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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/23/1981 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MARCH 23, 1981 MINUTES The meeting was called to order and bid time declared closed at 7:00 p.m. by President Dennis L. Johnson. He also led the flag salute. ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice- President; Directors Philip A. Disch, Harold V. Kelvington, Glenn R. Lightfoot ABSENT: None CONSULTANTS: None STAFF: Harold M. Fones, General Manager; Edward Jakowczyk, Auditor-Treasurer; Larry W. Rowe, District Engineer; Bonnie R. Eastwood, Secretary; Duncan Parkes, Sandy Shepherd, Engineering Secretary GUESTS: Terry Adams, Contractors MINUTES M/S/C (Disch-Stoops) that the Minutes of March 9, 1981 be approved as presented. BID OPENING - INSTALLATION OF WATER TRANSMISSION MAINS ALONG HIGHLAND AVENUE The Secretary opened and read all bid proposals submitted for Installation of Water Transmission Mains Along Highland Avenue. The bid bonds were reviewed by the District Engineer and they all appeared to be in order. Bid bonds will be further reviewed by legal counsel. The bids were as follows: Meyer Constructors $ 210 000.00 Albert Davies 196.377.00 Noveco 296.822.40 Prkacin & Runje 203.070.00 Zapata Construction 247.995.00 Peter C. David Co. 281~310.00 DeLeon Const. (Monarch 217.780.00 Acme Pipeline 242 065.00 B & M Const. 205 672.00 G.R. Frost, Inc. 278 800.00 Metro-Young Const. 256 700.00 T.A. Rivard 217,558.00 McGuire Construction 300,405.00 Engineer's Estimate 230,000.00 M/S/C (Stoops-Lightfoot) that the bids be turned over to staff for checking and recommendation. --1-- 3/23/81 Engineer Rowe indicated an error had been made in the addition of Prkacin & Runje, that the total should have been $209,070, rather than $203,070. This error moved them from 2nd to 3rd lowest bidder. He indicated the low bidder was Albert Davies, Inc., with the next two being B & M Construction and Prkacin & Runje. M/S/C (Stoops-Disch) that subject to approval by legal counsel the bid be awarded to Albert Davies in the amount of $196,377; with the next two lowest bids from B & M Construction and Prkacin & Runje being held until the contract is duly executed. LOGO AND BROCHURE COMMITTEE Terry Adams had met with the Brochure Committee to assist them in devising a new logo for the District and preparation of a brochure. She displayed several logo's and mark's for the Board's review and consideration. Changing the District's name was also discussed at length by the Board. M/S/C (Stoops-Lightfoot) that the Board authorize staff to research the possibility of changing the District name to East Valley Water District; that a recommendation be brought back to the Board on May 18, 1981; that costs involved in a name change be reviewed and a report made. BROCHURE The Brochure Committee had met and discussed various items for a brochure. Financing, an on-going public information program, a central theme, ~more information for a brochure, publication, as well as a schedule for having it assembled and ready for mailing was discussed at length. It was determined the matter would be referred back to the Brochure Committee for further consideration and recommendation to the Board. FINANCE COMMITTEE - REVIEW OF DISTRICT REVENUES AND EXPENDITURES Director Lightfoot reported on the Finance Committee meeting that had been held relative to the District's present financial status. A schedule revealing the estimated operating revenues and expenses through July was presented to the Board, along with a six month projected construction schedule with the approximate cost for each project. The Auditor reported he had been exploring the possibility of obtaining five year notes in the amount of $500,000. He indicated BankCal had expressed an interest in issuing them. M/S/C (Stoops-Lightfoot) that the Auditor be authorized to continue exploring the sale of $500,000 five year notes and bring the information back to the Board. STEP INCREASES The following step increases were recommended by the General Manager and Personnel Committee: WCarlos Castro - changed to Utility Crewman I - 25B, $4.86-$846/month, effective 3/9/81 -2- 3/23/81 Peter Hernandez - changed to Utility Crewman II - 27C, $5.52/$960/month, effective 3/23/81 Wm. H. Carter, step raise to 26D $5.52-$960/month, effective 3J9/81 Raymond Anderson, step raise to 311 $8.61/$1499/month, effective 1/12/81 M/S/C (Stoops-Lightfoot) that the recommendation for step raises be approved as outlined. RESOLUTION 1981.17 ' RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY, ANNEXATION 1980-12, SOUTHERN CALIFORNIA EDISON, THIRD AND WEBSTER STREET was presented to the Board for their approval. M/S/C (Stoops-Lightfoot) that Resolution 1981.17 be approved as submitted. ROLL CALL: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1981.18 - ACCEPTING GRANT OF LIEN, DIANE K. FINCHER, 25742 7TH STREET, SAN BERNARDINO, CALIFORNIA was presented to the Board foz approval. M/S/C (Disch-Lightfoot) that Resolution 1981.18 be approved as presented to the Board. ROLL CALL VOTE: AYES: Directors Disch, Lightfoot, Kelvington, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1981.20 - ANNEXATION 1980-12, SOUTHERN CALIFORNIA EDISON THIRD AND WEBSTER STREET, PURSUANT TO SENATE BILL 180, REGARDING DISTRIBUTION OF AD VALOREM TAXES was presented to the Board for approval. M/S/C (Disch-Lightfoot) that Resolution 1981.20 be approved as submitted. ROLL CALL AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None MODIFICATION OF BID OPENING DATE FOR EQUIPING WELL 125 WITH PUMP AND MOTOR The District Engineer requested a modification in the bid opening date for equiping Well 125 with a pump and motor due to suppliers having several other large contracts for the same time. He felt it would be better for the District to reschedule their opening date to 4:00 p.m. on April 9, 1981. This would allow the District staff sufficient time to evaluate the bids and make its recommendations to the Board at the regular meeting of April 13, 1981. Lead time for a 350 HP motor and pump is between 8 to 12 weeks. There was also a discussion relative 3/23/81 -3- to use of a motor taken from a North Fork well. M/S/C (Disch-Stoops) that the bids for equiping Well 125 be opened on April 9, 1981 at 4:00 p.m. with the water and sewer committee, Attorney Farrell, staff and contractors present. PRIORITY LIST The priority list was reviewed by the General Manager. It was determined it would be refined and brought back monthly for further review and progress. CORRESPONDENCE FROM SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT RELATIVE TO NEGOTIATIONS WITH THE CITY OF RIVERSIDE FOR EXPORTING WATER A letter was presented to the Board from San Bernardino Valley Water Conservation District relative to exporting water from the Bunker Hill Basin to the City of Riverside. The matter was discussed relative to. the high water tables and current agreements. President Johnson advised that the matter be very slowly and carefully considered. OFFICE REMODELING COSTS The Auditor submitted a summary of the office remodeling costs to the Board for their review. The total cost was $19,046.34. Further remodeling was briefly discussed. Information only. KMEN WATER BILL The General Manager submitted a memorandum to the Board relative to the KMEN water bill. It indicated that Ken Olive, Roger Whitehead, Virginia Male' and Roy Patterson had helped the radio station relative to a leak that had cost them several hundred dollars. The employees were to be congratulated on the Rood public relations their help had fostered. WATER TABLE The General Manager indicated that although 400 acre feet of water has been pumped out of the basin by the City of Riverside the water table is still rising. However, the high water levels reduce the cost of pumping water. ACWA BOARD MINUTES FOR MARCH 6, 1981 were presented to the Board for their information and review. No action taken. AWWA SPRING TECHNICAL CONFERENCE, EL RANCHO TROPICANA, SANTA ROSA, APRIL 9-10, 1981 Information relative to the AWWA Spring Conference was presented to the Board for their information. M/S/C (Stoops-Lightfoot) that District Engineer Rowe be authorized to attend the AWWA Spring Technical Conference, April 9-10, 1981; that any Board Member that wishes to attend also be authorized. -4- 3/23/81 ACWA 1981 SPRING LEGISLATIVE WORKSHOP, DISNEYLAND HOTEL, ANAHEIM, MAY 13-15, 1981 Information relative to the ACWA 1981 Spring Workshop was presented to the Board for their information. M/S/C (Lightfoot-Disch) that staff and Board Members be authorized to attend the ACWA Legislative Workshop. SCAG GENERAL ASSEMBLY MEETING, APRIL 15-16, 1981, REGISTRY HOTEL infor- mation was presented to the Board for their information. No action~,taken. The General Manager will check on a letter that was to be sent to SCAG relative to Director Stoops becoming a member of the SCAG Committee. CALIFORNIA WATER RESOURCES ASSOCIATION BOARD MEETING, HOLIDAY INN, APRIL 3, 1981. Information to Board for their review. No action taken. WARRANTS General 7281-7377 $222,337.00 Payroll 4900-4932 $13,453.24 Total $235,790.24 M/S/C (Stoops-Kelvington) that the warrants be approved as presented. FINANCIAL STATEMENTS FOR FEBRUARY were reviewed by the Board. No action Taken. ACWA REQUEST FOR ADDITIONAL FUNDS A request had been received for ACWA for a contribution in the amount of $294 for legal fees challenging an action to prevent water supply sources from falling under federal control. M/S/C (Disch-Kelvington) that the matter be tabled. ROLL CALL VOTE: AYES: Directors Disch, Kelvin~ton, Stoops NOES: Directors Lightfoot, Johnson ~ ABSENT: None RESOLUTION 1981.19 - NOTICE OF COMPLETION, VALLEY ENGINEERING, CONTRACTOR, LITTLE THIRD, FOURTH & FIFTH STREETS, WHITLOCK AVENUE, SUNNYSIDE AVENUE, AND TIPPECANOE AVENUE was presented to the Board for approval. M/S/C (Disch-Kelvington) that Resolution 1981.19 be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None CERTIFICATE OF COMPLETION, WATER MAIN REPLACEMENT WITHIN DOGWOOD & FOOTHILL by District crews was presented for approval. M/S/C (Disch-Lightfoot) that the Board accept the completion of work within Dogwood and Foothill Avenue. -5- 3/23/81 MENTONE DAM Correspondence had been received from the Corp of Engineers relative to the District submitting additional information regarding their opposition of the Mentone Dam. It stated an extension of time had been made to April 10, 1981 in which to submit such information. M/S/C (Stoops-Disch) that a letter be prepared by staff stating specific reasons for opposition to the Mentone Dam; that President Johnson review the letter before it is mailed. DIRECTOR STOOPS VACATION Director Stoops indicated he will be out of town from April 26th Lo May 3rd. He will miss the April 27th Board Meeting. ACWA ENERGY COMMITTEE MEETING Director Stoops indicated he will be unable to attend an ACWA Energy Committee on Friday. He requested staff to write a letter to ACWA answering questions that wo~ld have been asked at the meeting. The letter was turned over to staff. PUBLIC INFORMATION SIGN OVER WATER FOUNTAIN It was suKgested that a catchy water conservation message be hung over the public water fountain, i.e. the water you drink costs , please do not waste water. No action taken. EXECUTIVE SESSION M/S/C (Kelvington-Lightfoot) that an executive session be called for personnel reasons at 9:20 p.m. The meeting resumed at 12:00 a.m. The meeting adjourned at 12:02 a.m. Bonnie R. Eastwood, Secretary De'Johnson, President -6- 3/23/81