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Home My WebLink AboutMinutes - EVWD Board of Directors - 01/11/1999APPROVED:JANUARY 26, 1999 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MINUTES JANUARY 11, 1999 The meeting was called to order at 5:37 p.m. by President Negrete. Glenn Lightfoot led the flag salute. PRESENT: Directors Wilson, Goodin, Sturgeon, Lightfoot, Negrete ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Alberta Hess, Chief Financial Officer; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews; Mike and Kimra Simmons APPROVAL OF AGENDA The General manager requested that the following Closed Session item be added to the Agenda: CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION [Initiation of litigation pursuant to Government Code Section 54956.9(c)] (One Potential Case) M /S /C (Lightfoot - Wilson) that the January 11, 1999 Agenda be approved with revision as noted. PUBLIC PARTICIPATION President Negrete declared the public participation section of the meeting open at 5:40 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF THE DECEMBER 14, 1998 MEETING MINUTES aw M /S /C (Sturgeon - Lightfoot) that the December 14, 1998 minutes be approved as submitted. RESOLUTION 1999.1 - ACCEPTING DEDICATION OF WATER DISTRIBUTION SYSTEM WITHIN TRACT 15618 IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Sturgeon - Lightfoot) that Resolution 1999.1 be approved. RESOLUTION 1999.2 - ACCEPTING DEDICATION OF SEWERS WITHIN TRACT 15618 IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Sturgeon - Lightfoot) that Resolution 1999.2 be approved. r %W0 APPROVAL OF DEVELOPMENT AGREEMENT BETWEEN GARDNER CONSTRUCTION AND EAST VALLEY WATER DISTRICT FOR EIGHT (8) DWELLING UNITS WITHIN TRACT 15929 LOCATED EAST OF CHURCH AVENUE BETWEEN SUTHERLAND DRIVE AND POWELL DRIVE IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Sturgeon- Lightfoot) that the Development Agreement between Gardner Construction and East Valley Water District for eight (8) dwelling units be approved. APPROVAL OF DEVELOPMENT AGREEMENT BETWEEN GARDNER CONSTRUCTION AND EAST VALLEY WATER DISTRICT FOR TWENTY (20) DWELLING UNITS WITHIN TRACT 15788 LOCATED EAST OF CHURCH, NORTH OF SAN BERNARDINO COUNTY FLOOD CONTROL CHANNEL IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Sturgeon - Lightfoot) that the Development Agreement between Gardner Construction and East Valley Water District for twenty (20) dwelling units be approved. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager noted that the owners of property at 5667 Elm Ave., 26001 28` St., 5877 Dogwood St., 1468 Valaria Dr., 1131 Barton St., 7558 Newcomb St. and 7552 Peacock Ave. had paid the account and should be removed from the lien list. M /S /C (Sturgeon - Lightfoot) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions noted by the General Manager. 2 DISBURSEMENTS M /S /C (Sturgeon - Lightfoot) that General Fund Disbursements #175039 through #175275 in the amount of $676,103.07, Payroll Fund Disbursements #5290 through ..r #5341 in the amount of $57,894.90 and checks #5342 through #5394 in the amount of $61,993.91, totaling $795,991.88 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT 7901 ROSE CT. BY MS. KIMRA SIMMONS. Ms. Simmons presented her comments and concerns to the Board regarding the claim for damages at 7901 Rose Ct. M /S /C (Wilson- Sturgeon) that the claim be denied and referred to District's Legal Counsel and Insurance Agency. DISCUSSION AND POSSIBLE ACTION REGARDING THE EVWD /RSA NOTE AND DEED OF TRUST. M /S /C (Wilson - Lightfoot) that Legal Counsel prepare a demand letter for the Promissory Note secured by a Deed of Trust to Rancho San Andreas Company for the General Manager's signature. REVIEW AND APPROVAL OF $2,000,000. LINE OF CREDIT. %. M /S /C ( Sturgeon - Lightfoot) that the $2,000,000 line of credit for the District be approved. DIRECTOR'S FEES AND EXPENSES FOR DECEMBER 1998 were presented to the Board for approval. M /S /C (Sturgeon - Wilson) that the Director's fees and expenses for December 1998 be approved. SEPTEMBER 1998 FINANCIAL STATEMENT The Financial Statements for September 1998 were reviewed. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING DISTRICT ADVERTISEMENT IN THE SAN GORGONIO HIGH SCHOOL'S PUBLICATION. M /S /C (Sturgeon - Lightfoot) that the District run a "Business Card Size Ad" in the San Gorgonio High School Newspaper. W 3 DISCUSSION AND POSSIBLE ACTION REGARDING 1999 MEMBERSHIP TO THE WATER EDUCATION FOUNDATION. yr M /S /C (Lightfoot- Goodin) that the District's Membership to the Water Education Foundation be $500.00 for 1999. DISCUSSION AND POSSIBLE ACTION REGARDING THE RESCHEDULING/ CANCELING OF THE JANUARY 25, 1999 REGULAR BOARD MEETING. M /S /C (Lightfoot - Wilson) that the January 25,1999 Board Meeting be re- scheduled to January 26, 1999. RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS Lists of liens released on December 18, 1998 and January 5, 1999 were reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; that District's Tank #129 is "on- line "; that the appeal period for the replacement of District Well #121 is almost over and then drilling can proceed; introduced Jo McAndrews to present current status on the Perchlorate Conference as well as an update of the educational program; that rr recent trips had been made to Washington D.C. and Texas (Brazos River Authority) in support of the Perchlorate Program; that the ACWA DC Annual Conference will be from February 28 to March 3, 1999; recommended that a Radon ad -hoc committee be appointed. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS. Director Sturgeon expressed concerns about the number of Directors planning to attend the CMUA Legislative Briefing in Sacramento. Information only. Director Wilson commented on the teleconference he had last week with ACWA on the Radon issue. There being no further verbal or written comments from the Directors, this section of the meeting was closed. CSDA "PRACTICALITIES OF DISTRICT MANAGEMENT AND GOVERNANCE "; JANUARY 14 -15, 1999, RIVERBOAT DELTA KING HOTEL, SACRAMENTO, CA. and FEBRUARY 4-5,1999, RIVIERA RESORT & RACQUET CLUB, PALM SPRINGS, CA. Information only. r 4 SBCSD MEMBERSHIP MEETING — JANUARY 18, 1999 — DILLON'S RESTAURANT, 1045 PARKFORD DRIVE, REDLANDS, CA. Information only. WATER EDUCATION FOUNDATION — WATER TOURS AND BRIEFINGS FOR 1999. Information only. CLOSED SESSION The Board entered into session at 6:48 p.m. as provided for in the California Open Meeting law, Government Code Section 54945.9(a) to confer with legal counsel regarding the item added on the Agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 6:55 p.m. The item listed and the item added on to the Agenda was discussed in closed session with the only action being taken to authorize Legal Counsel, if deemed necessary, to file a Motion to Intervene on behalf of the District. ADJOURN The meeting was adjourned at 6:57 p.m. Edward S. Negre , President Robert E. Martin, Secretary Minutes: 1 /11/99 5