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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/26/1981 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 26, 1981 MINUTES The meeting was called to order by President Dennis L. Johnson. He stated that bid time was closed and led the flag salute at 7:00 p.m. ROLL CALL: PRESENT: President Dennis L. Johnson; Gerald W. Stoops, Vice- President; Directors Philip A. Disch, Glenn R. Lightfoot, Harold V. Kelvington ABSENT: None CONSULTANTS: Robert J. Farrell, Attorney; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor-Treasurer; Bonnie R. Eastwood, Secretary ~MINUTES M/S/C (Disch-Stoops) that the Minutes of January 12, 1981 be approved as presented. M/S/C (Stoops-Kelvington) that the Minutes of January 15, 1981 be approved as presented. Director Disch abstained from the vote, since he was absent from the ~eting. BID OPENING - SALE OF DISTRICT LOT, S/ATLANTIC, E/BOULDER Two bids were submitted for purchase of a District well site 50' x 70' located at Atlantic & Boulder. A six inch irrigation well is located on the site. The following bids were received: Mr. Boyd Wilson - $3,556.00 Mr. William Buster $1,002.00 All the pumping equipment will be removed from the well by the District. M/S/C (Lightfoot-Disch) that Boyd Wilson's bid of $3,556 be accepted, pending review of the bid by legal counsel. M/S/C (Stoops-Kelvington) that the District conduct a 30 day escrow; that the District assume one-half of the escrow fees and also pay the fee for a title policy, with total fees not to exceed $300; that Attorney Farrell open escrow on the sale. REPORT ON EAST HIGHLAND RANCH ASSESSMENT DISTRICT The General Manager reported he had met with Joe Rowe of CM Engineering and discussed the progress of work being prepared by Mr. Rowe. A -1- 1/26/81 review was made of the basic figures for a water system at the East Highland's Ranch. It was determined it would cost approximately $9 million for water facilities. Mr. Dahlke indicated he did not have a report on the sewer facilities at this time. PATTON STATE HOSPITAL Director Lightfoot indicated the Finance Committee had met with two administrators from Patton Hospital and discussed the possibility of exchanging water stock for providing water to Patton Hospital. Energy and cost savings are being calculated, with a package deal to be prepared within a month. A letter is being written by staff to Mr. Turley of Patton Hospital outlining the terms of the exchange as discussed. M/S/C (Stoops-Lightfoot) that staff, with input from Finance Committee draft a letter to Mr. Turley with a proposal for supplying water to Patton Hospital; that staff be authorized to prepare an energy feasibility study. WELL 125 The General Manager reported that Well 125 is basically finished. He indicated that a doz~ is cutting a road from the well for installation of a water line to the main road which will connect to exisiting District facilities which will be installed in the near future. The possibility of putting two pumps of varying sizes into the well shaft was discussed. It was noted a meeting would be called for North Fork Water Company next week. No action taken. WATER RESOURCE DEVELOPMENT A report was not given at this time. RESOLUTION 1981.8 - CONFLICT OF INTEREST CODE FOR THE EAST SAN BERNARDINO COUNTY WATER DISTRICT was presented to the Board for approval. M/S/C (Lightfoot-Kelvington) that Resolution 1981.8 be approved as submitted. ROLL CALL AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None ORDINANCE 322 - AN ORDINANCE OF EAST SAN BERNARDINO COUNTY WATER DISTRICT RELATING TO USE OF DISTRICT FIRE HYDRANTS, UNAUTHORIZED USE OF DISTRICT WATER~ TAMPERING WITH DISTRICT FACILITIES AND CHARGE FOR DISHONORED CHECKS was presented to the Board for approval. The General Manager read the proposed Ordinance to the Board. A discussion ensued relative to its contents. M/S/C (Stoops-Disch) that Ordinance 322 be approved as submitted. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None -2- 1/26/81 DISTRICT VEHICLE REPLACEMENT SURVEY A list of District vehicles and equipment had been prepared by the Auditor for review relative to replacement and more efficient use. After discussing the matter it was determined the Finance Cormnittee would discuss the matter further. M/S/C (Stoops-Disch) that the vehicle replacement survey be referred to the Finance Committee; that a recommendation be made at the next Board Meeting by the Finance Committee. SANTA ANA MILL CREEK WATER EXCHANGE COMMITTEE MEETING The General Manager reported briefly on the Exchange Cormmittee Meeting. He made comments relative to a report made concerning projected rain fall for the year and current stream flows. No action taken. CWRA MEETING, SAN JOSE, FEBRUARY 20, 1981, INFORMATION ONLY. WARRANTS General 7048-7099 $229,882.56 Payroll 4769-4801 $12,706.96 Total $242,589.52 M/S/C (Disch-Lightfoot) that the warrants be approved as submitted. OFFICE RENOVATION Office renovation was discussed briefly, no action taken. FINANCIAL STATEMENTS FOR DECEMBER 1980 were presented to the Board and discussed. BEAR VALLEY MUTUAL WATER COMPANY ANNUAL MEETING, FEBRUARY 17, 1981, 10:00 A.M., 101 E. OLIVE AVENUE, REDLANDS was announced. M/S/C (Stoops-Disch) that the General Manager be authorized to vote the District's Bear Valley Mutual Water Company shares. M/S/C (Stoops-Disch) that Harold Fones be authorized to accept an appointment as Director on the Bear Valley Mutual Water Company Board, if such appointment is offered. DISTRICT RETREAT The Board's proposed retreat was discussed. No further action taken. UNION NEGOTIATIONS The Board inquired as to whether or not the union representative had replied to the General Manager's letter relative to the Board's desire to start negotiations as soon as possible. The General Manager stated he had only heard from the representative relative to dues being deducted from employee's checks. It was requested the General Manager write another letter requesting negotiation start March 1st. -3- 1/26/81 ASSEMBLY BILL 263 AB 263 was discussed relative to director's fees and expenses. It was stated that state law currently allows compensation for fees and expenses, however, the Directors determined the Legislative Committee should prepare a letter of intent for presentation in one month which would state the types of expenses they felt were allowable. The full Board currently reviews each month each Director's expense account. No action taken. AUDITOR APPOINTED TO YUCAIPA MUNICIPAL ACTION COMMITTEE It was announced that Edward Jakowczyk, Auditor, has been appointed to the Yucaipa Municipal Action Committee. He indicated he would be attending a meeting Wednesday morning at 7 a.m. M/S/C (Stoops-Disch) that Mr. Jakowczyk be authorized to accept the MAC appointment and use District time if necessary to attend Committee meetings. WILLOW STREET SEWER MAIN INSTALLATION Mr. Dahlke indicated since the Board had approved installation of a sewer main extension on Willow Street, he had talked with the contractor who had just finished the Sunnyside area sewer facilities project. The contractor had agreed to do the Willow Street project at the same costs, therefore, the project could be handled with a change order. The total job will cost approximately $4,500.00. DIRECTOR LIGHTFOOT LEFT THE MEETING AT 8:45 P.M. M/S/C (Disch-Kelvington) that CM Engineering be authorized to make a change order for installation of sewer facilities on Willow Street for approximately $4,500, costs not to exceed $5,000. TAPES FOR RECORDING BOARD MEETINGS After discussing the use of tapes for recording board meetings, it was determined the District has been using the tape recorder for about five years. Attorney Farrell indicated there is no legal time limit for keeping the tapes. M/S/C (Stoops-Disch) that the Secretary be authorized to start reusing the oldest tape for recording current meetings. CHAMBER OF COMMERCE INSTALLATION DINNER Director Stoops stated that he and the General Manager had attended the Chamber of Commerce Installation dinner. No action taken. VANDALISM REPORT The General Manager reported that there had been several acts of vandalism on District property in the last month. He stated that vandalism had occurred at Plant 99, Plant 39, Plant 108 and the past Friday evening at the District yard. Estimates have not been obtained for the replacement of damaged property at this time. After discussing -4- 1/26/81 the matter in detail, it was determined that staff should make every effort to obtain a police report on the damage which occurred on Friday evening and see what steps can be taken to get restitution; that a cost estimate of the damage be presented at the next Board Meeting. ADJOURMENT There being no further business the meeting was adjourned at 9:08 p.m. Bonnie R. Eastwood, Secretary De ohnson, President -6- 1/26/81