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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/12/1981 EAsT SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING January 12, 1981 MINUTES The meeting was called to order by President Dennis L. Johnson. He also led the flag salute at 7 p.m. · ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice- President; Directors Philip A. Disch, Glenn R. Lightfoot, Harold V. Kelvington. ABSENT: None CONSULTANTS: Robert J. Farrell, Attorney; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor-Treasurer; Bonnie R. Eastwood, Secretary; Leroy Roebke, Office Manager GUESTS: Larry Rowe MINUTES Director Disch requested a point of clarification in the Minutes of December 22, 1980; namely, that under Office Renovations the motion reflect that as much be done as possible to the entire office with the $12,000 allocation, not just the front portion of the office. M/S/C (Disch-Stoops) that the Minutes of December 22, 1980 be approved as clarified. President Johnson abstained from the vote since he was not present at the meeting. WELL 125 Larry Rowe reported on the progress of Well 125. He indicated the well was being pumped at 3,420 gallons per minute with a drawdown of 60-65 feet on Sunday when the engines broke down. He stated it will probably yield approximately 6,000 gallons per minute, however, it would not be pumped at that rate. He also mentioned that water tests have been taken and more will be taken later. He stated pumping will probably be resumed Wednesday with the well meeting or exceeding expectations. The well looks very, very good at this point. Informa- tion only. WATER RESOURCE FACILITY A final report was reviewed by the Board relative to water resource facilities. Various plates in the report were discussed along with various alternatives for water resource facilities. -1- 1/12/81 M/S/C (Stoops-Lightfoot) that staff be authorized to prepare a letter of intent for water resource development for filing. COMPUTER PROGRAM Office Manager, Lee Roebke, presented the Board with notebooks out- lining various programs and functions of the District's computer system.~'' It was reviewed in some detail with documentation discussed, as well as the amount of information that has been and can be stored in the computer system. The pro~ram will be reviewed again in about six months. No action taken. PATTON STATE HOSPITAL A meeting had been called by the Finance Committee with Patton State Hospital Administrat0r,~ Frank Turly, however, he was unable to attend the meeting. It has been rescheduled. No action taken. DISTRICT LOT FOR SALE The General Manager indicated interest has been expressed for purchasing a District 50' x 70' lot located S/Atlantic and E/Boulder. A 6" irriga- tion well is located on the lot. Mr. Boyd Wilson abutts the lot on the north. Mr. Brown of Brown & Mullins is also interested in purchasing the lot. It was requested the matter be placed on the January 26th Board Meeting agenda, that the lot be advertised for sale with the District reserving the right to reject any or all bids; that sealed bids be accepted at the January 26th Board Meeting. M/S/C (Stoops-Disch) that the District call for bids on the ~,, 50' x 70' lot, located S/Atlantic and E/Boulder; sealed bids to be opened January 26, 1981; with the District reserving the right to reject any or all bids. JOINT PO~RS AGREEMENT - CITY OF SAN BERNARDINO The Auditor indicated he had met with the City regarding recalculations of monies, relative to the amended Joint Powers Agreement. It appears the District has overpaid the City $13,994.79; that the District per the new amendment owes the City for 224 sewer connection fees in the amount of $300 each, therefore, considering the overpayment, the fees due the City, plus interest, the District owes the City $57,458.98. There was discussion as to which entity would hold the fees until they are used properly. M/S/C (Lightfoot-Disch) that the Auditor-Treasurer be authorized to pay the $57,458.98 payment to the City for settlement of the regional facilities and treatment charMes; that the check be made to the order of San Bernardino Trust Fund, Public Safety Authority. LANDSCAPE REPORT The General Manager indicated that 33 trees had been planted at Plant 108 this past weekend; that the front lawn had been scalped I and replanted; that the automatic sprinkling system is in progress. ~ Director Kelvington had taken pictures of various plant sites relative to landscaping and also pictures of Well 125. The pictures were reviewed by Board and staff. The landscaping will be discussed 1/12/81 -2- again about Easter time. LAFC COMMITTEE APPOINTMENT President Johnson indicated that he had selected Jacqueline Trask and Steve Beightler to work with him on the LAFC Committee. No action taken, information only. AWARDING BID FOR SEWER JET MACHINE The Auditor indicated the bids from Southwest Flexible and Empire, Inc. had been reviewed. It was his recommendation that the bid for the sewer jet machine be awarded to Empire, Inc. in the amount of $43,655.04, which includes a stainless steel tank and tax. M/S/C (Disch-Lightfoot) that the District accept the recommendation of staff to purchase the sewer jet machine for $43,655.04, which includes a stainless steel tank and tax. SEWER INSPECTION RATE INCREASE The Board was presented with a letter outlining a revised fee schedule for sewer plan checking and construction inspection. The various increases were discussed and reviewed by the Board. M/S/C (Stoops-Disch) that an ordinance be prepared reflecting the recommended charges of CM Engineering for sewer plan checking and construction inspection. ROLL CALL VOTE AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None REQUEST FOR LIENS FOR INSTALLATION OF SEWER FACILITIES IN SUNNYSIDE ARFJA The Auditor indicated three individuals had requested various payment schedules for payment of sewer installation. After discussing the requests it was determined the standard for this area could be varied somewhat from the existing District policy. M/S/C (Stoops-Disch) that any property owner in the Sunnyside area that would like to connect to the sewer be permitted to do so with no down payment and 36 months to pay the principal and interest; providing they connect within 90 days to the sewer; that they will be billed monthly. .SAN BERNARDINO CHAMBER OF COMMERCE A statement for membership had been received from the San Bernardino Chamber of Commerce in the amount of $100. M/S/C (Stoops-Disch) that payment of the dues in the amount of $100 to the Chamber of Cormnerce be approved. A~WA COUNTY WATER DISTRICT SECTION MINI-CONFERENCE~ LAQUINTA, FEBRUARY 27-MARCH 1, 1981 information was presented to the Board -3- 1/12/81 for their review and consideration. M/S/C (Disch-Lightfoot) that any Director, the General Manager, or anyone designated by him, be authorized to attend the mini- conference in LaQuinta on February 27-March 1, 1981. WARRANTS General #6926-7046 $244,175.11 Payroll 4736 - 4768 $11,952.64 Total $256,127.75 M/S/C (Lightfoot-Disch)that the warrants be approved as submitted. DIRECTOR'S FEES AND EXPENSES The following Director'g fees and expenses were presented: Disch $200; Johnson $100; Stoops $200; Kelvington $265; Lightfoot $346 M/S/C (Disch-Lightfoot) that the Director's fees and expenses be approved as submitted. CONFLICT OF INTEREST CODE The Director's were presented with the conflict of interest code forms to be filled out and returned for filing by January 31, 1981. CLAIM - EGNACIO A. VALADEZ, 268 N. EUCALYPTUS, RIALTO The General Manager indicated a claim had been received relative to a car being damaged by a backhoe. He had checked with the District crew who denied any such incident. M/S/C (Stoops-Disch) that the claim be denied and referred to the District's insurance carrier. CLAIM - SEWER DAMAGE, MRS. OMA GOFFA, 7007 GLASGOW AVENUE, SAN BERNARDINO, CALIFORNIA A claim submitted by Mrs. Goffa was presented to the Board by the General Manager. Mrs. Goffa stated in her claim she had paid a plumber to clean out her sewer line, when in fact it was the District's sewer line that was plugged. The claim was for $30 to pay for the plumber's services. M/S/C (Disch-Lightfoot) that the claim for Mrs. Goffa, in the amount of $30, be paid and all necessary papers executed. RESOLUTION 1981.1 - AUTHORIZE THE AUDITOR TREASURER TOEXECUTE CONTRACT FOR DEPOSIT OF MONIES WITH SANTA FE FEDERAL was presented to the Board for approval. M/S/C (Disch-Stoops) that Resolution 1981.1 be approved as presented to the Board. ROLL CALL: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None -4- 1/12/81 RESOLUTION 1981.2 - NOTICE OF COMPLETION, WATER MAIN EXTENSION WITHN THIRD STREET AND CHRUCH STREET, BOULDER TO ABBEY WA~ VALLEY ENGINEERING was presented to the Board for their review and approval. M/S/C (Disch-Kelvington) that Resolution 1981.2 be approved as presented. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS, MONTHLY M~ETING~ JANUARY 19, 1981, RUSTY LANTERN IN BEAUMONT was announced. No action taken. TP~NSWORLD SYSTEMS~ INC. - COLLECTION AGENCY The Auditor indicated the present collection agency is not performing in the manner he anticipated and, therefore, was recommending the Board consider using Transworld Systems, Inc. for collecting delinquent accounts. After discussing the method of collection by Transworld Systems, Inc., it was determined the Auditor would pursue the matter with them. He indicated it would cost a flat $6 for each account. M/S/C (Lightfoot-Disch) that the Auditor be authorized to change to the Transworld Systems, Inc. for collecting delinquent accounts; that they be given a reasonable length of time to perform. SCAG - FOUR COUNTY ADVISORY COMMITTEE M/S/C (Disch-Lightfoot) that Director Stoops be recommended as a representative on the SCAG Advisory Committee to assist in regional water quality management planning. M~MBERSHIP FEE FOR FOUNDATION FOR CROSS CONTROL AND HYDRAULIC RESEARCH M/S/C (Disch-Lightfoot) that staff be authorized to pay $176.36 for the 1981 membership fee for the Foundation for Cross Control and Hydraulic Research. CWRA BOARD OF DIRECTORS MEETING, FEBRUARY 20, 1981, SAN JOSE. Information was presented to the Board, no action taken. RESOLUTION 1981.6 - CERTIFICATE OF COMPLETION FOR INSTALI~ITION OF SEWAGE COLLECTION SYSTEM WITHIN TRACT 8277, LOCATED ON LYNWOOD DRIVE E/VICTORIA AVENUE, S.B. M/S/C Stoops-Disch) that Resolution 1981.6 be approved. ROLL CALL AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None -5- 1/12/81 1981-82 LEGISLATIVE REPORTS A bill was received from ACWA for $60 for the 1981-82 legislative bills and legislative reports. The current bills were turned over to Director Disch of the Legislative Committee for review. M/S/C (Disch-Lightfoot) that authorization be made to pay the requested $60 fee for the legislative reports. A RESOLUTION STATING ASSURANCE OF WATER SERVICE TO EAST HIGHLANDS RANCH was requested by Mobil Oil Company. M/S/C (Stoops-Disch) that the General Manager is authorized to guarantee water service within our zone of influence subject to the rules, regulations and ordinances of the District. DISTRICT VEHICLE SURVEY A District vehicle survey had been prepared by the Auditor at the request of Director Li~htfoot. It was determined that all of the District's vehicles and other equipment should be added to the list and then reviewed as far as replacement by the Finance Committee. M/S/C (Li~htfoot-Stoops) that the Finance Committee review and make recommendations relative to District vehicle replacement. LAFC WORKSHOP, WEDNESDAY, FEBRUARY 14, 1981 will be attended by the General Manager. EXECUTIVE RETREAT An executive retreat was suggested for directors and staff to meet, talk and receive general ideas relative to the District. The general topic of discussion being communication. Dates and places were discussed. The matter will be further discussed. MUELLER MOBILE TRAINING SCHOOL, 3170 STATE STREET, SAN BERNARDINO, JANUARY 21, 1981 was discussed. The Directors were invited to attend if they desired. No action taken. EXECUTIVE SESSION CALLED AT 10:08 P.M. TO DISCUSS PERSONNEL MATTERS. REGULAR SESSION CALLED BACK TO ORDER AT 11:15 P.M. Upon mo~ion duly made and seconded, the meeting was adjourned until :30 p.m., Thursday, January 15, 1981. o ie ~. ~astwood, Secretary D ~s L. Johnson, President -6- 1/12/81