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Home My WebLink AboutMinutes - EVWD Board of Directors - 07/28/1997APPROVED:08 /11 /97 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING JULY 28, 1997 MINUTES The meeting was called to order at 5:30 p.m. by Vice President Negrete. Robert Martin lead the Flag Salute. PRESENT: Directors Douglas, Goodin, Negrete, ABSENT: Directors Lightfoot, Sturgeon STAFF: Robert Martin, General Manager; Paul Dolter, Assistant District Engineer; Alberta Hess, Auditor/ Controller; Eileen Bateman, Secretary LEGAL COUNSEL: Steve Kennedy GUESTS: Bill Ullman, Tom Owens, Corina Borsuk, Ann Knickerbocker APPROVAL OF AGENDA: M /S /C (Douglas- Goodin) that the July 28, 1997 Agenda be approved as submitted. PUBLIC PARTICIPATION Vice President Negrete declared the public participation section of the meeting open at 5:31 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF THE JULY 14, 1997 MEETING MINUTES Director Goodin noted that the designation of "Director" needed to be included with the names of those appointed to the ad -hoc committee on the Perchlorate issues. M /S /C (Douglas- Goodin) that the July 14, 1997 minutes be approved with the correction noted by Director Goodin. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS The General Manager noted that the owners of the property at 1494 Blythe Ave., 337 Monterey Ave. and 29135 Sandlewood Pl. had paid their accounts and should be removed from the lien list. M /S /C (Douglas- Goodin) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions noted by the General Manager. RESOLUTION 1997.70 - AUTHORIZATION TO ADD DELINQUENT AND NON -PAID CHARGES TO ANNUAL TAXES was presented to the Board for approval. The General Manager noted that property at 1422 9th St. was foreclosed on and that the unpaid charges of $3,361.55 would not be added to the 1997- 98 County Tax Bills. M /S /C (Douglas- Goodin) that Resolution 1997.70 be approved with the exception noted by the General Manager. RESOLUTION 1997.71 - AMENDING RESOLUTION 1997.63 FOR THE DEDICATION OF WATER DISTRIBUTION SYSTEM WITHIN TRACT 15618 -1 was presented to the Board for approval. M /S /C (Douglas- Goodin) that Resolution 1997.71 be approved. 2 RESOLUTION 1997.72 - AMENDING RESOLUTION 1997.64 FOR THE DEDICATION OF SEWERS WITHIN TRACT 15618 -1 was presented to the Board for approval. M /S /C (Douglas- Goodin) that Resolution 1997.72 be approved. RESOLUTION 1997.73 - ACCEPTING CONVEYANCE OF PIPELINE EASEMENT FROM 10694 LTD, A COLORADO LIMITED PARTNERSHIP, 3076 LTD. LIABILITY CO., A COLORADO LIMITED PARTNERSHIP, 15423 LTD. LIMITED CO., A COLORADO LIMITED LIABILITY CO. AND ASHER ENTERPRISES, INC. A COLORADO CORPORATION was presented to the Board for approval. M /S /C (Douglas- Goodin) that Resolution 1997.73 be approved. RESOLUTION 1997.74 - AUTHORIZING EXECUTION OF A QUITCLAIM DEED TO 3076 LTD. LIABILITY CO., A COLORADO LIMITED LIABILITY CO., 10694 LTD. A COLORADO LIMITED PARTNERSHIP, 15423 LTD LIABILITY CO., A COLORADO LIMITED LIABILITY CO. AND ASHER ENTERPRISES 4, INC., A COLORADO CORPORATION was presented ..r to the Board for approval. M /S /C (Douglas- Goodin) that Resolution 1997.74 be approved. APPROVAL OF DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND STRATHAM HIGHLAND VILLAGE TO PROVIDE WATER AND SEWER SERVICE WITHIN TRACT NO. 15618 -2 was presented to the Board for approval. M /S /C (Douglas- Goodin) that the Development Agreement between East Valley Water District and Stratham Highland Village be approved. DISBURSEMENTS M /S /C (Douglas- Goodin) that the General Fund Disbursements #168672 to #168848 in the amount of $282,615.44 and Payroll Fund Disbursements #3335 to #3383 in the amount of $51,839.09 totaling $334,454.53 be approved. ..� 3 DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL ow FROM UNIQUE PROPERTIES TO LEASE THE HIGHLAND AVENUE PROPERTY (9.54 ACRES). M /S /C (Douglas- Goodin) that the concept of entering into negotiations to lease the subject property be approved, and that staff and legal council be directed to further review the proposed Lease Agreement and submit to the Board a recommended version thereof for consideration at the next regularly scheduled Board Meeting. DISCUSSION AND POSSIBLE ACTION REGARDING THE RECREATIONAL GOLF FACILITY SUB -LEASE AGREEMENT. M /S /C (Douglas- Goodin) that the Recreational Golf Facility Sub - Lease Agreement be approved as submitted. DISCUSSION AND POSSIBLE ACTION REGARDING THE REQUEST FOR A SIX (6) MONTHS EXTENSION OF EXCLUSIVE LISTING .r AGREEMENT FOR 9.54 ACRES (PATTON PROPERTY) ON HIGHLAND AVENUE. No action was taken. DISCUSSION AND POSSIBLE ACTION REGARDING THE OFFER FROM VICTORIA DEVELOPMENT COMPANY TO PURCHASE THE HIGHLAND AVENUE PROPERTY (9.54 ACRES). M /S /C (Doug las-Neg rete) that the Offer from Victoria Development Company to purchase the Highland Avenue Property (9.54 acres) be denied...,, �( W n� wvn CiJ u.aon . C yr 8- 11-9 - 1 M:x.pGCo DISCUSSION AND POSSIBLE ACTION REGARDING THE EXCLUSIVE RIGHT TO NEGOTIATE FOR THE RECREATIONAL GOLF FACILITY FOR TERM JULY 15, 1997 THROUGH JANUARY 14, 1998. M /S /C (Goodin - Douglas) that the Exclusive Right to Negotiate for the or Recreational Golf Facility be approved as submitted. al DISCUSSION AND POSSIBLE ACTION REGARDING AN EMERGENCY CONNECTION FOR THE EASTWOOD FARMS MUTUAL WATER R COMPANY. The General Manager explained the situation which caused the County and State Department of Health Services to contact him and request help for the Eastwood Farms Mutual Water Co. The East Valley Water District field crews provided an emergency connection on Thursday, July 24, 1997. M /S /C (Doug las-Neg rete) that the General Manager's action to provide an emergency connection to Eastwood Farms Mutual Water Co. be approved. M /S /C (Douglas- Goodin) that The East Valley Water District's legal counsel, Steve Kennedy be directed to write an extension to the existing agreement with an open end date. M /S /C (Negrete - Douglas) that the General Manager be authorized to sign and submit the applications for the State Revolving Loan Fund for the rebuilding of the Eastwood Farms Mutual Water Co. and the Arroyo Verde Mutual Water Co. REQUEST FROM RANCHO SAN ANDREAS TO RE- NEGOTIATE NOTE AND DEED OF TRUST was presented to the Board for approval. M /S /C (Douglas- Goodin) that legal counsel should start foreclosure proceedings on the note and deed of trust from Rancho San Andreas Co. REQUEST FROM CONSUMER, PAMELA EISENHARDT, FOR A BILLING DATE CHANGE AND REMOVAL OF LATE FEES FROM HER ACCOUNT was presented to Board for approval. M /S /C (Negrete- Goodin) that the request for a billing date change and removal of late fees from the account be denied due to billing cycles and existing Board policy. 61 AUTHORIZATION TO WRITE -OFF UNCOLLECTABLE DELINQUENT ACCOUNTS was presented to the Board for approval. M /S /C (Douglas- Goodin) that staff be authorized to write -off uncollectable delinquent accounts. AUTHORIZATION FOR BUY -BACK OF VACATION TIME was presented to the Board for approval. M /S /C (Negrete- Douglas) that the request from the General Manager for authorization to Buy -Back Vacation Time be approved. REQUEST TO RELEASE DEFERRED COMPENSATION FUNDS was presented to the Board for approval. M /S /C (Douglas- Goodin) that Steve Santini's Request to Release Deferred Compensation Funds be denied. ■ 0 RELEASE OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS A list of liens released on July 16, 1997 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; that a tour of the Treatment Plant is going to take place on August 27, 1997 at 7:00 p.m. for a Boy Scout Troop; an update on the perchlorate project was provided; that the District received a call in appreciation for the excellent work done by Henry Ramos, David Hernandez, Tom Orton and Dan Davis. Information Only. DIRECTOR STURGEON ARRIVED AT 6:37 P.M. ORAL COMMENTS 0 Director Goodin stated that he attended a WESTCAS Meeting and spoke about the progress of the WET Test litigation. Director Douglas expressed her concerns about the algae problem in Lake Tahoe. Vice President Negrete stated that the San Bernardino Valley Municipal Water District wanted to know if East Valley Water District was interested in setting up a meeting with Senator Barbara Boxer. San Bernardino Valley Municipal Water District requested that the East Valley Water District consider their participation in the Perchlorate research program. Information only. CORRESPONDENCE FROM SBVMWD REGARDING THE ATTENDANCE OF ADVISORY COMMISSION MEMBERS. Vice President Steve Negrete will be attending the meeting on Wednesday, July 30, 1997. Information only. UC BERKLEY -"WATER SUPPLY AND FISH IN THE SACRAMENTO- SAN JOAQUIN DELTA" - ONE DAY COURSE, BERKLEY, CA. - OCTOBER 3, 1997. Information only. CLOSED SESSION AND ADJOURNMENT The Board did not enter into closed session and the meeting was adjourned at 6:42 p.m. (�_e /// )6ee - — Edward S. Negrete fice President Fo` / Minutes: 7/28/97 `"d 7