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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/11/1981 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MAY 11, 1981 MINUTES The meeting was called to order at 7:04 p.m. by President Dennis L. Johnson. He also led the flag salute. ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice-President; Directors Philip A. Disch, Glenn R. Lightfoot; Harold V. Kelvington ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel STAFF: Edward C. Jakowczyk, General Manager; Larry W. Rowe, Assistant General Manager; Bonnie R. Eastwood, Secretary GUESTS: Ted Elsinga MINUTES April 27, 1981 - Regular Meeting - Bid Awards for East Highland Transmission Main - Correction on low bidders to read: The next lowest alternate bids were submitted by Valverde at $353,235.00 and Davies Construction at $378,965.00. B & M Construction's bid was invalid due to their not having written out in full the quantity prices on the bid sheet. M/S/C (Disch-Kelvington) that the Minutes of April 27, 1981 be approved as corrected. Director Stoops abstained as he was absent from the meeting. M/S/C (Disch-Lightfoot) that the Minutes of May 4, 1981 a Regular Adjourned Meeting be approved as submitted. Directors Stoops and Kelvington abstained as they were absent. TED ELSINGA, 28282 EUCALYPTUS AVENUE~ EAST HIGHLAND - SEWER FEES Mr. Elsinga was present to question the sewer connection fees charged to him on his parcel on Eucalyptus Avenue. He did not feel the charge was fair based on the 0.89 acres he owns. The Board discussed the charges for sewer installation East of City Creek and determined perhaps the fees should be reviewed since they were originally set up for large developments in mind, rather than single family unit housing. It was determined the sewer cormmittee would study the charges relative to a more equitable solution to the matter. M/S/C (Disch-Lightfoot) that the sewer installation charge east of City Creek be referred to the Sewer Committee and staff for recommendation at the May 26, 1981 Board Meeting. 5/11/81 -1- REPORT ON INTERNAL CONTROL !LETTER FROM EADIE & PAYNE COMPUTER PROGRAM REPORT The General Manager indicated that the Internal Control Letter from Eadie & Payne had recommended a review of the District's computer program in six months. He submitted a report stating his recommendations relative to the report prepared by Inland Systems Engineering. He also stated he had a third party review Inland Systems Engineering report and the recommendations were confirmed by this individual. The report submitted by the General Manager outlined three phases for review and revision of the District's data system. M/S/C (Stoops-Kelvington) that the Board authorize staff to put into operation Phase I of the computer program as presented by the General Manager; that staff continue with Phases II and III as outlined. PATTON STATE HOSPITAL The General Manager reported that he and Larry Rowe had met with Mr. Turley from Patton State Hospital. It was stated two separate agreements will be prepared by Attorney Yarrell to be submitted to representatives at Patton. One agreement will cover a 20 foot easement at the north property line at Patton State Hospital which will provide them with emergency water service. The District will install the water facilities at District cost. Patton would pay the prevailing water rate for any water used from this source. The second agreement would be an exchange for their water stock at which time we would provide them with domestic water at a lower cost. The rate has not been determined at this time. As soon as the agreements are prepared, they will be submitted to representatives in Sacramento for review and comment. The terms of the contract and the District's ability to supply water to Patton were discussed in detail. WATER EXPORT TO CITY OF RIVERSIDE The General Manager indicated that he and Larry Rowe had met with Bill Hiltgen of San Bernardino Valley Water Conservation District to discuss exporting water to the City of Riverside. It appears at the present time we are merely renting water to Riverside with 1,367 acre feet of water having been exported to Riverside at this time. No monies have been collected to date. Mr. Rowe is meeting with Mr. Bob Reiter of SBVMW-D to update the language in the agreement. After this has been completed, a packet of materials will be sent to Attorney Denslow Green for review and comment. A report will be made on further developments. PLANT 107 The General Manager gave a report relative to the motor burning out at Plant 107. It appears the problem started in the electrical panel. McCalla Brothers indicated they would have the motor installed by Tuesday morning, which will put the plant back into operation. A report was also made on a ruptured water main at 28th Street, Bonita Drive and Bradford which put approximately 60 homes out of water. Larry Rowe reviewed in detail the problems incurred as a result of the main break. He provided the Board with a list -2- 5/ 1/81 of equipment and supplies that were needed to repair the damage which were either not available or took more time than necessary to locate. Mr. Rowe also reviewed with the Board the possibility of changing motors in several District pumping facilities to enhance the system for better operation of the District's system. He indicated that by placing a booster pump at Plant 9A it would make it possible to provide the intermediate zone with about 2000 gallons per minute more water. He requested authorization for designing a plan for the booster pump which would boost water from 9A to Plant 39. It was determined Larry Rowe would prepare a proposal for a booster plant and changing motors in the various pumping plants. COMMENDATION LETTERS After the Board discussed the main leak at 28th and Bonita Drive the Assistant General Manager stated that the men working on the main leak had performed in an excellent manner. The Board and staff felt the men should be commended for their job performance during this emergency. M/S/C (Lightfoot-Stoops) that letters of commendation presented to the employees involved in the water main leak at Bonita Drive; that staff be authorized to prepare the letter for the employees. DISTRICT PICNIC Director Lightfoot felt the Board should resubmit their offer to provide the employees with funds for helping towards a District picnic. M/S/C (Lightfoot-Stoops) that employees be authorized to spend $250 towards an employee's picnic. CITY CREEK HYDRO ELECTRIC PROJECT The Assistant Manager indicated he had received a cormmunication from FERK which indicated they were going to grant an exemption for the City Creek Hydro-electric project. We will now have to prepare and file the environmental requirements. A negative declaration will have to be prepared and filed. Mr. Rowe recommended two men the District could employee to work on the project, one to prepare the information relative to archeological portion and the other one to prepare the information relative to the flora fauna information. M/S/C (Disch-Lightfoot) that staff be authorized to contact the gentlemen recommended to work on the environmental report and employ them; that up to $1,000 be authorized for expenditures. ACCEPTANCE OF PUBLIC SEWERS IN PRIVATE ROADWAY, TRACT 10539 The Assistant General Manager indicated that the Board at a previous meeting had agreed to accept sewers installed with private easements at Tract 10539. Therefore, it was his recommendation that the Board honor this agreement at this time, however, he also recommended that it not be handled in this manner in the future. M/S/C (Disch-Kelvington) that staff draw up guidelines for -3- 5/11/81 acceptance of public sewers in this particular tract, Tract 10539. FINANCING PLANT 125 The General Manager indicated Security Pacific is definitely interested in the District using their lease purchase option plan for financing Well 125. They have stated they will have a proposal on Wednesday for the District to review. The monies can be used for costs for Well 125, additional water storage facilities and telemetering equipment. He indicated that BankCal was also interested, however, Security Pacific appears to have the best program. RESOLUTION 1981.25 - ACCEPTING GRANT OF LIEN, MICHAEL R. BUSSELL, 7986 SUNNYSIDE AVENUE, SAN BERNARDINO, SEWER SERVICE was presented to the Board for acceptance. M/S/C (Disch-Stoops) that Resolution 1981.25 be accepted. ROLL CALL: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1981.27 - ACCEPTING GRANT OF LIEN, HENRY A. AND SUN CHA HERNANDEZ, 7994 SUNNYSIDE AVENUE, SAN BERNARDINO, CA SEWER SERVI~E was presented to the Board for acceptance. M/S/C (Disch-Stoops) that Resolution 1981.27 be accepted. ROLL CALL: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1981.26 -ACCEPTING GRANT OF LIEN, PHILLIP M. WOOD AND RITA R. WOOD, 7140 CONEJO~ SAN BERNARDINO, CALIFORNIA~ SEW-ER SERVICE was presented to the Board for acceptance. M/S/C (Disch-Stoops) that Resolution 1981.26 be accepted. ROLL CALL: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1981.28 -INITIATING PROCEEDINGS FOR ANNEXATION OF TERRITORY TO THE EAST SAN BERNARDINO COUNTY WAT~ DISTRICT - LAFC NO. 2071 - ANNEXATION 1980-6 was presented to the Board for acceptance. M/S/C (Lightfoot-Kelvington) that Resolution 1981.28 be approved ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None -4- 5/11/81 WARRANTS 5032-5065 $14,788.97 General 7611-7678 $97,544.83 Total $112,333.80 M/S/C (Lightfoot-Disch) that the warrants be approved as submitted. DIRECTOR'S FEES AND EXPENSES Disch $150; Lightfoot $200; Kelvington $100; Stoops $100; Johnson $100, fees as reported. M/S/C (Disch-Stoops) that the Director's fees and expenses be approved. AWARDING OF BID - INSTALLATION OF WATER MAINS WITHIN TRACT 10358-1 Bids for Installation of Water Mains Within Tract 10358-1 were opened at a public meeting held on May 7, 1981 at 4:00 p.m. with Duncan Parkes, Engineering Supervisor; Bonnie R. Eastwood, Secretary and Sandy Shepherd, Engineering Secretary present. The following bids were opened: Noveco, Inc. $ 32,000.00 T.A. Rivard 24 200.00 Pipeline Construction Co. 17 848.00 Christeve Corp. 23 915.00 Merlin Johnson 11 697.75 Albert Davies 37 082.00 Changing Times 28 390.00 Valley Engineering 29 970.00 Engineering Estimate 18,000.00 M/S/C (Disch-Stoops) that the bid be awarded to Merlin Johnson in the amount of $11,697.75; that the second lowest bid be held until the contract is executed. ROBERT PEACH~ 2404 E. WILLOW DRIVE, S.B. REQUEST FOR GRANT OF LIEN Correspondence had been received from Robert Peach requesting authorization for a grant of lien in the amount of $2000.00 for payment of a sewer main extension on Willow Drive. M/S/C (Lightfoot-Kelvington) that authorization be made for a grant of lien to Mr. Robert Peach for payment of a sewer main extension. CITY CREEK WATER COMPANY - VOTING OF DISTRICT STOCK M/S/C (Lightfoot-Stoops) that Director Disch be authorized to vote the District's City Creek Water Company stock at the annual meeting. CALIFORNIA WATER RESOURCE ASSOCIATION MEETING, JUNE 19, 1981, SACRAMEN% Information only, no action taken. -5- 5/11/81 LETTER OF APOLOGY SENT TO DISTRICT CONSTITUENTS INVOLVED IN WATER SERVICE INTERRUPTION AT 28TH STREET, BETWEEN BONITA DRIVE AND BRADFORD The General Manager had prepared a letter to be sent to property owners in the area of 28th Street, Bonita Drive and Bradford Street. Because of an interruption in water service, it was felt a letter of apology should be sent to the property owners. It was determined President Johnson would sign the letter. EXCESSIVE TELEPHONE BILL INQUIRY A question was raised relative to the excessive amount of a telephone bill paid last month. It was indicated by the General Manager this bill was due to temporary service during the time of construction in the front office when several telephones had to be moved. ADJOURNMENT There being no further business the meeting was adjourned at 10:10 Bonnie R. East~wood, Secretary Dennis L. Johnson, President