The URL can be used to link to this page

Home My WebLink AboutMinutes - EVWD Board of Directors - 10/14/1997NOTICE OF RESCHEDULED BOARD MEETING The East Valley Water District Board of Directors has rescheduled the October 13, 1997 Board Meeting to October 14, 1997 at 5:30 p.m., 1155 Del Rosa Avenue, San Bernardino, California due to a holiday. Robert E. Martin, Secretary Date: October 6, 1997 AFFIDAVIT OF POSTING I, Robert E. Martin, Secretary being duly sworn, deposes and says: That he is, and at all times mentioned was, the duly qualified Secretary of the East Valley Water District, San Bernardino, California; and that he caused to be posted on or near the door of the meeting place of the Board of Directors of said District a Notice of Special Board meeting Robert E. Martin, Secretary POSTED:October 6, 1997 APPROVEMOCTOBER 27, 1997 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING OCTOBER 14, 1997 MINUTES The meeting was called to order at 5:35 p.m. by President Sturgeon. Alberta Hess led the flag salute. PRESENT: Directors Douglas, Goodin, Negrete, Sturgeon ABSENT: Director Lightfoot STAFF: Robert Martin, General Manager; Paul Dolter, Assistant District Engineer; Alberta Hess, Auditor /Controller; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy GUEST(s): Tom Owens, Bill Ullman, Jeffrey Palmer, Merri Santini, Fred Stafford APPROVAL OF AGENDA Robert Martin requested the following Old Business Item be added to the Agenda: DISCUSSION AND POSSIBLE ACTION REGARDING THE LEASE AGREEMENT BETWEEN THE STATE OF CALIFORNIA AND THE EAST VALLEY WATER DISTRICT FOR THE 78 ACRES (PATTON PROPERTY). M /S /C (Douglas - Negrete) that the October 14, 1997 Agenda be approved with revision as noted. PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 5:40 p.m. There being no written or verbal comments, the public participation section was closed. EMERGENCY RESPONSE TEAM DRILL AT THE WATER TREATMENT PLANT ON SEPTEMBER 24, 1997. r r - - 1 dr A slide presentation on the unannounced drill at the Treatment Plant for the emergency response team was delivered by Merri Santini of Converse Consultants. Jeffrey Palmer, Converse Consultants' Environmental Manager, briefly explained that the purpose of the project was to analyze and develop an emergency response program which would resolve a potentially hazardous situation if an event should occur. Fred Stafford, Production Supervisor, commended the team members on their timely response, efficient and adept approach to the situation and for accomplishing a favorable conclusion to the event during the practice drill. DIRECTOR LIGHTFOOT ARRIVED AT 6:05 P.M. DISCUSSION AND POSSIBLE ACTION REGARDING THE LEASE AGREEMENT BETWEEN THE STATE OF CALIFORNIA AND THE EAST VALLEY WATER DISTRICT FOR THE 78 ACRES (PATTON PROPERTY). The General Manager discussed proposed amendments to the lease agreement between the State of California and the East Valley Water District for the Patton Property with the recommendation that legal counsel review and make those revisions and the Board grant approval contingent on those revisions. M /S /C (Lightfoot - Douglas) that the amendment to the lease be approved pending Legal Counsel's final review and approval, and that the Board President be authorized to sign it. APPROVAL OF THE SEPTEMBER 22, 1997 MEETING MINUTES M /S /C (Lightfoot - Negrete) that the September 22, 1997 minutes be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager noted that the owner of the property at 3695 Conejo Dr., 6689 Merito Ave., 7166 Bradford Ave. and 7650 Drummond Ave. had paid the account and should be removed from the lien list. M /S /C (Lightfoot - Negrete) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions noted by the General Manager. 2 DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND STRATHAM HIGHLAND VILLAGE FOR 16 DWELLING UNITS WITHIN TRACT 15618 was presented to the Board for approval. -- M /S /C (Lightfoot - Negrete) that the Development Agreement between East Valley Water District and Stratham Highland Village for 16 dwelling units within Tract 15618 be approved. DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND STRATHAM HIGHLAND VILLAGE FOR 15 DWELLING UNITS WITHIN TRACT 15618 -3 was presented to the Board for approval. M /S /C (Lightfoot - Negrete) that the Development Agreement between East Valley Water District and Stratham Highland Village for 15 dwelling units within Tract 15618 -3 be approved. DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND STRATHAM HIGHLAND VILLAGE FOR 15 DWELLING UNITS WITHIN TRACT 15618 -4 was presented to the Board for approval. M /S /C (Lightfoot - Negrete) that the Development Agreement between East Valley Water District and Stratham Highland Village for 15 dwelling units within Tract 15618 -4 be approved. DISBURSEMENTS M /S /C (Lightfoot - Negrete) that General Fund Disbursements #169472 to #169689 in the amount of $358,791.23, Payroll Fund Disbursements #3581 to #3629 in the amount of $60,868.22 distributed on September 17, 1997 , and Payroll Fund Disbursements #3630 to #3679 in the amount of $54,280.50. distributed on October 1, 1997, totaling $473,939.95 be approved. APPROVAL OF DIRECTOR'S FEES AND EXPENSES FOR SEPTEMBER 1997. The following Director's fees and expenses for September 1997 were submitted for approval: Director Goodin $400.00; Director Negrete $600.00; Director Lightfoot $400.00; Director Douglas $1,019.90; director Sturgeon $1,000.00. M /S /C ( Negrete- Douglas) that the Director's fees and expenses for September 1997 be approved as submitted. 7 DISCUSSION AND POSSIBLE ACTION REGARDING SURPLUS AND /OR OBSOLETE EQUIPMENT. o w Staff was instructed to use the existing Board policy for the disposal of miscellaneous equipment which has little or no value. If items have no value, the Board directed staff to donate them to local charities. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING AWARDING BID FOR THE RE- COATING AND RE- PAINTING PROJECT FOR TANKS NO.1 AND 3 AT PLANT No.33. The District received two bids for the project at Plant No.33. A recommendation to award the job to AA -1 Services, Inc. was made by the General Manager. M /S /C (Douglas - Negrete) that AA -1 Services, Inc. be awarded the bid for the re- coating and re- painting project for Tanks No. 1 and 3 at Plant No.33. DISCUSSION AND POSSIBLE ACTION REGARDING REQUEST FROM STUBBLEFIELD CONSTRUCTION TO WAIVE THE WARRANTY /GUARANTEE BOND FOR CONSTRUCTION OF SEWER SYSTEM FOR MWD. The General Manager discussed the practicability of waiving the warranty /guarantee bond for Stubblefield Construction. too M /S /C (Lightfoot - Douglas) that the warranty bond requirement not be waived for Stubblefield Construction on this project. RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. Lists of liens released on September 24, 1997 and October 6, 1997 were reviewed. Information only. PERCHLORATE ISSUE GROUP - SEPTEMBER 30, 1997 THRU OCTOBER 2, 1997. Paul Dolter commented on the exceptional job done in securing talented members to join the group and also on how amicable the meeting was; that a draft report from AWWARF would be presented as the basis for the Perchlorate Research Program as a result of this Issue's Group meeting. ACWA COMMITTEE APPOINTMENT NOMINEES FOR 1998 -99 TERM AND POLICIES REGARDING COMMITTEE APPOINTMENTS. ■o 4 President Sturgeon requested consideration be given to appointment on the Communications Committee for ACWA. General Manager, Robert Martin, requested consideration be given to appointment on the Water Quality Committee for ACWA. M /S /C (Lightfoot - Douglas) that the requests for consideration for ACWA Committee appointments be approved. GENERAL MANAGER'S REPORT. The General Manager reported on District operations to date; that District Plants No. 33 and 39 had been inundated with mud and debris' during the recent storms. Information only. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Director Goodin commented on the busy work schedule at the Westcas Conference he recently attended in Colorado; that Westcas had been successful in accomplishing an EPA settlement acceptable to the Board with certain revisions. Information only. Director Douglas asked about the recent Eastwood Farm's meeting and if any solution to their problem had been reached. Information only. CORRESPONDENCE FROM LAKE ARROWHEAD COMMUNITY SERVICES DIVISION REQUESTING VOTER SUPPORT FOR DIRECTOR BILL JARRETT AS DIRECTOR ON THE ASBCSD BOARD. Information only. CORRESPONDENCE FROM CITY OF HIGHLAND REGARDING THE INSTALLATION OF SEWERS WITHIN DUNKIRK AVENUE AND PLUTO STREET, SOUTH OF BASELINE. Information only. ASBCSD MEETING - OCTOBER 20, 1997 - GREEN TREE INN, 14173 GREEN TREE BLVD., VICTORVILLE, CA. Information only. ADJOURN The meeting was adjourned at 7:08 p.m. re Robert E. Martin, Secretary Kip E. Sturgeon, President MINUTES:10 /14/97 5