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Home My WebLink AboutMinutes - EVWD Board of Directors - 11/22/1999APPROVED: DECEMBER 13, 1999 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING NOVEMBER 22, 1999 MINUTES aw The meeting was called to order at 5:35 p.m. by President Negrete. Alberta Hess led the flag salute. PRESENT: Directors Sturgeon, Goodin, Wilson, Negrete ABSENT: Director Lightfoot STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Alberta Hess, Chief Financial Officer; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy GUEST(s): Demetrios Vassilakos, Jim Vassilakos, Dean Carpenter, Brian Richtmyer, Robert Moore, Larry Conley, Claudia Oakes - Del Rosa Neighborhood Action Group(DRNAG), Nancy Cisneros — Assemblyman Leonard's Office, Mr. Leder, Ann Knickerbocker — The Sun, Steve Copelon — S.B.V.M.W.D. APPROVAL OF AGENDA Legal Counsel requested that the following CLOSED SESSION item: Name of Case: V,• tan Water District of Sout Cali conservation et al., Ventura County be added to the Agenda as the need to add the item arose after the Agenda had been posted. M /S /C (Sturgeon - Wilson) that the November 22, 1999 Agenda be approved with revision as noted. "' PUBLIC PARTICIPATION President Negrete declared the public participation section of the meeting open at 5:38 p.m. There being no written or verbal comments, the public participation section was closed. ... APPROVAL OF OCTOBER 25, 1999 BOARD MEETING MINUTES. M /S /C (Wilson- Goodin) that the October 25, 1999 Board Meeting Minutes be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager noted that the owner of the property at 6776 Merito Ave. and 7055 Victoria Ave. had paid the account and should be removed from the lien list. M /S /C (Wilson- Goodin) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions noted by the General Manager. DISBURSEMENTS The General Manager noted that there had been a computer error when the report was run and the Agenda Item #5 is incorrect. The following disbursement report is correct: General Fund Disbursements #178701 through #179004 in the amount of Nor $1,129,472.57 and Payroll checks #6487 through #6540 in the amount of $70,003.64 and Payroll Checks #6541 through #6596 in the amount of $65,056.18 totaling $1,264,532.39. M /S /C (Wilson- Goodin) that Agenda Item #5 DISBURSEMENTS be approved with corrections as noted. DIRECTOR LIGHTFOOT ARRIVED AT 5:45 P.M. APPEAL TO THE BOARD OF DIRECTORS TO REVISE THE DISTRICT'S BACK FLOW REQUIREMENTS. Mr. Carpenter, Mr. Vassilaskos and Mr. Leder presented documentation (verbal and written) in opposition to the District's Back Flow Prevention Device requirements on both installation and maintenance of same. The presenters did not feel that their properties met the criteria which governed the implementation of such a program. District Engineer, Paul Dolter responded to the above arguments and stated that District's Back Flow Ordinance was adopted by the Board after a Public Hearing and was based upon the Safe Drinking Water Act which demanded that the District implement a Back Flow Prevention Program to protect its drinking water system. .� 2 Staff was directed to schedule a meeting with DOHS representatives and the apartment owners to discuss the issue; to extend the time for those parties to comply with any �. installation of devices deemed necessary; and to defer any decision to a later Board Meeting. REQUEST FROM LARRY CONLEY TO SPEAK TO THE BOARD IN OPPOSTION TO BACK FLOW DEVICE REQUREMENTS. Mr. Conley presented his case, exhibits, references, etc. along with Mr. Carpenter, Mr. Vassilaskos and Mr. Leder. REQUEST TO RELEASE DEFERRED COMPENSATION FUNDS was presented to the Board for approval. The Board stated that further documentation would be required to release funds in the amount of $8,000. M /S /C (Sturgeon - Lightfoot) that employee's request be denied. arr DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT PROPERTY LOCATED AT 3765 HEMLOCK DRIVE BY CINDY and WILLIAM RAMSEY and LYNDA and BOBBY MILLS. M /S /C (Sturgeon- Lightfoot) that the claim for damages by Cindy and William Ramsey and Lynda and Bobby Mills be denied and referred to District's Legal Counsel and Insurance Agency. Claim was not in compliance with the Tort Claim's Act. DIRECTOR LIGHTFOOT LEFT THE MEETING AT 7:35 P.M. DISCUSSION AND POSSIBLE ACTION REGARDING FEDERAL MILEAGE RATE FOR YEAR 2000. M /S /C (Wilson- Goodin) that the Federal Mileage Rate of 32.5 cents, effective January 1, 2000, be approved. DIRECTORS FEES AND EXPENSES FOR OCTOBER 1999. M /S /C (Goodin- Sturgeon) that the Director's fees and expenses for October 1999 be approved. EVWD RADON REMOVAL PRELIMINARY COST ANALYSIS AND RISK ASSESSMENT. C Staff presented the Board with a preliminary cost analysis and health risk assessment in conjunction with Radon removal from Camp Dresser & McKee(CDM). M /S /C (Wilson- Goodin) that the Radon Removal Preliminary Cost Analysis and Risk Assessment from CDM be adopted. RADON RULE UPDATE — LEGISLATIVE EFFORTS The General Manager presented a letter to EPA (Ms. Carol Browner), signed by numerous Congressional members, requesting a 60 -day extension of the comment period on the proposed radon rule. Information only. NOVEMBER 8, 1999 AND NOVEMBER 10, 1999 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on November 8, 1999 and November 10, 1999 was reviewed. Information only. INVESTMENT REPORTS FOR QUARTERS ENDING JUNE 30, 1999 AND SEPTEMBER 30, 1999. Investment reports for quarters ending June 30, 1999 and September 30, 1999 were reviewed. Information only. FINANCIAL REPORTS FOR JULY, AUGUST AND SEPTEMBER 1999. Financial reports for July, August and September 1999 were reviewed. Information only. MEMORANDUM FROM CHIEF FINANCIAL OFFICER REGARDING COMPUTERIZED ACCOUNTING UPGRADE FOR FINANCIAL REPORTING. Memo from the Chief Financial Officer regarding District's accounting upgrade and complimenting staff for their efforts was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; gave a brief report on a sewage over flow which took place in the District's service area on 13 street; stated that the District would be using "Brinks" to pick up daily Bank deposits. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS. 4 Director Wilson asked about the District's Y2K compliant readiness. Information only. ow Director Goodin relayed a message, on behalf of Tony Sedano, to the Board that he was unable to attend this meeting due to a family commitment and also expressed his gratitude to the other election candidates for a "clean" campaign. Information only. NOTE FROM CONSUMER, HAYSMER COX AT 28639 CANYON OAK DRIVE IN HIGHLAND, EXPRESSING HIS GRATITUDE FOR THE EAST VALLEY WATER DISTRICT. Information only. WATER EDUCATION FOUNDATION 2000 WATER TOURS — LOWER COLORADO RIVER, CENTRAL VALLEY, BAY - DELTA, SIERRA WATER SHEDS AND NOTHERN CALIFORNIA. Information only. A SPECIAL DISTRICT INSTITUTE SEMINAR "SPECIAL DISTRICT GOVERNANCE ", THE WESTIN, LONG BEACH, CA. FEBRUARY 24-25,2000. Information only. ASBCSD MEMBERSHIP MEETING — PAGANO'S RESTAURANT, 14747 BEAR VALLEY ROAD, HESPERIA, CA. DECEMBER 6, 1999. Information only. ,rr PRESIDENT NEGRETE CALLED FOR A FIVE (5) MINUTE BREAK IN THE MEETING AT 8:08 P.M. PRESIDENT NEGRETE RECONVENED THE MEETING AT 8:13 P.M. CLOSED SESSION The Board entered into session at 8:13 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on, and added to, the Agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 8:30 p.m. The items listed on, and added to, the Agenda were discussed in closed session. The only action taken was that the Board authorized General Counsel to sign a joint use agreement in both cases subject to working out language in the agreement regarding the scope of the disclaimer. No 5 THE RENEWAL OF THE GENERAL MANAGER'S EMPLOYMENT CONTRACT was presented to the Board for approval. M /S /C (Sturgeon - Wilson) that the General Manager's employment contract be renewed as submitted. ADJOURN The meeting was adjourned at 8:35 p.m. Edward S. Negrete, fresident Robert E. Martin, Secretary r Minutes: 11/22199 0