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Home My WebLink AboutMinutes - EVWD Board of Directors - 10/12/1999APPROVED: OCTOBER 25, 1999 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING OCTOBER 12, 1999 MINUTES r The meeting was called to order at 5:35 p.m. by President Negrete. Don Goodin led the flag salute. PRESENT: Directors Sturgeon, Goodin, Wilson, Lightfoot, Negrete ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Alberta Hess, Chief Financial Officer; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy GUEST(s): Ig Seifert, Clare Day, Jo McAndrews, Richard Caldwell, Keith Moreland, Jim Cimino, and Arroyo Verde Mutual Water Co. Customers: Andy & Laurie Gunn, L.B. Nelson, R.H. Brouh, Alberto, Bayon, Manie Sandoval, Rodolfo, Menchaca, Alberto Reyes, Candelaria Campos, Angela Angeces, Virginia DeGroff, , Gladys Gibbs, Jo Michs, Joe Jackson, Juanita Menchaca, Belem Argueta, Jose Angeles, Pedro Beltan, Maria Gonzalez, Nace Butran, Niveja Lomas, Marte Villalobas, A. Merkonians, C.M. Mower APPROVAL OF AGENDA The General Manager requested that CLOSED SESSION ITEM NO.20 be deleted from the Agenda and that the following CLOSED SESSION item: CONFERENCE WITH LEGAL COUNSEL — POTENTIAL LITIGATION [Government Code Section 54956.9 (c)]: %M# (One Potential Case) be added to the Agenda as the need to add the item arose after the Agenda had been posted. M /S /C (Sturgeon- Goodin) that the October 12, 1999 Agenda be approved with .. revision as noted. PUBLIC PARTICIPATION President Negrete declared the public participation section of the meeting open at 5:38 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF SEPTEMBER 27, 1999 BOARD MEETING MINUTES. M /S /C (Lightfoot- Goodin) that the September 27, 1999 Board Meeting Minutes be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager noted that the owner of the property at 25480 Eureka St. had paid the account and should be removed from the lien list and that there had been a payment made on the bill owing for property at 3237 Clifton Ave. and that it should be removed from the lien list for revision to the amount owing. M /S /C (Lightfoot- Goodin) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions noted by the General Manager. DISBURSEMENTS M /S /C (Lightfoot- Goodin) that General Fund Disbursements #178392 through #178545 in the amount of $659,226.03; Payroll Fund Disbursements #6378 through 46432 in the amount of $71,689.43 totaling $730,915.46 be approved. DISCUSSION REGARDING SHARING OF COSTS INVOLVED WITH ANTICIPATED MANAGEMENT NEEDS UNDER THE FEDERAL REGULATORY ENERGY COMMISSION RE- LICENSING FOR HYDRO - ELECTRIC PLANTS. M /S /C( Lightfoot- Goodin) the item be deferred to the next regularly scheduled Board meeting for discussion and possible action. DISCUSSION AND POSSIBLE ACTION REGARDING REQUEST BY ARROYO VERDE MUTUAL WATER CO. TO BE TAKEN OVER BY EAST VALLEY WATER DISTRICT. 2 Question and answer period was opened to discuss the plight of Arroyo Verde Mutual Water Co. E__j r� 1 , 1 M /S /C (Lightfoot- Goodin) that the District initiate a Preliminary Engineering Study NTE $5,000. for the purpose of forming an Assessment District for Arroyo Verde. DISCUSSION AND POSSIBLE ACTION REGARDING ANNUAL RENEWAL OF INSURANCE PACKAGE FOR THE DISTRICT. The renewal premiums for the District's Insurance Policies were reviewed and questions presented to Mr. Moreland on specific coverage's and conditions. M /S /C (Sturgeon - Wilson) that the Insurance Renewal Package be approved and that the budget allocation be increased by $5,000. for the current fiscal year. DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL FOR TWO STORAGE UNITS AT THE DISTRICT OFFICE. The need for additional storage units and work space for staff was discussed at length. Staff was directed to consider a revision /alternative to the proposal and defer the item for further discussion to the next regularly scheduled Board Meeting. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING PURCHASE OF OFFICE FURNITURE AND NEW FRONT COUNTER IMPROVEMENTS FOR DISTRICT OFFICE. Staff was directed to revise the proposal to include ''Y2" plate glass with lamination for additional security to the front counters and defer further discussion to the next regularly scheduled Board Meeting. Information only. RADON RULE — UPDATE OF PROPOSED RULE BY EPA. Staff was directed to prepare a rebuttal letter to EPA in response to their August 5 letter to the District's four local Congressional members. The General Manager also stated that a trip to Washington, D.C. for lobbying purposes had been planned for November 7 -10, 1999. Information only. DIRECTORS' FEES AND EXPENSES FOR SEPTEMBER 1999. M /S /C (Sturgeon - Wilson) that the Director's fees and expenses for September 1999 be approved. tj RESOLUTION 1999.23 — ACCEPTING AMENDMENT TO CONTRACT BETWEEN PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE EAST VALLEY WATER DISTRICT TO PROVIDE FOURTH LEVEL OF 1959 SURVIVOR BENEFITS was presented to the Board for approval. M /S /C (Lightfoot- Sturgeon) that Resolution 1999.23 be approved. SEPTEMBER 24, 1999 RELEASE OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. OCTOBER 6, 1999 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on September 24, 1999 and October 6, 1999 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; that he would be attending an Upper Santa Ana meeting on Thursday at the Water Conservation District regarding Groundwater Remediation; reminded all about the District Tour scheduled for tomorrow; that a meeting had been scheduled with RAMS to review the draft audit report. Information only. .r ORAL COMMENTS FROM BOARD OF DIRECTORS. Director Wilson commented on the Radon Issue. Information only. Director Lightfoot commented on the progress of the District's Web site and the Radon information hand out. Information only. Director Negrete proposed scheduling a workshop for discussion about the Radon Issue. Information only. ASBCSD MEMBERSHIP MEETING — HELEN GRAY CENTER, JOSHUA TREE, CA. OCTOBER 18, 1999. Information only. CA -NV FALL CONFERENCE "OVERSEEING WATER FOR THE 21 CENTURY" TOWN & COUNTRY HOTEL, SAN DIEGO, CA. — OCTOBER 26-29,1999. Information only. SAN BERNARDINO AREA CHAMBER OF COMMERCE — "BUSINESS AFTER HOURS" — SAN BERNARDINO COUNTY MUSEUM, NOVEMBER 19, 1999. Information only. ,=„ H CLOSED SESSION The Board entered into closed session at 7:18 p.m. as provided for in the California MW Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 8:10 p.m. The items listed on the Agenda were discussed in closed session with no action being taken. ADJOURN ■o The meeting was adjourned at 8:11 p.m. Edward S. Negrete, Kresident Robe rtin, Secretary Minutes:10 /12199 UW 5