Registration information was presented to the Directors re the ACWA Fall Workshop. M/S/C (Disch-Lightfoot) that any Director, the General Manager or an employee designated by the General Manager to attend the Workshop in his place, be authorized to attend the ACWA Workshop. TRAVEL EXPENSE After reviewing travel expenses provided by other agencies, it was M/S/C (Disch-Lightfoot) that the District's travel expense be increased to 20¢ per mile. Director Stoops voted "no". Director Lightfoot's mileage expense for September was calculated at .15C per mile. -4- 10/14/80 RESOLUTION 1980.50 - AUTHORIZATION FOR EXECUTION OF QUITCLAIM DEED TO DENNIS L AND MARYHELEN MERRETT was presented to the Board for approval. It was determined by the General Manager this quitclaim deed covered easements that were no longer needed, or used by the District. M/S/C (Stoops-Lightfoot) that Resolution 1980.50 be approved as submitted. ROLL CALL VOTE: AYES: Directors Disch, Lightfoot, Kelvington, Stoops, Johnson NOES: None ABSENT: None ANNEXATION MEETING SCHEDULE BY LAFC AT SAN GORGONIO HIGH SCHOOL President Johnson indicated he had talked to Mr. Hendon relative to scheduling hearing dates re the City of San Bernardino's proposed boundary realignment. He indicated they would be held at the San Gorgonio High School in late October and November. Further information will be forthcoming. ASSEMBLYMAN LEONARD'S SUGGESTIONS RE LAFCO PROCEDURES Director Kelvington indicated that he and Director Disch had met with Assemblyman Leonard re LAFC procedures. It was determined that entities within the state would have to combine their efforts to change some of the LAFC concepts. President Johnson indicated he would bring the matter up at the November CSDA Meeting. REOUISITIONS Director Lightfoot questioned several requisitions for parts purchased by the District mechanic. The General Manager indicated he would check on the purchases with the mechanic. It was suggested a more detailed accounting procedure be devised. NEWS CONFERENCE It was indicated a news conference would be held relative to the District not meeting public health standards two days during the month of September. An article will probably appear in the newspaper and letters will be sent to all District constituents. Information only. ADJOURNMENT There being no further business the meeting adjourned at 9:50 p.m. -~-'~ Bonnie R. ~a~twood -- - Secretary D ohnson President 10/14/80 -5-