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Home My WebLink AboutMinutes - EVWD Board of Directors - 10/23/2000APPROVED: NOVEMBER 13, 2000 0 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING OCTOBER 23, 2000 MINUTES r The meeting was called to order at 5:30 p.m. by President Lightfoot. Robert Martin led the flag salute. PRESENT: Directors Wilson, Sturgeon, Negrete, Goodin. Lightfoot ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy GUEST(s): Bob Memory (RAMS), Tom DeMars (Fieldman, Rolapp & Assoc.) APPROVAL OF AGENDA The General Manager stated that the October 10, 2000 date on the Agenda was incorrect. The date on the Agenda should be corrected to read October 23, 2000. M /S /C (Wilson- Sturgeon) that the October 23, 2000 Agenda be approved with revised date as noted. PUBLIC PARTICIPATION President Lightfoot declared the public participation section of the meeting open at 5:32 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF OCTOBER 10, 2000 BOARD MEETING MINUTES. M /S /C (Goodin- Sturgeon) that the October 10, 2000 Board Meeting Minutes be approved as submitted. RESOLUTION 2000.22 — DEDICATION OF WATER DISTRIBUTION SYSTEM FOR LOTS 160-170,188-195,197-205, AND 229 -239 WITHIN TRACT 14362 IN THE CITY aw OF HIGHLAND was presented to the Board for approval. M /S /C (Goodin- Sturgeon) that Resolution 2000.22 be approved. RESOLUTION 2000.23 — DEDICATION OF SEWERS FOR LOTS 160 -170, 188 - 195, 197 -205, AND 229 -239 WITHIN TRACT 14362 IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Goodin- Sturgeon) that Resolution 2000.23 be approved. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. M /S /C (Goodin- Sturgeon) that the liens for delinquent water and sewer accounts be approved for processing as submitted. DISBURSEMENTS M /S /C (Sturgeon - Negrete) that General Fund Disbursements #182566 through #182749 in the amount of $1,010,799.01, Payroll Fund Disbursements #7912 through #7855 in the amount of $62,960.56, and Payroll Fund Disbursements #7856 through #7971 in the amount of $72,024.52 totaling $1,082,803.53 be approved. RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date; that we fto were able to get the report language into the VA/HUD Appropriation Bill. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING AUDIT REPORT FOR FISCAL YEAR ENDING JUNE 30, 2000. Mr. Bob Memory, from Rogers, Anderson, Malody & Scott, gave a detailed presentation of the East Valley Water District's Audit Report for fiscal year ending June 30, 2000. M /S /C (Wilson - Negrete) that the Audit Report for Fiscal Year ending June 30, 2000 be approved as presented. DISCUSSION AND POSSIBLE ACTION REGARDING REFUNDING C.O.P.'S. Mr. Tom DeMars, from Fieldman, Rolapp & Associates (Consultant), presented a summary of the potential refunding of the 1994 COP issue and the new money component.; recommended moving forward with the COP refunding and entering into an agreement for the purpose of providing independent financial services. M /S /C (Sturgeon - Wilson) that the recommendations and agreement with "Consultant" be approved. Director Sturgeon requested that additional projects be considered. 2 10/23/00 DISCUSSION AND POSSIBLE ACTION REGARDING BOARD MEMBER'S EXPENSE LIMITATIONS AND REIMBURSEMENT POLICY. Director Sturgeon expressed concerns about the frequency of travel and stated that he felt all Directors should stay within the budget provided for travel; that travel expenses for Special Projects (Perchlorate, Radon) and for Special Education should be charged to individual Board members expenses and not be exempt; that expenditures above the authorized limits should be considered on a case to case basis. Director Wilson stated that he felt the current arrangement, providing for additional budgeted expenses for Special Projects and Special Education, has been successful. Director Goodin stated that he would like to see a continuance of the policy which allows expenses to be charged to the Board member's account who made the reservation, not the member who was asked to substitute and take his /her reservation over. President Lightfoot stated that he did not condone the frequency of trips to Washington D.C. because a lobbyist has been retained to represent the District in D.C. and that travel should only take place when District representation is necessary. M /S /C (Sturgeon- Goodin) that Special Projects and Special Education Funds be 00 eliminated with an effective date of November 1, 2000. DIRECTOR WILSON VOTED NO. REQUEST FROM MR. MAURICE ARMSTER TO ADDRESS THE BOARD REGARDING THE DISTRICT'S DEPOSIT POLICY. Mr. Armster failed to appear. No action was taken. CLAIM FOR DAMAGES AT 7078 CONEJO, Apt. #1, SAN BERNARDINO, BY MR. ROBERT GRAY. M /S /C (Wilson - Negrete) that the claim for damages at 7078 Conejo, Apt. #1 from Robert Gray be denied and referred to District's Legal counsel and Insurance Agency. CLAIM FOR DAMAGES AT 7078 CONEJO, Apt. #2, SAN BERNARDINO, BY MR. ROBERT GRAY. M /S /C (Wilson - Negrete) that the claim for damages at 7078 Conejo, Apt. #2 from Robert Gray be denied and referred to District's Legal counsel and Insurance Agency. 3 10/23/00 CLAIM FOR DAMAGES AT 7078 CONEJO, Apt. #3, SAN BERNARDINO, BY MR. ROBERT GRAY. M /S /C (Wilson - Negrete) that the claim for damages at 7078 Conejo, Apt. #3 from Robert Gray be denied and referred to District's Legal counsel and Insurance Agency. OCTOBER 13, 2000 AND OCTOBER 17, 2000 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on October 13, 2000 and October 17, 2000 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; that the Agreement with Mr. Mercandante for the 3 acre parcel on Webster St. was being prepared for signatures; that Law Plumbing would be doing the excavation at the Webster site; that the Salary Survey requested during employee negotiations had now been finalized and changes were in place; that the Draft EIR for the Muni Master Plan had been finalized; that the agreement with the City of San Bernardino on Plant #37 was in progress. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS. Director Goodin stated that he would be attending the Westcas Conference in Portland, Oregon later this week.. Information only. Director Sturgeon expressed his appreciation to the employees of the District who participated in the Blood Drive in the City of Highland on Monday, October 23r Director Wilson stated that he would be attending the ACWA Fall Conference in Anaheim from Nov. 8 -10, 2000; that he had been asked to give a report on the status of the Radon issue at the Upper Santa Ana Meeting this week. Information only. President Lightfoot commented on the success and well presented First Annual Conference of the Water Resources Institute at Cal State San Bernardino which he attended on October 13` at which Robert Martin, General Manager was one of the guest speakers. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. ..r NWRA 69 ANNUAL CONFERENCE — NOVERMBER 29 — DECEMBER 1, 2000, HOTEL DEL CORONADO, SAN DIEGO, CA. Information only. ... 4 10/23/00 INVITATION FROM WATER EDUCATION FOUNDATION: RECEPTION ON NOVEMBER 15, 2000, SACRAMENTO, CA. Information only. J CLOSED SESSION M /S /C (Negrete- Wilson) that the meeting adjourn to Closed Session. The Board entered into session at 7:10 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. ADJOURN TO REGULAR SESSION M /S /C (Wilson- Goodin) that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 7:15 p.m. The items listed on the Agenda were discussed in closed session with no reportable action being taken. ADJOURN r1 There being no further business, President Lightfoot declared the meeting adjourned at 7:15 p.m. Glen R. Lightfoot, resident Ro ert E. Martin, Secretary 5 10/23/00