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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/22/1980 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING DECEMBER 22, 1980 MINUTES · he meeting was called to order by Vice-President Gerald W. Stoops, and declared bid time closed at 7:00 p.m. He also led the flag salute. ROLL CALL: PRESENT: Gerald W. Stoops, Vice-President; Directors Philip A. Disch, Harold V. Kelvington, Glenn R. Lightfoot ABSENT: Dennis L. Johnson CONSULTANTS: Robert J. Farrell, Attorney; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor Treasurer; Bonnie R. Eastwood, Secretary MINUTES It was noted the entry re an Executive Session should reflect it was for Personnel Matters in the December 12, 1980 Board Minutes M/S/C (Disch-Kelvington) that the Minutes of December 12, 1980 be approved as amended. ACTING-PRESIDENT M/S/C (Disch-Lightfoot) in the absence of President Dennis Johnson that Vice-President Stoops be appointed as Acting-President. BID OPENING FOR SEI~R JET TRUCK The following bids were opened for purchase of a sewer jet truck: Southwest Flexible Co. - truck chassis @ 9,000# GAWR $41,227.64; 429 Cu In engine, add $275 to bid price Ford C800 $42,012.51 Empire Inc. - $54,850.00 with Wheatley pump $51,294.00 with Cat Pump M/S/C (Disch-Lightfoot) that the specifications be turned over to staff for review with a report and recormnendation being made at the January 12, 1981 Board Meeting. PERSONNEL COMMITTEE MEETING - STEP RAISE FOR DAVID HERNANDEZ The General Manager recommended an 18 month step increase for Peter David Hernandez from 25B to 25C $4.86/846/month to $5.07/$881/month, -1- 12/22/80 effective 1/11/81. M/S/C (Lightfoot-Disch) that the recommended step increase for Peter David Hernandez be authorized. WATER RESOURCE FACILITIES A indepth discussion was held regarding water resource facilities by the Board. Several possibilities for such facilities were reviewed. ~edraft ~e.port was presente~ for. re¥iew and ~ansi~a~ion. A report will prepare~Dystat~an~ presente~ at tne oar~ry±ztnSoar~v~enLng. FINANCE COMMITTEE MEETING WITH CITY REPRESENTATIVE RE JT. POWER AGREEMENT AMENDMENT PAYMENT Director Lightfoot indicated the Finance Committee had met with representatives from the City of San Bernardino and reviewed the payments made by the District to the City. The Auditor is working with the City in verifying the figures and will meet with them the first of next week. A report will be made to the Board. WATER & SEWER COMMITTEE MEETING RE UNAUTHORIZED USE OF FIRE HYDRANTS The General Manager discussed a problem with unauthorized use of District fire hydrants. He recommended a $100 charge to individuals caught taking water from District hydrants without permission. If they do not pay the $100 the matter would be referred to small claims court, if they do not pay then in the event it is a contractor the matter would be referred to the contractor's licensing board. M/S/C (Disch-Lightfoot) that staff be authorized to draft an ordinance providing for a $100 charge; that the wording in the ordinance would state the charge would also involve tampering with the meter in any way that would cause an inaccurate reading. EXTENSION OF SEWER MAINS ON WILLOW DRIVE The General Manager indicated that 160 foot of sewers is needed to complete the entire area on Willow Drive. It was recommended the three homes involved be notified that sewer extensions would be made on the same basis as those on Holly Circle Drive, i.e., the property owners will pay their proportionate share of the total construction costs. M/S/C (Disch-Lightfoot) that the sewer main be installed in Willow Drive; that the three property owners be contacted and informed that service is available if they should desire to connect; that costs will be calculated in the same manner as those on Holly Circle Drive. LANDSCAPE REPORT District landscaping was discussed at some length. It was determined after the Landscape Committee had visited some of the District tank sites more emphasis should be made on landscaping the portion of the sites that face homes, rather than the backside at this time and that it be done at 101 and 108 as soon as possible. An updated report will be made at each Board Meeting by the General Manager as to the progress of the program. It was determined all tank sites will be reviewed and priorities set on each site. -2- 12/22/80 M/S/C (Kelvington-Disch) that the staff evaluate all the tank sites as to their landscaping needs; that a report be presented to the Board w~th at least two proposals for each site; the Board will then review the proposals and the priorities and authorize the expenditure of money to landscape the sites. EAST HIGHLAND RANCH ASSESSMENT DISTRICT PROPOSAL The General Manager indicated he had met with Joe Rowe and they reviewed the work Mr. Rowe is doing on the Assessment District Proposal for East Highlands Ranch. He is working on the water storage require- ments at this time. Information Only. DIRECTOR JOHNSON'S FEES ANH EXPENSES FOR NOVEMBER were reported to be $229.91. M/S/C (Disch-Lightfoot) that President Johnson's expenses and fees in the amount of $229.91 be authorized for payment. LAFC CORRESPONDENCE ~ BOUNDARIES IN THE EAST SAN BERNARDINO AREA Correspondence had been received from LAFC re the boundaries in the East San Bernardino area, whereby they were recommending a nine member citizens advisory committee to study alternative solutions for the problem. The Board discussed the matter of three members for the committee. No action taken. CWRA ~MBERSHIP FOR 1981 M/S/C (Kelvington-Disch) that the membership dues in the amount of $250 be authorized for payment for 1981. STATE WATER RESOURCES CONTROL BOARD WORKSHOP, WEDNESDAY, JANUARY 7, 1981, SACRAMENTO information was presented to the Board. Information only. WARRANTS General 6861-6925 $619,529.07 Payroll 4704-4735 $11,755.77 Total $631,284.84 M/S/C (Disch-Kelvington) that the warrants be approved as submitted. 1981 PRESIDENTS' AND BOARD MEMBERS' INSTITUTE, FEBRUARY 27, 28, MARCH 1, 1981, VENTURA was announced to the Board. M/S/C (Disch-Lightfoot) that any Director or staff member, approved by the General Manager, be authorized to attend the 1981 Presidents' and Board Members' Institute, February 27, 28 and March 1, 1981. The General Manager recommended the Secretary attend the meeting. STATEMENT OF REVENUES & EXPENDITURES FOR NOVEmbER 1980 was presented to the Board for their review and comments. No action taken. 12/22/80 OFFICE RENOVATIONS After discussing office renovations at some length, the Board deter- mined the matter would be left for staff to decide the work that needs to be done to the office for better functioning and working conditions. It was finally determined only the front portion of the building would be redone at this time. M/S/C (Disch-Kelvington) that staff be authorized to spend up to $12,000 to renovate the front portion of the office. COMPUTER PROGRAMS The General Manager reported that computer programs are still being worked on by staff. PRESSURE READING AT PROPERTY METER The General Manager indicated any property owner could have a pressure reading done at his meter by the District personnel. LABOR NEGOTIATIONS The General Manager was requested to check with the Association and suggest negotiations be started next month. WELL-125 The General Manager reported the drilling has been completed on Well 125 and they are now sand pumping; that on January 5th they will install a pump and set bowls at approximately 300 feet. Pumping should com- mence about January 8, 1981. Information only. METER LIDS The General Manager reported that meter lids are carried by the customer service man and the meter reader for replacement of broken lids. He also indicated that some of the meters are very old and lids have to be special ordered. Information only. NEW SIGN FOR FRONT OF BUILDING The General Manager indicated a new sign has been ordered for the front of the office to replace the old one that has several letters missing. Information only. SEWER DAMAGE The General Manager made reference to a newspaper article relative to a house that had sewage damage on Saturday evening. The matter was dis- cussed at some length and it was determined the District should make some policy for handling this type of matter. No action taken. SEWER SERVICE IN SUNNYSIDE AREA Engineer Dahlke requested authorization to have 6 inch laterals installed'' for multi unit use, rather than the 4 inch laterals called for in the specifications. Cost of installation was also discussed. --4-- 12/22/80 M/S/C (Disch-Kelvington) that the engineerin~ consultant be authorized to negotiate with the contractor for a change order using 6 inch laterals, rather than 4 inch laterals for multi-units, with a cost increase up to $1.50 per foot. VICE-PRESIDENT STOOPS CALLED FOR AN EXECUTIVE SESSION AT 10:45 P.M. TO DISCUSS PERSONNEL MATTERS M/S/C (Kelvington-Disch) that the General Manager, Harold M. Fones, be Acting-Secretary for the remainder of the meeting. The Secretary and Auditor were dismissed from the meeting. REGULAR MEETING RESUMED AT 11:38 P.M. At the close of the executive session, the Secretary resumed her duties as Secretary. The meeting was adjourned at 11:39 p.m. Secretary Gerald W. Stoops Acting-President -5- 12/22/80