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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/27/1980 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING OCTOBER 27, 1980 MINUTES The meeting was called to order by President Dennis L. Johnson at 7:00 p.m. He also led the flag salute. ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice President; Directors Philip A. Disch, Glenn Lightfoot, Harold V. Kelvington ABSENT: None CONSULTANTS: Attorney Robert J. Farrell, Consulting Engineer John Dahlke STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Mr. & Mrs. Acevedo, Dr. Bott and Mrs. Leveque MINUTES M/S/C (Stoops-Disch) that the Minutes of October 14, 1980 be approved as submitted. SEWER SERVICE FOR HOLLY CIRCLE DRIVE The General Manager reviewed the proposed sewer service for Holly Circle Drive with the Board and guests. He indicated that five property owners had signed their agreements and two had signed easement agreements. A discussion ensued regarding payment of the approximate cost of $4,500 as well as, approximately $87~ for hookup to the residence. It was determined the District would~f~ loan' assistance for payment of the costs. M/S/C (Stoops-Lightfoot) that the eleven property owners on Holly Circle Drive may finance through the District up to a maximum of $5000 over a two year period at 10% interest on the unpaid balance with a lien agreement for installation of sewer facilities. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None EXECUTIVE SESSION CALLED AT 7:15 UPON MOTION BY DIRECTOR STOOPS, SECONDED BY DIRECTOR DISCH TO DISCUSS PERSONNEL MA'£T~RS. REGULAR MEETING RESUMED AT 7:35 P.M. UPON MOTION OF DIRECTOR STOOPS, SECONDED BY DIRECTOR DISCH. -1- 10/27/80 AWWA CONFERENCE MONTEREY The General Manager reported on the AW-WA Conference held in Monterey last week. He indicated that the information presented on small hydros was of particular interest that small hydros are being used by large water districts. He also reviewed the conference sessions held the next two days. Of particular interest was the results of testing relative to water softeners. He stated that Canada, Great Britian and the Netherlands have put a moritorium on the use of water softeners due to the possibility of its use causing heart disease. Information only. PROJECTED CASH FLOW REPORT The projected cash flow chart prepared by the General Manager was discussed and priority items determined. It was indicated high priorties would be main replacements, telemetering and installation of sewers in the Sunnyside area. Office renovations were given a low priority at this time. M/S/C (Disch-Stoops) that authorization be made to call for bids at the next Board meeting for installation of sewer facilities, with laterals to improved property, in the Sunnyside area. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Stoops, Johnson NOES: Director Lightfoot ABSENT: None JOINT POWERS AGREEMENT AMENDMENT WITH THE CITY OF SAN BERNARDINO The General Manager reported that after having met with City Water Department officials, it had been determined they would at this time agree on the last draft of the Joint Powers Agreement, with only a change in one date and the wording in Part 11. It was stated that the General Manager would contact Mrs. Chandler and work out the wording she wanted changed in Part 11; that a cover letter would be prepared for President Johnson's signture to accompany the draft agreement to the City Water Department for their approval and submission to the City Council for approval. M/S/C (Stoops-Disch) that the Joint Powers Agreement Amendment, as presented to the Board, be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None INTERNAL CONTROL LETTER SUBMITTED BY EADIE & PAYNE The Board determined the internal control letter submitted by Eadie & Payne be referred to the Finance Committee for review and recommendati~ CORRESPONDENCE FROM ACWA Correspondence from ACWA presented to the Board for information only. 10/27/80 -2- FINANCIAL REPORTS SEPTEMBER 1980 were presented to the Board for their information and review. The Auditor reviewed the reports with the Board. CORRESPONDENCE FROM SENATOR RUBEN S. AYALA Correspondence had been received from Senator Ayala relative to the cancellation of a meeting scheduled for October 28, 1980 re AB 2221. The meeting has apparently not been rescheduled at this time. No action taken, information only. NUCLEUS PUMP TAX MEETING It was noted there will be meeting of the Nucleus Pump Tax Committee on October 31, 1980 at 9 a.m. at San Bernardino Valley Municipal Water District Office. RESOLUTION 1980.51- INITIATING ANNEXATION, 1980-7, DAIWA HOUSING CORPORATION, 1480 MARSHALL BLVD. SAN BERNARDINO - was presented to the Board for approval. M/S/C (Kelvington-Lightfoot) that Resolution 1980.51 be approved as submitted. ~ ., ~ ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1980.52 - RELEASE OF LIEN EFFECTING REAL PROPERTY, DAVID W. CARROLL AND ROBIN D. CARROLL, 2627 AMANDA, SAN BERNARDINO for a water main extension was presented to the Board for approval. M/S/C (Disch-Stoops) that Resolution 1980.52 be approved as presented. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None IBM COMPUTER The General Manager reported that efforts had been made to sell the IBM computer, however, it appears that no one is interested in purchasing the computer. After discussing disposal of the computer, it was M/S/c (Stoops-Kelvington) that staff advertise for bids for the sale of the IBM computer. LAFC NOTICE OF PUBLIC HEARING AFFECTING THE EAST SAN BERNARDINO- HIGHLAND COMMUNITY was noted by the Board. The meetings will be held at San Gorgonio High School, October 29, November 5 and November 12, 1980. -3- 10/27/80 NEW PERSONNEL The General Manager indicated a change in the personnel structure had occured in the front office. Cathy Clark has been with the District for approximately one year, she was placed in a vacant cashier position at a salary of $4.45/hr, Step 23B. Gilbertine Taylor was hired on a part-time basis to work as cashier. She will be paid $4.10 per hour and work from 10 a.m. to 3 p.m. Cathy Clark will also work on the computer. ROY PATTERSON - LEAVE OF ABSENCE The General Manager stated that Roy Patterson had requested a leave of absence for 30 days and recommended approval. M/S/C (Stoops-Disch) that the request for a 30 days leave of absence be approved for Roy Patterson. WARRANTS General 6621-6652 $52,585.89 Payroll 4572-4604 $13,596.07 Total $66,181.96 M/S/C (Lightfoot-Disch) that the warrants be approved as submitted. IBM SELECTRIC TYPEWRITER RECOVERED The Auditor indicated that the IBM Selectric typewriter that had been stolen last spring had been recovered. The District paid the insurance company $464.05 for the typewriter. The District had previously received insurance in the amount of $576.00 after it was stolen. SURPLUS WATER FOR RIVERSIDE The General Manager indicated no progress had been made re the sale of surplus water to Riverside. ADJOURNMENT There being no further business the meeting was adjourned at 9:00 p.m. / Bonnie R. Eastwood  Secretary Johnson President -4- w 10/27/80