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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/13/1981 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JULY 13, 1981 MINUTES The meeting was called to order at 7:00 P.M. by Vice-President Gerald W. Stoops. He also led the flag salute. ROLL CALL: PRESENT: Gerald W. Stoops, Vice-President~ Directors Philip A. Disch, Glenn R. Lightfoot, Harold V. Kelvington ABSENT: Dennis L. Johnson CONSULTANTS: Robert J. Farrell, Legal Counsel STAFF: Edward C. Jakowczyk, General Manager~ Larry W. Rowe, Assistant General Manager; Bonnie R. Eastwood, Secretary GUESTS: Jon Mosser, Jack Aragon MINUTES M/S/C (Lightfoot-Disch) that the Minutes of June 22, 1981 be approved as presented. JON MOSSER~ DATA SYSTEMS MANAGEMENT CONSULTANT The General Manager introduced Mr. Jon Mosser, Data Systems Management Consultant. He indicated that Mr. Mosser was being hired on a consulting basis to direct the planning and operations of the District's computer system. Mr. Mosser will be employed on a part time basis at a rate of $40 per hour. Mr. Mosser indicated it would probably take about 25 hours minimum to assess the needs of the District and prepare a schedule for implementing the work. A progress report will be made at the August 10, 1981 Board Meeting. M/S/C (Disch-Lightfoot) that the District employ Jon Mosser at an hourly rate of $40 to implement Phase I of the District's computer system, as outlined by the General Manager; that a report be submitted to the Board on August 10, 1981 indicating his accomplishments and the hours spent on the program. JACK ARAGON~ 8118 TIPPECANOE~ SAN BERNARDIN0 Mr. Aragon was present to discuss with the Board the fact that he felt he is getting inadequate water . He also indicated his neighbors are on a flat rate and he has a meter and inquired as to why this is the case. He felt he was paying too much for the small amount of water he is using and asked that the Board have someone investigate the matter. The Board instructed staff to have Mr. Aragon's situation investigated the next day with a report being made back to the Board at the next Board Meeting. --- 7/13/81 -1- AWWA CONFERENCE REPORT The AWWA Conference report was deferred until the next Board Meeting. FINANCE COMMITTEE REPORT The Finance Committee Report will be made at the next Board Meeting. SEWER COMMITTEE REPORT The Sewer Committee had met to discuss the District ordinance relative to sewer charges east of City Creek. It was determined at this time that the charges remain as they are because of the impact it could have on charges paid by property owners in the past. No action ~aken. ELROY RENNSPIES REQUEST FOR 90 DAY LEAVE OF ABSENCE The General Manager recommended that Elroy Rennspies' request for a 90 day leave of absence, without pay, due to illness in his family be granted. M/S/C (Disch-Kelvington) that Elroy Rennspies' request for leave of absence be approved, effective from July 2, 1981 to about October 5, 1981. A letter will be sent to Mr. Rennspies indicating the leave has been authorized. SANDY SHEPHERD, RECLASSIFICATION The General Manager and Assistant General Manager recommended that Sandy Shepherd be reclassified from 26D $5.90/hr to 27D $6.17/hr.; that she also be classified as a confidential employee, effective the first p~y period in June. DIANE PERRY~ STEP INCREASE The General Manager recommended that Diane Perry be granted a step increase due to work performance, from 23D to 24D, effective July 13, 1981. TOM ORTON, STEP INCREASE 6 MONTH The General Manager recommended a 6-month step increase for Tom Orton, from 26A $5.20/hr to 26B $5.42/hr, effective first pay period in August. DUNCAN PARKES, STEP INCREASE 3 YEAR The General Manager recommended a 3 year step increase for Duncan Parkes, from 35H $10.58/hr to 351 $11.07/hr, effective first pay period in August. M/S/C (Disch-Kelvington) that the recommended step increases be approved as presented. CLOSED SESSION M/S/C (Lightfoot-Kelvington) that a closed session be called at 7:50 p.m. to discuss personnel and legal matters. -2- 7/13/81 REGULAR SESSION RESUMED AT 8:10 P.M. COST OF LIVING ADJUSTMENT - BONNIE R. EASTWOOD M/S/C (Disch-Lightfoot) that Bonnie R. Eastwood, Board Secretary, be granted the same cost of living adjustment and benefits as those granted the other District employees, effective June 29, 1981. RESOLUTION 1981.46 NOTICE OF COMPLETION, LEE MENEFEE CONSTRUCTION, DISTRICT WAREHOUSE OFFICE SPACE AND SUPPLY STORAGE IN EXISTING METAL STORAGE BUILDING was presented for adoption. M/S/C (Disch- Lightfoot) that Resolution 1981.46 be approved as submitted. ROLL CALL: AYES: Directors Disch, Kelvington, Lightfoot, Stoops NOES: None ABSENT: Director Johnson MENTONE DAM The General Manager presented the Board with a position paper on the Mentone Dam for their review and cormment. M/S/C (Disch-Lightfoot) that the matter be tabled until the next Board Meeting on July 27, 1981. RIVERSIDE WATER EXPORT The General Manager indicated a meeting had been held with all the participants of the Riverside Water Export program. The participants are attempting to resolve the issue relative to each one's entitlement being accounted for separately. Attorney Denslow Green had not responded to the agreement sent to him for comment. The General Manager had not been able to reach him by phone. A meeting is scheduled for the end of the month. A report will be made at the next Board Meeting. SEWER SERVICE TO HOLLY CIRCLE DRIVE M/S/C (Disch-Kelvington) that the matter of Holly Circle Drive be deferred until the July 27th Board Meeting. EAST HIGHLANDS RANCH COMPANY The General Manager, Assistant General Manager and President Johnson met with Ray Keslake of The East Highlands Ranch Company. A discussion was held relative to development of the East Highlands Ranch Company by Mobil~ Oil Company. No action taken. CWRA BOARD MEETING, AUGUST 21, 1981, HOTEL DEL CORONADO M/S/C (Lightfoot-Disch) that any Director, the General Manager, or anyone designated by the General Manager be authorized to attend the CWRA Board Meeting on August 21, 1981 in San Diego. -3- 7/13/81 WARRANT S P/R 5195-5226 $19,163.75 Gen. 7930-7998 $176,330.39 M/S/C (Kelvington-Disch) that the warrants be approved as submitted. SPECIAL DISTRICT MEETING, APPLE VALLEY INN, JULY 20, 1981. Information only. ASSEMBLY BILL 2213 RE: STATE WORKER COMPENSATION PROGRAM After discussion on AB 2213, Director Disch requested that the General Manager determine the impact of this Bill on the District. A report is to be made at the next Board Meeting. NOTICE OF COMPLETION, NOVECO, WATER MAIN INSTALLATION WITHIN DELROSA AVENUE The General Manager indicated that due to the County not completing their portion of the project on DelRosa Avenue, Noveco Construction Company was not required to pave the street right-of-way used for installation of a District water main. The County had stated if the contractor completed the requirements for compaction, the street would not have to be paved. Normally, the District does not record a Notice of Completion until a job is completed. It was determined, since the County had only verbally stated the contractor would not have to pave the street, it would be advisable to request a letter stating their requirements. The matter was deferred until the next Board Meeting. EMPLOYEE UNIFORMS The General Manager reviewed with the Board two bids relative to the District leasing uniforms for employees. He indicated that the contract with Baseline Laundry expires in September, therefore, he is attempting to get bid proposals from other companies. He reviewed the costs for leasing the uniforms, also, the cost for cleaning, in the event the employee chooses to have his uniforms cleaned. The General Manager indicated that he still has one company with which to discuss leasing and maintenance charges. The matter will be discussed further at the next Board Meeting, however, we have until September to make a decision. CONE CAMP ROAD RESIDENTS OBJECT TO WATER MAIN INSTALLATION The General Manager indicated that the residents on Cone Camp Road had objected to the District's installation of a water main in the road way. They feel the property is private property. Attorney Farrell was contacted and he provided the General Manager with an opinion which stated a portion of Cone Camp Road is a County Road, however, a portion of what was Cone Camp Road was abandoned by the County and that the portion abandoned by the County is no longer a County Road. That portion abandoned by the County appears to have an established prescriptive right in favor of the public. Therefore, the District has been advised to proceed with installation of the water main. The residents in the area are interested in receiving water service, which the District intends to provide as soon as possible. -4- 7/13/81 ERRORS & OMISSION INSURANCE PROPOSAL The General Manager indicated Skip Wilson Insurance Co. had proposed the District consider a three year insurance policy for errors and omission for Directors. It would save the District about $600, however, the District would have to prepay the insurance. After discussing the matter it appeared one year at a time would be best at this time. M/S/C (Kelvington-Lightfoot) that the District remain with the one year plan for the errors and omission insurance coverage. qUANTUM & ASSOCIATES PROPOSAL FOR CLASSIFICATION STUDY AND SALARY REVIEW SURVEY Quantum & Associates presented the General Manager with a proposal for conducting a classification study and salary review survey. The Board reviewed the proposal in some detail. M/S/C (Disch-Kelvington) that the General Manager be authorized to have Quantum & Associates proceed with the Classification Study and Salary Review Survey; that the costs not exceed a maximum of $2,500 for Phase I. DIRECTORS FEES & EXPENSES The following Director's fees and expenses were presented to the Board: Director Disch $600.15; Director Lightfoot $494.87; Director Kelvington $50.00; Director Stoops, $878.50 M/S/C (Disch-Lightfoot) that the Director's fees and expenses be approved as presented. RESOLUTION 1981.47 - A RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY~ ANNEXATION 1981-6, PHILLIP M. WOOD AND RITA R. WOOD, 7140 CONEJO, SAN BERNARDINO~ CALIFORNIA was presented to the Board for approval. M/S/C (Disch-Kelvington) that Resolution 1981.47 be approved as submitted. ROLL CALL AYES: Directors Disch, Kelvington, Lightfoot, Stoops NOES: None ABSENT: Director Johnson RESOLUTION 1981.48 - A RESOLUTION OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT PURSUANT TO SENATE BILL 180, LAFC NO., ANNEXATION NO. 1981-6, PHILLIP M. & RITA A. WOOD, 7140 CONEJO, SAN BERNARDINO, CA was presented to the Board for approval. M/S/C (Disch-Kelvington) that Resolution 1981.48 be approved as submitted. ROLL CALL: AYES: Directors Disch, Kelvington, Lightfoot, Stoops, NOES: None ABSENT: Director Johnson MT.HARRISON WELL The Assistant General Manager indicated that one of the owners of the Mt. Harrison Well had contacted him and offered to trade him his quarter interest in the well in lieu of his Mt. Harrison stock assessments. After discussing the matter, the Board determined they were interested in acquiring a quarter interest in the Mt. Harrison Well; that they would pay the legal fees to acquire the well; however, if the offer did not materialize due to the gentleman making the offer declining, he would be required to pay all legal fees incurred. CITY CREEK ANNUAL MEETING Director Disch indicated that City Creek Water Company had held their annual meeting this date. The City Creek Board had recommend they find an alternate source of water for the City Creek water users. However, they are interested in finding a way of keeping their water rights intact. They had been informed the District intended to file a friendly condemnation suit. It was determined both City Creek and North Fork Water Company would be contacted relative to supplying them with water. M/S/C (Disch-Kelvington) that staff be authorized to proceed with a program for investigation as to whether City Creek water users can use either North Fork or Bear Valley; also, verify whether City Creek water users could lose their water rights. COLLECTION OF DELINQUENT ACCOUNTS The collection of delinquent accounts and unpaid accounts was discussed. A report will be made at the next Board Meeting relative to the success in using a collection agency for collection of such accounts. COMPUTER SPACE AT PACIFIC FEDERAL Vice President Stoops indicated he had discussed the possibility of acquiring computer space at Pacific Federal. It will be looked into by Jon Mosser. 1981-82 BUDGET The 1981-82 budget was reviewed and discussed at length. M/S/C (Disch-Lightfoot) that the 1981-82 budget be approved as submitted. Secretary Dennis L. Johnson President -6- 7/13/81