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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/13/1981 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 13, 1981 MINUTES The meeting was called to order and bid time declared closed at 7:00 p.m. by Vice-President Gerald W. Stoops. He also led the flag salute. ROLL CALL: PRESENT: Gerald W. Stoops, Vice-President; Directors Philip A. Disch, Glenn R. Lightfoot ABSENT: Dennis L. Johnson, Harold V. Kelvington CONSULTANTS: Robert J. Farrell, Legal Counsel STAFF: Edward C. Jakowczyk, General Manager; Larry W. Rowe, Assistant General Manager; Bonnie R. Eastwood, Secretary; Duncan Parkes, Engineering Supervisor, Sandy Shepherd, Engineering Secretary GUESTS: Deborah Prescott, Contractors MINUTES M/S/C (Disch-Lightfoot) that the Minutes of March 23, 1981 be approved as submitted. M/S/C (Disch-Lightfoot) that the Minutes of March 26, 1981 be approved as submitted. M/S/C (Disch-Lightfoot) that the Minutes of March 30, 1981 be approved as submitted. DIRECTOR HAROLD V. KELVINGTON ARRIVED AT 7:06 P.M. BID OPENING - INSTALLATION ONLY OF WATER MAINS AT DEL ROSA DRIVE The Secretary opened and read all bid proposals submitted for Installation Only of Water Mains at Del Rosa Drive. The bid bonds were reviewed by legal counsel and all appeared to be in order. The bids were received as follows: T.A. Rivard $23,350.50 ElCo Contractors 23,961.00 Merlin Johnson 18,548.50 Sare's Inc. 40,300.00 Noveco 17,904.60 Mike Mize 24,625.00 Eddie Meyers Const. 24,221.00 Engineer's Estimate $35,000.00 M/S/C (Disch-Lightfoot) that the bids be turned over to staff for checking and recommendation. -1- 4/13/81 It was noted ElCo Contractors list of subcontractors was not signed; that Mike Mize had not signed the bid affidavit. M/S/C (Kelvington-Lightfoot) that the bids be referred to the water and sewer committee with a recommendation being brought to the next Board Meeting, due to the County indicating they were not going to finish Del Rosa Avenue at this time. The low bid from Noveco and the next two lowest bids from Merlin Johnson and T.A. Rivard will be held until a decision is reached. STEP INCREASES The following step increases were recommended by the General Manager and Personnel Committee: Gary Young - step raise from 28B to 28C $5.77/$1004/mo., effective April 6, 1981 Josephine Antonucci step raise from 26H to 261 $6.87/$1186/mo. effective April 6, 1981 Bonnie Eastwood step raise from 34G to 34H $9.45/$1644/mo~. effective April 6, 1981 M/S/C (Lightfoot-Disch) that the step increases be approved as recommended. RIVERSIDE WATER EXPORTING A report was given on the water currently being exported to the City of Riverside. It was noted they are taking approximately 22 acre feet of water per day from the Basin. A copy of the proposed agreement is being reviewed by the agencies involved in the water exporting matter. The cost of exporting the water to Riverside was also discussed. A letter has been sent to Attorney Denslow Green outlining the background of the exporting for his review and comment. Mr. Rowe is concerned with the equity value of the water and also the fact that there are serious legal issues that have not been addressed at this time. It was also noted that San Bernardino Valley Municipal Water District is not a signator in the agreement as it is proposed. The General Manager will check with Attorney Green the first of next week if he has not heard from him at that time. PROPOSED AGREEMENT BETWEEN EAST SAN BERNARDINO COUNTY WATER DISTRICT AND PATTON STATE HOSPITAL The General Manager presented the Board with a proposed agreement, as prepared by Attorney Farrell, between the District and Patton State Hospital concerning furnishing domestic water to the hospital by the District in consideration of the transfer to the District by the State of certain water stocks, reservoirs, etc. After reviewing the proposed agreement it was determined item No. 3 under District and item No. 4 under State in the Agreement relative to reservoirs is to be eliminated at this time. The granting of a 20 foot easement for pipeline installati, along the State's north property line will be handled with a separate agreement. The document has been delivered to Patton for their review. Engineer Rowe has contacted Mr. Turley relative to meeting to culminate the agreements. Information only. --2-- 4/13/81 RESOLUTION 1981.3 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTYWATER DISTRICT MAKING DE'£ERMINATIONS, ORDERING ANNEXATIONS OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATIONS AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED - ANNEXATION No. 1980-7, DIAWA HOUSE CORPORATION, 1480 MARSHALL BOULEVARD, SAN BERNARDINO, CA was presented to the Board for approval. M/S/C (Lightfoot-Disch) that Resolution 1981.3 be approved as submitted. ROLL CALL: AYES: Directors Disch, Kelvington, Lightfoot, Stoops NOES: None ABSENT: Director Johnson RESOLUTION 1981. 5 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY~ ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED, ANNEXATION NO. 1980-8, CENTRAL~ VANCE JOHNSON~ TRACT 11059, BOULDER AVENUE, HIGHLAND, CA. was presented to the Board for approval. M/S/C (Lightfoot-Disch) that Resolution 1981.~5 be approved as submitted. ROLL CALL: AYES: Directors Disch, Kelvington, Lightfoot, Stoops NOES: None ABSENT: Director Johnson RESOLUTION 1981.21 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT MAKING DM£J~R~I~ATICNS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED, ANNEXATION NO. 1980-9, CHARLES E. AND DIANE KING, 26827 BASELINE~ HIGHLAND, CA was presented to the Board for their approval. M/S/C (Lightfoot-Disch) that Resolution 1981.21 be approved as submitted. ROLL CALL: AYES: Directors Disch, Kelvington, Lightfoot, Stoops NOES: None ABSENT: Director Johnson RESOLUTION 1981.22 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT ANNEXATION OF TERRITORY~ ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED, ANNEXATION NO. 1980-10, JOHN N. LONGO AND LORRAINE A. ROBERTS, 26040 E. 9th STREET, SAN BERNARDINO, CA. was presented to the Board for their approval. M/S/C (Lightfoot-Disch) that Resolution 1981.22 be approved as submitted. ROLL CALL: AYES: Directors Disch, Kelvington, Lightfoot, Stoops NOES: None ABSENT: Director Johnson RESOLUTION 1981.23 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY~ ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED, ANNEXATION NO. 1980-11, MRS. CHIEKO FLAGG, 7183 CONEJO DRIVE, SAN BERNARDINO, CA was presented to the Board for their approval. M/S/C (Lightfoot-Disch) that Resolution 1981.23 be approved as submitted. ROLL CALL: AYES: Directors Disch, Kelvington, Lightfoot, Stoops NOES: None ABSENT: Director Johnson CORRESPONDENCE TO HAROLD M. FONES A proposed letter was presented to the Board which expressed their thanks to Mr. Fones for his services to the District. It was determined the letter would be sent to Mr. Fones. PRIVATE SEWER SERVICE Private sewer service to condominium complexes was discussed at length. The District presently provides a master water meter and the Association is billed, however, it would involve getting a detailed stipulation on easements for streets if the Board should consider individual meters. The District would then be assured a protected right-of-way for maintenance purposes. The matter was discussed at length. M/S/C (Lightfoot-Disch) that the matter be referred to the water and sewer committee; that staff be authorized to approach developers with the suggested specifications for minimum standands on street size and easements; that a recommendation be brought to the Board at the April 27th Board Meeting. AUDITOR TREASURER APPOINTMENT The General Manager recommended to the Board that a part-time auditor- treasurer be appointed until a permanent auditor can be hired. The person would be designated casual labor, work would be two or three days per week on an as-needed basis at a salary of approximately $8.50 per hour. The position would probably last until August. He recommended Beth Perkins for the position. M/S/C (Disch-Lightfoot) that the General Manager be authorized to employ an auditor on a part-time basis as outlined. PUBLIC EMPLOYEES ASSOCIATION The General Manager presented the Board with the M.O.U. proposal from 4/13/81 -4- the Employees Association, along with his observations on their proposal. Director Lightfoot indicated that he had met with John Lightburn from .Ouantum & Associates relative to his representing the Board in negotiations this year as a labor consultant. It was determined Mr. Lightburn will meet with the Board on Monday evening. INSPECTION FEE REVISION Engineer Rowe pointed out the District is currently charging less than they have to pay for sewer inspections, therefore, he recommended the fee be revised to cover the District's cost for inspections, as well as having the fees indexed. M/S/C (Lightfoot-Disch) that staff draft an amendment to the District ordinance reflecting an increase in the water and sewer inspection fees to $200; that the ordinance also reflect indexing. CORRESPONDENCE RELATIVE TO THE EAST SAN BERNARDINO-HIGHLAND COMMUNITY IN THE ORGANIZATION OF A GOVERNMENTAL SYs'£~M was presented to the Board for their information. Information only. OSHA TRAINING FOR SUPERVISORS The District Engineer recommended Don Sickles and Duncan Parkes attend a course entitled "Orientation to CAL/OSHA with OSHA for Supervisors" at a cost of $25 each. M/S/C (Disch-Lightfoot) that two employees be authorized to attend the OSHA Training Workshop. MARCH OF DIMES SUPERWALK The General Manager indicated the District had been asked to participate in the March of Dimes Superwalk. Director Disch stated he would represent the District on the walk, however, staff will circulate the petition and collect the monies. FINANCING NEW CONSTRUCTION Letters were sent to three banks relative to financing new construction. Security Pacific indicated they would like to discuss a lease option plan; Bank of California indicated they would search the market for a short term note rate; Bank of America has not responded. Copies of the letters were presented to the Board. No action taken, information only. CORRESPONDENCE FROM CWRA RE PERIPHERAL CANAL REFERENDUM was presented to the Board for their information and review. No action taken. SOUTHERN CALIFORNIA WATER CONFERENCE - APRIL 20, 1981, LOS ANGELES information was presented to the Board for their review. CORRESPONDENCE FROM MRS. A. SCHAEFER, 25592 FISHER ST. Mrs. Schaefer sent a letter thanking the District for good service. Information only. MENTONE DAM CORRESPONDENCE FROM CORP OF ENGINEERS Correspondence had been received from the Corp of Engineers relative -5- 4/13/81 to the Mentone Dam. District Engineer Rowe had sent a reply to the Corps relative to the District's position concerning the Ment~ne Dam. No action, information only. EMPLOYEE INFORMATION The General Manager presented the Board with a copy of employee information, which he felt would be good to give to the employees each month. No action taken. ASSOCIATION OF SAN'BERNARDINO COUNTY SPECIAL DISTRICTS MONTHLY MEETING, APRIL 20, 1981, EL RANCHO VERDE COUNTY CLUB, RIALTO was announced. The 1981 dues were also discussed. M/S/C (Lightfoot-Disch) that 1981 dues for the Association of San Bernardino County Special Districts be paid, if they have not been paid at this time. SEWER SERVICE TO SEINE AVENUE, HIGHLAND, CA. An inquiry had been received from Supervisor McKenna's Office relative to a request for sewer service in the Seine Avenue area. The area has been reviewed before, however, it is in Southern California Water Company's service area and sewer facilities are a considerable distance from the area at this time. It was determined the staff would make a study' to see if it could be handled like the Holly Circle Drive area. A report will be made to the Board relative to feasibility and costs. NORTH FORK SECRETARY The General Manager recommended that Bonnie Eastwood be made Secretary- Treasurer of the North Fork Water Company. M/S/C (Disch-Lightfoot) that the General Manager's recommendation for designating Bonnie Eastwood as Secretary of North Fork Water Company be approved. WARRANTS General 7378-7513 $238,537.60 P/R 4933-4998 $26,346.31 Total $264,883.91 M/S/C (Lightfoot-Disch) that the warrants be approved as submitted. DIRECTOR'S FEES AND EXPENSES The following fees and expenses were submitted: Directors Disch $250; Lightfoot $250; Kelvington $200; Stoops $20o M/S/C (Disch-Kelvington) that the Director's fees and expenses be approved as submitted. PLANT 24B Engineer Rowe indicated that a problem had developed with Pant 24A, however, a new motor had been located and it appears it will be back into service about the end of the week. -6- 4/13/81 Plant 24B had bacteria problems last year, however, it appears the problem has been spotted and with a thorough cleaning can be put back into service. If there is a problem with bacteria, it may mean the entire system will have to be chlorinated, however, the Board will be notified in the event this is necessary. Director Disch suggested the newspaper be notified and sufficientinformation given to the District employees to answer any questions asked by water customers if chlorination is necessary. It appears Well 125 will be in service by late July. CLOSED SESSION TO DISCUSS PERSONNEL MATTERS M/S/C (Disch-Kelvington) that a closed session be called to discuss personnel matters at 8:55 p.m. ACTING-SECRETARY M/S/C (Disch-Kelvington) that Edward Jakowczyk, be appointed Acting Secretary REGULAR MEETING CALLED TO ORDER The regular meeting was called to order at 9:12 p.m. GENERAL MANAGER'S SALARY SET M/S/C (Disch-Kelvington) that the General Manager, Edward Jakowczyk's salary be $33,500 per annum, effective March 24, 1981. Director Lightfoot added this rate will prevail for the interim period. ADJOURNMENT M/S/C (Disch-Kelvington) that the meeting be adjourned to 5:00 p.m. April 20, 1981 at the District Office. Bonn±e R. EasCwood, Secretary Gerald W. Stoops Acting-President -7- 4/13/81