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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/21/1981 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR ADJOURNED MEETING FEBRUARY 21, 1981 MINUTES The meeting was called to order by Vice-President Gerald W. Stoops at 9:00 a.m. ROLL CALL: PRESENT: Vice-President Stoops; Directors Philip A. Disch, Glenn R. Lightfoot ABSENT: Dennis L. Johnson, Harold V. Kelvington STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor- Treasurer; Larry W. Rowe, District Engineer; Bonnie R. Eastwood, Secretary COMMUNICATION PRESENTATION PRESIDENT JOHNSON ARRIVED AT 9:35 A.M. Director Lightfoot presented a very informative, indepth concept on communications. A very good rapport was created by Director Lightfoot which lasted throughout the entire meeting. Various communication problems were discussed openly by staff and directors. Filtering of communication was reviewed in some detail. Feedback was discussed with the positive results of good feedback noted. Good communication is a prime element in the success of management techniques. The concepts as presented by Director Lightfoot were well received and appreciated. CONFERENCE ON RENEWABLE RESOURCES Director Stoops indicated there will be a conference on renewable resources at San Gorgonio High School in conjunction with Edison on April 4, 1981. He requested authorization for either the General Manager or District Engineer to speak on a panel relative to the energy savings that will occur when the District's Well 125 is put into production, in the event a request is made for a speaker. WELL 125 PUBLICITY After discussing Well 125 being on line by the end of May, it was deter- mined there is a possibility a problem may arise with the delivery of the large diameter pipe. A press conference relative to the new well was discussed, scheduled for late in March. BROCHURE Brochures, presentations to service clubs, multi-media and printed information sheets for new customers was discussed at some length as methods of informing District constituents of the District's opera- tions and activities. The General Manager indicated this would be his project. Various target dates were discussed for having a brochure published. It was determined it should be completed before June. -1- 2/21/81 GENERAL MANAGER DUTIES Various responsibilities of the General Manager were discussed. It was noted that the General Manager's job is to coordinate, control and cormnunicate; that he would spend much of his time away from the office in order to coordinate the activities of the District with those of other entities. Many problems of the day to day activities would be handled by supervisors with their reporting their activities to the General Manager in a timely manner. MEETING ADJOURNED AT 12:00 P.M. FOR LUNCH - MEETING RECONVENED AT 1:50 P.M. SOUTHERN CALIFORNIA WATER COMPANY A discussion ensued regarding the possibility of purchasing the Southern California Water Company. It was determined the District should continue negotiations in view of the fact they are centered within the District boundaries. The various advantages and disadvantages were outlined relative to purchasing the system. PATTON STATE HOSPITAL It was noted that a meeting has been scheduled with Mr. Turley, Patton State Hospital Administrator, a representative from their General Service Administration Office, as well as a representative from their real estate division. The Finance Cormnittee will meet with the representatives on Tuesday, February 24, 1981. The General Manager presented the Board with figures representing the amount of water consumed and the cost for producing water by Patton Hospital. Patton Hospital would abandon their ditch water reservoir and grant an easement along the North prop- erty line. The District would take over two reservoirs and acquire Patton's North Fork Water Company, Bear Valley Mutual Water Company and City Creek Water Company water stock. Patton Hospital would in turn save the cost and production of water for their facilities. The Board and staff reviewed the figures presented in detail. There would be no exchange of money in this transaction. Property south of Highland Avenue across from Patton State Hospital was also discussed. BEHAVORIAL STYLE IDENTIFICATION SURVEY The General Manager conducted a Behavorial Style Identification Survey to the Board and staff for their own edification in identifying their own behavior patterns. Information only. MINI HYDRO SYSTEMS Engineer Rowe indicated he and the General Manager had observed a new mini hydro system recently installed by Cucamonga County Water District. They indicated the system is basically off the shelf with solid state circuitry used for controls. Mini hydro systems were discussed as far as a benefit to the District. A feasibility report compiled by Larry Rowe was discussed. He indicated a notice of intention had been filed with the Federal Energy Regulatory Commission, along with a request for waiver of the federal license requirement. We should hear from the agency in about sixty days. Various options relative to hydro systems, as well as location, were discussed. Options for install- ing a package hydro system in the near future were discussed. 2/21/81 -2- BEAR VALLEY WATER COMPANY BOARD OF DIRECTORS The General Manager indicated he had been elected to the Bear Valley Water Company Board of Directors. A discussion ensued relative to the possibility of purchasing their Filaree Dam site. It was indicated they had offered the site to the National Forest Service and they did not have the funds to purchase the site. There are 140 acres available for purchase. The General Manager indicated there are two points to consider relative to the site, the possibility of capturing winter flows which could be released in the summer time and the additional gain in maintaining water capacity. The possibility of generators at the site were also discussed. COMPUTER The General Manager indicated that although San Bernardino Valley Municipal Water District has not notified the District formally, they have verbally informed us they are going to sell their computer system. Therefore, the District computer will have to be relocated in some manner. Bill Bryden, a consultant, met with the General Manager, Larry Rowe and Ed Jakowczyk relative to updating and reviewing the District's present computer progran~ning system. A purchase order was issued to cover an evaluation of the District's system by Mr. Brighton. THE MEETING WAS ADJOURNED AT 4:45 P.M. UNTIL 9:00 A.M., FEBRUARY 22, 1981, upon motion of Director Stoops, seconded by Director Disch. THE REGULAR ADJOURNED MEETING WAS CALLED TO ORDER AT 9:07 A.M. BY PRESIDENT JOHNSON. Directors Disch, Lightfoot, Stoops and Johnson were present. Harold M. Fones, General Manager, Edward Jakowczyk, Auditor, Larry Rowe, District Engineer, Bonnie R. Eastwood, Secretary CONSULTING ENGINEER ATTENDANCE AT BOARD MEETINGS Since the District has employed a District Engineer and also the fact that the General Manager is an engineer, the question was raised as to whether or not a consulting engineer would be required to attend all board meetings. After a discussion, it was determined the President would consult with the consulting engineer and inform him he would be requested to attend Board Meetings on an as needed basis. The Auditor was instructed to make an accounting of monies saved by the District as a result of employing a District Engineer in lieu of using outside consulting services. The report will include the first six months employment of the District Engineer. EMERGENCY PREPAREDNESS PLAN An emergency preparedness plan was discussed at length. It was deter- mined the District would prepare such a plan. It was suggested a list be prepared which would indicate the supplies and equipment that would be available in case of a major emergency. It was also mentioned that the District check with surrounding agencies to determine possible help available and also the type of assistance we could offer to them. Engineer Rowe indicated he had ideas on the basic equipment the District should maintain. Director Disch indicated that he thought all District vehicles should have the District logo permanently affixed to the vehicle. It was suggested that a mock emergency be planned to be sure District -3- 2/22/81 personnel would be ready for emergencies. It was suggested that outside contractors be contacted regarding their availability in the event of an emergency. The newspapers could also be advised of such an exercise. DISTRICT NEWSLETTER Further discussion was held regarding a newsletter. It was determined that Director Stoops and Director Disch would work with the General Manager relative to publishing a newsletter; that the newsletter be ready for distribution by May 1, 1981; that a draft be presented to the Board on March 9, 1981 with various ideas for the newsletter. DISTRICT NAIVE CHANGE SUGGESTIONS Changing the District's name to a shorter version was discussed. Sug- gestions were made for a new name, as well as for having suggestions submitted from the public. The matter could be published in the news- letter to make constitutents aware of the proposed name change. Suggestions are to be made at the Board Meeting of March 23, 1981. SOUTH SAN BERNARDINO COUNTY WATER DISTRICT A discussion was held relative to the present position of South San Bernardino County Water District and their financial situation, facilities and present rate structure relative to their position as a water purveyor at this time and in the future. Water export was also discussed for various entities, including Riverside. Sale of water to Riverside was mentioned, in that a charge would be made on depreciation as well as power costs and it would aid in their need for additional water. WELL 125 The District Engineer indicated that it is planned to have Well 125 in production by the end of May 1981. Bids have gone out for installa- tion of 4,000 feet of water mains from the well site to Cone Camp Road. Bids will be opened March 9th. He indicated that bids will go out on February 23rd for 5,000 feet of main from City Creek across Highway 18, to be opened on March 23, 1981. The East Highland transmission line will be called for bid on March 9 and opened on April 13th. Various aspects on a control house, telemetering, new facilities at Well 125 and a generator in lieu of Southern California Edison power was discussed. TELEMETERING The General Manager indicated because of cash flow problems telemeter- ing is not scheduled until later this year. Pre-packaged hardware that can be mounted on racks to the wall are being considered. A study will be conducted to determine the type of equipment needed. A basic schematic design of the present telemetering system was presented to the Board for their consideration and review. A design indicating how the system will work when Well 125 is put on line was also dis- cussed. He indicated that the new well will produce about 4,000 gpm. MENTONE DAM A discussion was held relative to the impact the Mentone Dam would 2/23/81 -4- have on the District and East Highlands area. It was determined com- munications should be established with the Corps of Engineers and the Flood Control District. A letter which had been mailed to residents of the area relative to completion of Phase I of the Mentone Dam General Design was discussed. President Johnson indicated a deadline date of March 10th for sending additional input for consideration should be complied with by staff. A discussion was held relative to smaller dams being constructed upstream. EAST HIGHLANDS RANCH ASSESSMENT DISTRICT PROPOSAL The General Manager indicated John Dahlke of CM Engineering has been requested to submit a bill for a water and sewer study completed by CM Engineering for the East Highlands Ranch assessment proposal. It was pointed out the bills should be submitted to East Highlands Ranch Company Tuesday morning, since there was going to be a meeting with the new owners of the Ranch. HIGHLAND CITYHOOD President Johnson discussed the various aspects of the proposed Highland Cityhood. He indicated the lay committee is working very hard on the proposal. He outlined the District relative to the study area. He also indicated that LAFC has indicated they will fund the study. It appears the residents of the area will have three choices: cityhood, unincorporation or being annexed to the City. It seems there may have to be special legislation in order to give the residents an opportunity to vote on the matter. A questionnaire type study is being prepared for acquiring the position of the residents as to what they would prefer as to services and the service area. Information only. DISTRICT ORGANIZATION The General Manager presented the Board with an organizational chart and a study conducted by John Paul Jones Association about twenty years ago. The present organizational chart was reviewed relative to its effectiveness in quality service and cost effectiveness to the District. Confirmation on the chart will be made by the General Manager next week to staff members. FUTURE WELLS AND WATER SUPPLY Larry Rowe discussed the potential for future wells in the area of Well 125. He indicated that the Rainey Diesel Well located south of Well 125 could be reconstructed for use, rather than drilling a new well and possibly diminishing the value of Well 125. He felt it would be better to do any future drilling to the south of Well 125. VALUE OF RETREAT The consenses of the Board Members and staff was that a great deal had been gained by each member in attendance in the way of exchanging information with a new and better insight on communications between the Board Members and staff. It was felt a meeting of this type might be considered on an annual basis. It was determined that a priority list be prepared from the various topics and projects discussed. The Board thanked Director Lightfoot for organizing the meeting. -5- 2/22/81 SOLAR POWERED WATER PUMPS was also discussed, further consideration will be made on the subject. ADJOURNMENT There being no further business to con.ct the meeting was adjourned at 11:45 a.m. Bonnie R. Eastwood, ~ ~ Secretary Dennis L. Johnson President -6- 2/22/81