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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/27/1981 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 27, 1981 MINUTES The meeting was called to order at 7:00 p.m. by President Dennis L. Johnson. He also led the flag salute. ROLL CALL: PRESENT:Dennis L. Johnson, President; Directors Philip A. Disch, Harold V. Kelvington ABSENT: Directors Glenn R. Lightfoot, Gerald W. Stoops CONSULTANTS: Robert J. Farrell, Legal Counsel STAFF: Edward C. Jakowczyk, General Manager; Larry W. Rowe, Assistant General Manager; Bonnie R. Eastwood, Secretary GUESTS: Neal Gittleman and William Bryden, Inland Systems Engineering MINUTES M/S/C (Disch-Kelvington) that the Minutes of April 20, 1981 be approved as submitted. PHASE I REPORT FROM INLAND SYb'I'~S ENGINEERING RE DISTRICT COMPUTER Mr. Gittleman and Mr. Bryden of Inland Systems Engineering reviewed in depth their report, which was presented to the Board, relative to the District's computer system. Recommendations were made in the report for the Board's consideration. The General Manager indicated he would make his recommendations at the May 11, 1981 Board Meeting. EAST HIGHLANDS TRANSMISSION MAIN - AWARDING OF BID All bids were opened on April 23, 1981 by the General Manager and Sandy Shepherd, Engineering Secretary. The following bids were reviewed: TA Rivar d $316,497.00 Alternate $456,800.00 Sares Inc. 396 814.50 428,252.00 Monarch 354 640.00 392,015.00 Meyer Construction 310 345.00 350,970.00 Bejac 393 795.00 441,479.00 City Construction 489 612.50 513.290.00 Valverde 315. 735.00 353,235.00 Prlich & Sons 361 396.70 394,546.20 Albert Davies 331.515.00 378,965.00 GR Frost 354 000.00 393,000.00 Vadnay 369. 406.00 407,011.00 AAA 541. 000.00 586,500.00 B & M 325~280.00 378,160.00 Engineer's Estimate -1- 4/27/81 Engineer Rowe recommended the bid be awarded to Meyer Construction, in the amount of $350,970.00 which is the alternate bid for a 30" main from the gate to Greenspot Road. The bids were reviewed by legal counsel prior to the award being made. M/S/C (Disch-Kelvington) that the bid be awarded to Meyer Construction Company in the amount of $350,970.00, this being the alternate bid schedule for 30" pipe from the Gate to Greenspot Road. The next lowest bids were submitted by Valverde at $315,735.00 and TA Rivard at $316,497.00. Both bids will be retained until the contact is executed. BID AWARDED FOR FURNISHING AND INSTALLING PUMP AND MOTOR FOR WELL 125 The bids for Furnishing and Installing a Pump and Motor for District Well 125 were opened on April 23, 1981 at 4:00 p.m. in the presence of the General Manager and Sandy Shepherd, Secretary. The following bids were reviewed: Sira Engineering $ 150,800.00 McCalla Brothers 124,332.00 Coachella Pump 159,897.00 Caliagua 151,752.00 Engineer's Estimate 105,000 Engineer Rowe recommended the bid be awarded to McCalla Brothers at the bid price of $124,332.00. It was noted that McCalla Brothers had omitted filling out the surities bond section of the bid, otherwise, the bid was in order. It appeared each bid submitted had an error in the bid section. M/S/C (Disch-Kelvington) that the bid be awarded to McCalla Brothers in the amount of $124,332.00, with the stipulation that the omitted information be provided to the District prior to execution of the contract; in the event the contract is not executed the bid will be awarded to the next lowest bidder. STEP RAISES - LEE ROEBKE - CARLOS CASTRO The General Manager and Personnel Committee recommended the following step increases: Lee Roebke - 35H to 35I - $10.36/$1801/month, effective May 18, 1981. Carlos Castro - 25B to 25C $5.07/$881/month, effective May 4, 1981 ELROY RENNSPIES - Mr. Rennspies has been with the District for 18 months through the WIN-COD program. It was noted that he does have a physical impairment and, therefore, has been informed that he would have to sign a waiver on such physical impairment if the District hires him full time. It was recommended by the General Manager that he be hired full time, if he signs a waiver relieving the District of all responsibility relative to the physical impairment, at a salary of $4.45/$774/month, effective May 4, 1981. 4/27/81 -2- M/S/C (Disch-Kelvington) that the step raises and hiring of Mr. Rennspies be approved as recommended. REPORT ON SANTA ANA MILL CREEK MEETING The General Manager indicated that a discussion was held relative to exporting water to the City of Riverside at the Santa Ana Mill Creek Committee Meeting. It was determined that any agreement proposed would have to be very thoroughly reviewed by legal counsel. SOUTHERN CALIFORNIA WATER COMPANY President Johnson suggested that the Southern California Water Committee pursue the matter of purchasing Southern California Water Company. It was suggested they review the matter with the appropriate City Councilmen and report back to the Board. CORRESPONDENCE FROM PATTON STATE HOSPITAL Correspondence from Patton Land Agent, Frank Giordano indicated that the property of interest to the District has not been declared surplus at this time; that when it does become surplus the District will be notified and if no other State agency is in need of the property it may be offered to the District at fair market value. Information only. DISTRICT INSURANCE FOR 1981-82 The General Manager indicated that he had been informed by JPIA that they could not come up with premium figures for the District by May 1st, therefore, the District would have to go out into the open market for bids for insurance this year. Bids will be solicited for District liability insurance at this time. No action taken. BUILDING FUMIGATION The General Manager indicated that the buildings had been inspected for termites and it was found although there is no structural danger the buildings in the back need to be fumigated, thus eliminating the risk of structural damage. The cost will be $675.00 to fumigate the , warehouse, Don Sickle's office and the restroom. M/S/C (Disch-Kelvington) that staff be authorized to proceed with fumigation as outlined. STAFF REPRESENTATION AT SPECIAL DISTRICT MEETINGS Director Disch indicated that certain staff members be invited to attend Special District meetings. The General Manager would extend the invitation. The District would stand the cost of the employee invited, however, if their spouse attended it would be at the employees expense. M/S/C (Kelvington-Disch) that the General Manager be authorized at his discretion to invite additional employees to Special District meetings. BEAR VALLEY WATER COMPANY BOARD OF DIRECTORS President Johnson stated that Harold Fones has not at this time -3- 4/27/81 submitted his letter of resignation to the Bear Valley Mutual Water Company Board, when the resignation is received a new appointment will be made. Information only. CORRESPONDENCE FROM ATTORNEY DENSLOW GREEN RE EXPORT WATER TO THE CITY OF RIVERSIDE A copy of correspondence received from Attorney Denslow Green relative to the proposal for exporting water to the City of Riverside was presented'-' to the Board for their review. Information Only. AUTHORIZATION FOR 1980-81 AUDIT M/S/C (Disch-Kelvington) that the General Manager be authorized to issue a letter to Eadie & Payne requesting their services for the annual audit. PURCHASE OF EQUIPMENT The General Manager indicated the District could purchase a Selectric II IBM typewriter for $500 from San Bernardino Valley Municipal Water Districtto replace worn out District equipment. M/S/C (Disch-Kelvington) that staff be authorized to purchase a IBM Selectric II typewriter for $500 from SBVMWD. INCREASE IN SEWER AND WATER INSPECTION FEE The District Engineer requested authorization to increase the sewer and water inspection fee to $225; that an ordinance be prepared to reflect the $225, plus cost indexing. M/S/C (Disch-Kelvington) that staff be authorized to have an Ordinance prepared reflecting a $225 sewer and water inspection fee, as well as, cost indexing to be presented at the May 11, 1981 Board Meeting. HERB DEESE~ CASUAL LABOR It was reported that Herb Deese had worked for A1 Valenzuela, while A1 was on vacation. He will also fill in during Roger Whitehead's vacation. Information only. SOCIAL SECURITY REFUND CHECKS It was reported checks had been refunded to employees that had deductions made during 1977 for social security on sick leave compensation. The monies had been returned to the District from the State. MARCH OF DIMES Director Disch reported he had walked the full 32 kilometers as a representative of the District for the March of Dimes. Staff will collect the funds donated by the sponsors. The Board thanked Director Disch for his efforts. FINANCING FOR WATER MAINS FROM W-ELL 125 The General Manager advised the Board that he had heard from the Bank 4/27/81 -4- of America relative to additional monies for financing, however, he felt the best source would still be Security Pacific's lease plan at this time. No action taken at this time. DIRECTOR' S FEE - PRESIDENT JOHNSON M/S/C (Disch-Kelvington) that President Johnson's fees and expenses in the amount of $200 for the month of March be approved. STAFF PLANNING MEETING WITH BOARD It was recoLmm~ended that staff meet with the Board in about a month to review their plans for District operations. A special meeting will be called at that time. WARRANTS Gen. 7514-7610 $197,648.74 P/R 4999-5031 $13,558.52 Total $211,207.26 M/S/C (Disch-Kelvington) that the warrants be approved as submitted. ADJOURNMENT There being no further business at 9:10 p.m. the meeting was adjourned to May 4, 1981 at 5:15 p.m. at the District Office. Bonnie R. Eastwood, Secretary Dennis L. Johnson, President -5- 4/27/81 EAST SAN BERNARDINO COUNTY WATER DISTRICT APRIL 28, 1981 NOTICE OF CONTINUANCE OF M~ETING The Regular Meeting of April 27, 1981, of the Board of Directors of The East San Bernardino County Water District was adjourned to be continued May 4, 1981, at 5:15 P.M. at the District Office, 1155 Del Rosa Avenue, San Bernardino, California in accordance with Government Code Section Bonnie R. Eastwood, Secretary Board of Directors East San Bernardino County Water District AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) )ss COUNTY OF SAN BERNARDINO ) Bonnie R. Eastwood, being first duly sworn, deposes and says: That she is, and at all times herein mentioned was, the duly quali- fied Secretary of the Board of Directors of the East San Bernardino County Water District, San Bernardino County, California; and that she caused to be posted on or near the door of the meeting place of the Board of Directors of said District at 1155 Del Rosa Avenue, a copy of Notice of Continuance of Meeting of the Board of Directors of said District. Said posting was con~nenced on April 28, 1981, at 4:00 P.M. and remained posted to time of meeting 5:15 P.M. May 4, 1981. Bonnie R. Eastwood, Secretary Board of Directors East San Bernardino County Water District Subscribed and sworn to before me this Notary Publi¢\in and for the State of California NOTARY PUBLIC ~'~SAN BERNARDINO COUNTY , '~._ ,~'~z,~ CALIFORN,A ~t~.~..,a[l~l~,Sk~piresNovember12,.1983