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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/09/1981 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING FEBRUARY 9, 1981 MINUTES The meeting was called to order at 7:00 p.m. by President Dennis L. Johnson. He also led the flag salute. ROLL CALL: PRESENT: President Dennis L. Johnson; Directors Philip A. Disch, Glenn Lightfoot, Harold V. Kelvington ABSENT: Gerald W. Stoops CONSULTANTS: Robert J. Farrell, Attorney; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor-Treasurer; Bonnie R. Eastwood, Secretary; Larry W. Rowe, District Engineer GUESTS: Arnold Wright, A1 Rego and Art Bowen MINUTES M/S/C (Disch-Lightfoot) that the minutes of January 26, 1981 be approved as submitted. ARTHUR BOWEN RE JAY'S ECONO LAUNDRY, 26473 BASELINE, HIGHLAND Mr. Bowen indicated he is in the process of renting a laundromat at 26473 Baseline Avenue. The property is receiving water service from Southern California Water Co., however, sewer service is provided by this District. It was noted that the property has three water meters and seven tenants. Mr. Bowen requested that he be billed separately for his sewer service. It was explained to Mr. Bowen that the District's billing procedures are governed by ordinance and it would not be practical to bill him separately, that if he would contact his landlord perhaps he could give him the separate information he needs for income tax purposes. Several alternative methods were suggested to Mr. Bowen for accormnodating his request. DIRECTOR STOOPS ARRIVED AT THE MEETING AT 7:07 P.M. After much discussion and explanation to Mr. Bowen it was determined he would come to the District Office and discuss the matter further with staff and attempt to help him resolve the matter. ARNOLD WRIGHT, PRESIDENT, NORTH FORK WATER COMPANY RE EASEMENTS Mr. Wright, President of North Fork Water Company, was present to propose to the District the idea of requiring developers along the 2/9/81 North Fork Water Company ditches to give a twenty foot easement for maintenance purposes. The easement would include the width of the ditch. Such easements would all be recorded. Attorney Farrell indicated he could not see a problem with such a request. The easements would be required before water service could be provided to the tract. An opinion from Attorney Farrell was requested by the Board. M/S/C (Stoops-Disch) that the matter be referred to legal counsel for a legal opinion; that after staff receives the legal opinion, they make a recommendation to the Board, by February 23rd if possible. PATTON STATE HOSPITAL The General Manager indicated that a meeting is being set up with GSA personnel from Sacramento by Mr. Turley. Mr. Turley is anxious to proceed with discussion on a trade of their water stock for water supply from the District. It was determined that negotiations should be started as soon as possible. LEGISLATIVE REPORT Director Disch gave a very interesting and informative legislative report to the Board. He review several pertinent legislative bills. He pointed out that the bills were just being introduced at this time and many would not be enacted. Discussion ensued on the bills. It was noted it was one of the best legislative reports that had been made. No action taken. CALL FOR BIDS - WATER MAIN INSTALLATION FROM WELL 125 TO CONE CAMP ROAD The General Manager requested authorization to call for bids for installation of water mains from Well 125 to Cone Camp Road. This will be the first 4000 foot segment of water main installation for connecting the water from Well 125 to the District's system. Bids to be opened March 9, 1981. M/S/C (Stoops-Lightfoot) that authorization be made to call for bids for water main installation from Well 125 to Cone Camp Road. WELL 125 The General Manager presented the Board with a report which indicated a comparison of Well 125 water quality with the other wells in the District. The quality appears to be superior in all cases. Information only. EAST HIGHLAND RANCH STUDY RE ASSESSMENT DISTRICT PROPOSAL The General Manager indicated that Rod Hanway had met with him this date and indicated they would like the proposed East Highlands Ranch assessment district study and a calculation of incurred costs submitted by February 23, 1981. He stated that a new owner is buying a large percentage of the ranch and they have requested the studies be --2-- 2/9/81 completed before escrow closes on February 25, 1981. The master plan for water service has been completed and the master plan for sewer service will be completed prior to February 23, 1981. No action taken. DISTRICT TO SPONSOR ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICT MEETING IN MAY It was determined the District would sponsor the May Special District meeting as it has in previous years. It will be ladies night. Arrangements will be made for the restaurant and speaker by staff. M/S/C (Stoops-Disch) that the District sponsor the May Special District's Meeting; that staff be authorized to make arrangements for May 18th with a restaurant; that it be Ladies' Nite; that staff check with the MX team at Norton Air Base relative to their being the guest speakers. ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICT MONTHLY MEETING, FEBRUARY 12, 1981, SMUGGLER'S INN was announced. No action taken. RESOLUTION 1981.8 - NOTICE OF COMPLETION, CONSTRUCTION OF WELL 125, EAST HIGHLANDS~ ROSCOE MOSS, CONTRACTOR was presented to the Board for approval. The subject of liquidated damages was discussed at some length. It was pointed out that in drilling this particular well many unforeseen problems had been encountered and dealt with by the contractor. M/S/C (Stoops-Kelvington) that Resolution 1981.8 be approved as submitted. ROLL CALL VOTE: AYES: Directors Kelvington, Stoops, Johnson NOES: Directors Disch, Lightfoot ABSENT: None WARRANTS General 7100-7172 - $229,033.69 Payroll 4802-4834 $12,890.51 Total $241,924.20 M/S/C (Lightfoot-Disch) that the warrants be approved as submitted. RESOLUTION 1980.10 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED, ANNEXATION 1980-5, LAFC No. 2031, Frank J. Leverette, 26996 Third Street, Highland, Ca. was presented to the Board for approval. M/S/C (Stoops-Kelvington) that Resolution 1980.10 be approved as submitted. -3- 2/9/81 ROLL CALL VOTE: AYES: Directors Disch, Lightfoot, Kelvington, Stoops, Johnson NOES: None ABSENT: None ACWA CORRESPONDENCE RE SPRING MINI CONFERENCE AND MINUTES OF FALL CONFERENCE was presented to the Board for their review. Information only. ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICT DUES ASSESSMENT $105 FOR 1981. A request for the 1981 dues in the amount of $105 was received from the Association of San Bernardino County Special District Association. M/S/C (Lightfoot-Kelvington) that the dues in the amount of $105 be paid to the Special District Association. RESOLUTION 1981.11 - NOTICE OF COMPLETION FOR WATER MAIN INSTALLATION WITHIN TRACT 10274, NOVECO, INC. CONTRACTOR was presented to the Board for approval. M/S/C (Lightfoot-Disch) that Resolution 1981.11 be approved as submitted. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None LARRY ROWE, DISTRICT ENGINEER President Johnson welcomed Larry Rowe as the District's new engineer. DIRECTOR'S FEES AND EXPENSES The following fees and expenses were approved for Directors for the month of January: Philip Disch $150; Glenn Lightfoot $200; Harold Kelvington $200~ Gerald Stoops $200; Dennis Johnson $36.24 M/S/C (Disch-Lightfoot) that the Director's fees and expenses be approved as submitted. ED AND ALICE MINTZ~ 3095 NO. PINION COURT ~ DAMAGE SUIT The General Manager indicated the District had been served with a complaint in an action being brought by Mr. & Mrs. Mintz relative to flood damage sustained to their home about one year ago. The flood damage occurred when a stream overflowed causing a District water main to break. Attorney Farrell indicated the matter should be referred to the District insurance carrier as soon as possible as the complaint has to be answered within thirty days. M/S/C (Stoops-Kelvington) that the matter be referred to the District insurance carrier. VANDALISM REPORT The Auditor reported that the vandalism damage amounted to a cost of $2,842.00. A check had been received from the insurance carrier to cover approximately 80% of the cost and the rest will be recovered through subrogation by the company to the parents of the individual causing the damage. It was determined that all costs would be recovered, including the cost of damage to one of the employees vehicles that was parked in the parking lot. The question was raised as to whether or not the keys are left in vehicles at night. It was stated that employees are supposed to take the keys out each night and deposit them in the Field Superintendent's Office. It was also stated that this procedure will be followed from now on. OFFICE RENOVATION The Auditor presented the Board with copies of sketches indicating a before and after review of construction in the front portion of the office. He indicated he would take the Board on a tour and point out exactly what is being changed. Information Only. DICTATING EQUIPMENT The Secretary indicated that the District Engineer would need dictating equipment, therefore, she requested authorization to purchase a dictaphone for Mr. Rowe and a Dictaphone recording and transcribing machine for her use in recording Board Meetings and transcribing material for the General Manager. The estimated cost is $850.00. M/S/C (Disch-Lightfoot) that $850 be authorized for purchase of dictating and recording equipment. STUBBLEFIELD RE SEWER SERVICE CHARGE The General Manager indicated Mr. Stubblefield had contacted him and indicated he had contacted the City Council relative to his having a sewage discharge meter installed to meter his use of landscape water. It was determined there would not be a problem with this, however, his charges might be more as a result of his using this method to calculate his water usage. No action taken. SAN BERNARDINO VALLEY MIINICIPAL WATER DISTRICT COMPUTER SALE The General Manager indicated Louis Fletcher had called from the Valley Water District and indicated they would like to sell their computer. The District is presently tied in with their computer system, however, we have six months in which to review various computer services and discontinue our service with them. A discussion was held relative to the various alternatives the District has regarding computer service. The matter was sent to the Finance Committee. WILLOW STREET SEWER INSTALLATION Engineer Dahlke reported on the Willow Street sewer installation -5- 2/9/81 project. He ~dicated it is finished with the exception of grading the streets. It appears there is some question with the County Road Department as to exactly what is expected of the contractor. No action taken. SEWER INSTALLATION IN SUNNYSIDE AREA Engineer Dahlke gave an update on the sewer installation project in the Sunnyside area. He indicated it is also finished with the exception of paving ~ some areas. They should have that worked out soon. No action taken. BIDS ON INSURANCE FOR THE DISTRICT The Auditor indicated bids are being considered at this time. He stated a letter would be sent to the ACWA Joint Powers Insurance Agency tomorrow relative to their rates and service. Other bids should be forthcoming very soon. REPORT BY LARRY ROWE The District Engineer, Larry Rowe, ~dicated that work is progressing on water mains from Well 125 to the District's system; that he has been meet~g with various District personnel relative to becoming more familiar with District personnel and procedures. ADJOURNMENT There being no further business at 9:20 p.m. the meeting was adjourned to February 21, 1981 at the Apple Valley Inn, meeting to begin at 9:00 a.m. Bonnie R. Eastwood Secretary Dennis L. Johnson President -6- EAST SAN BERNARDINO COUNTY WATER DISTRICT February 9, 1981 NOTICE OF CONTINUANCE OF MEETING The Regular Meeting of February 9, 1981, of the Board of Directors of the East San Bernardino County Water District was adjourned to be continued to February 21, 1981 at 9:00 a.m. at the Apple Valley Inn, Apple Valley, California in accordance with Government Code Section 54955.1. Bonnie R. Eastwood Secretary, Board of Directors East San Bernardino County Water District AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) ) ss COUNTY OF SAN BERNARDINO) Bonnie R. Eastwood being first duly sworn deposes and says: That she is and at all times herein mentioned was, the duly qualified Secretary of the Board of Directors of East San Bernardlno County Water District, San Bernardino County, California; that she has caused to be posted on or near the door of the meeting place of the Board of Directors of said District, at 1155 Del Rosa Avenues, San Bernardino, California, a copy of Notice of Continuance of Meeting of the Board of Directors of said District. Said posting was commenced on February 11, 1981, at 4:00 p.m. and remained posted to time of meeting (9:00 a.m., February 21, 1981.). Bonnie R. Eastwood Secretary Board of Directors East San Bernardino County Water District Subscribed and sworn to before me this day of Notary Public in and for the State of California