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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/22/1981 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JUNE 22, 1981 MINUTES The meeting was called to order at 7:00 p.m. by President Dennis L. Johnson. ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice President; Directors Philip A. Disch, Glenn R. Lightfoot, Harold V. Kelvington ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel STAFF: Edward C. Jakowczyk, General Manager; Larry W. Rowe, Assistant General Manager; Bonnie R. Eastwood, Secretary GUESTS: Vic Hockey, Tom Mullin, John Lightburn, Labor Consultants CLOSED SESSION M/S/C (Stoops-Lightfoot) that the Board go into closed session at 7:03 p.m. to discuss personnel matters. RETURN TO REGULAR SESSION AT 7:28 P.M. M/S/C (Stoops-Kelvington) that the Board resume regular session at 7:28 p.m. M/S/C (Stoops-Lightfoot) that the Board ratify the Memorandum of Understanding as approved by the Employees of the District, to be effective July 1, 1981 for all District employees, with the exception of management and middle management, as outlined by the General Manager. Management and middle management consists of the following: General Manager, Assistant General Manager-District Engineer, Board Secretary, Field Superintendent, Engineering Supervisor, Office Manager, Chief Clerk, Purchasing SuPervisor, Auditor-Treasurer. M/S/C (Lightfoot-Stoops) that the Board grant the same benefits as outlined in the Memorandum of Understanding to management and middle management, with the exception of the General Manager, Assistant General Manager, Board Secretary and Auditor-Treasurer. RESOLUTION 1981.48 - AUTHORIZING EXECUTION OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE EAST SAN BERNARDINO COUNTY WATER DISTRICT AND THE SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION M/S/C (Stoops-Lightfoot) that Resolution 1981.48 be approved. -1- 6/22/81 ROLL CALL VOTE: AYES: Directors Disch, Lightfoot, Kelvington, Stoops, Johnson NOES: None ABSENT: None SOUTHERN CALIFORNIA EDISON COMPANY RE SMALL HYDROS Engineer Rowe indicated he had met with representatives from Southern California Edison Company relative to the District's proposed hydro electric plants. It was noted four different locations had been discussed. The Edison representative had presented Mr. Rowe with several reports relevant to such projects for his review. Several ways of handling the projects were discussed. Further reports will be made to the Board as the project progresses. AW-WA CONFERENCE IN ST. LOUIS~ JUNE 7-11, 1981 Director Disch had attended the conference and made extensive notes, which he indicated he would have reproduced and made available to the Directors and staff for their information. He reported on testing for water quality, improved productivity and water use management. It was requested that Director Disch give further reports at the next few meetings on his notes because of his indepth notes and the importance of the subjects. He was complimented on his method of reporting on the conferences he attended. Director Lightfoot stated he was particularly interested in the sessions on preventive maintenance and felt it was a matter that should be pursued in an indepth workshop. Assistant Manager Rowe reported on the value of meter replacement and the questions posed relative to the use of AC pipe. He indicated a moratorium had been placed on the use of AC pipe in Connecticut. Director Stoops reported on the differences in the water tables, in the east and west coast areas and the problems with pumping water, particularly in Texas and Colorado. He felt someone from the District should participate on a panel at the AW-WA conferences and report on a positive side of the water picture. He also referred to the possibility of using desallinated water. SANDY SHEPHERD - STEP INCREASE The Personnel Committee recommend that Sandy Shepherd be granted a step increase from 26C to 26D, to $5.52/hr $960/month, effective July 1, 1981. M/S/C (Stoops-Disch) that Sandy Shepherd be granted a step increase as recommended. RECLASSIFICATION - ALFRED VALENZUELA AND ROGER WHITHEAD The Personnel Committee recommended that Alfred Valenzuela be reclassified from Pumpman to Lead Pumpman and advanced to 31F $7.52/hr. That Roger Whitehead be reclassified from Utility Crewman II to Pumpman and advanced to 29B $5.77/hr. Classifications to become effective June 15, 1981. M/S/C (Stoops-Disch) that Alfred Valenzuela and Roger Whitehead be reclassified as recommended. 6/22/81 --2-- OVERLAP IN PAY PERIODS It was determined that with the new M.O.U. there would be an overlap in the pay periods, which would result in two pay periods in one two week period or the payroll department having to re-program the payroll. It was recommended the cost-of-living increase become effective June 29, 1981, rather than July 1, 1981. M/S/C (Stoops-Lightfoot) that the pay increase for employees be effective June 29, 1971, rather than July 1, 1981. EXCHANGE COMMITTEE MEETING The General Manager indicated that Attorney Denslow Green had been present at the Exchange Committee Meeting to discuss with the Committee the proposed plan to export water to the City of Riverside. Attorney Green felt that the proposal for an exchange of water on a bucket for bucket basis would work out the best; that in the event money is handled it would not be done by the District; that a credit in accounting in our name be made, as well as other participants for supplies currently on hand that have been accumulated since 1972; that any under production would be in the District's name; that the Orange County judgment would not be changed. It appeared there was no opposition to these suggestions by the Committee. Mr. Bob Reiter of SBVMWD indicated he would send a copy of the agreement for review to Mr. Green's office. It was noted the Watermaster had stated he could give a bucket for bucket exchange. RESOLUTION 1981.41 -A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT COMMENDING HERBERT B. DEESE FOR HIS SERVICE AS LEAD PRODUCTION OPERATOR FOR THE EAST SAN BERNARDINO COUNTY WATER DISTRICT was presented to the Board ~or their approval. M/S/C (Disch-Lightfoot) that Resolution 1981.41 be approved. ROLL CALL: AYES: Directors Disch, Lightfoot, Kelvington, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1981.42 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT COMMENDING HARRY BLACKMAN FOR HIS SERVICE AS DISTRICT INSPECTOR FOR THE EAST SAN BERNARDINO COUNTY WATER DISTRICT was presented to the Board for approval. M/S/C (Disch-Lightfoot) that Resolution 1981.42 be approved. ROLL CALL: AYES: Directors Disch, Lightfoot, Kelvington, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1981.44 - ACCEPTING DEDICATION OF SEWERS~ TRACT 10274, VANCE JOHNSON~ INC., BASELINE AND CHURCH. Sewage Collection system has been completed by the Developer's contractor. M/S/C (Disch-Lightfoot) that Resolution 1981.44 be accepted. -3- 6/22/81 ROLL CALL: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, Johnson NOES: None ABSENT: None RESOLUTION 1981.45 - AUTHORIZATION FOR EXECUTION OF CONTRACT WITH SECURITY PACIFIC BANK FOR A TIME LEASE FOR VARIOUS CAPITAL WATER FACILITIES TO INCLUDE PLANT 125 PUMP, MOTOR, VALVING AND APPURTENANCES TRANSMISSION PIPELINES, TELEMETERING AND CONTROL SYSTEM AND A STEEL RESERVOIR was presented to the Board for approval. _ M/S/C (Disch-Kelvington) that Resolution 1981.45 be approved. ROLL CALL VOTE: AYES: Directors Disch, Lightfoot, Kelvington, Stoops, Johnson NOES: None ABSENT: None CHARGES FOR INSTALLATION OF SEWAGE COLLECTION SYSTEM AT HOLLY CIRCLE DRIVE A discussion ensued relative to the charges to eleven property owners for installation of a sewage collection main. The question was raised as to the cost of the installation to the property owners and their initial understanding of the costs. It was determined a review of the minutes would be made, with a report being made at the next Board Meeting. AGREEMENT FOR FURNISHING TEMPORARY WATER TO SOUTHERN CALIFORNIA WATER COMPANY A discussion ensued relative to extending the agreement with Southern California Water Company for furnishing them with temporary water. It was determined a meetimg should be held with Mr. Stuart regarding the agreement and its being renewed this year. The Finance Committee will meet with Mr. Stuart and staff to renegotiate the agreement. M/S/C (Stoops-Disch) that the District extend the agreement for furnishing temporary water to Southern California Water Company for one year; that within that year the District attempt to re-negotiate the contract. It was stated by Attorney Farrell the agreement can be revoked and terminated at any time by the District. A cover letter will be attached to the agreement outlining the District's intentions. RE-EOUIPPING OF WELL 24A Engineer Rowe reviewed with the Board the need to re-equip Well 24A. He indicated by getting Well 24A back on line it would provide the District with better quality water which will go directly into the system, as well as provide more water for meeting the needs of the District in serving customers. He indicated it would cost approximately,,~ $27,000 and be on line in a month. M/S/C (Stoops-Lightfoot) that the Board approve re-equipping Well 24A for approximately $27,000. 6/22/82 -~- WATER REPLENISHMENT BY BEAR VALLEY MUTUAL WATER COMPANY The General Manager indicated a letter had been received from Attorney Denslow Green relative to Bear Valley's policy on water delivery for replenishment purposes. Bear Valley Mutual Water Company had indicated there is a possibility they would not deliver water for spreading purposes to the District. Attorney Green stated in his letter that their policy is contrary to law and would suggest legal action if Bear Valley should continue to refuse to deliver water which the District is entitled to by virtue of their stock ownership. It was determined the District has put both North Fork Water Company and Bear Valley Mutual Water Company on notice as to their intention to take delivery of water as a result of their stock ownership. CORWIN WELL - MUTUAL WATER COMPANY The General Manager indicated there might be a problem with the use of public funds due to the fact the District is paying the franchise tax for the Mutual Well Company and Corwin Well Company, even though they are owned in total by the District. After discussing the matter, it was indicated by Attorney Farrell the companies could be dissolved. The matter will be further discussed with Joe Rowe. M/S/C (Disch-Kelvington) that legal counsel be instructed to proceed with liquidation proceedings of the Mutual Well Company and Corwin Well Company by August 10, 1981. WARRANTS Gen. 7735-7929 $379,439.00 P/R 5098-5161 $27,375.78 Total for two payrolls and general $406,814.78 M/S/C (Disch-Stoops) that the warrants be approved as submitted. DIRECTOR'S FEES The following fees and expenses were submitted: Disch $200; Lightfoot $420.10; Stoops $150; Johnson $300; Kelvington $150 M/S/C (Lightfoot-Disch) that the Director's fees and expenses be approved as submitted. INSURANCE PROPOSALS The General Manager indicated that two responses had been received relative to the 1981-82 District insurance coverage. Marsh McClellan elected not to submit a bid. George Wilson submitted a bid in the amount of $23,088.00. M/S/C (Stoops-Kelvington) that the Board accept the bid submitted by George Wilson Insurance Co. for 1981-82, in the amount of $23,088; authorize the General Manager to explore various other possibilities for acquiring insurance by other companies in future years. FINANCIAL STATEMENTS FOR MAY 1981 Financial statements were reviewed by the Board. No action taken. -5- 6/22/81 CITY CREEK WATER COMPANY Attorney Denslow Green advised the General Manager he felt it would be beneficial for the District to initiate a friendly condemnation suit against City Creek Water COmpany. M/S/C (Disch-Stoops) that legal counsel be authorized to proceed with a friendly condemnation suit against City Creek Water Company. WESTERN WATER EDUCATION FOUNDATION M/S/C (Lightfoot-Kelvington) that the District contribute $180 to the Western Water Education Foundation. COMPUTER TIME SHARING The General Manager indicated that Mission Aviation Fellowship was considering buying SBVMWD's computer and had inquired if the District would continue their time sharing with them. He indicated he had informed them he would only be interested on a tentative basis, perhaps for a twelve month maximum, with the fees being the same as those we have been paying SBVMWD, that there would not be a formal contract, only an open end agreement in letter form. M/S/C (Stoops-Kelvington) that the Board approve computer time sharing with Mission Aviation Fellowship on a tentative basis. SEWER STOPPAGE COMPLAINT~ WALTON KELLY~ 27340 FISHER STREET Mr. Kelly had submitted a claim to the District for services rendered on his sewer lateral by a plumber in the amount of $900.00. It was noted by memo that the problem had been in the sewer lateral with the District sewer main being in normal operating condition. M/S/C (Stoops-Disch) that the claim be referred to the District's insurance carrier. RESOLUTION 1981.47 - A RESOLUTION OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT REQUESTING RE-EVALUATION OF THE PROPOSED MENTON DAM was presented to the Board for approval. M/S/C (Stoops-Disch) that Resolution 1981.47 be approved as presented. It was suggested the Sun newspaper be contacted relative to the District's strong feelings opposing the Mentone Dam project. ROLL CALL VOTE: AYES: Directors Disch, Lightfoot, Kelvington, Stoops, Johnson NOES: None ABSENT: None DISTRICT EXPANSION Director Lightfoot indicated he was concerned with the District expanding their services until water storage and capacity is available 6/22/8I -6- to meet the present needs. Acquisition of additional storage tanks was discussed. No action taken. CRITIQUE RELATIVE TO UNSEASONAL WATER USAGE IN JUNE Assistant Manager Rowe had prepared a critique of all the problems as they occurred starting June 15, 1981 and the methods used in correcting the problems in order to keep water available to all the District customers. It was touch and go, but dealt with in an exceptionally satisfactory manner by employees of the District. COMPUTER EVALUATION It was reported that three banks have been contacted relative to putting the District's payroll system with a payroll service. Lee Roebke will determine which bank will be selected to provide the service. No new programming is being put on the District's system. CLOSED SESSION CALLED upon motion of Director Stoops, seconded by Director Disch at 10:19 p.m. to discuss personnel matters. REGULAR SESSION CALLED BACK TO ORDER AT 10:28 p.m. ADJOURNMENT at 10:30 p.m. Bonnie R. Eastwood, Secretary Dennis L. Johnson, President -7- 6/22/81