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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/09/1981 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MARCH 9, 1981 MINUTES The meeting was called to order and bid time closed at 7:00 p.m. by President Dennis L. Johnson. He also led the flag salute. ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice- President; Directors Philip A. Disch, Harold V. Kelvington ABSENT: Director Glenn R. Lightfoot CONSULTANTS: Attorney Robert J. Farrell STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor-Treasurer; Larry W. Rowe, District Engineer; Bonnie R. Eastwood, Secretary MINUTES M/S/C (Stoops-Disch) that the Minutes of the Regular Adjourned Meeting held February 21, 1981 and the Minutes of the Regular Meeting held February 23, 1981 be approved as submitted. BID OPENING - FURNISHING AND INSTALLING WATER TRANSMISSION MAINS ALONG CONE CAMP ROAD, EAST HIGHLANDS AREA The Secretary opened and read the bid proposals submitted for furnishing and installing water transmission mains along Cone Camp Road. Attorney Farrell checked all bid bonds and found all of them in order, except the one submitted by Zapata Construction, which had not been signed. The bids were as follows: Zapata Construction $ 357,810 $ 281,500 Sare's Inc. 384,100 308,700 JMK Construction' 562,000 -0- G & S Construction 366,950 290,400 Ace Pipeline 432,509 318,295 Meyer Constructors 313,000 258,794 Petar Artukovich 374,000 -0- Prkacin & Runje 292,200 222 400 Cornish Construction 363,000 297 000 McQuire Construction -0- 266 600 City Construction -0- 416 525 Channel Constructors 466,100 394 000 G.R. Frost 280,000 ($290,000) 208 000 Baldi Brothers 390,663 310 860 Peter David Company 333,700 266 785 M/S/C (Stoops-Kelvington) that the bids be turned over to staff for checking and recommendation. Engineer Rowe indicated that in checking the results of the bids they -1- 3/9/81 had found the low bidder, G.R. Frost had made an error of $10,000 in his addition, that the bid should have been$290,000, rather than $280,000. Even with correction of the error, G.R. Frost was low bidder. The second lowest bidder was Prkacin & Runje at $292,200 and third lowest bidder was Meyers Constructors at $313,000. It was recommended that G.R. Frost be awarded the bid for Furnishing and Installing Water Transmission Mains Along Cone Camp Road. "' M/S/C (Stoops-Kelvington) that the Board accept the low bid presented by G.R. Frost for $290,000; that the next two low bids submitted by Prkacin & Runje and Meyers Constructors be retained until the contract is duly executed. HIGH WATER BILL COMPLAINT - K MEN RADIO STATION Mr. Don Davis representing KM~N Radio Station was present relative to their water bill. The bill was $855.69 for two months. After discussing the matter it appeared the radio station had at least two major leaks in their water lines. The customer service man attempted to help them locate the leaks, however, before they were repaired they had used a very large amount of water. The Board explained to Mr. Davis that the policy of the Board states that once water has gone through a meter it is the District's responsibility to charge for the water, otherwise it would be a gift of public funds. Mr. Davis indicated he understood the Board's position. He also stated that he would like to thank the customer service man who had been so helpful in trying to locate the leak on their property. No action taken. REPORT ON PRESIDENTS' AND BOARD MEMBERS' INSTITUTE AND ACWA COUNTY WATER DISTRICT SEMINAR ~ A ~-~itten report was submitted by the Secretary relative to the Presidents' and Board Members' Institute. Director Stoops also reported on the Institute. The General Manager reported on the County Water District seminar held in LaOuinta. The Secretary provided the Board with a copy of the Brown Act. PATTON STATE HOSPITAL The General Manager indicated he had met with the administrator at Patton Hospital, Mr. Turley, and representgtives from the General Service Administration area in Sacramento relative to proposed water service at Patton Hospital. The General Manager indicated the District could provide them with service at regular rates or if they would turn over their water stock we could give them lower rates. A discussion was held relative to the purchase of surplus land and surplus water storage tanks, these subjects will be handled independently of the possibility for providing water service. M/S/C (Stoops-Kelvington) that a letter be sent to the Patton Hospital GSA Committee indicating the District is interested in assuming responsibility and ownership of 40 acres of land on the south side of Central and Patton. LANDSCAPE REPORT ,.~ Director Disch stated that the front lawn looks great and indi'cated' the gardner and his helper should be complimented. Engineer Rowe -2- 3/9/81 indicated he had talked with Cal Poly Pomona University relative to having someone from their senior class or graduate landscaping program work with District personnel on a project for landscaping. District personnel could then get some long range ideas and plans for landscaping of plants and District properties. M/S/C (Disch-Stoops) that staff and gardening personnel be complimented on the very good job they did on the front lawn area. M/S/C (Kelvington-Disch) that the Engineer stay in touch with Cal Poly relative to someone from their school working with the District on landscaping plans. Engineer Rowe will follow through with this project. CORRESPONDENCE FROM APPLE VALLEY A letter had been received.from the Apple Valley Inn thanking the District for scheduling a seminar at their Inn. Staff was directed to send a letter to their Director of Sales thanking them for the very good service and cooperation which was given by their staff during the adjourned meeting held at their facility. MENTONE DAM The General Manager indicated he had sent a letter to the Corp of Engineers on March 6th stating the District's feelings about the Men,one Dam. It was requested by the President that a resolution be drawn up on Tuesday and sent certified to the Corp of Engineer~'s office reaffirming the Board of Directors had taken action. M/S/C (Stoops-Disch) tha~ Resolution 1981.16 be drawn up opposing the Mentone Dam and sent certified on Tuesday, March 10, 1981. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Stoops, Johnson NOES: None ABSENT: Director Lightfoot A copy of the Resolution is to be presented to the Directors and a news release prepared for the Sun. OPINION RE NORTH FORK EASEMENTS The President of North Fork Water Company had requested the .District to help the North Fork Water Company by protecting the easements for ditches as subsequent development takes place in an area through which the North Fork ditch is located and the area it traverses. Attorney' Farrell presented an opinion to the Board which suggested that the District might require as a matter of providing service to such new development the dedication of a delineated easement to the North Fork Water Company of 20 feet in width as a condition to providing District services. The 20 foot strip of easement would include the ditch itself and an area next to the ditch for maintenance purposes. The Board discussed the matter. M/S/C (Stoops-Disch) that the Board accept the opinion prepared by Attorney Farrell; that this opinion be forwarded to the North Fork Water -3- 3/9/81 Company Board of Directors and that District staff be authorized to work with the North Fork Board in preparing the necessary notices to be recorded for such easements. DIRECTOR LIGHTFOOT ARRIVED AT THE MEETING AT 8:35 P.M. PRIORITY ITEM WORK LIST President Johnson had asked the Board Members and staff to review an itemized list of projects and list their top ten priority items. The list was put on the blackboard by the Auditor and each member indicated his priority items. Staff was requested to make a copy of the master list and make it available to the Board at the next meeting for their review. SPECIAL DISTRICT MONTHLY MEETING, MARCH 16, 1981, DICENSO'S IN UPLAND, ROBERT L. HENLEY, SPEAKER was announced. Information Only. RESOLUTION 1981.15 RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT RECOMMENDING THE APPOINTMENT OF DENNIS L. JOHNSON TO THE SANTA ANA REGIONAL WATER QUALITY CONTROL BOARD OF '£~ STATE OF CALIFORNIA ON THE OCCASION OF ANY VACANCY DN SAID BOARD was presented to the Board. President Johnson requested permission to have his name presented as a Director on the Santa Ana Regional Water Quality Control Board. Attorney Farrell was asked whether or not he felt there might be a conflict of interest. He stated he did not feel there would be one with this Board. M/S/C (Stoops-Disch) that the Board authorize Dennis Johnson to have his name presented as a candidate for a directorship on the Santa Ana Regional Water Quality Control Board. ROLL CALL VOTE: AYES: Directors Disch, Lightfoot, Stoops, Kelvington NOES: None ABSTAINED: Director Johnson WARRANTS General 7229-7280 S82,947.77 Payroll 4868-4899 $12,562.46 Total $95,510.23 M/S/C (Stoops-Disch) that the warrants be approved. Director Lightfoot abstained as he had not reviewed the warrants. DIRECTOR'S FEES & EXPENSES The following fees and expenses were reported by the Directors. Disch $250; Lightfoot $326.40; Kelvington $150; Stoops $356.40; Johnson $15o M/S/C (Stoops-Lightfoot) that the Director's fees and expenses be approved as submitted. -4- 3/9/81 WATER TABLE The General Manager stated that a meeting had been held between the City of San Bernardino, the City of Riverside, San Bernardino Valley Municipal Water District, San Bernardino Valley Water Conservation District and the East San Bernardino County Water District to discuss interconnection between the City of San Bernardino, City of Riverside and the East San Bernardino County Water District for the purpose of emergency water supply as a part of a coordinated disaster plan. A draft of the interagency connection agreement was submitted by the City of Riverside for consideration by the various boards. A report was submitted by the City of San Bernardino which indicated the rising water levels in the vicinity of the Orange Show and the downtown area. Due to the rising water levels in the downtown area, it was agreed between the City of Riverside, City of San Bernardino and the East San Bernardino County Water District that the District would pump excess water to be delivered to the City of Riverside based on the following two conditions: (1) That the City of Riverside will not develop additional water rights, and (2) the City of Riverside will hold the District harmless from any actions. Payment would be made by the City of Riverside to cover the cost of buying and spreading an equal amount of water from the State Water Project towards delivery in future years. Discussion ensued regarding the matter. The City of Riverside is presently pumping 4,000 gpm. M/S/C (Stoops-Lightfoot) that staff be authorized to continue with negotiations; that before any firm commitments are made the matter will come to the Board for a full report. CALL FOR BIDS TO EOUIP WELL 125, BID OPENING MARCH 23, 1981 The General Manager requested authorization to call for bids to equip Well 125, with the opening to be March 23, 1981. M/S/C (Disch-Lightfoot) that staff be authorized to call for bids on March 23, 1981 to equip Well 125. CALL FOR BIDS - EAST HIGHLAND TRANSMISSION MAIN, BID OPENING APRIL 13, 1981 The General Manager requested authorization to call for bids for Installation of a Transmission Main in East Highlands. M/S/C (Disch-Kelvington) that staff be authorized to call for bids for installation of a transmission main in East Highlands; that the bids be opened by staff and the sewer and water committee, along with legal counsel on April 9, 1981 at 4:30 p.m. and that the bid results be submitted for awarding on April 13, 1981. INTERAGENCY CONNECTION AGREEMENT The copy of the Interagency Connection Agreement was presented to the Board by the General Manager. The Agreement would be for the benefit of the City of Riverside, City of San Bernardino and East San Bernardino County Water District relative to each party obtaining an emergency source of water in the event of a deficiency in its own source of water. The proposed agreement covers emergency situations. It was determined the proposed agreement would be referred to the water and sewer committee -5- 3/9/81 and legal counsel for further review and consideration. The matter is to be sumbitted to the full Board for review and recommendation in four to six weeks. CWRA BOARD MEETING NOTICE was submitted to the Board for information only. RESOLUTION 1981.14 - NOTICE OF COMPLETION, INSTALLATION OF SEWER MAINS IN HOLLY CIRCLE DRIVE, VALLEY ENGINEERING, CONTRACTOR was submitted to the Board for acceptance. M/S/C (Disch-Lightfoot) that the Board accept Resolution 1981.14 as presented. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1981.12 - RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY~ ANNEXATION 1981-1, HARRY BOND, 24963 6TH STREET, SAN BERNARDINO,SEWER SERVICE only was presented to the Board 'for adoption. M/S/C (Disch-Lightfoot) that Resolution 1981.12 be adopted as presented. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1981.13 - RESOLUTION OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT PURSUANT TO SENATE BILL 180, ANNEXATION NO. 1981.1 REGARDING DISTRIBUTION OF AD VALOREM TAXES was presented to the Board for adoption. M/S/C (Disch-Lightfoot) that Resolution 1981.12 be adopted as presented. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None LOGO COMMITTEE Due to the consultant not being able to attend the meeting, the matter will be disucssed aC the next Board Meeting. UNION COMMUNICATION The General Manager indicated that he had not had a response from the union representative relative to his request for negotiations to start early this year. M/S/C (Disch-Lightfoot) that another letter be sent to the union by registered mail, informing them we would like to get started with 3/9/81 -6- negotiations by April 1, 1981. The letter is to be posted. INSURANCE The Auditor indicated he is waiting for a response from the Jt. Powers Insurance Authority, ACWA, relative to their rates. COST OF REMODELING OFFICE Director Disch asked that an itemized list of expenses for remodeling the front office be presented to the Board. SEWER PAYMENTS TO THE CITY Director Disch asked if the sewer payments to the city were still being made under protest. The Auditor responded that they are not, since we have the amendment to the Joint Powers Agreement. BROCHURE COMMITTEE MEETING The Brochure Committee will meet Thursday, at 4:30 p.m. to discuss the brochure and logo. The brochure is to be mailed by May 1, 1981 DIRECTORS STOOPS, BOARD OF EDUCATION Director Stoops indicated he had been asked to become a candidate for the Board of Education. OFFICE RENOVATION The Auditor was complimented on the very good results of the renovation of the front office. The Board was pleased with the job he did in coordinating and getting the job finished. WATER RESEARCH PROGRAMS Water Research programs were reviewed by the Board. MESSAGE ON BILLS It was suggested the message on bills indicate that the District name on personal checks could be abbreviated to E.S.B.C.W.D. Information only. IDENTIFICATION CARDS Identification cards will be issued to Directors as soon as they are received from the printer. DIRECTOR'S CHAIRS The Board determined they did not want new chairs, however, it was noted that new rollers are being considered to preser~ the new carpet. ! ADJOURNMENT / There being no further business the meetingl~as adjourned at 9:55 P.M. Bonnie R. Eastwoo~'~,,~ecr~'~ry Dennis Johnson, Preside t -7- 3/9/81