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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/27/1981 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JULY 27, 1981 MINUTES The meeting was called to order at 7:00 P.M. by President Dennis L. Johnson. He also led the flag salute. ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice- President; Directors Philip A. Disch, Harold V. Kelvington ABSENT: Director Glenn R. Lightfoot CONSULTANTS: Robert J. Farrell, Legal Counsel STAFF: Edward C. Jakowczyk, General Manager; Larry W. Rowe Assistant General Manager; Bonnie R. Eastwood, Secretary MINUTES M/S/C (Disch-Stoops) that the Minutes of July 13, 198l be approved as submitted. RESOLUTION 1981.50 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED, ANNEXATION NO. 1981.1, HENRY AND NAN BOND, 24963 6th STREET, S.B. was presented to the Board for their approval. M/S/C (Stoops-Disch) that Resolution 1981.50 be approved as submitted. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Stoops, Johnson NOES: None ABSENT: Director Lightfoot RESOLUTION 1981.51 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY~ ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED, ANNEXATION NO. 1980.12, SOUTHERN CALIFORNIA EDISON, 3RD AND WEBSTER STREET, HIGHLAND was presented for approval. M/S/C (Stoops-Disch) that Resolution 1981.51 be approved as submitted. 7/27/81 -1- ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Stoops, Johnson NOES: None ABSENT: Director Lightfoot JOHN ARAGON, 8118 TIPPECANOE The General Manager indicated he had talked with Mr. Aragon relative to his feeling that he preferred to be on a flat rate, rather than having a water meter, in that all his neighbors were on a flat rate. Mr. Aragon had chose to have a meter installed in 1978 due to problems on his property at that time. It was noted that the District intends after the first of the year to put in new service lines in the area where Mr. Aragon is living and at that time all property owners will be required to have meters. After discussing the matter it was the General Manager's recommendation to remove the meter at Mr. Aragon's property and put him on a double flat rate, the same arrangement he had prior to 1978. It will cost him $18 per month on the flat rate. M/SIC (Disch-Kelvington) that the District proceed by removing the meter and placing Mr. Aragon back on a double flat rate as outlined by the General Manager. AWWA CONFERENCE REPORT BY DIRECTOR DISCH Director Disch presented each Director with a copy of the detailed notes which he had taken at the AWWA Conference. He indicated he felt it would be better for the Directors to read the notes and ask questions, rather than his taking the time to review them at the meeting. President Johnson stated he would review the notes and follow up with questions at the next Board Meeting. Director Disch was complemented on his comprehensive notes. MENTONE DAM POSITION PAPER Director Disch had prepared a position paper on the Mentone Dam, in addition to the one which had previously been prepared by the General Manager, which he read to the Board. A discussion ensued relative to the importance of meeting with various news media and requesting coverage stating the District's position concerning the Mentone Dam. Due to the nature and importance of the issue it was the Board's feeling every effort should be made to make the public aware of the District's posiiton in opposing the matter. M/S/C (Kelvington-Disch) that the President be authorized to meet with the General Manager and Assistant General Manager to prepare an article to be used at a press conference with the Sun and other media regarding the District's opposition to the Mentone Dam. It was determined the meeting with the press would be held before the next Board Meeting. HOLLY CIRCLE DRIVE SEWER SERVICE The Finance Committee had met and discussed at some length sewer -2- 7/27/81 service provided to property owners on Holly Circle Drive. The General Manager indicated they had reviewed correspondence which had been sent to the property owners relative to charges for the service. It appeared that each one had stated there would be a construction charge not to exceed $4,500.00, plus a capacity charge, permit fee, and a connection charge. The costs on the capacity charge, permit fee and connection charge were conflicting in the various pieces of correspondence. It was, therefore, recommended by the Finance Committee that the cost to the property owners would be $4,500.00 total. M/S/C ~Stoops-Kelvington) that the sewer service charge to the property owners on Holly Circle Drive would be $4,500.00 total. RIVERSIDE EXPORT PROGRAM The General Manager indicated he had talked with Attorney Denslow Green this date relative to the Riverside Export program. Attorney Green indicated he had been out of his office for three weeks, however, he would attempt to get a copy of an agreement submitted to him for his review and comments back to the General Manager within the next day or two. The group involved in the agreement will be ~eting on Tuesday morning. An additional agreement had been received for the District's review which will be considered along with Attorney Green's proposed agreement. Assistant General Manager Rowe indicated the City of Riverside has mentioned leasing a well from the District for emergency use. Further information will be presented at the next Board Meeting. ASSEMBLY BILL 2213 Assembly Bill 2213 relative to a new tax to fund the administration of the State's Worker Compensation program was discussed. It was determined that along with Assemblyman Leonard's opposition to the Bill, the District would also be opposed to it. It was determined it would cost the District approximately 6% more on their present premium, or about $1,600 per year. The matter of the District having to get their Workers Compensation program through the State and not through a local agent was also discussed. It is considerably more expensive through the state program. M/S/C (Stoops-Disch) that the General Manager inform Assemblyman Leonard that the District opposes Assembly Bill 2213. M/S/C (Stoops-Disch) that a letter be written to Assemblyman Leonard suggesting he introduce legislation that would permit public entities to acquire their workmen compensation on the open market. RESOLUTION 1981.49 NOTICE OF COMPLETION, NOVECO CONSTRUCTION CO., WATER MAIN INSTALATION WITHIN DELROSA AVENUE was presented to the Board for adoption. The Assistant General Manager indicated to the Board that Mr. Don Wells from the County Permit Section had indicated he would send a letter stating Noveco did not have to pave DelRosa Avenue because the County would not complete their portion of the street until next year. After discussing the matter it was determined the Notice of Completion and the retention fee would not be complied with until the letter had been received from Mr. Wells at the County. 7/27/81 -3- M/S/C (Disch-Stoops) that Resolution 1981.49 be approved and the retention funds released to Noveco Construction upon receipt of the letter from the County. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Stoops, Johnson NOES: None ABSENT: Director Lightfoot COLLECTION OF DELINQUENT ACCOUNTS The General Manager presented the Board with a review of the collection of delinquent accounts made by Affiliated Credit Bureau and Transworld Systems. It was determined that Affiliated Credit Bureau was doing the best job, however, the information they have to work with is very limited. It was determined the District's application card requesting service would be reviewed and additional information requested from property owners. The recommendation will be presented at the August 24th Board Meeting by the Finance Committee. SOUTHERN CALIFORNIA EDISON COMMITTEE MEETING The General Manager, Assistant General Manager and President Johnson ~m~t with representatives from the Southern California Edison Company to discuss projects the District is currently working on and considering. Further ~etings are anticipated with the Southern California Edison Company. SOUTHERN CALIFORNIA WATER COMPANY The General Manager indicated a meeting had been held with Charles Stuart and Roscoe Anthony of Southern California Water Company regarding their executing an extension of the 1976 agreement for providing them with temporary water. A letter was sent to them outlining the points discussed at the meeting. A letter had recently been received from Southern California Water Company requesting the District to provide water to Tract 11059, which is in their franchise area. The property east of City Creek is currently being considered for development, as well as the Broadmoor property east of Boulder Avenue. It was determined the District would discuss these matters with the Southern California Water Company representatives. M/S/C (Stoops-Kelvington) that RESOLUTION 1981.52 - Authorization for the President and Secretary to execute an agreement with Southern California Water Company for extending the 1976 agreement be approved. ROLL CALL VOTE: AYES: Directors Disch, Kelvington, Stoops, Johnson NOES: None ABSENT: Director Lightfoot M/S/C (Stoops-Kelvington) that the Southern California Water Committee meet with Charles Stuart and Roscoe Anthony to discuss service to Tract 11059 and other matters, i.e. services east of Boulder. -4- 7/27/81 EMPLOYEE UNIFORMS The General Manager presented the Board with three options for providing the District employees with uniforms. The options were discussed in detail. M/S~ (Stoops-Disch) that options l and 3 be presented to the employees for their decision. ROLL CALL VOTE: AYES: Directors Kelvington, Stoops NOES: Directors Disch, Johnson ABSENT: Director Lightfoot M/S/C (Stoops-Kelvington) that the Board accept option B; that the General Manager discuss option B with the employees and determine if they will accept it. The General Manager will indicate other options have been reviewed and see how the employees feel about the options. AUDITOR-TREASURER The General Manager indicated that an auditor-treasurer for the District is being pursued at this time. A meeting is scheduled with a local accounting firm on Wednesday to discuss the matter. An interview has already been held with a candiate referred by a local CPA firm. M/S/C (Disch-Kelvington) that the President be authorized to proceed with th~!hiring of an auditor-treasurer; that a recommendation be presented to the Board as soon as possible; that the Board have the opportunity of interviewing the individual being considered for the position. DISTRICT EMPLOYEES The President indicated that if at all possible the number of employees working at the District should be held at a total of 36. BOOSTER PLANT AT NINTH ST~EET AND STERLING A report was made on the Booster Plant currently being installed at Ninth and Sterling Avenue. It appears the work is progressing very well and should be completed within a short period of time. DISTRICT TOUR BY DIRECTORS SEPTEMBER 12, 1981 It was determined the Board would meet on September 12, 1981 to make a tour of the District to observe the new facilities that have been installed at the various sites. BACK OFFICE RENOVATION, RESURFACING BACK YARD, LEASING OF MODULE The General Manager indicated a module for housing District staff could be rented for $400 per month, with an option to buy at the end of six months. It would provide an additional area of 502 square 7/28/81 -5- feet. He also briefly mentioned renovation of the back part of the office, which he said would not be extensive and resurfacing the backyard. M/S/C (Stoops-Kelvington) that the General Manager be authorized to rent a module for $400 per month; that renovation and resurfacing not exceed $20,000. METER READER REPLACEMENT The General Manager indicated that three female District employees had applied for the meter reader position. Information only. RECLASSIFICATION OF DISTRICT PERSONNEL The following personnel were recommended by the Personnel Committee for reclassification. It was determined in view of the upcoming salary study there would be no salary adjustments at this time. CHARLES KARPINSKI from utility Crewman II (28C) to Construction Inspector, effective July 27, 198l. GARY YOUNG from Assistant Storekeeper (28C) to Construction Inspector, effective July 27, 1981. BILL CASADA from Purchasing supervisor (31I) to Meter Repair Supervisor. The reclassification to become effective at the time the Storekeeper Buyer is replaced. KENNETH OLIVE from Meter Reader to Storekeeper/Buyer, (28F), effective July 27, 198l. M/S/C (Stoops-Disch) that the recommendations for reclassifications be approved as submitted. TRACT 7519 and TRACT 9675 The General Manager indicated that Tracts 7519 and 9675 had not been annexed prior to the tracts becoming occupied. A discussion ensued relative to the best procedure to follow. It was determined that the matter would be discussed at the next Board Meeting, since a meeting is scheduled with Bill Clinton from the Registrar of Voters office on Thursday. CORRESPONDENCE FROM ASSEMBLYM~N BILL LEONARD RE 854, AB 1113, AB 1153 and AB 1192 was presented to the Board for their review and comment. No action taken. Information Only. GENERAL MANAGER REQUEST FOR VACATION The General Manager requested vaction for August 3, 4 and 5. M/S/C (Disch-Kelvington) that the General Manager's request for vacation for August 3, 4, & 5 be authorized. NOTICE OF COMPLETION, WATER MAIN INSTALLATION WITHIN TRACT 10500, VICTORIA & LYNWOOD DRIVE, has been completed by District crews. -6- 7/27/81 The Assistant General Manager indicated it was up to District standards and recommended acceptance. M/S/C (Kelvington-Disch) that the project be accepted as recommended. WARRANTS P/R 5227-5258 $18,897 General 7999-~142 $542,918.23 Total $561.815.48 M/S/C (Stoops-Disch) that the warrants be approved as submitted. BONNIE R. EASTWOOD, PANELIST/WORKSHOP LEADER, SECRETARIAT SEMINAR Director Stoops indicated that Bonnie Eastwood has been invited by the University of California, Santa Barbara, to act as a panelist/ workshop leader at the CSDA Secretariat Seminar on October 2, 1981 in Sacramento. M/S/C (Stoops-Disch) that the Board authorize Bonnie Eastwood to attend and participate in the Seminar as a panelist; that the District pay expenses while attending the conference. CLOSED SESSION M/S/C ~Stoops-Kelvington) that a closed session be called at 9:16 p.m. to discuss legal matters. M/S/C ~Stoops-Disch) that regular session be resumed at 9:31 p.m. EASTYALE CONSTRUCTION COMPANY-CLAIM M/S/C (Stoops-Disch) that the claim submitted by Eastvale Construction Company be referred to the District's insurance carrier. DISTRICT PROJECTS Assistant Manager Rowe indicated that Meyers Construction is pressure testing the line they have just installed at Cone Camp Road; that the Highland Avenue project is nearly completed and will be tested by G.R. Frost Co. He indicated that the system should be completed by the end of September from Well 125 to Highland Avenue. CORWIN WELL COMPANY Attorney Farrell indicated he had talked to Attorney Denslow Green relative to dissolving the Corwin Well Company. Apparently, the matter had been discussed in the past it was decided at that time it would be best not to dissolve the Company, therefore, Attorney Green had indicated to Attorney Farrell he would give the matter some thought and give him a decision a little later. ADJ~NMENT being no further business the meeting adjourned at 9:45 p.m. Bonnie R. Eastwood, Secretary Board of Directors ~t~nnis L. Johnson, President Board of Directors -7- 7/26/81